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HRDP Grant Application for Mines of Spain Argricultural ExhibitMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: HRDP Grant Application for Mines of Spain Agriculture Exhibit DATE: May 6, 2011 Dubuque Al- aneilcacm► 2007 Planning Services Manager Laura Carstens is transmitting a grant application of the Friends of the Mines of Spain for a $3,000 Historic Resource Development Program (HRDP) grant to fund a new History of Agriculture at the Mines of Spain Exhibit. The local cash match will be provided by the Preston Heritage Museum in Dubuque County. No City funds are needed. The exhibit will be installed in the E.B. Lyons Interpretive Center at the Mines of Spain. The HRDP program requires the property owner's signature giving permission for projects initiated by an organization other than the owner. The City Manager's signature on the application fulfills this requirement for use of the Interpretive Center. Laura recommends that the City Council receive and file the grant application. I concur with the recommendation and respectfully request Mayor and City Council approval. Enclosure cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager Mich 7 2----- . Van Milligen F: \USERS \LCARSTEN \WP \Mines of Spain \HRDP Mines of Spain Exhibits \FOMOS HRDP Ag Exhibit MVM Memo.doc Masterpiece on the Mississippi TO: FROM: SUBJECT: DATE: Michael Van Milligen, City Manager Laura Carstens, Planning Services Manager - St / HRDP Grant Application for Mines of Spain Agriculture Exhibit May 6, 2011 Dubuque hitill All America City IIIIIf 2007 Introduction This memo transmits a grant application of the Friends of the Mines of Spain (FOMOS) to the State Historical Society of Iowa for Historic Resource Development Program (HRDP) grant funds for a new History of Agriculture at the Mines of Spain Exhibit. The exhibit will be installed in the E.B. Lyons Interpretive Center at the Mines of Spain. Discussion The Mines of Spain is owned and managed by the Iowa DNR. The E.B. Lyons Interpretive Center, owned by the City of Dubuque, serves as a visitor information center and park office. The Interpretive Center has artifacts on display interpreting the park's historical sites of farming, prairies, lead mining, Native Americans and wildlife. These displays were updated in 2010 by the FOMOS. The History of Agriculture at the Mines of Spain Exhibit will be a multi -media interpretation of the extensive agricultural history of the14 historic farms in the Mines of Spain, in partnership with the Preston Heritage Museum located on Olde Massey Road near the Mines of Spain. The HRDP grant application requires the property owner's signature giving permission for projects initiated by an organization other than the owner. The City Manager's signature on the application fulfills this requirement for use of the Interpretive Center. Budget Impact The estimated project cost is $8,500. The HRDP grant request is for $3,000. The cash match of $5,000 will be provided by the Preston Heritage Museum. An in -kind match of $500 will be provided by the FOMOS Exhibit Committee. No City funds are needed. Requested Action The requested action is for the City Council to receive and file the grant application. Enclosure F: \USERS \LCARSTEN \WP \Mines of Spain \HRDP Mines of Spain Exhibits \HRDP Grant MOS Ag Exhibit Memo MVM.doc STATE HISTORICAL SOCIETY OF IOWA FY2012 REAP /HRDP Grants Documentary Collections Part 1: Application Cover Sheet Applicant Section Name of Applicant: _Friends of the Mines of Spain Name & Title of Contact Person: , Wayne Buchholtz, Park Ranger Address: _ E.B. Lyons Interpretive Center, 8991 Bellevue Heights Road city: _Dubuque Email Address: Wayne. Buchholtz@dnr.iowa.gov Telephone (daytime) : 563- 556 -0620 X State: IA Zip: 52003 Type of Applicant: Nonprofit corporation; unit of government; or American Indian tribe Individual Business Applicant Profile: The Friends of the Mines of Spain is a non - profit corporation organized to inform and educate the public on nature, ecology, conservation, greenbelt concept, natural history, archeology, and current events pertaining to the Mines of Spain. The Friends group assists Park Staff in the administering the Mines of Spain and the Interpretive Center. Project Section Project Project X Project Title: History of Agriculture at the Mines of Spain Category Documentary Collections Summary: A multi -media interpretation of the extensive agricultural history of the14 historic farms in the Mines of Spain, in partnership with the Preston Heritage Museum in Dubuque County. County where project is located: Dubuque Iowa General Assembly /Legislative District Numbers: House: 27&28 Senate: 14 U.S. Congressional District: 1 Ownership Section Does the Applicant own the historic resource? If the applicant does not own the historic resource, the following information is required: Name of Owner: City of Dubuque Address: 50 W. 13 Street City: Dubuque State: IA Zip: 52001 Email Address: ctymgr @cityofdubuque.org Telephone (daytime) : 563 - 589 -4110 I give my permission for the applicant to carry out the project described in this REAP /HRDP grant application. Signature of Own Michael C. Van Milligen, City Manager Date: r/i/ Yes X No Public Access Does the public have access to the historical resource? X Yes .No If yes, how is the historical resource made accessible to the public? (what are your hours of operation? Is it available to view by appointment ?) The Mines of Spain is open year- round, from 4 a.m. to 10:30 p.m. The E.B. Lyons Interpretive Center is open year- round. It is open Monday - Friday from October - April with limited hours. During the summer season, April — October, the center is open 7 days a week. Summer hours are 8 a.m. to 4 p.m. Monday - Friday and noon to 4:30 p.m. on weekends. If no, how do you plan to make the historical resource accessible to the public to meet our guidelines? Is there a reason that the historical resource cannot be made accessible to the public? Great Places Is the project located in a community designated as an Iowa Great Place? (see http: / /www.iowagreatplaces.gov/ for more information on this program) X Yes D No If yes, is the project described in the Place's proposal /Memorandum of Understanding with the State of Iowa? 0 Yes X No If yes, please attach verification from the Iowa Great Places Coordinator. STATE HISTORICAL SOCIETY OF IOWA FY2012 REAP /HRDP Grants PART 2: Project Description and Specific Project Scope of Work Project Description: Within your discussion, be sure to (1) specifically identify the historical resource and state its significance; (2) provide an overview of the activities you will complete; (3) explain how the proposed actions will assist the historical resource; and (4) describe how the project will have an impact on the local community (neighborhood, town, region, or however you choose to define that community) . Project Summary: The Friends of the Mines of Spain seeks an HRDP Grant to create an interpretive exhibit on the History of Agriculture at the Mines of Spain in partnership with the Preston Heritage Museum, a private museum near the park that features artifacts of the Preston Family Farm, Iowa's second oldest farm. The Mines of Spain is integral to Iowa's early agricultural history, with 14 historic farm sites. The Junkermann Farm is the most widely recognized farm in the park. The History of Agriculture Exhibit will further interpret Iowa's early agricultural history through these 13 other farms, and broaden the visitor's experience of how farming impacted the land and its use. This new exhibit will feature the Preston Family Farm — which was quite different from Otto Junkermann's "gentleman's" farm. Key messages will be: 1. Farm families in the Mines of Spain included immigrants engaged in agriculture and mining, highlighting how farms in the late 1800's were different from both the pre - agricultural landscape and farms in the 21st century; and 2. Farming families in 19th century Dubuque and its surroundings included subsistence farming and commercial trade of farm products at local farmers' markets — highlighting differences and similarities with today's farming practices and awareness of sustainability and local foods. A large interpretive map of the 14 farm sites in the Mines of Spain will serve as an exhibit backdrop. The Preston Family Farm portion of the exhibit will offer rotating displays of farming artifacts from the Preston Heritage Museum. A stop & listen station with oral histories from Preston family members and a flip -book of historical photos and documents of Preston family farm life in the 1800's and 1900's will provide interactive, multi -media components. Project Goals: The goals of this project are 1. Provide information on the agricultural resources and history of the park, 2. Create and install a new exhibit which will provide a better understanding of pioneer farming and its relationship to the land, 3. Bring new and repeat visitors to the park with creation of this new exhibit, and 4. Enhance the visitor's experience. The park's overall goal is to encourage visitors to learn about the park's cultural and natural features. The new exhibit will greatly assist in achieving this goal. By creating and installing a new exhibit we will be meeting the goals of the park and of the project. The new exhibit will enable park visitors to better understand and interpret the extensive agricultural history of the Mines of Spain and its relation to the land. The partnership with the Preston Heritage Museum will allow creation of a new and different exhibit with rotating artifacts of the Preston Family Farm. This partnership will tell a more complete story of the history of agriculture associated with the Mines of Spain. It also will enable us to tell a different story than the current interpretation of the Junkermann farm site. This partnership also links visitors to the Preston Heritage Museum, broadening their learning experience. The outcome will be to provide a place for expanded education, a greater variety of experiences for the visitor and a focus on environmental stewardship and sustainability. We look to create an atmosphere for heritage tourism to attract more visitors to the community and to the park. New and updated exhibits will provide information on nationally significant historic, archeological, cultural and natural features at the Mines of Spain. Using this same format, continue on additional sheets as necessary. STATE HISTORICAL SOCIETY OF IOWA FY2012 REAP /HRDP Grants PART 2: Project Description and Specific Project Scope of Work Project Description: continued — page 2 Private Partnership: The $5,000.00 cash match will be provided by Walter and Gerda Preston Hartman. The Hartmans own and operate the Preston Heritage Museum located on Olde Massey Road near the Mines of Spain. Interpretive Themes: The Mines of Spain is designated partner site of the Silos & Smokestacks National Heritage Area (SSNHA). The History of Agriculture at the Mines of Spain exhibit will support the SSNHA Interpretive Plan in the following ways. Theme 1 — The Fertile Land is: Working the lands of northeast Iowa has fostered a connection between humans and the earth. The Mines of Spain has had strong trends towards farming since the 1840's and public land sales resulted in clearing of trees and plowing of prairies for settlement and planting crops. Currently the Otto Junkermann farm is interpreted at the park. Through archeological studies in the 1980's, there have been 13 additional European farm sites documented in the Mines of Spain. Theme 2 — Farmers and Families is: Farm life and farming culture present images, at once nostalgic and ever - changing, of middle America and the values the nation espouses. Farm sites soon dotted the landscape of the area. The Preston Family Farm was one of the earliest farms in the area. The Preston Family farm site provides a new interpretation of the 1880's farm life that is different from the Junkermann farm site in the Mines of Spain. Theme 3 —The Changing Farm is: The role of agriculture in American life and psychology has evolved as changes in farming technique and technology transform the relationships between farmers, consumers, and the land. The History of Agriculture exhibit will tell of the changes in farming — from subsistence farming with many products (trees, fruits, vegetables, flour, etc.) to commercial mono - cultural products sold off -site, not for family use. The History of Agriculture at the Mines of Spain exhibit enhances and expands on the interpretation of agriculture and the Preston Family farm site in the Mines of Spain through an indoor exhibit that is available and accessible to visitors year -round in the E.B. Lyons Interpretive Center. The Preston Heritage Museum is open by appointment for tours April through November. The project's unique partnership with this private museum enhances the visitor's experience by expanding the opportunity to learn about the area's agricultural history in multiple settings and through multiple interpretive formats. The proposed exhibit at the E. B. Lyons Center will include visual, audio, and tactile interpretive formats suitable for all ages. This new agricultural exhibit will provide links to existing exhibits at the center on Native Americans, lead mining, and native ecosystems of prairie, woodland, and wetland. The project helps in telling the story of Iowa agriculture and agribusiness and contributes to the development of the SSNHA in the following ways: it will increase the identification and protection of the agriculture - related resources in the SSNHA; it will expand local citizen awareness of the resources and importance of Iowa agriculture and agribusiness in the SSNHA; and it will provide new travel experiences through effective interpretation and promotion of Iowa agriculture and agribusiness in the SSNHA by encouraging exploration and interpretation of the historical, cultural, and natural resources in the area. Using this same format, continue on additional sheets as necessary. STATE HISTORICAL SOCIETY OF IOWA FY2012 REAP /HRDP Grants PART 2: Project Description and Specific Project Scope of Work Project Description: continued — page 3 Visitor Experience: The project will develop positive visitor experiences consistent with the SSNHA Interpretation Plan as follows. The project will create a new exhibit to provide information about the park's extensive agricultural history. It will provide positive experiences to local residents, in -state and out of state travelers, and international visitors. The partnership with the Preston Heritage Museum will help visitors to understand the heritage and history of farming and related cultures of the area. The information will address tourists' questions, and provide new information to visitors. The Mines of Spain has many repeat visitors and a variety of visitor types that utilize the park for education, recreation, and tourism. All users will benefit from this project, which will accommodate families, motor coach tours, school field trips, residents, heritage travelers, and recreation seekers. These visitors come out to the park at varying hours of the day. The E.B. Lyons Interpretive Center is the visitor information center and park office for the Mines of Spain. Displays and exhibits at the Center provide information about the history and features of the park. Since the Center is open year- round, it offers exhibits inside when the park's outdoor exhibits are inaccessible due to weather or the Preston Heritage Museum is not open. Outcomes: No area museum tells the story of agriculture in the Mines of Spain. This new exhibit will help people understand the unique agricultural history of this area and its relationship to the natural and cultural history of the park. Its unique interactive storylines about the Preston Family Farm will be accessible to visitors of all ages. The History of Agriculture exhibit will increase the number and kind of programs provided to the public, schools, and youth organizations about the agricultural and cultural history of the Dubuque area. This will increase the number of schools utilizing the park for field trips since we will be able to provide new and higher levels of interpretation and education for them. More and different programs will increase visitation. More visitors will learn about the park's cultural histories through this exhibit, and tours of the Preston Heritage Museum. Anticipated Impacts: We will draw on the increasing interest in heritage tourism to attract more visitors to the community and to the park. The outcome will be to provide a place where visitors and residents can reconnect with the "History of Agriculture" through interactive learning showcasing local farming artifacts and educational materials. The new History of Agriculture exhibit, in partnership with the Preston Heritage Museum, will draw visitors to the Interpretive Center and help promote the Mines of Spain and the SSNHA. The History of Agriculture exhibit will benefit and strengthen both the Friends of the Mines of Spain and the Preston Heritage Museum. The impact to the community will be that visitors will stay in the area longer and later in the day. This will cause the visitor to interact with the area longer, causing the need for further purchases in town and exploring more visitor attractions. Evaluation: An evaluation form will be created for visitors to rate the project and the information provided on it. It has already been determined through visitor contact that the new exhibit is needed and that further information on the history of agriculture in the Mines of Spain in general, and the Preston Family Farm Site in particular, is needed. Our plans are to place the exhibit in a location for visitors to see and be able to relate objects to the information. They will also be able to relate the agricultural history with other exhibits on archeology, lead mining, Native Americans, farming, and the natural environment. Specific Project Scope of Work: This section is a critical part of the application. Provide a step -by- step description of how the project will be carried out. Each major work element should clearly relate to budget line items. Include a timeline for each major work element. The timeline and description of major project steps below is based on the experience of the Friends of the Mines of Spain (FOMOS) in developing new and updated exhibits for the recently expanded E.B. Lyons Interpretive Center. The FOMOS retained exhibit designers in a design /build contract for this effort working with an Exhibits Committee comprised of: Wayne Buchholtz, Park Ranger, Mines of Spain; Mike Gibson, Director, Center for Dubuque History; Nancy Wright, FOMOS Board member, retired teacher, and volunteer at the Interpretive Center; Laura Carstens, FOMOS Board member and Planning Services Manager, City of Dubuque; and David Johnson, Assistant Planner for Historic Preservation and Planning, City of Dubuque. This same committee will work with the exhibit designer retained for the new History of Agriculture at the Mines of Spain exhibit. Walter and Gerda Preston Hartman, who own and operate the Preston Heritage Museum located on Olde Massey Road near the Mines of Spain, also will be involved with development of the new exhibit, which will feature the Preston Family Farm. Dates /Time Periods Description July 1 -31, 2011 FOMOS Board approves & signs HRDP grant agreement with SHPO. August 1 -31, 2011 FOMOS Board develops request for quotes, and then sends request for quotes to exhibit designers. September 1 -30, 2011 FOMOS Board reviews proposals from exhibit designers, interviews firms as needed, and then selects firm to design & build new exhibit. October 1- December 31, 2011 FOMOS Board signs contract with selected firm. Selected firm begins design process for new exhibit by meeting with FOMOS Exhibits Committee and Preston Heritage Museum representatives to review exhibit goals, inventory of artifacts, oral histories, and documents in the collections of the Mines of Spain and the Preston Heritage Museum, and the SSNHA Interpretive Plan; and then begins development of design and content for new exhibit components. January 1 -March 1, 2012 FOMOS Exhibits Committee and Preston Heritage Museum representatives review preliminary & final designs and content of new exhibit components prepared by exhibit designer; FOMOS and Preston Heritage Museum representatives approve final designs and content. March 1 -April 30, 2012 Exhibit designer constructs, develops, and installs new exhibit components: visual, audio, tactile; tests components; and then completes punch list for any remaining items. May 1 -June 15, 2012 FOMOS Exhibits Committee conducts evaluation of new exhibit with visitors and school groups, and adjusts exhibit components as needed. June 15 -30, 2012 FOMOS Exhibits Committee compiles data and then submits final report to SHPO. Using this same format, attach additional sheets as necessary. STATE HISTORICAL SOCIETY OF IOWA FY2012 REAP /HRDP Grants PART 2, continued: Digitization Projects Not Applicable If your project involves digitization or scanning, please consider and answer the following questions. If your project does not involve digitization or scanning, please move on to Part 3: Budget Form. 1. What standards are being followed for digitization? 2. How will the digital masters be protected and preserved? 3. How have you provided for long -term enduring access to the digital files and metadata? Possibilities include a combination of refreshing the data, migrating it to a new environment, and replication. Using this same format, continue on additional sheets as necessary. EXPENSE DESCRIPTION REAP /HRDP GRANT REQUEST APPLICANT'S MATCH CASH IN -KIND ROW TOTALS Design/Build Contract with Exhibit Designers $2,500.00 $5,000.00 $0.00 $7,500.00 TAN * $500 $500.00 $1,000.00 $3,000.00 Cash $5,000.00 In -Kind $500.00 $8,500.00 STATE HISTORICAL SOCIETY OF IOWA FY2012 REAP /HRDP Grants Part 3: Budget Form REAP /HRDP GRANT APPLICANT MATCH TOTAL PROJECT COST *A $500 line is provided for TAN (Technical Advisory Network). It is included as part of your grant, should the need for technical assistance arise during the project. If the $500 is not used for TAN during the project, the $500 reverts to the State Historical Society and shall not be used to fund another portion of your project. Please include this line even if you do not foresee using it. Matching requirements for each one dollar of grant request, including the TAN request, are as follows: Units of govt., tribes, & non - profit corporations — fifty cents, of which at least twenty -five cents must be in cash. Individuals — seventy -five cents, of which at least fifty cents must be in cash. Businesses — one dollar, of which at least seventy -five cents must be in cash. For further explanation please see MATCHING FUNDS in the grant guidelines. Part 3, continued: Budget Explanation Provide an explanation for how each budget line item was calculated. The budget above for the design /build contract for the new History of Agriculture in the Mines of Spain is based on the experience of the Friends of the Mines of Spain (FOMOS) in developing new and updated exhibits for the recently expanded E.B. Lyons Interpretive Center. The FOMOS retained Experience Design as the exhibit designers in a design /build contract for this $325,000 effort. The $7,500.00 budget line item for the new History of Agriculture in the Mines of Spain exhibit is based on the cost for other exhibits developed for the expanded Center, which utilized components similar to the audio, visual, and tactile components. The FOMOS expects the costs for this new exhibit to be very comparable to the costs of the other exhibits which were produced under the design /build contract with exhibit designer, Experience Design. The $1,000.00 budget line item for the TAN assistance and in -kind match is based on our experience in dealing with consultants providing technical assistance for similar types of interpretive exhibits at the E.B. Lyons Interpretive Center. Part 4: Photographs Attach Labeled Photographs on Separate Sheet Part 5: Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. See the following page for definitions. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). X The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project: Indicate which group is impacted: ❑ Women X Persons with a Disability ❑ Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project: Present the rationale for the existence of the proposed program or Policy: Provide evidence of consultation of representatives of the minority groups impacted Indicate which group is impacted: ❑ Women ❑ Persons with a Disability ❑ Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: _Laura Carstens Title: Planning Services Manager, City of Dubuque Minority Impact Questionnaire Definitions "Minority Persons ", as defined in Iowa Code Section 8.11, mean individuals who are women, persons with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans. "Disability ", as defined in Iowa Code Section 15.102, subsection 5, paragraph "b ", subparagraph (1): b. As used in this subsection: (1) "Disability" means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of the individual, a record of physical or mental impairment that substantially limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or mental impairment that substantially limits one or more of the major life activities of the individual. "Disability" does not include any of the following: (a) Homosexuality or bisexuality. (b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments or other sexual behavior disorders. (c) Compulsive gambling, kleptomania, or pyromania. (d) Psychoactive substance abuse disorders resulting from current illegal use of drugs. "State Agency ", as defined in Iowa Code Section 8.11, means a department, board, bureau, commission, or other agency or authority of the State of Iowa. Part 6: Contract The contract appears on the next five pages. Fill in the highlighted areas and print two copies. Then have the legally- authorized representative for the applicant sign and date both copies. Include both signed copies in the application submittal. Contract Number: Agency: Grant Recipient: Grant Amount: Effective Dates: HISTORICAL RESOURCE DEVELOPMENT PROGRAM STATE HISTORICAL SOCIETY OF IOWA GRANT PROJECT FUNDED THROUGH THE RESOURCE ENHANCEMENT AND PROTECTION PROGRAM ACT [Number to be assigned by State]. STATE HISTORICAL SOCIETY OF IOWA Friends of the Mines of Spain $ 3,000 JULY 1, 2011 - NOVEMBER 30, 2013 IDENTIFICATION OF PARTIES (Article 1.0) • This contract is entered into by and between the State Historical Society of Iowa (hereafter referred to as "State" or "SHSI ") and Friends of the Mines of Spain (hereafter referred to as "Grantee "). • The SHSI Public Trust administrator or designee is the State official designated to execute any changes in the terms or conditions specified in this contract. • The City of Dubuque is designated to execute any changes in the terms or conditions specified in this contract, on behalf of the Grantee. • "HRDP" means Historical Resource Development Program as defined in Iowa Code Chapter 303.16, and Iowa Administrative Code [223] Chapter 49. STATEMENT OF PURPOSE (Article 2.0) • The purpose of the Historical Resource Development Program is to provide grants to preserve, conserve, interpret, educate the public about and enhance the historical resources of the state. • SHSI has been designated by the Iowa General Assembly to administer REAP /HRDP, and the grantee has been approved for funding. CONTRACTUAL REQUIREMENTS (Article 3.0) • REAP /HRDP monies are to be expended according to Iowa Administrative Code [223] Chapter 49 and FY2012 grant guidelines (version published January 2011). • The Grantee must: • Give preference to Iowans and Iowa products and services in carrying out this grant. • Refrain from using REAP /HRDP funds to influence legislation or for any lobbying function. • Follow all local, state, and federal laws which bar discrimination against any employee, applicant for employment, or any person participating in a sponsored program, on the basis of race, creed, color, national origin, religion, sex, age, or physical or mental disability, and require compensation for employment at no less than minimum wage requirements, and provide safe and sanitary working conditions. These laws include, but are not limited to, Title VI and VII of the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, as amended. • Comply with applicable Americans with Disabilities Act (ADA) provisions. ADA is a civil rights law that prohibits discrimination on the basis of physical or mental impairment (the definition of disability). The 12 project must comply with ADA, unless (1) the property is a religious entity, a private club or private residence and not used as a place of public accommodation; (2) the property is an owner- occupied bed -and- breakfast with five or fewer rooms; or (3) the repair work is something like reroofing, masonry repointing, painting or wallpapering, or changes to mechanical and electrical systems that do not affect the usability of the property. If you can make minor adjustments in your project that would eliminate barriers in a way that meets the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation, you should do so. If your proposed work is an alteration that affects the "primary function area" of your property, ADA accessibility standards also apply to the path from accessible parking to and through an entrance. Building owners are not required to spend more than 20% of the total cost of altering the primary function area to make the path of travel to that area accessible. (There are also alternative requirements for those historic properties that cannot be made accessible without threatening or destroying their significance. Contact the State Historical Society if you believe this is your situation.) • Consult with the State Historical Society if your project involves any disturbance of the ground including, but not limited to, moving in any large equipment or uprooting plants. After you have consulted with the State Historical Society and the Society has given written permission for you to proceed, make sure that any excavation work at your project is carefully observed by you or your contractors. If, during construction, the project work uncovers an item or items which might be of archaeological, historical, or architectural interest - -or if important new archaeological, historical, or architectural data come to light in the project area, you must stop work immediately and notify the State Historical Society. Make reasonable efforts to avoid or minimize harm to the materials until the significance of the discovery can be determined by a professionally - qualified archaeologist. Contact the State Historical Society with any questions and for instructions. • Include the following statement in any printed lists of contributors, and in any promotions, publicity, or advertising: "This project is supported in part by the State Historical Society of Iowa, Historical Resource Development Program." • Post signs provided by the State in a conspicuous place at the project area where grant funds are used. The sign must remain in place for no less than 36 months after the contract has been completed. • Write your state legislators within thirty (30) days of receiving your signed contract to tell them about the project. Copies of the letters must be sent to Grants Manager, State Historical Society of Iowa, 600 East Locust Street, Des Moines, Iowa 50319 -0290. FINANCIAL RECORDS • Retain all financial records, reporting documents, and all other records pertinent to the HRDP program for a period of three calendar years beyond the end of the grant contract. • Provide, at no charge, and make accessible to the State and to the State Auditor's office, all books, documents, account information, facilities, 13 or other property belonging to or in use by the Grantee concerning the receipt of funds under this program. COPYRIGHT • Choo8e to copyright any books, publications, films, or other material developed because of grant activities, unless otherwise specified in the award notice or scope of work. The State reserves the right to borrow or use, without payment of a royalty fee, any materials developed through grant projects. PROFESSIONAL STANDARDS • Comply with all applicable federal and state laws, regulations, guidelines, and technical standards, including nationally accepted documentary collection and museum standards and the most current edition of the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation. • If your project includes work on real property that is listed on or eligible for the National Register of Historic Places, you must include the following clause in all construction contracts and project specifications: "All work on this project will be done in accordance with the recommended practices as stated in the most current edition of The Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings." SCOPE OF WORK AND BUDGET • .Follow the Scope of Work and Budget as presented in the Grant Application and as approved by the State Historical Society of Iowa. DAMAGES • Hold the State harmless from damages in any action arising from the performance of work described in this contract. PHOTOGRAPHS • Provide photographs of the project work. Photographs must be taken at the beginning of the project, at various stages during work, and at the project's conclusion to document the nature of the work. Good quality, original, photographs should be mounted or printed on 8%1" x 11" paper. If digital photographs are submitted, please include a CD or DVD containing the images, as well as the printed copies. Along with the final report and request for reimbursement, the Grantee must provide at least five (5) color photographs of the project from its beginning to its end. FINDING OF NON - COMPLIANCE (Article 4.0) • The State may, for cause, find that the Grantee is not in compliance with the requirements of the HRDP program or the terms of this contract pursuant to Iowa Code 303.16, Iowa Administrative Code [223] Chapter 49, and published grant guidelines. At the State's discretion, remedies for non - compliance include suspension or return of HRDP grant funds. CANCELLATION DUE TO NON - APPROPRIATION (Article 5.0) • If funds anticipated for the continued fulfillment of this contract are at any time cancelled or insufficient either through the failure of the State of Iowa to appropriate funds, or through discontinuance or material alteration of the program for which funds were provided, the State shall have the right to cancel this contract without penalty by giving written notice of not less than thirty (30) days documenting the lack of funding, discontinuance or program 14 alteration. In the event of termination of this contract due to non - appropriation, discontinuance, or program alteration, the exclusive, sole, and complete remedy of the Grantee shall be payment for services rendered prior to the termination. PAYMENT (Article 6.0) • The State will issue a payment for fifty percent (50 %) of the grant at the time of award. • At the conclusion of the project, the grantee must submit documentation of all project work and all expenditures to the State. Upon approval of all project work and all documentation, the State will provide final payment of grant funds. The grantee's request for reimbursement must be submitted with documentation proving project completion, documentation of expenditure of grant funds, and documentation of cash and in -kind match, as outlined in the contract budget. • The final report provided by the Grantee must include photographs of work completed and an explanation of how the work meets the standards established in the museum, historic preservation, or documentary collections category. The final report must be made on forms supplied by the State Historical Society, and must include all information and documentation as outlined on the form. CHANGES IN OWNERSHIP (Article 7.0) • If a change of ownership of real property occurs within 24 months after the completion of the grant, the entire amount of the grant shall be returned to the State. • If a change of ownership occurs within 25 to 60 months after the completion of the grant, fifty (50) percent of the grant shall be returned to the State. • If the Grantee is a government unit or a non - profit organization, the sale of property is exempt from payback provisions when the sale places the property on tax rolls. • In the event of death of an individual owner, this provision shall not apply. TIME OF PERFORMANCE (Article 7.0) • All claims for HRDP funds shall be received by November 30, 2013. 15 SIGNATURES • Grant Applicants must sign and date two copies of this document as part of the REAP /HRDP FY2012 grant application process. This document becomes a legally - binding contract upon signature by the State Historical Society of Iowa's authorized representative. For the Grantee: Signature of Grant Applicant's Legally Authorized Representative _Douglas G. Olk, President, Friends of the Mines of Spain Typed Name and Title of Above Representative Date Signed by Grantee For the State: Jerome Thompson, Interim Administrator, State Historical Society of Iowa Date Signed by State 16 Planning Services Department City Hall 50 West 13th Street Dubuque, IA 52001 -4864 (563) 589 -4210 phone (563) 589 -4221 fax (563) 690 -6678 TDD plannin @cityofdubuq Wayne Buchholtz Park Ranger Mines of Spain State Recreation Area 8991 Bellevue Heights Dubuque, IA 52003 -9214 SUBJECT: Support for Historic Resource Development Program Grant Application Dear Wayne: On behalf of the City of Dubuque, I am pleased to provide this letter of support for the grant application to the Historic Resource Development Program for the installation of the new History of Agriculture at the Mines of Spain Exhibit in the E.B. Lyons Interpretive Center at the Mines of Spain State Recreation Area. The information about the fourteen historic farm sites at the Mines of Spain will be a great source of information for citizens of the Dubuque area and the Silos and Smokestacks region. The City of Dubuque owns the E.B. Lyons Interpretive Center, and has provided financial support from the City's General Fund for the expansion of the Center, as well as creation of new exhibits and educational programming. These new exhibits and the educational programs that can be conducted in the expanded Interpretive Center are important to the sustainability of Dubuque and the region. The Mines of Spain State Recreation Area is an important cultural, historical, and natural resource for the Dubuque community. Expanding exhibits in the park and at the Center helps to meet the recreational and educational needs of the community, as well as tell the story of the Silos and Smokestacks National Heritage Area. Sincerely, 02,A, Laura Carstens Planning Services Manager Masterpiece on the Mississippi cc: Michael Van Milligen, City Manager Service People Integrity Responsibility Innovation Teamwork Dubuque Aq- Amedcacity 11 2007 May 6, 2011 History of Agriculture at the Mines of Spain: Conceptual Exhibit Layout at Interpretive Center YOUR GUIDE TO THE MINES OF SPAIN INTERPRETIVE CENTER NEW HRDP EXHIBIT: HISTORY OF AGRICULTURE AT THE MINES OF SPAIN folow fie, his-Ivr of e< *10.6 of Sp from ',Wive, 4 S 2. 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