US Hwy 61/151 Capacity Improvements_InitiationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 61/151 Capacity Improvements Project
Iowa DOT Project No: STP -A- 061 - 8(128) -- 22 -31
(CIP 300 -2028)
DATE: April 26, 2011
City Engineer Gus Psihoyos recommends initiation of the bidding process for the US
61/151 Capacity Improvements Project, and further recommends that a public hearing
be set for May 16, 2011.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
a el C. Van
Milligen
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Dubuque
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 61/151 Capacity Improvements Project
Iowa DOT Project No: STP -A- 061 - 8(128) — 22 -31
(CIP 300 -2028)
DATE: April 25, 2011
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the US 61/151
Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22 -31.
DISCUSSION
The US 61/151 Capacity Improvements Project provides for the following public
improvements:
US 151/61 at US 52
• Reconstruct entire signal.
• New control cabinet on the northeast side of intersection (by Hardee's).
• Build signals with future geometric improvements including dedicated protected -only
left -, through- and right -turn movements for the side streets. This would eliminate
the current split phasing.
• New microwave vehicle detection for all approaches.
US 151/61 at Maquoketa Drive
• Reconstruct entire signal.
• New control cabinet on the northeast side.
• New microwave vehicle detection for all approaches.
Lake Eleanor Road
• Add southbound right -turn lane.
Dubuque
a- America City
11 Ii,
2007
Additional ITS Improvements
• Fiber optic communications between the two signals (approximately 2,500 feet).
This communications line will allow the signal to be interconnected.
• Traffic sensors midway between signals to monitor movements and to accumulate
traffic counts.
• Cameras at each intersection for monitoring of signal operation.
• As part of the cable television franchise agreement, the City has fiber optics installed
within several blocks of these intersections. A portion of this project would include
connecting these two signals to that fiber so that the City could remotely monitor and
adjust the signals from City Hall.
PROJECT SCHEDULE
The project development schedule for the US 61/151 Capacity Improvements Project,
Iowa DOT Project No. STP -A- 061 - 8(128) — 22 -31 is as follows:
Iowa DOT Advertisement for Bids
Initiate Public Bidding Process
Local Publication of Iowa DOT Advertisements for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
City Public Hearing on Plans & Specifications
City Award of Contract (Subject to Iowa DOT Approval)
Iowa DOT Late Start Date
Estimated Contract Completion Date
RECOMMENDATION
BUDGET IMPACT
April 20, 2011
May 2, 2011
May 6, 2011
May 6, 2011
May 17, 2011
May 16, 2011
June 6, 2011
July, 25, 2011
October 17, 2011
I would recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the US 61/151 Capacity
Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22 -31.
The estimate of probable cost for the US 61/151 Capacity Improvements Project, Iowa
DOT Project No. STP -A- 061 - 8(128) — 22 -31 is as follows:
Estimate
Construction Contract $1,122,000.00
Contingency 112,200.00
Engineering Design 74,000.00
Contract Administration 100,000.00
Total Project Cost $1,408,200.00
The project funding summary is as follows:
CIP Funding Source Amount
ICAAP ICAAP Grant $ 400,000.00
STP STP Funding 244,546.00
3R 3R Funding 55,000.00
U -STEP U -STEP Funding 232,350.00
3002028 US 61/151 Capacity Improvements 190,104.00
2501815 Traffic Consultant Services 74,000.00
3002274 Contingency (Savings from US 52 Efficiency Project) 112,200.00
2501228 Downtown Traffic Study (Current Balance - $107,946) 100,000.00
Total Project Funding $1,408,200.00
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the US 61/151 Capacity Improvements Project, Iowa DOT Project No.
STP -A- 061 - 8(128) — 22 -31.
Prepared by David Ness, Civil Engineer II
cc: Julie Neebel, IIW Engineers & Surveyors, PC
Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 153-11
US 61/151 CAPACITY IMPROVEMENTS PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the US 61/151 Capacity Improvements Project, in the estimated amount $
1,408,200.00, are hereby preliminarily approved and ordered filed in the office of
the City Clerk for public inspection.
A public hearing will be held on the 16 day of May, 2011, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The US 61/151 Capacity Improvements Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, notice shall be published not less than four but not more than
forty -five days before the date for filing bids before 10:00 a.m. Central Time, with
opening and reading of bids by the Iowa Department of Transportation on the
17 day of May, 2011. Bids shall be opened and read by the Iowa Department of
Transportation after 10:30 a.m. Central Time on the same date and will be
submitted to the City Council for final action at 6:30 p.m. on the 6 day of June,
2011, in the Historic Federal Building Council Chambers (second floor), 350
West 6 Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 2nd day of M , 2011.
Kevin S. Firnstah , Acting City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE US 61/151 CAPACITY
IMPROVEMENTS PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the US 61/151 Capacity Improvements Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
16 day of May, 2011, in the Historic Federal Building Council Chambers
(second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
US 151/61 at US 52
• Reconstruct entire signal.
• New control cabinet on the northeast side of intersection (by Hardee's).
• Build signals with future geometric improvements including dedicated
protected -only left -, through- and right -turn movements for the side streets.
This would eliminate the current split phasing.
• New microwave vehicle detection for all approaches.
US 151/61 at Maquoketa Drive
• Reconstruct entire signal.
• New control cabinet on the northeast side.
• New microwave vehicle detection for all approaches.
Lake Eleanor Road
• Add southbound right -turn lane.
Additional ITS Improvements
• Fiber optic communications between the two signals (approximately 2,500
feet). This communications line will allow the signal to be interconnected.
• Traffic sensors midway between signals to monitor movements and to
accumulate traffic counts.
• A camera at each intersection for monitoring of signal operation.
• As part of the cable television franchise agreement, the City has fiber optics
installed within several blocks of these intersections. A portion of this project
would include connecting these two signals to that fiber so that the City could
remotely monitor and adjust the signals from City Hall.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the "day of ,
2011.
irnsta
Ke
S.
Acting City Clerk
NOTICE TO BIDDERS
FOR THE
Traffic Signals - US 61/151 Capacity Improvements
STP -A- 061 - 8(128)- -22 -31
STATE OF IOWA - Sealed bids will be received on May 17, 2011
by the Iowa Department of Transportation at the Office of Contracts
in Ames, Iowa for various items of construction and /or maintenance
work.
Plans, specifications and proposal forms for the work may be seen
and secured at the Office of Contracts, Iowa Department of
Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day
previous to the letting.
Mailed bids are to be sent to the Iowa Department of Transportation,
Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will
be available at the Office of Contracts the day previous to the letting
and the day of the letting for the dropping off of bids during regular
business hours 7:30 a.m. to 4:30 p.m.
The Iowa Department of Transportation (DOT) uses the Bid Express
website (www.bidx.com) as an official depository for electronic bid
submittal. The Iowa DOT will ensure that this electronic bid
depository is available for a two -hour period prior to the deadline
for submission of bids. In the case of disruption of national
communications or loss of services by Bid Express during this two -
hour period, the Iowa DOT will delay the deadline for bid
submissions to ensure the ability of potential bidders to submit bids.
Instructions will be communicated to potential bidders.
Opening and reading of the bids will be performed at the Office of
Contracts, Iowa Department of Transportation, 800 Lincoln Way,
Ames, Iowa after 10:30 A.M. on the same date such bids are
scheduled to be received, unless otherwise specified by the Iowa
Department of Transportation
All proposals must be filed on the forms furnished by the Iowa
Department of Transportation, Contracts Office, sealed and plainly
marked. Proposals containing any reservations not provided for in
the forms furnished will be rejected. The Iowa Department of
Transportation reserves the right to waive technicalities and to reject
any or all bids.
A Proposal Guarantee not less than the amount as set forth in the
proposal form shall be filed with each proposal. The Proposal
Guarantee shall be in the form of a certified check or credit union
certified share draft, cashier's check, money order or bank draft
drawn on a solvent bank or credit union. Certified checks or credit
union certified share drafts shall bear an endorsement signed by a
responsible official of such bank or credit union as to the amount
certified. Cashier's checks, money orders or bank drafts shall be
made payable either to the Contracting Authority or to the bidder
and, where made payable to the bidder, shall contain an unqualified
endorsement to the Contracting Authority signed by the bidder or
the bidder's authorized agent. A properly completed Contractor's
Bid Bond (Form No. 650001), or a properly completed Contractor's
Annual Bid Bond (Form No. 650043), both available from the Iowa
Department of Transportation, Office of Contracts, may be used in
lieu of that specified above.
The contracting authority will issue an exemption certificate for the
purchase or use of building materials, supplies, and equipment that
will be used in the performance of the construction contract, as
provided by Iowa Code Section 423.3 (80).
Failure to execute a contract and file an acceptable Performance
Bond and Certificate of Insurance within 30 days of the date of the
approval for awarding the contract, as herein provided, will be just
and sufficient cause for the denial of the award and the forfeiture of
the proposal guarantee.
The Iowa Department of Transportation (or other approved
contracting authority) hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded
full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
On Federal Aid projects, where disadvantaged business enterprise
goals have been established, the bidder is required to complete and
submit form 102115 with the bid documents. On all projects
without goals, the contractor must show that affirmative actions
have been made to seek out and consider disadvantaged business
enterprises as potential sub - contractors.
Some of the projects may be listed in multiple proposals (as an
individual project or as part of a combined package of projects).
The Contracting Authority will determine which combination of
proposals produce the lowest bid for these projects.
The listing of projects, and details of the project, for which bids are
to be taken will be available to potential bidders and suppliers three
(3) weeks prior to the letting dates at the following locations:
❑ Posted on the Internet at www.ia.bidx.com
Available by calling the Office of Contracts of the Iowa
Department of Transportation at 515- 239 -1414.
Minimum wage rates for all Federal Aid projects have been
predetermined by the Secretary of Labor and are set forth in the
specifications. However, this does not apply to projects off the
Federal -Aid System.
All Federal Aid projects are subject to the Work Hours Act of 1962,
P. L. 87 -581 and Implementing regulations.
By virtue of statutory authority, a preference will be given to
products and provisions grown and coal produced within the State
of Iowa, and also, a resident bidder shall be allowed a preference as
against a non- resident bidder from a state or foreign country which
gives or requires a preference to bidders from that state or foreign
country both on projects in which there are no Federal Funds
involved.
IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF
CONTRACTS TELEPHONE: 515- 239 -1414
Bid Order: 352 DBE Goal: None
Work Type: Traffic Signals
Guarantee: $62,500.00
Project(s): STP -A- 061 - 8(128)- -22 -31
Route US 61 From Maquoketa Dr. To Twin Valley Dr. in Dubuque