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Safe Community Task Force_Urban Youth CorpsMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Safe Community Task Force Recommendation Implementation - Department of Transportation Urban Youth Corps grant application DATE: May 3, 2011 Dubuque hittil Al- America City illIf 2007 Leisure Services Manager is recommending approval of a grant agreement with the Iowa Department of Transportation for the Urban Youth Corps Program. The City would create a three person work crew to use with maintenance projects from May 1- September 2, 2011. The Iowa DOT Urban Youth Corps program objective is to provide transportation - related employment and training opportunities to youth between the ages of 16 and 21 who face barriers to employment. They would be working to accomplish meaningful and productive improvements to transportation facilities. On April 22 the Iowa Department of Transportation awarded the City the full amount applied for of $ 23,010.00. Total federal /state funds available to the program are $100,000 statewide. The terms of the agreement require a local cost share on a 70 %/30% basis which will require our local match to be $ 9,861. The opportunity to work with a small crew of youth facing employment barriers meets a number of the Council's goals. Specifically the most recent goal outlined in the Safe Community Task recommendation on Social Capital/Volunteerism goal #5 "encourage community -wide support of initiatives that support self- sufficiency." One component of the grant is education and this will be addressed through a variety of community partners. Goal #6 also refers to "support economic development efforts to create opportunities." These three summer positions are new hires, although temporary in nature that could lead to newly created opportunities for each of the three crew members. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jk Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Marie Ware, Leisure Services Manager Michael C. Van Milligen Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Safe Community Task Force Recommendation Implementation - Department of Transportation Urban Youth Corps grant application DATE: April 29, 2011 INTRODUCTION BACKGROUND continued Dubuque bitil All-Ametica City 2007 The purpose of this memorandum is to request Council approval of the grant agreement with the Iowa Department of Transportation Urban Youth Corps program. In March Council approved the application for an Urban Youth Corp grant. The Iowa DOT Urban Youth Corps program objective is to provide transportation - related employment and training opportunities to youth between the ages of 16 and 21 who face barriers to employment. They would be working to accomplish meaningful and productive improvements to transportation facilities. On April 22 the Iowa Department of Transportation awarded the City the full amount applied for of $ 23,010.00. Total federal /state funds available to the program are $100,000 statewide. The terms of the agreement require a local cost share on a 70 %/30% basis which will require our local match to be $ 9,861. The local match would come from savings gained at the retirement of a park foreman at the end of December. The position has been and will be open a minimum of 5 months which more than cover the match amount. Bob Fritsch, Park Division Manager, put together a summer work program for a three person crew through the grant that would take on the two major projects including replacement of 500 of the Highway 20 roses and creating 20 handicap accessible picnic tables and concrete pads in specific parks. The crew would also work on projects related to the work areas listed above and in the application itself. The crew would work from May 1- September 2. DISCUSSION RECOMMENDATION I respectfully recommend approval of the grant agreement. MLW:et prepared by Robert Fritsch cc: Jenny Larson Urban youth grant, page two The opportunity to work with a small crew of youth facing employment barriers meets a number of the Council's goals. Specifically the most recent goal outlined in the Safe Community Task recommendation on Social CapitalNolunteerism goal #5 "encourage community -wide support of initiatives that support self- sufficiency." One component of the grant is education and this will be addressed through a variety of community partners. Goal #6 also refers to "support economic development efforts to create opportunities." These three summer positions are new hires, although temporary in nature that could lead to newly created opportunities for each of the three crew members. The small crew working on two major projects plus working on a number of our high profile areas throughout the city assists the Leisure Services Department in maintaining and improving the aesthetics of our community. ( Iowa Department of Transportation 800 Lincoln Way, Ames, Iowa 50010 515- 239 -1788 FAX: 515 -233 -7857 April 22, 2011 Robert Fritsch City of Dubuque Park Division 2200 Bunker Hill Road Dubuque, IA 52001 Re: Hwy 20 Rose Replacement & Handicap Picnic Area, City of Dubuque Park Division, Project No. STP- ES- UYCS(112)-- 81 -00; Agreement No. UYC -11 -001 Dear Mr. Fritsch: Enclosed are two copies of an agreement between City of Dubuque Park Division and the Iowa Department of Transportation (DOT) for the above referenced Urban Youth Corps (UYC) project. After looking it over, please sign both copies of the agreement and return them to me. One original copy will be sent to you after the Iowa DOT has signed them. Please remember that this agreement is NOT an authorization to expend funds. Prior to incurring any costs that will be reimbursed with federal funds, written authorization must be received by me stating Federal Highway Administration approval has been granted. In addition, City of Dubuque Park Division must comply with the provisions set forth in this agreement to ensure that eligible project costs may receive federal aid reimbursement. Additional information on the federal funding process is available in the Federal -aid Project Development Guide and Instructional Memorandums to Local Public Agencies (Chapter 3) at: http: / /www.iowadot.gov /local_systems/ publications /im /Ipa_ims.htm. To ensure accurate compliance to federal regulations, there will be additional measures taken: • Projects are now required to include cancelled checks and /or detailed bank statements, with the receipts, when submitting for reimbursements. Any costs that do not have a receipt and cancelled check and /or detailed bank statements will not be reimbursed. • Payment vouchers will be thoroughly reviewed to make certain that the UYC participants' wages /benefits are at least 55% of the reimbursable costs. • A field inspection will be conducted by the DOT. Not only will the participants work be reviewed but UYC documents including but not limited to: means of advertising for minorities, interview questions, applicant's resumes /qualifications, number of applicants, age verification, means of selection. See attached example Site Inspection Form. Robert Fritsch April 22, 2011 Page 2 • A final audit will be performed on the project for some of the areas that have been worked on. Once the final reimbursement is ready, complete and submit "Attachment A" with the final reimbursement and I will contact you to complete an on -site final audit. If you have questions or concerns, I can be reached by telephone at (515) 239 -1788 or by e-mail at Jennifer.Kolaciia @dot.iowa.gov. JIJK:pr Enclosure Sincerely, Jennifer Kol ' is Office of Systems Planning IOWA DEPARTMENT OF TRANSPORTATION URBAN YOUTH CORPS GRANT AGREEMENT IOWA DOT GRANT NUMBER: UYC -11 -001 AWARD AMOUNT: $23,010.00 GRANTEE FED. ID #: 42- 6004596 This IOWA URBAN YOUTH CORPS AGREEMENT is made by and between the IOWA DEPARTMENT OF TRANSPORTATION, 800 Lincoln Way, Ames, Iowa 50010 ( "Department" or "DOT "), an agency of the State of Iowa, and City of Dubuque Park Division, 2200 Bunker Hill Road, Dubuque, IA 52001, a city division. The Department desires to make a grant to the Grantee and the Grantee desires to accept this grant, all upon the terms and conditions set forth in this Agreement. THEREFORE, in consideration of the mutual promises contained in this Agreement and other good and valuable consideration, it is agreed as follows: ARTICLE I DEFINITIONS As used in this Agreement, the following terms shall apply: 1.1 AWARD DATE. "Award Date" means the date on which the Department approved the grant award. 1.2 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or "Agreement" means this Agreement and all of the exhibits, attachments and documents referred to in the Agreement and all other instruments or documents executed by the parties or otherwise required in connection with the Agreement. 1.3 PROJECT. "Project" means the detailed description of the work, services, and other obligations to be performed or accomplished by the Grantee as described in this Agreement and the Iowa Urban Youth Corps application approved by the Department. 1.4 PROJECT COMPLETION DATE. "Project Completion Date" means September 30, 2011, and is the date by which the Project tasks shall have been fully accomplished including fulfillment of the obligations identified in Article VII. ARTICLE II FUNDING 2.1 FUNDING SOURCE. The source of funding for the Grant is federal/state transportation enhancement funds for the Iowa Urban Youth Corps Program. The Grantee shall comply with the requirements, conditions and rules of the Department and any other public or private entity having authority over the funds or the Grant. 2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the Department of sufficient funds for the Iowa Urban Youth Corps Program. Any termination, 1 5.4 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts, agreements or arrangements of any kind which are inconsistent with the Grant Agreement. 5.5 EFFECTIVE DATE. The covenants, warranties and representations of this Article are made as of the date of this Agreement and shall be deemed to be renewed and restated by the Grantee at the time of each request for disbursement of funds. ARTICLE VI COVENANTS OF GRANTEE 6.1 AFFIRMATIVE COVENANTS. The Grantee covenants with DOT that: (a) PROJECT WORK AND SERVICES. The Grantee shall complete the work and services detailed in its application. (b) ACCESS TO RECORDS. The Grantee shall permit the Auditor of the State of Iowa or any authorized representative of the State, and where federal funds are involved, the Comptroller General of the United States or any other representative of the United States Government, to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, papers and records of Grantee relating to orders, invoices, or payments or any other documentation or materials pertaining to this contract. (c) RECORDS RETENTION. All records of the Grantee relating to this contract shall be retained for a period of three (3) years following the date of final payment or completion of any required audit, whichever is earlier. (d) USE OF GRANT FUNDS. The Grantee shall expend funds received under the Grant only for the purposes and activities described in its application and approved by the Department and in compliance with applicable federal and state law and regulations. (e) DOCUMENTATION. The Grantee shall deliver to DOT, upon request, (i) copies of all contracts or agreements relating to the Project, (ii) invoices, receipts, statements or vouchers relating to the Project, (iii) a list of all unpaid bills for labor and materials in connection with the Project, (iv) budgets and revisions showing estimated Project costs and funds required at any given time to complete and pay for the Project, and (v) current and year -to -date operating statements not older than sixty (60) days from the date of request. (f) NOTICE OF PROCEEDINGS. The Grantee shall promptly notify DOT of the initiation of any claims, lawsuits or proceedings brought against the Grantee. (g) REPORTS. The Grantee shall submit the following reports to DOT: ITEM FINAL REIMBURSEMENT 1 SEPTEMBER 30, 2011 FINAL PERFORMANCE REPORT 1 OCTOBER 31, 2011 3 # OF COPIES DATE DUE 8.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement, the following order of priority shall govern: 1. Articles I through XI herein. 2. Exhibit A, "GRANT APPLICATION" 3. Exhibit B, "APPROVED BUDGET" ARTICLE IX DEFAULT AND REMEDIES 9.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant Agreement: (a) MATERIAL MISREPRESENTATION. If at any time any representation, warranty or statement made or furnished to the Department by, or on behalf of, the Grantee in connection with this Grant Agreement or to induce the Department to make a grant to the Grantee shall be determined by the Department to be incorrect, false, misleading or erroneous in any material respect when made or furnished and shall not have been remedied to the Department's satisfaction within thirty (30) days after written notice by the Department is given to the Grantee. (b) LACK OF PROGRESS. If there is a failure of the Grantee to make substantial and timely progress toward performance of the Project; (c) NONCOMPLIANCE. If there is a failure by the Grantee to comply with any of the covenants, terms or conditions contained in this Agreement. (d) PROJECT COMPLETION DATE. If the Project, in the sole judgment of the Department, is not completed on or before the Project Completion Date. (e) MISSPENDING. If the Grantee expends Grant proceeds for purposes not described in the application or authorized by the Department. (f) INSOLVENCY OR BANKRUPTCY If the Grantee becomes insolvent or bankrupt, or admits in writing its inability to pay its debts as they mature, or makes an assignment for the benefit of creditors, or the Grantee applies for or consents to the appointment of a trustee or receiver for the Grantee or for the major part of its property; or if a trustee or receiver is appointed for the Grantee or for all or a substantial part of the assets of the Grantee and the order of such appointment is not discharged, vacated or stayed within sixty (60) days after such appointment; or if bankruptcy, reorganization, arrangement, insolvency, or liquidation proceedings or other proceedings for relief under any bankruptcy or similar law or laws for the relief of debtors, are instituted by or against the Grantee and, if instituted against the Grantee is consented to, or, if contested by the Grantee is not dismissed by the adverse parties or by an order, decree or judgment within sixty (60) days after such institution. (g) INSURANCE. If loss, theft, damage or destruction of any substantial portion of the property of the Grantee occurs for which there is either no insurance coverage or for which, in the opinion of the Department, there is insufficient insurance coverage. 5 to be in compliance with this Grant Agreement incurred up to the date of termination . The Grantee shall return to the Department all unencumbered Grant proceeds within one (1) week of receipt of Notice of Termination. 11.5 UNALLOWABLE COSTS. If DOT determines at any time, whether through monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds which are unallowable, the Grantee will be notified of the questioned costs and given an opportunity to justify questioned costs prior to DOT's final determination of the disallowance of costs. If it is DOT's final determination that costs previously paid by the Department are unallowable under the terms of the Agreement, the expenditures will be disallowed and the Grantee shall repay to DOT any and all disallowed costs. 11.6 SURVIVAL OF AGREEMENT. If any portion of this Grant Agreement is held to be invalid or unenforceable, the remainder shall be valid and enforceable. The provisions of this Grant Agreement shall survive the execution of all instruments herein mentioned and shall continue in full force until 3 years after the Grant is paid in full. 11.7 GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the law of the State of Iowa, and any action relating to the Grant Agreement shall be commenced only in the Iowa District Court for Story County or the United States District Court for the Southern District of Iowa. 11.8 MODIFICATION. (a) JOINT MODIFICATION. The Department or the Grantee may, during the duration of this Agreement, deem it necessary to modify provisions of this Agreement, to increase or decrease the total amount of the Agreement, make a substantial change in the scope of services, add additional budget line items or transfer funds between line items within a budget category. All changes shall be incorporated into this Agreement through written amendment signed by both the Department and the Grantee. The provisions of the amendment shall be in effect as of the date the modification is signed by both the Department and the Grantee, unless otherwise specified within the amendment. (b) MODIFICATION NOT REOUIRED. Budget modifications that do not require a written amendment are those in which any or all of the administrative budget category is transferred to the enrollee wages and fringe benefit category or those in which one or more administrative budget line items changed but the total expenditures for administrative budget categories does not exceed the approved budget for administrative budget categories. (c) UNILATERAL MODIFICATION. Notwithstanding paragraph "a" above, DOT may unilaterally modify this Agreement at will in order to accommodate any change in the Act or any change in the interpretation of the Act or any applicable federal, state or local laws, regulations, rules or policies. Notice of such unilateral modification will be given to the Grantee as an amendment to this Agreement. 11.9 NOTICES. Whenever this Grant Agreement requires or permits any notice or written request by one party to another, it shall be in writing, enclosed in an envelope, addressed to the party to be notified at the address heretofore stated (or at such other address as may have been designated by written notice), properly stamped, sealed and deposited in the United States Mail as Certified Mail, Return Receipt Requested. Any such notice given hereunder shall be deemed 7 11.19 COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument. 11.20 NO THIRD PARTY BENEFICIARIES. The parties to this Grant Agreement do not intend to create rights in any person not a party to this Agreement. 11.21 NO AGENCY RELATIONSHIP. By entering into this Agreement, the parties do not intend to create a principal -agent relationship. Neither party may bind the other in transactions with third parties. IN WITNESS WHEREOF, the parties have executed this Grant Agreement on the latest day and year specified below. IOWA DEPARTMENT OF TRANSPORTATION City of Dubuque Park Division By: By: Date: Date: 9 UYC YEAR: Site inspection UYC Participant Selection Number of UYC participants selected: Means of seeking minorities: Interview questions: Applicants resumes /qualifications: Means of selecting applicants: Age of UYC participants: Urban Youth Corps Site Inspection SPONSOR: Number of youth applied: Agreement No.: YES NO W: \Planning \SystemsPlanning \Urban Youth Corps \2011 \Inspections \UYC Site Inspection.xlsx N/ A Quality of project(s) sufficient Supplies used match application proposal Vast majority of project(s) are Transportation Enhancement related Vast majority of project(s) are not maintenance Adequate progress of work Youth properly following all safety rules Youth meeting their eduction goals Education Examples: Projects being completed as outlined in application Project(s) Examples: Charges are after FHWA Authorization Date Reimbursed mileage cost is less than or equal to $0.39 per mile Abide by Iowa DOT policy /costs for Food and Hotel Every item has a receipt to verify costs Corps members and staff have payroll documentation attached Corps members and staff have benefit documentation attached Corps members pay plus benefits is equal to or greater than 55% of the project's total cost Every item has a check, warrant or bank statement to support costs Backup documentation or letter noting any "Non - participating" costs Provide backup documentation for in -kind services Urban Youth Corps Reimbursement form Spreadsheet identifying what is in each category (linking receipts to reimbursement voucher) 4/22/2011 Urban Youth Corps (UYC) Final Audit: Attachment A (Sponsor Audit) UYC YEAR: SPONSOR: Instructions: All of the applicable documents, steps or review represented by this checklist should be complete and correct before requesting release of final payment. The applicable DOT representative will review and complete as indicated below, and as indicated by the instructions for each item: - If the question(s) associated with an item can be answered "yes ", and the project file contains documentation to support this answer, check the "Yes" box. - If the question(s) associated with an item can be answered "No ", add a remark explaining why in the "Sponsor Comments" section below and check the "No" box. - If the item does not apply, check the "N /A" box. - If any of the items need additional explanation, place a note adjacent to that item, add remarks in the "Sponsor Comments" section below, or attach additional documents as necessary. - Once thoroughly completed, sign and submit to the Iowa DOT representative with the final voucher. The second page will be filled out by the Iowa DOT representative upon arrival for the final inspection for the project. At that time a review of the project documentation and project site(s) General Project Documentation Reimbursement Voucher Documention will be conducted. YES NO N/A Approved Application Award Letter Fully Signed Agreement with Appendices Federal Highway Administration (FHWA) authorization to proceed Travel Policy (if applicable) YES NO N Sponsor Comments: ponsor's Certification: I have reviewed and verified each of the applicable items shown above. The supporting documentation associated with each applicable items is in the project file. The project file is organized and ready for Iowa DOT and /or FHWA inspection. Printed Name: Signature: W: \Planning \SystemsPranning \Urban Youth Corps \2011 \Final Audit \UYC Final Audit, Attachment A (Sponsor Audit).xlsx Date: Form 511002wd 03 -10 1. Name of Applicant Agency: Address: Telephone Number: 2. Project Title: 3. Project Period: 4. County(ies) to be served: 5. No. of persons to be served: 6. Type of Agency or Organization: 7. Name and Title of Person Authorized to sign for Applicant Agency: Address: Telephone Number: 8. Project Budget and Funding Summary Expense Category Participant Wages Participant Fringe Benefits Staff Pay Staff Fringe Benefits *Travel and Per Diem Equipment Supplies Educational Costs Other Local Cash Share Local In -Kind (maximum 10% of total cost) State Share (maximum 70% of total cost) 9. Name of Fiscal Officer: Address: Telephone Number: 10. Name of Project Director: Address: Telephone Number: Iowa Department of Transportation GRANT APPLICATION RECEIVED URBAN YOUTH CORPS - 2011 PART 1: COVER PAGE MA R 2 2 2011 City of Dubuque Leisure Services Depart vark Cs� � G 2200 Bunker Hill Rd, Dubuque IA 52001 563 -589 -4320 Highway 20 Rose Replacement & Handicap Picnic Areas May 2 to Sept 2 Dubuque 3 Local Unit of Government Robert Fritsch City of Dubuque Park Division 2200 Bunker Hill Rd Dubuque IA 563 - 589 -4320 1 of 10 Total Cost 17280 1667.52 9149.76 0 0 0 4774 0 0 32871.$ 9861,X Ken TeKippe 50 W 15' St., Dubuque IA, 52001 563 -589 -4110 Robert Fritsch 2200 Bunker Hill Rd., Dubuque IA 52001 563 - 589 -4320 11. Source(s) of Local Matching Funds: City of Dubuque -2.3809:99- 23 O l O Other: 12. Minority Impact Statement is completed and signed. 13. Certification: The Applicant certifies that to the best of its knowledge and belief, the information in this application is true and correct, and that it will comply with the program assurances and requirements if it receives the grant. TOTAL BUDGET PART II: BUDGET DATA Note: Each item of the budget should be broken down by category showing what is to be purchased, the quantity of these items or services to be purchased, and the calculation of these costs. Attach additional sheets if necessary. Refer to the program guidelines for definitions of allowable costs. Asterisk each item which is an in -kind contribution. A minimum of 55 percent of the budget must be allocated to wages and benefits of the participant(s). A. Participant Wages Position UYC Participant B. Participant Fringe Benefits Benefit Description FICA (Employer's share) Worker's Compensation C. Staff Pay No. of No. of Hourly Hours Per No. of Slots X Rate X Week X Weeks X Total 3 8.00 40 18 17280 TOTAL 17280 Amount Rate Percent/Rate Applied To Total 7.65 17280 1321.92 2 17280 345.60 No. of No. of Slots Hourly Hours Per No. of Position X Rate X Week X Weeks = Total Long term seasonal 1 9.97 35 18 6281.10 Maint Worker 1 22.15 5 18 1993.50 Foreman 1 24.31 2 18 875.16 Total 9149.76 3 of 10 Total 1667.52 * New Maximum rates will take effect starting with 2010 projects: Mileage: $0.39 (no receipt required) Lodging: $50 per day, plus applicable taxes (receipt required) Food: $5 breakfast, $8 lunch, $15 dinner (receipt required) For questions about what can qualify for what meal please contact the Urban Youth Corps Project Manager. Educational Supplies: Resume writing guide books x 3 @ 15 45 Office Supplies: Other: H. Education Costs Description Weekly class at MultiCult Fam Ctr Work with City spokesperson/press release Work with City film crew for public tv show I. Other Costs Description Fiscal Administration Liability Insurance Recreation Telephone Unit Costs 5 of 10 TOTAL 4774 TOTAL 0 Calculation of Costs Total Total No. Daily Days X Rate TOTAL Total 0 0 0 TOTAL PROGRAM COSTS (A — I TOTALS) 32,871. Program Requirements: Starting with the 2009 round of projects, the Audit requirements are not warranted for the Urban Youth Corps program. This was decided due to the A -133 General Audit Standard, talking to Federal Highway and the Iowa DOT External Audit section. Since each of the project sponsors is not awarded of more than $100,000, the external audit section waives the audit requirement. The A -133 Audit requirements state the project sponsor needs to expend over $500,000 in a fiscal year to meet the audit requirement. Since, this is not the case, all projects starting on March 1, 2009, will no longer have an audit requirement, and therefore will not have the expense reimbursed. Starting with the 2010 round of projects, the Iowa DOT will now be performing final audits for some of the areas that have been worked on to ensure accurate compliance with federal regulations. A procedure similar to I.M. 3.910 will be performed (the reference to I.M. 3.910 can be found at http://www.lowadot.govilocal_systems/publications/im/3910.pdf). This project comes at an opportune moment for the Park Division as the local school district has recently ceased partnering with us by supplying at risk youth to work building and repairing tables and other tasks. The Park staff have a long history of supervising and mentoring these young prople and this partnership with the state will continue that tradition. Often these youth have gone on to either work for the City or obtain jobs in the local private sector in large part based on their experience and training received with our Division. Tutoring will be given at the City Multicultural Family Center which was upgraded to a state of the art facility in 2009 and has trained full and part time staff to give career guidance including resume writing, job search, presentation and many other related life and career skills. This project would be suplemented by activities noted in the General Statement referred to above to fill out the project period. Youth will also work with public relations staff preparing press release information about these projects and participate in the filming of their progress to be aired as a program on our local City Public Access Channel. These projects comes at an opportune moment for the Park Division as the local school district has recently ceased partnering with us by supplying at risk youth to work building and repairing tables and other tasks. The Park staff have a long history of supervising and mentoring these young prople and this partnership with the state will continue that tradition. Often these youth have gone on to either work for the City or obtain jobs in the local private sector in large part based on their experience and training received with our Division. Tutoring will be given at the City Multicultural Family Center which was upgraded to a state of the art facility in 2009 and has trained full and part time staff to give career guidance including resume writing, job search, presentation and many other related life and career skills. 8. Materials, Supplies & Equipment to be Used: Plan # 1 Roses compost shovels rakes Plan # 2 Concrete, base stone, dimensional lumber, table assembly hardware, paint, wheel barrows, shovels, trowels, string lines, concrete forms, pick up truck, dump thuck, skid steer. 7 of 10 Describe the positive impact expected from this project. See attached Sheet Indicate which group is impacted: ® Women ❑ Persons with a disability ® Blacks ® Latinos ❑ Asians ® Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation with representatives of the minority groups impacted. Indicate which group is impacted: ❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos ❑ Asians ❑ Pacific Islanders ❑ American Indians 0 Alaskan Native Americans ❑ Other ❑ The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. 9 of 10 Minority Impact Statement 1 Dubuque's minority population increased from 3.8% to 8.3% from 2000 to 2010. The City of Dubuque has been very proactive in its efforts for minorities and disadvantaged. The Multicultural Family Center works to build unity out of diversity and to empower all families and community members to reach their full potential. The center has direct contact with all the minority groups and will play a major role in the Urban Youth Corps. They have a summer youth program called Future Talk for younger disadvantaged youth. This would be complementary to that program serving another age group. The city also sponsors Getting Ahead in a Just- Gettin'- by World designed to help low - income families create more stable, secure lives by learning the hidden roles of middle class culture. UYC participants would get the benefit of Multicultural Family Center Training in job search and other life swkills during their employment Also Iowa Works in Dubuque is a long time partner of the Park Division and will be consulted for candidates as well as help in job search and life skills. The City Human Rights department will be consulted for possible candidates by virtue of their extensive contact with women and minorityy and disadvantaged individuals. 3 ( In addition to the specific projects referred to in the project work plan participants will be exposed to the following experiences: Gateways and Green Corridors: Dubuque has US highways 20, 61, 151, and 52 as well as state highway 32. The City in cooperation with the IDOT has landscaping within the right of ways. These projects would give the Corps experience with tree and shrub care and maintenance, ornamental landscape care including perenials, and entry sign maintenance. The Forestry Division focuses their efforts on city right of ways and maintenance of street trees. The bluffs of Dubuque create a number of maintenance areas the forestry crew maintains. The Corps would learn the skills of proper pruning as well as street tree and right of way maintenance. The greenhouse produces 80,000 annuals that are planted In green corridors and entry signs throughout the city. The Corps would learn proper planting and care methods for the variety of annuals planted from 117 hanging baskets along the Riverwalk in the Port of Dubuque, to Main Street planters, to the Locus Street Connnector landscaping to the annual flower beds along Grandview Avenue. In all 107 annual flower beds are planted throughout the city along streets and highways. Additionally the division now has three seasons of color or which the Corps would be working with the two seasons - summer and fall which would allow them to learn about changing out annual oranmental landscapes. The native assets of the Division have increased to include a number of planting and restoration areas throughout the city. The 32` street detention basin, Dubuque Technology Park, Dubuque Industrial Center West and Heron pond are all home to wetlands, ponds and native plantings that are in need of maintenance including working with reduction of invasive species and overgrowth. Plant identification and maintenance strategies would be taught and used. Urban Youth Corp Dubuque application General Statement Trails: Dubuque is home to both on and off - street trails. The Heritage Trail, Mississippi River Trail and other city trails create a network throughout the city connecting to the County. A number of the trails reside within the state right of way. Maintenance activities along the trails will Include fixing washout or problem areas, trimming trees, brush and overgrowth as necessary, beautification of trail greenways, care of trailheads and rest areas, and trash pickup. Scenic By -Ways: Because of our location along the Mississippi River Dubuque has a number of park and public areas that are visited by hundreds of thousands of visitors every year. Eagle Point Park overlooks the Mississippi and Lock and Dam #11 and provides a spectacular view of Iowa, Wisconsin and Illinois. This historic, unique park will offer many projects throughout the park area that will build maintenance skills transferrable to many occupations. Mauss Park, Miller Riverview Park and Campground, AY McDonald Park, McAliece Recreation Complex on Schmitt Island, Murphy Park, Cleveland Park and Pyatigorsk Park are either on the Mississippi River or overlook the Mississippi River valley offering astounding views. Each of these parks due to their locations receive tourism and local traffic to take in the scenes of the River. The maintenance on each of these parks can be stepped up a notch- -from park signs, to redoing overgrown landscapes to splitting hostas or other perennials, to playground maintenance to painting and more. The skills developed in learning park and tourism area maintence will be valuable. All of these areas identified are public lands and right of ways. City of Dubuque Park Division: Exhibit B The Approved Budget for your program is $23,010.00. This is the maximum allowable reimbursement for your Urban Youth Corps Project. We have accepted the costs on the Project Budget and Funding Summary on Page 1 of your Grant Application.