Marshall Park San Sewer Ext Pro
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MEMORANDUM
September 13, 2004
, ,
,
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Marshall Park Sanitary Sewer Extension Project
(CIP: 310592 - Marshall Park Sanitary Sewer)
Sealed bids were received for the Marshall Park Sanitary Sewer Extension Project.
Acting Public Works Director/City Engineer Gus Psihoyos recommends award of the
contract to the low bidder, Fondell Excavating, in the amount of $89,766, which is
24.63% under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
>iL
Mi~ii~ ~~ec
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
September 13, 2004
TO:
Michael C. Van Milligen, City Manager
JG
FROM:
Gus Psihoyos, Acting Public Works Director
SUBJECT: Marshall Park Sanitary Sewer Extension Project
(CIP: 310592 - Marshall Park Sanitary Sewer)
INTRODUCTION
The enclosed resolution provides for the award of the Marshall Park Sanitary Sewer
Extension Project.
DISCUSSION
Marshall Park is one of the unsewered areas in town that that is in need of service. The
new sewer extension would service the new restroom facility that Leisure Services is
planning, along with the existing greenhouse, caretaker house, and main building.
Sealed bids were received on September 2, 2004. Fondell Excavating of Dubuque,
Iowa, submitted the low bid in the amount of $89,766.00. This amount is 24.63% under
the engineer's estimate. A summary of the bids received is as follows:
Fondell Excavating, Inc.
Volkens, Inc.
Top Grade Excavating
Tschiggfrie Excavating
WC Stewart Construction
$ 89,766.00
$ 93,585.00
$111,545.00
$126,199.25
$126,888.55
RECOMMENDATION
I recommend that the contract be awarded to Fondell Excavating in the amount of
$89,766.00.
BUDGET IMPACT
The summary of the project costs is as follows:
Bid Estimate
Award
Construction
Contingency
Engineering
$119,095.00
11,909.50
17.864.25
$148,868.75
$ 89,766.00
11,909.50
17.864.25
$119,539.75
Total Project Cost
The project will be funded with the Sanitary Sewer Construction Fund from a Fiscal
Year 2004 appropriation in the amount of $153,500.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Marshall
Park Sanitary Sewer Extension Project to Fondell Excavating in the amount of
$89,766.00
Prepared by Todd Irwin
cc: Dawn Lang, Budget Director
Gil Spence, Leisure Services Manager
Todd Irwin, Engineering
RESOLUTION NO. 370-04
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 11th day of August, 2004, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Marshall Park Sanitary Sewer Extension Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, approved and adopted this 20th day of September, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 371-D4
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Marshall Park Sanitary Sewer Extension Project pursuant to Resolution No.
331-0413nd notice to bidders published in a newspaper published in the City of
Dubuque, Iowa on the 20th day of August, 2004.
Whereas, said sealed proposals were opened and read on the 2nd day of
September, 2004, and it has been determined that the bid of Fondell Excavating
of Dubuque, Iowa, in the amount of $89,766.00 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Fondell
Excavating and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 20th day of September, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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MEMORANDUM
August 9, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Marshall Park Sanitary Sewer Extension Project
(CIP: 310592 - Marshall Park Sanitary Sewer)
Acting Public Works Director/City Engineer Gus Psihoyos recommends initiation of the
bidding process for the Marshall Park Sanitary Sewer Extension Project, and further
recommends that a public hearing be set for September 20, 2004.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
A1'U 1£1¡/1)/L,
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
August 9, 2004
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Acting Public Works Director ~
TO:
SUBJECT: Marshall Park Sanitary Sewer Extension Project
(CIP: 310592 - Marshall Park Sanitary Sewer)
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Marshall Park Sanitary
Sewer Extension Project.
DISCUSSION
Marshall Park is one of the unsewered areas in town that that is in need of service. The
new sewer extension would service the new restroom facility that Leisure Services is
planning, along with the existing greenhouse, caretaker house, and main building.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
August 20, 2004
September 10, 2004
September 2, 2004
September 20, 2004
September 20, 2004
October 22, 2004
RECOMMENDATION
It is recommended that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Total Project Cost
$119,095.00
$ 11,909.50
$ 17.864.25
$148,868.75
Construction Contract
Contingency
Engineering
The project will be funded with the Sanitary Sewer Construction Fund from a Fiscal
Year 2004 appropriation in the amount of $153,500.
ACTION REQUESTED
The City Council is requested to establish the date of public hearing and to authorize
the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Todd Irwin, Engineering
cc: Dawn Lang, Budget Director
Gil Spence, Leisure Services Manager
Todd Irwin, Engineering
PROJECT LOCATION
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NORTH
PURPOSE:
XTEND SANITARY SEWER
TO MARSHALL PARK
VICINITY MAP
Du'BWuE
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RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Marshall Park Sanitary Sewer Extension Project in the estimated
amount $148,868.75 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this - day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Marshall Park Sanitary Sewer Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 20th day of September, 2004, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this _day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Marshall Park Sanitary Sewer
Extension Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Marshall Park Sanitary Sewer Extension Project in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 20th day of September, 2004, in the Public Library Auditorium, 360 West
11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 orTDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the - day of
,2004.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Marshall Park Sanitary Sewer Extension Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 2nd day of September, 2004. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 20th day of September, 2004.
Passed, adopted and approved this - day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk