5 16 11 City Council Agenda with Supporting Documents
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
HISTORIC FEDERAL BUILDING
MONDAY, MAY 16, 2011
PLEDGE OF ALLEGIANCE
INVOCATION
Reverend Loren Hirschy, Word of Life Church
PROCLAMATIONS
Kids to Parks Day (May 21, 2011)
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the microphone and be recognized by the Mayor and state the item you would like removed from the
Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Submitted
Cable Community Teleprogramming Commission of 3/1; City Council proceedings of 5/2; Civil Service Commission of 3/16; Human Rights Commission of 4/11; Investment Oversight Advisory Commission
of 4/27; Sister City Relationships Advisory Commission of 5/4; Transit Advisory Board of 4/14; Zoning Advisory Commission of 5/4; Zoning Board of Adjustment of 4/28
Investment Oversight Advisory Commission 72nd Quarterly Report
Library Board of Trustees Update from April 28, 2011 Meeting
Proofs of Publication for City Council Proceedings of April 18, 2011 and Lists of Claims and Summary of Revenues for month ended March 31, 2011
Suggested Disposition: Receive and File
Notice of Claims/Suits
Jeff and Janice Bahl for vehicle damage; Danielle Basten for vehicle damage; Kevin Ciesielski for vehicle damage; Anna Mormann for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jeff and Janice Bahl for
vehicle damage; Kevin Ciesielski for vehicle damage; Anna Mormann for property damage
Suggested Disposition: Receive and File; Concur
3. Request for Release of Funds for Community Development Block Grant (CDBG)
City Manager recommending approval of a resolution authorizing the Request to Release Funds for the proposed projects approved in the FY 2012 (Program Year 2011) Annual Action Plan for
Community Development Block Grant (CDBG) activities.
RESOLUTION Authorizing request for release of Community Development Block Grant funds for Fiscal Year 2012 (Program Year 2011)
Suggested Disposition: Receive and File; Adopt Resolution
4. Quarterly Investment Reports
City Manager transmitting the March 31, 2011 Quarterly Investment Report.
Suggested Disposition: Receive and File
5. Iowa Department of Cultural Affairs
City Manager recommending approval to submit a grant application to the Iowa Department of Cultural Affairs to provide partial funding for the City of Dubuque’s Arts and Cultural Affairs
Coordinator position.
Suggested Disposition: Receive and File; Approve
6. Delinquent Water, Sewer, Refuse and Storm Water Collection Accounts
City Manager recommending approval of the submission of delinquent water, sewer, refuse and storm water collection accounts to the Dubuque County Treasurer.
RESOLUTION Adopting the Schedule of Assessments for delinquent water, sewer, refuse and storm water accounts and directing the City Clerk to certify the Schedule of Assessments to the
County Treasurer and to publish notice thereof
Suggested Disposition: Receive and File; Adopt Resolution
7. Federal Emergency Management Agency (FEMA)
City Manger transmitting a communication from Luis Rodriguez of the Engineering Management Branch of the Federal Emergency Management Agency notifying the City of the final flood elevation
determination for the City of Dubuque.
Suggested Disposition: Receive and File; Refer to the City Manager
8. Dubuque Metropolitan Area Solid Waste Agency (DMASWA) - Annexation
City Manager transmitting a communication from Marie Steenlage, City Development Board Administrator, notifying the City that the documents granting rights of annexation into the City
of Dubuque to the Dubuque Metropolitan Area Solid Waste Agency (DMASWA) have been recorded.
Suggested Disposition: Receive and File
9. Dubuque Metropolitan Area Solid Waste Agency (DMASWA) - Recycling
Communication from Chuck Goddard, Dubuque Metropolitan Area Solid Waste Agency Administrator, advising the City that electronics will no longer be buried at the Dubuque Metro Landfill
and recommending recycling options.
Suggested Disposition: Receive and File
10. 2011 Sidewalk Assessment Project
City Manager recommending approval of the final assessments for the Sidewalk Assessment Project at 80-82 Clarke Drive.
RESOLUTION Adopting the Final Assessment Schedule for the Sidewalk Assessment Project
Suggested Disposition: Receive and File; Adopt Resolution
11. Assistant City Attorney
City Attorney recommending the appointment of Maureen A. Quann as Assistant City Attorney.
RESOLUTION Approving the appointment of Maureen A. Quann as Assistant City Attorney for the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution
12. Franklin Investments, Inc.
City Manager recommending approval of a Housing Enterprise Zone Program Agreement by and among the Iowa Department of Economic Development, the City of Dubuque and Franklin Investments,
LLC related to the redevelopment of a historic building located at 39 Bluff Street.
RESOLUTION Approving a Housing Enterprise Zone Program Agreement by and among the Iowa Department of Economic Development, the City of Dubuque and Franklin Investments, LLC
Suggested Disposition: Receive and File; Adopt Resolution
13. Arts Our Town Grant
City Manager recommending submittal of a grant to the National Endowment for the Arts (NEA) for the Arts Our Town Grant to further arts initiatives in the Historic Millwork District.
Suggested Disposition: Receive and File; Approve
14. Dubuque Main Street Farmer's Market Banner Design
City Manager recommending approval of the banner design for the Dubuque Main Street Farmer’s Market banner to be hung on light poles on 12th, 13th and Iowa Streets.
Suggested Disposition: Receive and File; Approve
15. Dubuque Community School District
Communication from Shirley Horstman and Ruth Ellis of the Dubuque Community School District thanking the City for its support of the 21st Century Community Learning Center grant, which
they received this past April.
Suggested Disposition: Receive and File
16. U.S. Department of Housing and Urban Development (HUD)
City Manager transmitting a communication from Jordan Garrison, Governmental Technical Representative from HUD, advising the City of their approval of the Lead Hazard Control Grant Program
final report.
Suggested Disposition: Receive and File
17. Mediacom
Communication from Lee Grassley, Sr. Manager of Government Relations for Mediacom Communications Company, notifying the City of programming changes.
Suggested Disposition: Receive and File
18. Civil Service Commission
Civil Service Commission submitting the certified lists for the positions of Medical Officer and Scale Operator.
Suggested Disposition: Receive and File; Make Matter of Record
19. Mines of Spain Agricultural Exhibit – HRDP Grant Application
City Manager recommending approval to submit a grant application of the Friends of the Mines of Spain for a Historic Resource Development Program (HRDP) grant to fund a new History of
Agriculture at the Mines of Spain Exhibit.
Suggested Disposition: Receive and File; Approve
20. Mines of Spain Agricultural Exhibit – SSNHA Grant Application
City Manager recommending approval to submit a grant application of the Friends of the Mines of Spain for a Silos and Smokestacks National Heritage Areas (SSNHA) grant to fund a new
History of Agriculture at the Mines of Spain Exhibit.
Suggested Disposition: Receive and File; Approve
21. Holy Ghost Catholic Historic District
City Manager transmitting the Holy Ghost Catholic Historic District, 2887-2921 Central Avenue, for nomination to the National Register of Historic Places.
Suggested Disposition: Receive and File; Approve
22. Four Mounds Estate – HRDP Grant Application
City Manager transmitting a grant application of the Four Mounds Foundation to the State Historic Preservation for Historic Resource Development Program (HRDP) grant funds for the exterior
rehabilitation of the White House and the access around it at the Four Mounds Estate Historic District.
Suggested Disposition: Receive and File; Approve
23. Mathias Ham House – HRDP Grant Application
City Manager transmitting a grant application of the Dubuque County Historical Society to the State Historic Preservation Office for the Historic Resource Development Program (HRDP)
grant funds for interior restoration of the Mathias Ham House.
Suggested Disposition: Receive and File; Approve
24. Iowa Department of Transportation – Consolidated Funding
City Manager recommending approval of the Consolidated Funding application and Authorizing Resolution that was submitted to the Iowa Department of Transportation for Fiscal Year 2012
funding for The Jule.
Suggested Disposition: Receive and File; Approve
25. Signed Contracts
A) Municipal Services Center Cold Storage Mezzanine Project; B) Building Roof Replacement for Flora and Sutton Pools; C) Iowa Street Parking Ramp Re-Lamping Project; D) 2011 City of
Dubuque Sidewalk, General Concrete and Miscellaneous Right-of-Way Work
Suggested Disposition: Receive and File
26. Liquor License - Transfer of Service
Application of the Rotary Club of Dubuque to transfer their liquor license from 135 W. 8th Street to A.Y. McDonald Park on June 9, 2011 for the ARC Games.
Suggested Disposition: Receive and File; Approve
27. Liquor License - Applications
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION Granting the issuance of a Class “B” Beer Permit (5-Day) License to the Dubuque Jaycees; a Class “C” Beer Permit to Casey’s General Store #2420, Casey’s General Store #2421,
and Walgreens #6154
RESOLUTION Granting the issuance of a Class “B” (Hotel/Motel) Liquor License to Days Inn & Spirits Bar & Grill; a Class “C” Beer/Liquor License to Kalmes Breaktime Bar & Grill, Easy
Street, Shenanigan’s, and Northside Bar; a Special Class “C” Liquor
License to Olde Main Cookery, and Naughty Dog Deli and Coffee Bar; a Class “B” Wine License to Walgreens #6154, and Olde Main Cookery; and a Class ”WBN” Native Wine License to Casey’s
General Store #2420, Casey’s General Store #2421, and Naughty Dog Deli and Coffee Bar
Suggested Disposition: Receive and File; Adopt Resolutions
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Kaufmann Avenue Resurfacing HMA Resurfacing Project
City Manager recommending initiation of the public bidding process for the Kaufmann Avenue Hot Mix Asphalt (HMA) Resurfacing Project and that a public hearing be set for June 6, 2011.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing 6/6/11
2. ABC Supply Lease Agreement
City Manager recommending setting a public hearing on the proposed lease of a building located at 250 S. Main Street to American Builders and Contractor’s Supply Co., Inc (ABC).
RESOLUTION Intent to dispose of an interest in real property owned by the City of Dubuque by lease between the City of Dubuque, Iowa, and American Builders and Contractor’s Supply Co.,
Inc.
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing 6/6/11
Material to be delivered Friday, May 13, 2011
BOARDS/COMMISSIONS
Appointments to the following Boards/Commissions:
Electrical Code Board
Five 3-year terms through May 22, 2014 (Expiring terms of Dixon, Hammel, Mueller, Pfohl and Reiss)
Applicants:
James Dixon, 2505 Marquette Place
Dan Hammel, 3163 Hillcrest Road, #4
Ronald Mueller, 3780 Sunlight Ridge
Kevin Pfohl, 1878 Hummingbird Drive Additional Applicant
Elaine Reiss, 2222 Roosevelt Street Additional Applicant
Safe Community Advisory Committee
One 1-year term through December 31, 2011 (Vacant term of Sutton)
Applicants:
Amanda Elkins, 2257 Chaney Road, #2
Douglas Ropa, 1190 University Avenue
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is
being considered.
SUSPEND THE RULES
1. Hillcrest Family Services – Request to Amend ID Institutional District
Proof of Publication on the notice of public hearing to consider a request by Hillcrest Family Services to amend the ID Institutional District for property located at 2005 Asbury Road
and the Zoning Advisory Commission recommending approval.
ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, rescinding Ordinances 41-92, 55-00, 18-03 and 08-09 and approving an amended Campus Development
Plan for Hillcrest Family Services ID Institutional District for a new chapel, gymnasium and classroom building
Suggested Disposition: Receive and File; Motion B, Motion A
2. Walter Development, LLC and TM Logistics, Inc.
Proof of publication on notice of public hearing to consider the sale of 2.616 acres in the Dubuque Industrial Center West to Walter Development, LLC and TM, Logistics, to build a 10,000
sq. ft. office for expansion plans of their current business.
RESOLUTION Approving a Development Agreement providing for the sale of 2.616 acres in the Dubuque Industrial Center West 4th Addition to Walter Development, LLC and TM, Inc.
Suggested Disposition: Receive and File; Adopt Resolution
Material to be delivered Friday, May 13, 2011
Material from May 2, 2011 City Council Meeting
3. US Hwy 61 / 151 Capacity Improvements
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and the estimated cost for the US 61/151 Capacity Improvements Project.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the US 16/151 Capacity Improvements Project, Iowa DOT Project No. STP-A-061-9(128) – 22-31
Suggested Disposition: Receive and File; Adopt Resolution
Material from May 2, 2011 City Council Meeting
REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council – public comments are not allowed except as authorized by the Mayor.
1. Dubuque Initiatives
City Manager recommending approval of an amendment to the Development Agreement between the City of Dubuque and Dubuque Initiatives for the redevelopment of the Roshek Building.
RESOLUTION Approving the second amendment to the Roshek Building Development Agreement
Suggested Disposition: Receive and File; Adopt Resolution
2. Safe Community Task Force Recommendation - Urban Youth Corps
City Manager recommending approval of a grant agreement with the Iowa Department of Transportation Urban Youth Corps program.
Suggested Disposition: Receive and File; Approve
3. 2011 Sewer Cured-in-Place Pipe (CIPP) Lining Project Award
City Manager recommending the award of the contract for the 2011 Sewer Cured-in-Place Pipe (CIPP) Lining Project to Visu-Swer, Inc., in the amount of $94,219.00.
RESOLUTION: Awarding public improvement contract for the 2011 Sewer Cured-in-Place Pipe (CIPP) Lining Project
Suggested Disposition: Receive and File; Adopt Resolution
4. AmeriCorps Vista Summer Associate
City Manager recommending approval of an AmeriCorps Vista Memorandum of Agreement for an AmeriCorps Vista summer associate position with the Iowa Commission on Volunteer Service.
Suggested Disposition: Receive and File; Approve
5. Non-Profit and Commercial Energy Efficiency Revolving Loan Fund
City Manager recommending approval of an agreement with ECIA Business Growth to administer the City’s Non-Profit and Commercial Energy Efficiency Revolving Loan Fund program as allocated
through the AARA (Stimulus Package) Energy Efficiency and Conservation Block Grant (EECBG).
Suggested Disposition: Receive and File; Approve
6. Request for Proposals – Intermodal Transportation Center
City Manager recommending the issuance of a Request for Proposals to select a consultant to further investigate the attributes of the Historic Millwork District as a site for the Intermodal
Transportation Center and begin preliminary design.
Suggested Disposition: Receive and File; Approve
7. Bicycle Friendly Community
City Manager recommending the appointment of Planning Services Manager Laura Carstens as Bicycle Program Manager as part of the application process to be designated as a Bicycle Friendly
Community by the League of American Bicyclists.
Suggested Disposition: Receive and File; Concur
8. Green Dubuque
City Manager transmitting a communication from Jason Schatz, President of Green Dubuque, Inc., requesting a City Council work session to present the recommendations of the Dubuque Community
Greenhouse Gas Reduction Task Force.
Suggested Disposition: Receive and File; Council
9. Sister City Relationships
Mayor Buol submitting the proclamation for establishing an official Sister City relationship with Dornbirn, Austria.
Suggested Disposition: Receive and File; Approve
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone
and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa
Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition – Chapter 21.5(1)(c)(j) Code of Iowa
Kevin S. Firnstahl
Acting City Clerk