Mathias Ham House HRDP Grant ApplicationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: HRDP Grant Application for Dubuque County Historical Society
DATE: May 11, 2011
Dubuque
M-anerlcacity
1
2007
Planning Services Manager Laura Carstens is transmitting a grant application of the
Dubuque County Historical Society to the State Historic Preservation Office for Historic
Resource Development Program (HRDP) grant funds for interior restoration of the
Mathias Ham House.
The Dubuque County Historical Society will provide the cash match. No City funds are
needed.
The HRDP program requires the property owner's signature giving permission for
projects initiated by an organization other than the owner. The City Manager's signature
on the application fulfills this requirement for interior restoration of the Mathias Ham
House.
Laura recommends that the City Council receive and file the grant application.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Enclosure
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
(.6 ) :341 .(it
Michael C. Van Milligen
F:\ USERS \LCARSTEN \WP \GRANTS \HRDP \DCHS HRDP Grant MVM Memo.doc
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: Laura Carstens, Planning Services - HRDP Grant Application for Dubuque County Historical Society
DATE: May 11, 2011
Enclosure
F:\ USERS \LCARSTEN \WP \GRANTS \HRDP \HRDP Grant DCHS Memo MVM.doc
Dubuque
bititi
nu- Amerlcacnr
2007
Introduction
This memo transmits a grant application of the Dubuque County Historical Society
(DCHS) to the State Historic Preservation Office for Historic Resource Development
Program (HRDP) grant funds for interior restoration of the Mathias Ham House.
Budget Impact
The estimated project cost is $53,162. The HRDP grant request is for $26,500. The
DCHS will provide the cash match of $26,535. No City funds are needed.
Requested Action
The requested action is for the City Council to receive and file the grant application.
Discussion
The Mathias Ham House, a City Landmark Site owned by the City of Dubuque, is
managed by the DCHS as a house museum and historic site for public tours, field trips,
group visits, and private functions.
The project will restore the interior of the Mathias Ham House. The restoration work will
include the grand staircase, which is pulling away from the wall. The project also will
include restoration of plaster that is falling from ceilings on the upper floor.
The HRDP program requires the property owner's signature giving permission for
projects initiated by an organization other than the owner. The City Manager's signature
on the application fulfills this requirement for rehabilitation of the Mathias Ham House.
Part 1: Application Cover Sheet
Applicant Section
Name of Applicant: Dubuque County Historical Society
Name & Title of Contact Person: Jerry Enzler
Address: 350 East Third Street
City: Dubuque State: IA Zip: 52001 -2302
Email Address: jenzler @rivermuseum.com
Telephone (daytime): 563 - 557 -9545
Type of Applicant:
►3 Nonprofit corporation; unit of government; or American Indian tribe
Individual
Business
Applicant Profile: The Dubuque County Historical Society was organized in
1950 and operates the Mathias Ham House Historic Site, and two other
properties serving 180,000 annually. We are a Smithsonian Affiliate, and
accredited by the American Association of Museums.
Project Section
Project Title: Restoring the Grand Staircase and Plaster at the Ham House
Project Category
1 Historic Preservation
Project Summary: The Dubuque County Historical Society will restore
interior plaster of the National Register 1856 Mathias Ham House and its
the three -story continuous grand staircase that is pulling away from the
wall, limiting tours. The home is the focal point that interprets the
early history of Dubuque as seen through the eyes of the Ham Family.
County where project is located: Dubuque
Iowa General Assembly /Legislative District Numbers:
House: 28 Senate: 14
U.S. Congressional District: IA -001
STATE HISTORICAL SOCIETY OF IOWA
FY2012 REAP /HRDP Grants
Historic Preservation A - Historic Property Rehabilitation
Ownership Section
Does the Applicant own
If the applicant does
information is required:
Name of Owner: City of
the historic resource? Yes I No
not own the historic resource, the following
Dubuque
Address: 50 West 13 Street
City: Dubuque State: IA Zip: 52001
Email Address:
Telephone (daytime):
I give my permission for
in this REAP /HRDP grant
Si nature of Owner:
Ji (Ltd e , \Ia. V
the applicant to carry out the project described
application.
Michael C. Van Milligen, C y a nager
Date:
Public Access
Does the public have access
If yes, how is the historical
are your hours of operation?
available to view by appointment
opened to the public between
to the historical resource? Yes ❑ No
resource made accessible to the public? (What
Is it visible from a public street? Is it
?) The Mathias Ham House Historic Site is
Memorial Day and Labor Day, Wednesday- Sunday,
11:00 am - 4:00 pm. The Ham House itself is clearly visible from the
street. The House is also used for Victorian Progressive Dinners, and is
the site of an offseason annual event, Christmas at the Ham House.
If no, how do you plan
public to meet our guidelines?
resource cannot be made
to make the historical resource accessible to the
Is there a reason that the historical
accessible to the public?
Certified Local Governments
Is the applicant a city or county government:
❑ Yes
►��
No
If yes, attach verification that the city or county participates in the
Certified Local Government (CLG) program and is determined in good standing
by the State Historic Preservation Office (SHPO). CLG cities, counties,
and land use districts must be current in their submission of Iowa CLG
Annual Report forms to be considered in good standing.
If a city or county government does not participate in the CLG program, or
is not determined to be a CLG in good standing, then it cannot be an
applicant in the Historic Preservation Category.
Great Places
Is the project located in a community designated as an Iowa Great Place?
(see http: / /www.iowagreatplaces.gov/ for more information on this program)
❑ Yes
® No
Dubuque is a former Iowa Great Place.
If yes, is the project described in the Place's proposal /Memorandum of
Understanding with the State of Iowa?
❑ Yes
n No
If yes, please attach verification from the Iowa Great Places Coordinator.
STATE HISTORICAL SOCIETY OF IOWA
FY2012 REAP /HRDP Grants
Part 2 -HP: Project Description and
Specific Project Scope of Work
Historic Preservation Category
Use this section only to apply for building /structure rehabilitation in
the Historic Preservation category
Property: Mathias Ham House
Historic Name of Property (if known): Same
Address of Property: 2241 Lincoln Avenue
City: Dubuque
County: Dubuque
Name of historic district (if applicable):
Is the property or district involved in
❑ a National Historic Landmark?
the project:
of Historic Places?
District listed on the National
Preservation Office for
Historic Places? (EMERGENCY
4 individually listed on the National Register
❑ a contributing property in a Historic
Register of Historic Places?
❑ determined eligible by the State Historic
listing on the National Register of
GRANT APPLICATIONS ONLY)
of the property's status.
then do not complete this
for a REAP /HRDP grant for
to the National Register of
If one of the above, attach verification
If the property is not one of the above,
section. You are not eligible to apply
acquisition, interpretation, or nomination
Historic Places.
STATE HISTORICAL SOCIETY OF IOWA
FY2012 REAP /HRDP Grants
PART 2: Project Description and Specific Project Scope of
Work
Note: If you are applying for a project to do work other than
rehabilitate a building or structure in the Historic Preservation
Category, please fill out Historic Preservation Application B rather than
this application. If you are applying in the Historic Preservation
Category for a project that involves building rehabilitation, please use
this form and attach verification of CLG (Certified Local Government)
status, if the applicant is a city or county government.
Project Description: Within your discussion, be sure to (1) specifically
identify the historical resource and state its significance; (2) provide
an overview of the activities you will complete; (3) explain how the
proposed actions will assist the historical resource; and (4) describe
how the project will have an impact on the local community (neighborhood,
town, region, or however you choose to define that community).
Historic Resource and Significance: The national historic importance of
the National Register Mathias Ham House is well documented. The thirty -
two -room limestone house was designed by John Francis Rague, designer of
the original Iowa and Illinois state capitols and Dubuque's City Hall.
It was recorded by the Historic American Building Survey (HABS) and is
used to illustrate the Italian Villa style in Roger W. Moss's The
American Country House (1991). Rague also sang in the choir with Abraham
Lincoln.
Landscape architect Alfred Caldwell officed at the Ham House while he was
charged with the creation of Prairie style pavilions and historic
landscaping at the contiguous Eagle Point Park. Caldwell was a student
of the style of Frank Lloyd Wright who invited him to join Wright at
Taliesin. Caldwell worked closely with legendary landscape architect
Jens Jensen. His work in Chicago included the Lily Pond in Lincoln Park
and the landscape of the Illinois Institute of Technology. Caldwell was
a professor of landscape architecture at IIT, hired by noted architect
Mies Van Der Rohe, and they worked together to design Lafayette Park in
Detroit. From 1933 to 1936, Caldwell served as the superintendent of
parks in Dubuque. During this time he oversaw the construction of Eagle
Point Park and other parks in the city. He called upon his mentor, Jens
Jensen, during this time for creative assistance. Examination of the
minutes of the park board revealed that Caldwell was ordering materials
and improvements to the Ham House on the same invoices as the creation of
the now historic structures at Eagle Point Park. In 1980 Caldwell was
awarded the Distinguished Educator Award from the Chicago chapter of the
American Institute of Architects.
The Ham House is a highly visible public facility that embodies that
dedication to preserving Dubuque's history and buildings. The cities of
Dubuque, Seattle and San Francisco were recently named as pilot project
Historic Preservation Green Labs for the National Trust of Historic
Preservation, a designation recognizing the private and public
partnerships that are preserving the historic fabric of our community.
The importance of the Ham House to national history is significant. Lead
brought Dubuque its first inhabitants, and lead was the foundation of the
local economy for many years. In the 1830s, this region produced 90% of
the country's lead which was 100 of the world's supply. Profits from
lead mining and smelting built the Ham House. Interpretation of the
house and grounds allows visitors and school groups to understand that
not only was Dubuque once the frontier, but it was also the location of
the nation's first mineral rush years before the California 49ers looked
westward to find rich mineral deposits.
Not only is the house a nationally significant property, but the grounds
of the Ham House historic site are very significant. They contain
physical and archaeological evidence of outbuildings including the barn,
the Greek Revival style privy, and evidence of early lead mining as well
as Native American mounds. While these buildings will not be recreated
with this grant, they will be interpreted through signage and educational
tours and through other funds, the historic landscape will be restored.
Activities Overview: Stairway: The grand stairway, with its continuous
three story railing, is in danger of falling as it is pulling away from
the wall, damaging trimwork with hand - painted wood grain. The threat can
cause considerable damage to the original fabric of the continuous three
story railing, the first floor grand staircase, and the historic walls
and floors which could be damaged if this collapses. This threat has the
possibility of causing harm to human life as well. The second story
staircase is also pulling away from the wall.
Plaster Restoration /Painting: The record heavy rains of 2008 not only
caused tremendous flooding, it also found its way through many roofs
including that of the Ham House. While the exterior of the roof has been
repaired, plaster throughout the house has suffered as a result of this
moisture. Paint has peeled away. Original molded plaster detailing is
falling from the ceiling. Wood grain painted areas are damaged. There
are water stains which need to be repainted. The freeze and thaw cycle
during the record temperatures of the 2008 -2009 winter played a part in
this damage as water seeped between the window frames and sills and
froze. One water leak in particular caused significant damage to the
ceiling of the cupola. The cupola is now repaired through other funding
sources but the interior damage on the lower floors remains.
Interpretation: Living history guides will provide the public with
interpretation of the restoration project. The importance of accurate
and appropriate historic preservation will be discussed, along with
techniques such as individual restoration aspects such as the grain
painted wood.
How Actions Will Assist Historic Resource: Stairway: The repair of the
grand staircase will have an immediate effect on the ability of the Ham
House to provide comprehensive tours to groups. Currently, the number of
people on tours of the upstairs is severely curtailed by the condition of
the staircase. The restoration of the staircase will also provide for
the continued use of the home as a historic resource for residents and
visitors of Dubuque.
Plaster Restoration /Painting: The restoration of plaster is necessary
for the continued interpretation of the historic house. Rooms are used
to convey the story of the Ham family and life in early Dubuque.
Artifacts have been removed from rooms with falling ceiling plaster,
limiting the interpretive elements available to educators.
Project Impact: The public value of the Mathias Ham House is
significant. Thousands of people tour the house annually. The house is
open to the public for the interpretation of local, regional and national
history. The house is used to illustrate the early history of Dubuque as
the family progressed from log cabin to Italian Villa using the proceeds
of Ham's lead smelting business School children from Dubuque and the
tri -state area come to the Ham House to support classroom curriculum on
local history. The site also includes an 1880s one room schoolhouse, an
1840s granary, and the 1833 Arriandeau cabin —the oldest building in Iowa.
The Ham House and grounds are used for public events such as the annual
Christmas at the Ham House. The restoration of the Ham House is crucial
to this public use. The Ham House is also the location of one of
Dubuque's most popular free family events —in 2011 the 4th of July Ice
Cream Social will be held for its 47th consecutive year. The festive
atmosphere of the elegant house and grounds delights families as they
enjoy living history presentations, historic games, delicious cake, and
educational entertainment such as the 3rd Iowa Light Infantry in full
Civil War uniforms firing their reproduction cannon.
Restoration of the staircase and plaster will create a safe environment
for visitors including small children. Staff added temporary support
bracing behind the stairs until they can be restored, but this hardly
represents the professional and permanent solution needed in order to
protect this important historic property and continue to make it publicly
available. Currently, the upper floors are cordoned off on high
visitation days due to safety concerns. This situation severely limits
interpretation by limiting presentation of daily family life via the
bedrooms and servants' quarters.
Using this same format, continue on additional pages as necessary.
Specific Project Scope of Work This section is a critical part of the
application. Provide a step -by -step description of how the project will be
carried out. Each major work element should clearly relate to budget line
items. Include a timeline for each major work element. (See guidance document
on page 27 of the Guide to the Historic Preservation HRDP Application for an
example of how to fill out this form.)
Number
1
Describe existing feature and its
condition:
The continuous 3 floor wood grand
staircase is pulling away from the
wall, unfortunately cracking some
of the wood trim. This movement
has also damaged the plaster
located adjacent to the staircase.
Photo no. 1
Number
2
Photo no. 2
Architectural feature
Grand Staircase
Approximate Date of
feature 1856
Drawing no
Architectural feature
Plaster
Approximate Date of
feature 1856
Describe existing feature and its
condition:
The plaster of some rooms has
begun to crack and fall onto
artifact display areas.
Drawing no
Describe work and impact on existing
feature:
The interior staircase will be
restored in order to alleviate the
safety hazard as it is pulling away
from the wall. Cracked trim will be
repaired where possible, and replaced
only if deemed necessary. The
woodgrain painted on the repaired trim
will also need to be restored.
This work is necessary to retain
original fabric of the house.
Describe work and impact on existing
feature:
The plaster will be restored through
removal of loose plaster and
replastering. Decorative trim will be
restored where possible and recreated
if deemed necessary.
Number
3
Describe existing feature and its
condition:
Photo no. Drawing no
Number
4
Photo no.
Architectural feature
Approximate Date of
feature
Architectural feature
Approximate Date of
feature
Describe existing feature and its
condition:
Drawing no
Describe work and impact on existing
feature:
Describe work and impact on existing
feature:
Using this same format, attach additional sheets as necessary.
STATE HISTORICAL SOCIETY OF IOWA
FY2012 REAP /HRDP Grants
Part 3: Professional Involvement
Name of Professional Involved in the Project:
Address:
City:
Email Address:
Telephone (daytime) :
Attach Letter of Commitment from the above -named professional
Attach Professional Credentials
State: Zip:
EXPENSE DESCRIPTION
REAP /HRDP
GRANT
REQUEST
APPLICANT'S MATCH
CASH IN -KIND
ROW TOTALS
Project Director
Curator Cristin Waterbury
Project Manager
John Oglesby
Plaster /Painting Restoration
(Contract)
Staircase Restoration
(Contract)
Professional — David
Arbogast
TAN *
$500
$
Cash
$
In -Kind
$
$
STATE HISTORICAL SOCIETY OF IOWA
FY2012 REAP /HRDP Grants
Part 4: Budget Form
REAP /HRDP
GRANT
APPLICANT MATCH
TOTAL PROJECT
COST
*A $500 line is provided for TAN (Technical Advisory Network). It is included as part of your grant,
should the need for technical assistance arise during the project. If the $500 is not used for TAN during
the project, the $500 reverts to the State Historical Society and shall not be used to fund another portion
of your project. Please include this line even if you do not foresee using it.
Matching requirements for each one dollar of grant request, including the TAN request, are as follows:
Units of govt., tribes, & non -profit corporations — fifty cents, of which at least twenty -five cents must be in cash.
Individuals — seventy -five cents, of which at least fifty cents must be in cash.
Businesses — one dollar, of which at least seventy -five cents must be in cash.
For further explanation please see MATCHING FUNDS in the grant guidelines.
Part 4, continued: Budget Explanation
Provide an explanation for how each budget line item was calculated.
Project director Cristin Waterbury will serve 10 days on this project at
$216 per day, for a total of $2,160.
Project manager John Oglesby will serve 10 days on this project at $133
per day, for a total of $1,330.
Project historian Tacie Campbell will serve 5 days on this project at $250
a day for a total of $1,250.
Education Director Mark Wagner will serve 1.5 days on this project at $250
a day, for a total of $375.
Site interpreters (12) will serve 100 hours each at $9 per hour, for a
total of $10,800.
Professional David Arbogast will serve 3 days on this project for a total
of $2,000.
The plaster /paint contract is estimated at $17,000.
The staircase contract is estimated at $17,000.
Part 5: Photographs
Attach Labeled Photographs on Separate Sheet
Part 6: Minority Impact Statement
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications
submitted to the State of Iowa which are due beginning January 1, 2009 shall include a
Minority Impact Statement. This is the state's mechanism to require grant applicants
to consider the potential impact of the grant project's proposed programs or policies on
minority groups. See the following page for definitions.
Please choose the statement(s) that pertains to this grant application. Complete all the
information requested for the chosen statement(s).
❑ The proposed grant project programs or policies could have a disproportionate or
unique positive impact on minority persons.
Name:
Title:
Describe the positive impact expected from this project:
Indicate which group is impacted:
❑ Women
❑ Persons with a Disability
❑ Blacks
❑ Latinos
❑ Asians
❑ Pacific Islanders
❑ American Indians
❑ Alaskan Native Americans
❑ Other
❑ The proposed grant project programs or policies could have a disproportionate or
unique negative impact on minority persons.
Describe the negative impact expected from this project:
Present the rationale for the existence of the proposed program or
policy:
Provide evidence of consultation of representatives of the minority
groups impacted:
Indicate which group is impacted:
❑ Women
❑ Persons with a Disability
❑ Blacks
❑ Latinos
❑ Asians
❑ Pacific Islanders
❑ American Indians
❑ Alaskan Native Americans
❑ Other
❑ The proposed grant project programs or policies are not expected to have a
disproportionate or unique impact on minority persons.
Present the rationale for determining no impact:
I hereby certify that the information on this form is complete and accurate, to the best
of my knowledge:
Minority Impact Questionnaire Definitions
"Minority Persons ", as defined in Iowa Code Section 8.11, mean individuals
who are women, persons with a disability, Blacks, Latinos, Asians or
Pacific Islanders, American Indians, and Alaskan Native Americans.
"Disability ", as defined in Iowa Code Section 15.102, subsection 5,
paragraph "b ", subparagraph (1):
b. As used in this subsection:
(1) "Disability" means, with respect to an individual, a
physical or mental impairment that substantially limits one or more
of the major life activities of the individual, a record of physical
or mental impairment that substantially limits one or more of the
major life activities of the individual, or being regarded as an
individual with a physical or mental impairment that substantially
limits one or more of the major life activities of the individual.
"Disability" does not include any of the following:
(a) Homosexuality or bisexuality.
(b) Transvestism, transsexualism, pedophilia, exhibitionism,
voyeurism, gender identity disorders not resulting from physical
impairments or other sexual behavior disorders.
(c) Compulsive gambling, kleptomania, or pyromania.
(d) Psychoactive substance abuse disorders resulting from
current illegal use of drugs.
"State Agency ", as defined in Iowa Code Section 8.11, means a department,
board, bureau, commission, or other agency or authority of the State of
Iowa.
Part 7: Contract
The contract appears on the next five pages. Fill in the highlighted
areas and print two copies.
Then have the legally- authorized representative for the applicant sign
and date both copies. Include both signed copies in the application
submittal.
Contract Number:
Agency:
Grant Recipient:
Grant Amount:
Effective Dates:
HISTORICAL RESOURCE DEVELOPMENT PROGRAM
STATE HISTORICAL SOCIETY OF IOWA
GRANT PROJECT
FUNDED THROUGH THE RESOURCE ENHANCEMENT AND PROTECTION PROGRAM ACT
[Number to be assigned by State].
STATE HISTORICAL SOCIETY OF IOWA
Dubuque County Historical Society
JULY 1, 2011 - NOVEMBER 30, 2013
IDENTIFICATION OF PARTIES (Article 1.0)
• This contract is entered into by and between the State Historical Society of
Iowa (hereafter referred to as "State" or "SHSI ") and Dubuque County
Historical Society(hereafter referred to as "Grantee ").
• The SHSI Public Trust administrator or designee is the State official
designated to execute any changes in the terms or conditions specified in this
contract.
• The Project Director is designated to execute any changes in the terms or
conditions specified in this contract. (i.e. Board Director, Mayor, etc.)
• "HRDP" means Historical Resource Development Program as defined in Iowa Code
Chapter 303.16, and Iowa Administrative Code [223] Chapter 49.
STATEMENT OF PURPOSE (Article 2.0)
• The purpose of the Historical Resource Development Program is to provide
grants to preserve, conserve, interpret, educate the public about and enhance
the historical resources of the state.
• SHSI has been designated by the Iowa General Assembly to administer REAP /HRDP,
and the grantee has been approved for funding.
CONTRACTUAL REQUIREMENTS (Article 3.0)
• REAP /HRDP monies are to be expended according to Iowa Administrative Code
[223] Chapter 49 and FY2012 grant guidelines (version published January 2011).
• The Grantee must:
• Give preference to Iowans and Iowa products and services in carrying out
this grant.
• Refrain from using REAP /HRDP funds to influence legislation or for any
lobbying function.
• Follow all local, state, and federal laws which bar discrimination
against any employee, applicant for employment, or any person
participating in a sponsored program, on the basis of race, creed,
color, national origin, religion, sex, age, or physical or mental
disability, and require compensation for employment at no less than
minimum wage requirements, and provide safe and sanitary working
conditions. These laws include, but are not limited to, Title VI and
VII of the Civil Rights Act of 1964, as amended, and the Rehabilitation
Act of 1973, as amended.
• Comply with applicable Americans with Disabilities Act (ADA) provisions.
ADA is a civil rights law that prohibits discrimination on the basis of
physical or mental impairment (the definition of disability). The
16
project must comply with ADA, unless (1) the property is a religious
entity, a private club or private residence and not used as a place of
public accommodation; (2) the property is an owner- occupied bed -and-
breakfast with five or fewer rooms; or (3) the repair work is something
like reroofing, masonry repointing, painting or wallpapering, or changes
to mechanical and electrical systems that do not affect the usability of
the property. If you can make minor adjustments in your project that
would eliminate barriers in a way that meets the Secretary of the
Interior's Standards and Guidelines for Archeology and Historic
Preservation, you should do so. If your proposed work is an alteration
that affects the "primary function area" of your property, ADA
accessibility standards also apply to the path from accessible parking
to and through an entrance. Building owners are not required to spend
more than 20% of the total cost of altering the primary function area to
make the path of travel to that area accessible. (There are also
alternative requirements for those historic properties that cannot be
made accessible without threatening or destroying their significance.
Contact the State Historical Society if you believe this is your
situation.)
• Consult with the State Historical Society if your project involves any
disturbance of the ground including, but not limited to, moving in any
large equipment or uprooting plants. After you have consulted with the
State Historical Society and the Society has given written permission
for you to proceed, make sure that any excavation work at your project
is carefully observed by you or your contractors. If, during
construction, the project work uncovers an item or items which might be
of archaeological, historical, or architectural interest - -or if
important new archaeological, historical, or architectural data come to
light in the project area, you must stop work immediately and notify the
State Historical Society. Make reasonable efforts to avoid or minimize
harm to the materials until the significance of the discovery can be
determined by a professionally - qualified archaeologist. Contact the
State Historical Society with any questions and for instructions.
• Include the following statement in any printed lists of contributors,
and in any promotions, publicity, or advertising:
"This project is supported in part by the State
Historical Society of Iowa, Historical Resource
Development Program."
• Post signs provided by the State in a conspicuous place at
the project area where grant funds are used. The sign must
remain in place for no less than 36 months after the
contract has been completed.
• Write your state legislators within thirty (30) days of receiving your
signed contract to tell them about the project. Copies of the letters
must be sent to Grants Manager, State Historical Society of Iowa, 600
East Locust Street, Des Moines, Iowa 50319 -0290.
FINANCIAL RECORDS
• Retain all financial records, reporting documents, and all other records
pertinent to the HRDP program for a period of three calendar years
beyond the end of the grant contract.
• Provide, at no charge, and make accessible to the State and to the State
Auditor's office, all books, documents, account information, facilities,
17
or other property belonging to or in use by the Grantee concerning the
receipt of funds under this program.
COPYRIGHT
• Choose to copyright any books, publications, films, or other material
developed because of grant activities, unless otherwise specified in the
award notice or scope of work. The State reserves the right to borrow
or use, without payment of a royalty fee, any materials developed
through grant projects.
PROFESSIONAL STANDARDS
• Comply with all applicable federal and state laws, regulations,
guidelines, and technical standards, including nationally accepted
documentary collection and museum standards and the most current edition
of the Secretary of the Interior's Standards and Guidelines for
Archeology and Historic Preservation.
• If your project includes work on real property that is listed on or
eligible for the National Register of Historic Places, you must include
the following clause in all construction contracts and project
specifications:
"All work on this project will be done in accordance with the
recommended practices as stated in the most current edition of The
Secretary of the Interior's Standards for Rehabilitation and
Guidelines for Rehabilitating Historic Buildings."
SCOPE OF WORK AND BUDGET
• Follow the Scope of Work and Budget as presented in the Grant
Application and as approved by the State Historical Society.
DAMAGES
• Hold the State harmless from damages in any action arising from the
performance of work described in this contract.
PHOTOGRAPHS
• Provide photographs of the project work. Photographs must be taken at
the beginning of the project, at various stages during work, and at the
project's conclusion to document the nature of the work. Good
quality, original, photographs should be mounted or printed on 81" x 11"
paper. If digital photographs are submitted, please include a CD or DVD
containing the images, as well as the printed copies. Along with the
final report and request for reimbursement, the Grantee must provide at
least five (5) color photographs of the project from its beginning to
its end.
FINDING OF NON - COMPLIANCE (Article 4.0)
• The State may, for cause, find that the Grantee is not in compliance with the
requirements of the HRDP program or the terms of this contract pursuant to
Iowa Code 303.16, Iowa Administrative Code [223] Chapter 49, and published
grant guidelines. At the State's discretion, remedies for non - compliance
include suspension or return of HRDP grant funds.
CANCELLATION DUE TO NON - APPROPRIATION (Article 5.0)
• If funds anticipated for the continued fulfillment of this contract are at any
time cancelled or insufficient either through the failure of the State of Iowa
to appropriate funds, or through discontinuance or material alteration of the
program for which funds were provided, the State shall have the right to
cancel this contract without penalty by giving written notice of not less than
thirty (30) days documenting the lack of funding, discontinuance or program
18
alteration. In the event of termination of this contract due to non -
appropriation, discontinuance, or program alteration, the exclusive, sole, and
complete remedy of the Grantee shall be payment for services rendered prior to
the termination.
PAYMENT (Article 6.0)
• The State will issue a payment for fifty percent (50%%) of the grant at the
time of award.
• At the conclusion of the project, the grantee must submit documentation of all
project work and all expenditures to the State. Upon approval of all project
work and all documentation, the State will provide final payment of grant
funds. The grantee's request for reimbursement must be submitted with
documentation proving project completion, documentation of expenditure of
grant funds, and documentation of cash and in -kind match, as outlined in the
contract budget.
• The final report provided by the Grantee must include photographs of work
completed and an explanation of how the work meets the standards established
in the museum, historic preservation, or documentary collections category.
The final report must be made on forms supplied by the State Historical
Society, and must include all information and documentation as outlined on the
form.
CHANGES IN OWNERSHIP (Article 7.0)
• If a change of ownership of real property occurs within 24 months after the
completion of the grant, the entire amount of the grant shall be returned to
the State.
• If a change of ownership occurs within 25 to 60 months after the completion of
the grant, fifty (50) percent of the grant shall be returned to the State.
• If the Grantee is a government unit or a non - profit organization, the sale of
property is exempt from payback provisions when the sale places the property
on tax rolls.
• In the event of death of an individual owner, this provision shall not apply.
TIME OF PERFORMANCE (Article 7.0)
• All claims for HRDP funds shall be received by November 30, 2013.
SIGNATURES
• Grant Applicants must sign and date two copies of this document as part of the
REAP /HRDP FY2012 grant application process. This document becomes a legally -
binding contract upon signature by the State Historical Society of Iowa's
authorized representative.
For the Grantee:
Signature of Grant Applicant's Legally Authorized Representative
Typed Name and Title of Above Representative
Date Signed by Grantee
For the State:
Jerome Thompson, Interim Administrator,
State Historical Society of Iowa
Date Signed by State
20
Part 8: SUBSTITUTE W 9 /VENDOR UPDATE FORM
(Please print or type except for signature)
In order for the State of Iowa to pay you the amount that is due to you and to comply with the IRS
regulations on reporting these payments, we are requesting the following information. Failure to
provide this information will result in withholding of payment.
Box A
Box B
Are you/Your Business YES NO
Individual [ I ]
[S]
Or Sole Proprietor
Phone 1 1 1 I I 1 1 1 1 1 1 1 1
Fax
I I I I I I I 1 I 1 1 1 1
If the answer to both was no, please complete Box B
If you answeredYes to either item, please provide
your Social Security number (Sole Proprietors may enter
their EIN, however, the IRS prefers you use your SSN):
SSN I I I I I I I I I i l l
OR EIN 1 1 1 1 1 1 1 1 1 I 1
AND Complete the name and address below
Last Name
1111111111111111
First Name
IIIIIIIIIIIIIIII
Doing Business as
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
Address:
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
Address:
11111111111111111 1 1 1 1 1 1 1 1
City:
I I I I l I I l I I l I 1 1 I 1 1 1 1
State: Zip:
LL 11 111 1 -11 1 11
Is your business
Corporation
Partnership
Estate or Trust
Government
Other
Please Explain
111
Phone :
Fax:
[C]
[Pi
[E]
[G]
Please provided us with your
Federal Employer Identification Number:
1 1 1 1 1 1 1 1 1 1 1
AND
Complete the Name and Address below:
Firm:
YES NO
Ij om I g li usmess l I I I as: I I i l I I I I I I I I I I I I
lAlddress I I I I I 1 I I I 1 1 1 1 1 1 1 1 1 1 1 1
1,1111111111 11111 1 1 1 1 1 1 1 1
1 I I 1 I{ I I I I I I I I I!{ I I L 1
State: Zip:
1 1 1 1 1 1 1 1 1 1 1
Certification Must Be Signed By Vendor
Certification — Under penalties of perjury, I certify that:
(1) The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
(2) I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subjected to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has
notified me that I am no longer subject to backup withholding.
Signature Date
For Office Use Only (Refer to Procedure 270.450 for more details)
From
Dept.
Contact
Phone #:
Add
Change
(Include vendor code and
changes only
L z Delete
Reason