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MEMORANDUM
September 13, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Request Reallocation FY05 CIP's to add Americas Hangar
Airport Manager Andy Perry recommends City Council approval to re-allocate $81,000
budgeted for Storm Water Drainage toward the expansion of the Americas Hangar.
Additionally, it is recommended that the lOOT funded Small T-Hangar Replacement
project be reduced $130,000, and those funds allocated for the Americas Hangar
Expansion project.
There will be no additional cost to the City, and the Americas Hangar Expansion is an
eligible project for lOOT funding.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Andrew D. Perry, Airport Manager
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DUBUQUE REGIONAL AIRPORT
11000 Airport Road + Dubuque. Iowa 52003-9597
Phone: (563) 589-4128 + Fax: (563) 589-4108
wwwjlydbq.com
Airport Commissioners +
Steve Accinelli
Doug Brotherton
Ted Goodmann
John Markham
Jim 0 'Neill
MEMORANDUM
To:
From:
Mike Van Milligan, City Manager
Andrew D. Perry, A.A.E., Airport Manager #
Date:
September 8, 2004
Subject:
Request Reallocation FY 05 CIP's to add Americas Hangar
CC:
Airport Commission
Dawn Lang, Budget Director
Back2round information:
As discussed in the August 4, 2004 memo attached, the Airport Commission
unanimously voted to expand the Americas Hangar.
The Airport Commission respectfully requests the City Council re-allocate the $81,000
budgeted for Storm Water Drainage toward the expansion of the Americas Hangar.
Additionally, we request the mOT funded Small T-Hangar Replacement project be
reduced $130,000 and allocate these funds for the Americas Hangar Expansion project as
shown below.
CIP Number
390-184
390-A56
-$130,000
Americas Hangar
E ansion
$ 81,000
$130,000
There will be no additional cost to the City, and the Americas Hangar Expansion is
eligible project for mOT funding.
Please see attached memo for project details. Thank you for your time and please call if
you have any questions.
.[Q]~
DUBUQUE REGIONAL AIRPORT
11000 Airport Road + Dubuque, Iowa 52003-9597
Phone: (563) 589-4128 + Fax: (563) 589-4108
wwwjlydbq.com
Airport Commissioners +
Steve Accinelli
Doug Brotherton
Teri Goodmann
John Markham
Jim 0 'Neill
MEMORANDUM
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From:
Mike Van Milligan, City Manager
Andrew D. Perry, A.A. E., Airport Manager Æ
To:
Date:
August 4, 2004
Subject:
Possible change in CIP (America's Hangar)
CC:
Airport Commission
Back2round information:
Approved for FY 2005 is a CIP for storm water drainage and parking lot 3 rehabilitation
for $81,000. The major portion of the funding was to help alleviate water flow and
ponding on the north side ofthe America's hangar. As shown in Exhibit B, the water
currently flows directly towards the hangar; in which the bottom portions of the panels
have been replaced due to rusting and weathering. The water then moves along the
hangar north towards a storm drain in front ofthe control tower. The project would
consist of removal and reshaping the parking area between the hangar and UD Flight
Operations Center and adding another storm drain system on the north end of the tear-out
portion of the parking area. A water swell would be added four to eight feet from the
building to drain water towards the newly added storm drain.
Issues:
To rehabilitate this area for water run-off would cost an estimated $50,000 as discussed
with city engineering. The project helps keep the water flow away from the building;
however, the pedestrian traffic area is directly through the newly re-graded and water
swell area for UD students and staff. With the close proximity of existing buildings there
virtually is no way around this issue without very expensive methods. The placement of
the storm drain may prohibit future expansions of existing buildings or would at the very
least increase the costs of those expansions.
Options:
Option I:
After review of the project with city engineering the discussion began about expanding
the America's hangar instead oftearing out and adding storm drains. Increasing the
width of the America's hangar by another 30 feet (Exhibit A) would solve the water
runoff problem. It also elevates pedestrian traffic through the new water swell. By
expanding the hangar this solves two problems. One, the water runoff problem and two,
providing the University of Dubuque with more space expansion opportunities. Enclosed
is a 2003 letter from UD concerning inadequate space and their continued growth of
aircraft and staff. Furthermore, adding additional space will increase revenue. The idea
is to extend the shell of the hangar only. The University could add office area or have it
remain as hangar space to accommodate the four new arriving aircraft this fall. The
increased revenue would depend upon lease negotiations. The University has expressed
much interest in the hangar expansion.
Enclosed is a cost breakdown of the extension at an estimated $203,343. The
commission may request utilization of the $81,000 for the site work, engineering fees,
and foundation, which virtually follows the initial program to rehabilitate the area. The
remaining $131,032 would come from mOT funds for hangar construction. We would
move back or downsize the construction of four small box hangars. The airport would
not be requesting additional city funds to complete this project, just to reallocate existing
CIP funds.
Option 2:
Utilize the existing $81,000 of program funding as programmed. Removal and
rehabilitate the area between the UD Flight Operations Center and the America's Hangar.
With remaining funding we can possibly correct other storm drain problems in lot three.
The cost of the storm drain and tear-out is an estimated $50,000 leaving $31,000 for other
areas in lot three. To be clear this addresses the hangar but does not fully fIX the water
runoff problem for pedestrians.
Recommendations:
The unanimous consensus ofthe Airport Commission is to delay or downsize
construction of the box hangars to solve space needs of the University. UD has a need
for additional space and the current water problem in that area has already caused a
rehabilitation of the meta! on the hangar. To maximize construction time before winter, I
am requesting your opinion on the reallocation of city funds. If you agree, the next step
is for the Airport Commission to formally request the Council shift CIP funding. If we
proceed the airport would like to have concrete poured before inclement weather. Please
call me with any questions that you might have.
I JWy ". 2004
Mr. Todd Dalsing
Dubuque Regional Allport
11000 Allport Road.
. Dubuque, IA 52003-9555
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Re: New "Box Hangar" & America's Hangar Addition
nw Project No: 04159-01
Dear Todd:
Find attached schematic floor plans, elevations, site plans, and preliminary cons1ruction cost
estimates for the above referenced projects as requested. This schematic package represents
our understanding of the project requn-ernents.
The floor plan and elevations for the New "Box Hangar" building reflect our interpretation
of the requn-ed building size and geometry. This layout includes (4) 33 'x42' "Box Hangars"
each with a 41 '-6" wide x 14'-0" high bi-fold hangar door with openers and (I) integrated
walk door. The superstructure is based upon Erect-A-Tube, Inc. The requn-ed eave height
for this. configuration is 16'-6" at the front with a W' per 12" "shed" roof slope to the rear.
The floor plan and elevations for the America's Hangar Addition include a 30'xI00'
addition onto the north end of the existing building. The addition will consist ofa pre-
engineered metal building sUnilar to the existing cons1ruction. A Metal Building Supplier
has not yet been' determined. The existing north end wall will be eliminated, allowing
additional hangar space. Per your request, the existing over head door and walle door will
both be relocated to the new addition end wall. The plan also includes (11) aluminum
:framed window units.
The site plan for the New "Box Hangar" project was developed using an existing site plan
from the 2000 "T" Hangar project (llW Project # 00079-02). This drawing represents
approximate current conditions, but an additional survey will need to be conducted for
verification before beginning final design. The site plan for the America's Hangar Addition
is intended to show the general location and relationship of the proposed addition to the
existing building. Before final design begins, a complete survey of the existing building and
site will need to be conducted.
The preliminary construction cost estimate for each project includes a cast-in-place concrete
(frost protected) foundation and floor slab. Both buildings will consist of a basic "shell"
with no electrical, HV AC, or plwnbing work. Items above and beyond a basic building
"shell" include the following:
1. The. America's Hangar Addition estimate includes insulation (by Metal
Building Supplier).
2. The New "Box Hangar" estimate includes rough-ins for a futme toilet room and
installation of a new septic system to be shared with the existing Cottingham &
Butler hangar.
Each estimate includes a "Contingency" figure to cover unforeseen conditions, and possible
additions to the project resulting in Change Orders. Assumptions in the surrounding
topography and site drainage have been made in developing the estimate for the America's
Hangar Addition. Subsequently, a higher '~Contingency" of 15% is included in that estimate.
.
IIW Engineers
. Dubuque. IA
s, P. C .
Hnzol Groen, WJ
& Surveyo
INTEGRIn'. EXPERTISE. SOLUTIONS.
I:Jm
D=ia F. Waugh, FElSE
Charl..A. CalC. PE
Gary D. Sejko,.. PE
Miebael A. Jansen. PE/SE
Ronsld A. BalmCI. PE/SE'
Jobn M. TIaIII]"'. PLS
Timothy J. Thlnc1. PE
Jo)" F. Wmdsn;dCl. FE
¡uHe P. N..bcl. FE
¡"""P. Kaune. PE
Thomas!. OSl<l.PLS
WIBY A. Childers. PLS
GeoffryT.BJlUldin. PE
'Li,~"dA~hi",,'L.",.MN.'D
CiviJ Engineering
StnletuIBI &gineering
Envhonmenta} &gineerin.
Municip,1 &gin..,;ng
T'rnnsportation Engineering
""iliiteCOJ,,1 &ginc",ing
Lond SulVeying
Qualify Control Tes"n.
Geoteehni,,1 &gin..ring
4155 penney!",niu Avenue
Dubuaue. "'w, 52002-2628
. 563.556.2464
563556.781 J fax
wwwJiweng.....,ro
Mr. Todd Dalsing
July 26, 2004
Page 2 of2
Please call if you have questions or comments.
Sincerely,
nw Enuineers & Survevors. Inc.
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Craig Elskamp
Project Manager
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Michael A. Jansen, P.E., S.E.
Vice President
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AMERICA'S HANGAR ADDmON
Eatima1e1
July 22,2004
nw ENGINEERS AND SURVEYORS, P.C.
4155 PENNSYl.VANIA AVENUE I DUBUQUE. IOWA 62002
voice: 583 658 2AB4 tax: 583 555 7811 """¡1:_kamPOliwengr.ccm
COST ES'TlMATE SUMMARY p:1D4115B-OllAmerlco's HangarlostirnaSlEstimalel
SECT. DESCRIPTION MATERIAL lABOR EQUIP. SUBCON. TOTAL
01999 GENERAL REQ. 450 1300 450 2025 4225
. 02999 SITEWORK 10192 9810 5414 4110 29525
'03999 CONCRETE 15147 8530 400 0 2A177
05999 METALS 0 0 0 62000 52000 _..
07999 THERM. & MOIST. 0 0 0 250 250
05999 DOORS & WINDOWS 5500 550 0 0 8050
16999 ELECTRICAL 0 0 0 750 750
-----
31259
20290
6264
89135
126975
SALES TAX (mBteria~)
PAYROLL TAXES & INSURANCE (labor)
OVERHEAD & PROFIT
. MASTER BUILDERS OF IOWA
.PERFORMANCE BOND
0.06
0.27
0.20
0.003
0.01
1578
5478
25396
450
1603
ESTIMATED CONSTRUCTION COST
(anticipated bid amount) 161814
(unfo",saen conditions) 0.15 24272 J
186086
0.10 18808
600
205194
CONTINGENCY
PROJECTED CONSTRUCTION COST
PROFESSIONAL FEES
TESTING
TOTAL RECOMMENDED PROJECT BUDGET
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Estimøte1
July 22, 2004
IIW ENGINEERS ANO SURVEYORS. P.C.
4155 PENNSY!.VANIA AVENUE I DUBUQUE, IOWA 52002
VDice: 5B3 555 2484 lex: 5B3 555 7811 e-mail: œl8lcamP4!lilWengr.can
COST ESTIMATE SUMMARY p:\04\159-D1\Box H8nga_ng8r18stim_\E8timat81
SECT. DESCRIPTION MATERIAL lABOR EQUIP. SUBCON. TOTAL
01eeB GENERAL REQ. 450 2400 1000 2625 8475
02geB SITEWORK 27B2 31B1 105B 0 7022
03BBB .CONCRETE 21555 10470 400 0 3242B
05BBB METALS 0 0 0 I!406B 1!40BB
07BeB THERM. & MOIST. 0 0 0 500 500
15BeB PLUMBING 0 0 0 0 5500
1BBeB ELECTRICAL 0 0 0 250 250
-----
247BO
16050
245B
87443
146242
SALES TAX (matarI81s)
PAYROLL TAXES & INSURANCE (labor)
OVERHEAD & PROFIT
MASTER BUILOERS OF IOWA
PERFORMANCE BOND
TESTING
0.05 14BB
0.27 4334
0.20 2B24e
0.003 544
0.D1 1B1e
(anticlpatad bid amount) 1B3576
(unfe_en conditions) 0.10 1B357
202043
0.10 20204
500
222747
ESl1MATED CONSTRUC110N COST
CONTINGENCY
PROJECTED CONSTRUCTION COST
PROFESSIONAL FEES
TOTAL RECOMMENDED PROJECT BUOGET
MEMO RAND UM
TO: Andrew Perry, Airport Manager
CC: Tracy Wagner, VP-Finance
Joe Suarez, Chief Instructor
FROM: Steven Accinell~ Director-Flight Ceuter .@
DATE: May 19, 2003
RE: Lack of Office Space, University of Dubuque
The University of Dubuque continues to enjoy success in its Aviation Programs.
However, lack of adequate office space is beginning to take its toll. The problems
revolve around:
- inadequate space for the conduct of ground training, prior to flight and during
poor weather
- insufficient restroom facilities
- inadequate space in break area
- inadequate office space for support staff
On the other hand, hangar space remains adequate. UD plans to grow our fleet this
summer by at least one aircraft and possibly two. We have been approved for an
additional twin trainer in September 2004. That is a total of two to three aircraft growth
in the next 15 months.
I would appreciate any suggestions you might have and please keep US informed of any
space that might become available.
We are reviewing our options including moving functions and personnel to campus,
putting a trailer behind the Flight Center, or building offices in the Iowa Hanger.
Keep the greasy side down.
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CIP 2004
REVISED DI{AINAGE NEAR CI-IARTAIRE
& REI-IABILII'AI'ION OF l,OT 3
8
This project provides simultaneous
corrections to the storm water drainage
while perfonning the rehabilitation of
the adjacent parking, Lot 3.
Cit)7
PFC
mOT
FAA
$81,000
$0
$0
$()
TOTAL COST
$81,000
$ - $
-
$ - $
PROJECT BUDGET I 2003-04 I 2004-05
A. EXPENDITURE ITEMS
Design & Engineering 1$ 10,500
land and RO.W.
Construction 1$ 70,500
Other
TOTAL 1$ 81,000 I $ -I $
B. PROJECT FINANCING
i~i~pprt Constrù~íion Fund I: 81,0001/
TOTAL 81,000 $ -I $
2005-06
2006-07
2007-08
.0$ - $ - $
-
-. $ - $ - $
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PROJECT DESCRIPTION
This prolect provides for improving storm water drainage near the building leased by Chartaire, through the installation of drains near the building foundation and the
rehabilitation of the adjacent parking lot (lot #3). '
JUSTIFICATION '
Combining the Storm Water Drainage Project and the Rehabilitation of Parking lot #3 Project is requested as the storm water drainage and the construction of the parking lot
which are adjacent to each other can be more efficiently engineered and constructed concurrently to assure each area of this project compliments the adjoining area.
Currently the Chartaire building is lower than the parking lot, and the water does not drain away from the metal building and is deteriorating the botlom of the building.
RELATIONSHIP TO OTHER PROJECTS
This project Implemenls the Comprehensive Plan's Infrastructure Element: Goals 3.1 and 3.4; and Environmental Quality Element: Goal 5.4.
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