Encephalitis Monitoring Memorandum of UnderstandingMasterpiece on the Mississippi
Dubuque
All- America City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Encephalitis Monitoring Memorandum of Understanding (MOU) with the
Iowa Department of Public Health
DATE: April 26, 2011
Public Health Specialist Mary Rose Corrigan is recommending approval of a
Memorandum of Understanding with the Iowa Department of Public Health for services
related to Encephalitis/West Nile disease monitoring.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
Masterpiece on the Mississippi
BACKGROUND
DISCUSSION
The attached Memorandum of Understanding provides that the City will:
The City has performed these functions in the past and will do so with the
Environmental Sanitarians and Animal Control Officers.
BUDGET IMPACT
The total budget amount is $1,120.
Dubuque
AN- AmedcacAy
2007
TO: Michael C. Van Milligen, Manager
FROM: Mary Rose Corrigan, RN, Public Health Specialist
SUBJECT: Encephalitis Monitoring Memorandum of Understand (MOU) with the Iowa
Department of Public Health (IDPH)
DATE: April 21, 2011
INTRODUCTION
This memorandum provides information regarding the Memorandum of Understanding
between the Iowa Department of Public Health and the City of Dubuque for services
related to Encephalitis/West Nile disease monitoring.
The Health Services Department has collected mosquitoes in traps and maintained a
Sentinel chicken flock for testing for various types of Encephalitis and West Nile Virus
for the past fourteen summers. The Iowa Department of Public Health has limited funds
available to reimburse for services related to this Encephalitis monitoring.
A. Maintain seronegative chickens for arboviral surveillance;
B. Bleed seronegative chickens every other week and submit blood samples to the
University Hygienic Laboratory;
C. Establish a baseline bleed the week the chicken flock is delivered to the
Contractor site;
D. Collect mosquitoes from the New Jersey light traps every weekday and send the
mosquitoes weekly to Iowa State University for speciation.
RECOMMENDATION
It is recommended that the City Manager sign the attached Memorandum of
Understanding with the Iowa Department of Public Health on behalf of the City of
Dubuque.
Please return signed copy to the Health Services Department.
MRC /cj
Name
Michael C. Van Milligen
Business Name
City of Dubuque
Street Address
50 W. 13 St.
City, State, Zip
Dubuque, Iowa 52001
Telephone Number
(563) 589 -4110
E -mail address
mcorriga@cityofdubuque.org
Iowa Department of Public Health
Promoting and Protecting the Health of Iowans
Mariannette Miller- Meeks, B.S.N., M.Ed., M.D. Terry E. Branstad
Director Governor
PURPOSE: It is the mutual desire of the CONTRACTOR and the DEPARTMENT to provide
surveillance for mosquito -borne diseases in Iowa.
I. The term of this Agreement shall be June 1, 2011 to October 31, 2011.
II. Contract Administrators
Kim Reynolds
Lt. Governor
MEMORANDUM OF UNDERSTANDING
MOU- 2011 -ELC04
BETWEEN THE
IOWA DEPARTMENT OF PUBLIC HEALTH
AND
CITY OF DUBUQUE
This Agreement is made and entered into by and between the City of Dubuque, hereinafter called the
CONTRACTOR and the Iowa Department of Public Health, hereinafter called DEPARTMENT.
Mary Jones, Director, Division of Acute Disease Prevention and Emergency Response is the
Authorized State Official for this agreement. The Authorized State Official must approve any
changes in the terms, conditions, or amounts specified in this contract. Negotiations concerning
this contract should be referred to this person at telephone (515) 281 -4355.
Michael C. Van Milligen has been designated by the CONTRACTOR to act as the Contract
Administrator. This individual is responsible for administrative matters of this contract. Mary
Rose Corrigan has been designated by the CONTRACTOR to act as the Contract Fiscal contact.
She is responsible for signing and submitting claims. Negotiations concerning this contract
should be referred to:
III. The DEPARTMENT agrees:
A. To reimburse the CONTRACTOR for expenses incurred for sentinel chicken blood
draws during the 2011 arboviral disease surveillance season. Reimbursement shall not
exceed the contract amount listed in Article V.
Lucas State Office Building, 321 E. 12th Street, Des Moines, IA 50319 -0075 • 515 - 281 -7689 • www.idph.state.ia.us
DEAF RELAY (Hearing or Speech Impaired) 711 or 1- 800 - 735 -2942
Item Description
Unit
Cost
Number of
Units
Maximum Budget
Baseline bleed: prior to 06/18/2011
$160
1
$160
Bleed for week - ending 06/25/2011
$60
1
$60
Bleed for week - ending 07/02/2011
$60
1
$60
Bleed for week - ending 07/09/2011
$60
1
$60
Bleed for week - ending 07/16/2011
$60
1
$60
Bleed for week - ending 07/23/2011
$60
1
$60
Bleed for week - ending 07/30/2011
$60
1
$60
Bleed for week - ending 08/06/2011
$60
1
$60
Bleed for week - ending 08/13/2011
$60
1
$60
Bleed for week - ending 08/20/2011
$60
1
$60
Bleed for week - ending 08/27/2011
$60
1
$60
Bleed for week - ending 09/03/2011
$60
1
$60
Bleed for week - ending 09/10/2011
$60
1
$60
Bleed for week - ending 09/17/2011
$60
1
$60
Bleed for week - ending 09/25/2010
$60
1
$60
Bleed for week - ending 10/01/2011
$60
1
$60
Bleed for week - ending 10/08/2011
$60
1
$60
B. To make available administrative services.
IV. The CONTRACTOR agrees to:
A. Maintain seronegative chickens for arboviral surveillance.
B. Bleed seronegative chickens every week and submit blood samples to the University
Hygienic Laboratory.
C. Establish a baseline bleed the week the chicken flock is delivered to the
CONTRACTOR site.
D. Collect mosquitoes from the New Jersey light traps every week day and send the
mosquitoes weekly to Iowa State University for speciation.
V. The total budget amount is $1,120. The budget is as follows.
VI. It is mutually understood and agreed that:
A. Claim vouchers submitted for reimbursement shall:
1. be reported in budget line items as shown in Article V,
2. reflect actual expenses, and
3. be received no later than 30 days from the date of services.
B. This agreement can be amended by the mutual written consent of both parties only.
C. Federal and State funds made available under this contract shall be used to supplement
and increase the level of state, local and other non - federal funds that would in the absence of
such federal and State funds be made available for the programs and activities for which funds
are provided and will in no event take the place of state, local and other non - federal funds.
D. The disbursement of funds under this contract is contingent upon the continued
availability of federal, state, or private funds to the DEPARTMENT.
E. Any use of the DEPARTMENT'S name, logo, or other identifier must have prior written
approval from the DEPARTMENT
F. The terms and provisions of this contract shall be construed in accordance with the laws
of the State of Iowa. Any and all litigation or actions commenced in connection with this
contract shall be brought in Des Moines, Iowa, in the Iowa District Court in and for Polk
County, Iowa. If, however, jurisdiction is not proper in the Polk County District Court, the
action shall only be brought in the United States District Court for the Southern District of
Iowa, Central Division, provided that jurisdiction is proper in that forum. This provision shall
not be construed as waiving any immunity to suit or liability that may be available to the
DEPARTMENT or the State of Iowa.
IN WITNESS WHEREOF the parties have signed their names effective the day and year first above
written.
City of Dubuque Iowa Department of Public Health
BY
Miclfael C. Van Milligen, Manager
DATE }///
BY
DATE
Mary Jones, Director
Deputy Director
Iowa Department of Public Health
Division Director
Acute Disease Prevention and
Emergency Response