Arts and Cultural Affairs Advisory Commission Creation
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MEMORANDUM
August 31, 2004
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TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Arts and Cultural Affairs Advisory Commission
At the August 2, 2004 City Council meeting, the City Council adopted three
recommendations from the Arts and Cultural Task Force. One of the recommendations
was the establishment of an Arts and Cultural Affairs Advisory Commission. The Arts
and Culture Task Force is highly supportive of this Commission and the outlined
mission and goals. The recommendation for a Commission is also included within the
recently adopted Downtown Master Plan to serve as a voice for the arts community.
The recommended ordinance establishing the Commission has the following key
elements:
Section 8-12 of the ordinance states:
The mission of the Commission is to build the community of Dubuque
through arts and cultural programs by developing visibility, funding,
audiences, information and partnerships.
Section 8-13 of the ordinance states:
The goals of the Commission shall be as follows:
(1 )
To promote, educate and create awareness for arts and cultural
activities in the Dubuque Community;
(2)
To develop and increase the market for arts and cultural activities in
the Dubuque Community;
(3)
To facilitate and convene partnerships for arts and cultural activities
in the Dubuque Community; and
(4)
To develop funding options and allocate budgeted funding for arts
and cultural activities in the Dubuque Community.
Assistant City Manager Cindy Steinhauser recommends the City Council approve the
ordinance establishing an Arts and Cultural Affairs Advisory Commission.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
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MEMORANDUM
August 31,2004
TO:
Michael Co Van Milligen, City Manager
FROM:
Cindy Steinhauser, Assistant City Manager
SUBJECT: Arts and Cultural Affairs Advisory Commission
Introduction
The purpose of this memorandum is to request City Council approval of an ordinance
establishing an Arts and Cultural Affairs Advisory Commission.
Discussion
At the August 2, 2004 City Council meeting, the City Council adopted three
recommendations from the Arts and Cultural Task Force. One of the recommendations
was the establishment of an Arts and Cultural Affairs Commission. The Arts and
Culture Task Force is highly supportive of this Commission and the outlined mission
and goals. The recommendation for a Commission is also included within the recently
adopted Downtown Master Plan to serve as a voice for the arts community. This
commission would assist in developing partnerships among the local arts and cultural
organizations, serve as a review board to administer budgeted funding for the arts and
cultural community as well as apply for State and National grant funds to support arts
and culture. The mission and goal of the Commission would be as follows:
"The mission of the Arts and Cultural Affairs Advisory Commission is to build the
community of Dubuque through arts and cultural programs by developing visibility,
funding, audiences, information and partnerships."
Goals:
. To promote, educate and create awareness for arts and cultural activities in the
Dubuque Community;
. To develop and increase the market for arts and cultural activities in the Dubuque
Community;
. To facilitate and convene partnerships for arts and cultural activities in the
Dubuque Community; and
. To develop and allocate budgeted funding for arts and cultural activities in the
Dubuque Community.
The task force is recommending that the membership of the Commission be composed
of seven members representing the following areas:
Four members shall have significant knowledge and demonstrated interest in one or
more areas of the arts including, music, dance, literature, visual arts, theater, folk arts,
media arts, design and arts education. Two members shall be from the business and
professional community, one of which shall be from the Cultural and Entertainment
district. One member shall be at-large from outside the Cultural and Entertainment
district. The Commission would act in an advisory capacity to the City Council. This
commission would be staffed from the City Manager's Office.
Reauest
The request is for City Council to adopt the attached ordinance establishing an Arts and
Cultural Affairs Advisory Commission.
Cc:
Arts and Culture Task Force
Preparer: Barry A. Lindahl Address: Suite 330 300 Main Street Dubuque. IA 52001 Telephone:
(563) 583-4113
ORDINANCE NO. 64 -Q4
AMENDING THE CITY OF DUBUQUE CODE OF ORDINANCES BY ADOPTING A
NEW CHAPTER 8 ARTS AND CULTURAL AFFAIRS ESTABLISHING THE ARTS
AND CULTURAL AFFAIRS ADVISORY COMMISSION
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The City of Dubuque Code of Ordinances is hereby amended by
adopting the following new chapter:
Chapter 8
Arts And Cultural Affairs
Article I
General
Sec. 8-1 - 8-10. (Reserved)
Article II
Arts and Cultural Affairs Advisory Commission
Sec. 8.11. Created:
There is hereby created the Arts and Cultural Affairs Advisory
Commission to have such powers and responsibilities as
hereinafter provided.
Sec. 8-12. Mission:
The mission of the Commission is to build the community of
Dubuque through arts and cultural programs by developing
visibility, funding, audiences, information and partnerships.
Sec. 8-13. Goals:
The goals of the Commission shall be as follows:
(1) To promote, educate and create awareness for arts
and cultural activities in the Dubuque Community;
(2) To develop and increase the market for arts and
cultural activities in the Dubuque Community;
(3) To facilitate and convene partnerships for arts and
cultural activities in the Dubuque Community; and
(4) To develop funding options and allocate budgeted
funding for arts and cultural activities in the
Dubuque Community.
Sec. 8-14. Purpose:
The purpose of the Arts and Cultural Affairs Advisory
Commission shall be to plan, promote and encourage
programs to further public awareness of, accessibility to,
participation in and support for the artistic and cultural
development of the city and to make recommendations to the
City Council regarding the establishment of arts and cultural
policies and programs, the expenditure of budgeted City funds
on arts and cultural activities and the implementation of
programs for arts and culture.
Sec. 8.15. Powers:
The Commission shall have the following powers:
(1) To act in an advisory capacity to the City Council in
all matters pertaining to the arts and cultural
environment of the City;
(2) To hold regular public meetings and maintain a
written record of its proceedings;
(3) To make recommendations to the City Council on the
allocation of budgeted city funding for arts programs
and services;
(4) To recommend to the City Council applications and
solicitations for grant, gifts and donations from
individuals, groups, organizations and agencies,
both private and public, for any purpose consistent
with the purposes of the Commission;
(5) To make recommendations to the City Council
regarding city sponsorship of public programs to
further the development of public awareness of and
accessibility to arts and culture programs and
activities;
(6) At the request of the City Council, to work with area
organizations on broad community issues in which a
cultural perspective is relevant and desirable; and
(7) To engage in comprehensive planning for the
cultural development of the City.
Sec. 8-16. Cooperation With Other Agencies:
The Commission shall cooperate with the Dubuque Cultural
Alliance and other groups interested in the promotion and
implementation of arts and cultural activities which are in the
best interest of the city.
Sec. 8-17. Solicitation And Acceptance Of Donations:
The Commission may solicit and otherwise accept donations
and gifts of money, personal and real property and personal
services on behalf of the city. All such donations and gifts
received shall become the property of the city for the general
use of support of arts and cultural programs of the city as
determined by the City Council unless such items have been
designated by the donor for specific purposes.
Sec. 8-18. Membership, Appointment:
(a) The Commission shall comprise seven (7)
members. The initial term of four of the members shall be for
three years and the initial term of three of the members shall
be two years. Thereafter, all terms shall be three (3) years. The
expiration date for all terms of office shall be June 30 of the
appropriate year.
(b) Four members of the Commission shall have
significant knowledge and demonstrated interest in one or
more areas of the arts including music, dance, literature, visual
arts, theater, folk arts, media arts, design, arts education or be
a member of the Dubuque Cultural Alliance. Two members
shall be from the business and professional community, one
of who lives or works in the Cultural and Entertainment
district. One member shall be at-large who lives or works
outside the Cultural and Entertainment district.
(c) Vacancies caused by death, resignation or
otherwise shall be promptly filled by the City Council for the
unexpired term of office.
Sec. 8-19. Attendance:
(a) Members of the Commission shall attend at least
two-thirds (2/3) of all regularly scheduled and held meetings
within any consecutive twelve (12) month period. If any
member fails to attend such prescribed number of meetings, it
shall be grounds for the Commission to recommend to the City
Council that the position be declared vacant and a
replacement appointed.
(b) The attendance of all Commission members shall
be entered upon the minutes of all meetings by the secretary.
Sec.8-20. Compensation:
Members of the Commission shall serve without compensation
except for reimbursement of necessary expenses.
Sec. 8-21. Organization:
At the initial meeting of the Commission and at the first
meeting in July of each year, the Commission shall elect a
chairperson, a vice-chairperson and a secretary to serve one-
year terms of office. All officers shall be eligible to serve
successive terms of office.
Sec. 8-22. Meetings:
(a) The Commission shall hold a minimum of six
meetings a year. Meeting shall be held on the fourth Tuesday
of each month at 4:30 p.m.
(b) Special meetings may be called by the
chairperson or at the written request of three (3) members.
(c) All meetings shall be called and held in
conformance with the Iowa Open Meetings Law.
(d) A copy of the minutes of all regular and special
meetings of the Commission shall be filed with the City
Council within ten (10) working days after each such meeting.
(e) Four (4) members of the Commission shall
constitute a quorum for the transaction of business. The
affirmative vote of at least four (4) members shall be necessary
for the adoption of any resolution.
Sec. 8-23. Rules And Regulations:
The Commission shall adopt such rules and regulations to
govern its internal organization and procedure as it may deem
necessary and which are not in conflict with this Chapter or
this Code of Ordinances. Copies of such rules and regulations
upon their adoption shall immediately be provided to the City
Council.
Sec. 8-24. Administrative And Other City Policies:
All administrative, personnel, accounting, budgetary and
procurement policies of the city shall govern the Commission
in all of its operations.
Passed, approved and adopted this 7th
day of September
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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Jeanne F. Schneider, City Clerk
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