Arboretum Entrance Rd Project
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MEMORANDUM
September 13, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Arboretum Entrance Road Construction
(CIP 010-A38: Marshall Park - Reconstruction Entrance)
Sealed bids were received for the Arboretum Entrance Road Construction Project.
Acting Public Works Director/City Engineer Gus Psihoyos recommends award of the
contract to the low bidder, Portzen Construction, Inc., in the amount of $107,601, which
is 5.4% under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
September 13, 2004
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Acting Public Works Director j~J9
TO:
SUBJECT: Arboretum Entrance Road Construction
(CIP 010-A38: Marshall Park - Reconstruction Entrance)
INTRODUCTION
The enclosed resolution provides for the award of the Arboretum Entrance Road
Construction Project.
DISCUSSION
As a result of the Northwest Arterial construction, the existing Arboretum Drive has
stopped short of the Marshall Park entrance. The Arboretum Association has designed
a new section of street that will have a 10-foot wide, 200-foot long median for
landscaping along with a cul-de-sac for turnaround purposes. Also, historic lighting will
be located in the median.
Sealed bids were received on September 9, 2004. Portzen Construction, Inc. of
Dubuque, Iowa submitted the low bid in the amount of $107,601.00. This amount is
5.4% under the engineer's estimate. A summary of the bids received is as follows:
Portzen Construction, Inc.
WC Stewart Construction
Drew Cook & Sons Excavating
Fondell Excavating
Tschiggfrie Excavating
$107,601.00
$121,850.30
$127,202.00
$128,682.50
$140,455.15
RECOMMENDATION
I recommend that the contract be awarded to Portzen Construction, Inc. in the amount
of $107,601.00.
BUDGET IMPACT
The summary of the project costs is as follows:
Bid Estimate
Award
Construction
Contingency
Engineering
$113,743.50
11,374.35
6,255.89
$131,373.74
$107,601.00
11,374.35
6.255.89
$125,231.24
Total Project Cost
The project will be funded with the Capital Improvement Project in the amount of
$128,000.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the
Arboretum Entrance Road Construction Project to Portzen Construction, Inc. in the
amount of $107,601.00.
Prepared by David Ness, CE and Ron Turner, PLS
cc: Gil Spence, Leisure Services
David Ness, CE
Ron Turner, PLS
RESOLUTION NO. 372-04
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 11th day of August, 2004, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Arboretum Entrance Road Construction Project.
Whereas, notice of hearing on plans, speci~ications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 20th day of SepteniJer ,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 373-04
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Arboretum Entrance Road Construction Project pursuant to Resolution No.
334-04 and notice to bidders published in a newspaper published in the City of
Dubuque, Iowa on the 20th day of August, 2004.
Whereas, said sealed proposals were opened and read on 9th day of
September, 2004, and it has been determined that the bid of Portzen
Construction, Inc. of Dubuque, Iowa, in the amount of $107,601.00 was the
lowest bid for the furnishings of all labor and materials and performing the work
as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Portzen
Construction, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 20th day of September, 2004.
Terrance M. Duggan, Mayor.
Attest:
Jeanne F. Schneider, City Clerk
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MEMORANDUM
August 9, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Arboretum Entrance Road Construction
(CIP 010-A38: Marshall Park - Reconstruction Entrance)
Acting Public Works Director/City Engineer Gus Psihoyos recommends initiation of the
bidding process for the Arboretum Entrance Road Construction Project, and further
recommends that a public hearing be set for September 20, 2004.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
;11ú41 C4 A~
Micfiael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
August 9, 2004
FROM:
Michael C. Van Milligen, City Manager 0
Gus Psihoyos, Acting Public Works Director,91. .
TO:
SUBJECT: Arboretum Entrance Road Construction
(CIP 010-A38: Marshall Park - Reconstruction Entrance)
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Arboretum
Entrance Road Construction Project.
DISCUSSION
As a result of the Northwest Arterial construction, the existing Arboretum Drive
has stopped short of the Marshall Park entrance. The Arboretum Association
has designed a new section of street that will have a 10-foot wide, 200-foot long
median for landscaping along with a cul-de-sac for turnaround purposes. Also,
historic lighting will be located in the median.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
August20,2004
September 10, 2004
September 9, 2004
September 20, 2004
September 20, 2004
November 19, 2004
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing
and to authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Contingency
Engineering
$112,119.50
11,211.95
6.166.57
Total Project Cost
$129,498.02
A CIP project has been established for the Marshall Park construction/entrance
in the amount of $128,000.
ACTION REQUESTED
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
Prepared by Mike Felderman, PE
cc: Gil Spence, Leisure Services
Mike Felderman, PE
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PURPOSE:
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RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Arboretum Entrance Road Construction Project, in the estimated
amount $129,498.02 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this - day of
2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Arboretum Entrance Road Construction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 20th day of September, 2004, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this _day of
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Arboretum Entrance Road
Construction Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Arboretum Entrance Road Construction Project, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 20th day of September, 2004, in the Public Library Auditorium, 360 West
11 th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the - day of
,2004.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Arboretum Entrance Road Construction Project is hereby ordered
to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 9th day of September, 2004. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 20th day of September, 2004.
Passed, adopted and approved this - day of
,2004.
Terrance M. Duggan. Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk