Signed Contracts_Building Roof Replacement for Flora and Sutton PoolsTHE CITY OF
DUB TE MEMORANDUM
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Managerl<<
SUBJECT: Swimming Pool Roofs, CIP #350 -2194
DATE: May 2, 2011
INTRODUCTION
The purpose of this memo is to request your signature on the attached public
improvement contract for Flora and Sutton building roof replacement and repair.
BACKGROUND
OA'
The FY 2011 CIP budget includes $20,000 to replace the asphalt shingle roofs at the
Flora Pool bathhouse, Sutton Pool bathhouse and mechanical buildings. Bids were
received from the following roofing contractors on April 6, 2011.
Contractor
Gehrmann Construction
Windco Roofing
Jim Giese Roofing
Heritage Construction
Giese Roofing
Bid
$ 25,880.00
$ 35,695.00
$ 36,735.00
$ 39,706.00
$ 47,175.00
An alternate bid for a standing seam metal roof was also requested for the purpose of a
future CIP that would allow for the attachment of photovoltaic thin -film solar laminates.
The alternate bids were more than double the asphalt shingle bids and therefore not
considered further.
In order to be within the budgeted CIP amount of $20,000 we have worked with the low
bidder, Gehrmann Construction (GCM Corporation), to complete the following:
Flora Pool bathhouse, $10,950.00
This roof and skylights were damaged by the April 3rd hailstorm and the insurance
adjustor has determined the roof and skylights will need replacement. The attached
contract does not include the skylights — awaiting final determination of insurance
coverage for all city property.
continued
Sutton Pool mechanical building shingles, $4,750.00
Sutton Pool mechanical building dormer, $1,170.00
Sutton Pool bathhouse building dormer, $2,890.00
The dormers on these two buildings are in poor condition and need immediate
attention to prevent further wood damage and roof leaks. The Sutton Pool bathhouse
shingles are in good condition and can be rebudgeted for a standing seam metal roof in
the five -year CIP budget process.
ACTION REQUESTED
The action requested is for you to approve this contract so these repairs can be
accomplished prior to the start of the 2011 summer pool season on May 28, 2011.
MLW:et
attachment
.prepared by Patrick Prevenas
pool roofs, page two
Masterpiece on the Mississippi
(Contractor Name)
37496 US Highway 18, Prairie du Chien, WI 53821
(Contractors Address - City and State)
PROJECT TITLE: Dubuque Pool Roofs
CONTRACTOR AGREES:
CITY OF DUBUQUE, IOWA
SHORT FORM
PUBLIC IMPROVEMENT CONTRACT
THIS PUBLIC IMPROVEMENT CONTRACT (the Contract), made in triplicate, between the
City of Dubuque, Iowa (City), by its City Manager, through authority conferred upon the City
Manager by its City Council and
GCM Corporation (Contractor) of the City of
Sutton Pool Small Roof and Flora Pool Roof
For and in consideration of the mutual covenants herein contained, the parties hereto agree as
follows:
1. To furnish all material and equipment and to perform all labor necessary for (the Project):
See attachment #1
The work described above shall be completed at the following location(s):
Flora Pool 2525 Green St, Dubuque, Iowa
Sutton Pool 1900 Hawthorne St. Dubuque Iowa
City of Dubuque
Engineering Dept.
50. W. 13 Street
Dubuque, IA 52001
(563) 589 -4270
(563) 589 -4205 FAX
The Project shall be constructed to the existing grades and to any revised grades as described
in this Project contract; in strict accordance with the requirements of the laws of the State of
Iowa and ordinances of the City of Dubuque relating to public works, and in accordance with the
Contract Documents which provisions and documents are each and all hereby referred to and
made a part of this Contract just as much as if the detailed statements thereof were repeated
herein.
Page 1 of 4
2. Contract Documents shall mean and include the following: This Improvement Contract; all
ordinances and resolutions heretofore adopted by the City Council having to do with the
Project; the Contractor's Proposal; and the conditions described in the Contract, including any
Special Conditions, Plans and Specifications and General Requirements as adopted by the City
Council for the Project.
3. All materials used by the Contractor in the Project shall be the best of their several kinds and
shall be put in place to the satisfaction of the City Manager.
4. The Contractor shall remove any materials rejected by the City Manager as defective or
improper, or any of said work condemned as unsuitable or defective, and the same shall be
replaced or done anew to the satisfaction of the City Manager at the cost and expense of the
Contractor.
5. Five percent (5 %) of the Contract price may be retained by the City for a period of thirty (30)
days after final completion and acceptance of the Project by the City Manager to pay any claim
that may be filed within said time for labor and materials done and furnished in connection with
the performance of this Contract and for a longer period if such claims are not adjusted within
that time, as provided in Iowa Code Chapter 573. The City shall also retain additional sums to
protect itself against any claim that has been filed against it for damages to persons or property
arising through the prosecution of the work and such sums shall be held by the City until such
claims have been settled, adjudicated or otherwise disposed of.
6. The Contractor has read and understands the City of Dubuque Standard Specifications
including General Requirements and has examined and understands the project description
described in Section 1 and any attached Special Conditions herein referred to and agrees not to
plead misunderstanding or deception because of estimates of quantity, character, location or
other conditions surrounding the same.
7. The Contractor shall guarantee for a period two years and make good any other defect in any
part of the Project due to improper construction or material performance notwithstanding the
fact that said Project may have been accepted and fully paid for by the City. The guarantee
shall commence on the date that the City pays full compensation for the complete performance
of this contract.
8. The Contractor shall fully complete the Project under this Contract on or before
5-27-2011
(DATE)
9. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City
from and against all claims, damages, losses and expenses, including but not limited to
attorneys' fees, arising out of or resulting from performance of the Contract, provided that such
claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or
injury to or destruction of property (other than the Project itself) including loss of use resulting
there from, but only to the extent caused in whole or in part by negligent acts or omissions of
the Contractor, the Contractor's subcontractor, or anyone directly or indirectly employed by the
Contractor or the Contractor's subcontractor or anyone for whose acts the Contractor or the
Contractor's subcontractor may be liable, regardless of whether or not such claim, damage,
loss or expense is caused in part by a party indemnified hereunder.
Page 2 of 4
10. Unless otherwise specified in the Contract Documents, prior to the commencement of any work
on the Project and at all times during the performance of this Contract, the Contractor shall
provide evidence of insurance which meets the requirements of the City's Insurance Schedule
for Artisan Contractors or General Contractors.
THE CITY AGREES:
Upon the completion of the Contract, and the acceptance of the Project by the City
Manager, the City agrees to pay the Contractor as full compensation for the complete performance
of this Contract, the amount determined for the total number of units completed at the unit prices
stated in the Contractor's Proposal and Tess any liquidated damages provided for in the Contract
Documents. The number of units stated in the contract, special conditions and contractors
proposal is approximate only and the final payment shall be made by the work covered by the
Contract.
By:
CONTRACT ESTIMATED AMOUNT $ 1 9, 7 ti n nn
THE MAXIMUM CONTRACT AMOUNT SHALL BE LIMITED TO AN INCREASE OF % OF THE ABOVE
LISTED ESTIMATED AMOUNT.
CITY OF DUBUQUE, IOWA
City Manager
Page 3 of 4
CONTRACTOR:
Michael C. Van Milligen Date Compa - Na e
^-' Date
Timothy R Gehrmann
Printed Name
Owner
Title
CONTRACTOR ACKNOWLEDGEMENT OF
ATTA HED SPECIAL CONDITIONS:
B 1 / / /
GCM GCM Corporation
Gehrmann Construction Management (GCM)
Contact Lee Schroeder 608 - 732 -8448
License number 490 FP- 406169
Sutton Pool (Small Building) 19 square $4750.00
Limited Lifetime Shingles
Includes removal, disposal, installation and all materials including 15# felt, new
flashings, new boots, fastners and sealants.
Flora Pool 45 square
Limited Lifetime Shingles $10,950.00
Includes removal, disposal, installation and all materials including 15# felt, new
flashings, new boots, fastners and sealants.
Sutton Pool (Big Building) Siding and Maintenance Free Aluminum Wrap
Vinyl Siding $720.00
Includes removal of any wrotten materials and install of new vinyl sideing on all
dormers.
Aluminum Wrap $1320.00
Includes all installation of new maintenance free aluminum trim and materials.
Color by owner.
Add - on removal of storm windows and wrap all rough framing to make dormers
completely weather proof. $850.00
Total $2890.00
Sutton Pool (Small Building) Siding and Maintenance Free Aluminum Wrap
Vinyl Siding $395.00
Includes removal of any wrotten materials and install of new vinyl sideing on all
dormers.
Aluminum Wrap $425.00
Includes all installation of new maintenance free aluminum trim and materials.
Color by owner.
Add - on removal of storm windows and wrap all rough framing to make dormers
completely weather proof. $350.00
Total $1170.00
Total Contract Amount $19,760.00
Materials Choices
Shingles
Siding
Aluminum
Date:
Dubuque Pool Roof Proposals
Gehrmann Construction Management (GCM)
Contact Lee Schroeder 608 - 732 -8448
License number 490 FP- 406169
1,20 Co
Owner Contractor
C r • tr1)