5 16 11 Acting City Clerk's Skeleton NotesCITY COUNCIL REGULAR SESSION, MAY 16 2011
COUNCIL MET IN REGULAR SESSION AT 6:30 P.M. IN THE HISTORIC FEDERAL
BUILDING
PRES NT: MAY R B L, COUNCIL MEMBERS SUT ON, BR, COLORS, J
LY, RE K
CITY MANAGER VAN MII CITY ATTORN YEINDAHL
ABSENT:
Mayor Buol read the call and stated this is a regular session of the City Council to act upon
such business that may properly come before the City Council.
PLEDGE OF ALLEGIANCE
INVOCATION
Reverend Loren Hirschy, Word of Life Church
PROCLAMATION
Kids to Parks Day (May 21, 2011) /1'��/LP
The consent agenda items are considered to be routine and non - controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
utton
Braig
j Buol
a4 Connors
'Jones
Lynch
Resnick
CONSENT ITEMS
1. Minutes and Reports Submitted
Cable Community Teleprogramming Commission of 3/1; City Council proceedings of
5/2; Civil Service Commission of 3/16; Human Rights Commission of 4/11; Investment
Oversight Advisory Commission of 4/27; Sister City Relationships Advisory Commission
of 5/4; Transit Advisory Board of 4/14; Zoning Advisory Commission of 5/4; Zoning
Board of Adjustment of 4/28
1. Notice of Claims /Suits
Jeff and Janice Bahl for vehicle damage; Danielle Basten for vehicle damage; Kevin
Ciesielski for vehicle damage; Anna Mormann for property damage
Investment Oversight Advisory Commission 72 Quarterly Report
Library Board of Trustees Update from April 28, 2011 Meeting
Proofs of Publication for City Council Proceedings of April 18, 2011 and Lists of Claims
and Summary of Revenues for month ended March 31, 2011
Suggested Disposition: Receive and File
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jeff and Janice
Bahl for vehicle damage; Kevin Ciesielski for vehicle damage; Anna Mormann for
property damage
Suggested Disposition: Receive and File; Concur
3. Request for Release of Funds for Community Development Block Grant (CDBG)
City Manager recommending approval of a resolution authorizing the Request to
Release Funds for the proposed projects approved in the FY 2012 (Program Year 2011)
Annual Action Plan for Community Development Block Grant (CDBG) activities.
RESOLUTION 40 Authorizing request for release of Community
Development Block Grant funds for Fiscal Year 2012 (Program Year 2011)
Suggested Disposition: Receive and File; Adopt Resolution
4. Quarterly Investment Reports
City Manager transmitting the March 31, 2011 Quarterly Investment Report.
Suggested Disposition: Receive and File
Yays
Sutton
Braig
Buol
Connors
Jones
Lynch
2
(
5. Iowa Department of Cultural Affairs
City Manager recommending approval to submit a grant application to the Iowa
Department of Cultural Affairs to provide partial funding for the City of Dubuque's Arts
and Cultural Affairs Coordinator position.
6. Delinquent Water, Sewer, Refuse and Storm Water Collection Accounts
City Manager recommending approval of the submission of delinquent water, sewer,
refuse and storm water collection accounts to the Dubuque County Treasurer.
RESOLUTION / l Adopting the Schedule of Assessments for delinquent
water, sewer, refuse and storm water accounts and directing the City Clerk to certify the
Schedule of Assessments to the County Treasurer and to publish notice thereof
7. Federal Emergency Management Agency (FEMA)
City Manger transmitting a communication from Luis Rodriguez of the Engineering
Management Branch of the Federal Emergency Management Agency notifying the City
of the final flood elevation determination for the City of Dubuque.
8. Dubuque Metropolitan Area Solid Waste Agency (DMASWA) - Annexation
City Manager transmitting a communication from Marie Steenlage, City Development
Board Administrator, notifying the City that the documents granting rights of annexation
into the City of Dubuque to the Dubuque Metropolitan Area Solid Waste Agency
(DMASWA) have been recorded.
Yays
Suggested Disposition: Receive and File; Approve
Suggested Disposition: Receive and File; Adopt Resolution
Suggested Disposition: Receive and File; Refer to the City Manager
Suggested Disposition: Receive and File
Sutton
Braig
Buol
Connors
Jones
Lynch
Resnick
1 Nays
3
9. Dubuque Metropolitan Area Solid Waste Agency (DMASWA) - Recycling
Communication from Chuck Goddard, Dubuque Metropolitan Area Solid Waste Agency
Administrator, advising the City that electronics will no longer be buried at the Dubuque
Metro Landfill and recommending recycling options.
10. 2011 Sidewalk Assessment Project
City Manager recommending approval of the final assessments for the Sidewalk
Assessment Project at 80 -82 Clarke Drive.
RESOLUTION 1 Adopting the Final Assessment Schedule for the
Sidewalk Assessment Project
11. Assistant City Attorney
City Attorney recommending the appointment of Maureen A. Quann as Assistant City
Attorney.
Yays
Suggested Disposition: Receive and File
Suggested Disposition: Receive and File; Adopt Resolution
fly
as Assistant City Attorney for the City of Dubuque
RESOLUTION
Approving the appointment of Maureen A. Quann
Suggested Disposition: Receive and File; Adopt Resolution
12. Franklin Investments, Inc.
City Manager recommending approval of a Housing Enterprise Zone Program
Agreement by and among the Iowa Department of Economic Development, the City of
Dubuque and Franklin Investments, LLC related to the redevelopment of a historic
building located at 39 Bluff Street.
RESOLUTION ; Approving a Housing Enterprise Zone Program
Agreement by and among the Iowa Department of Economic Development, the City of
Dubuque and Franklin Investments, LLC
Suggested Disposition: Receive and File; Adopt Resolution
Nays
Sutton
..._
Buol
Connors
Jones
Lynch
Resnick
4
13. Arts Our Town Grant
City Manager recommending submittal of a grant to the National Endowment for the
Arts (NEA) for the Arts Our Town Grant to further arts initiatives in the Historic Millwork
District.
Suggested Disposition: Receive and File; Approve
14. Dubuque Main Street Farmer's Market Banner Design
City Manager recommending approval of the banner design for the Dubuque Main
Street Farmer's Market banner to be hung on light poles on 12 13 and Iowa Streets.
Suggested Disposition: Receive and File; Approve
15. Dubuque Community School District
Communication from Shirley Horstman and Ruth Ellis of the Dubuque Community
School District thanking the City for its support of the 21 Century Community Learning
Center grant, which they received this past April.
Suggested Disposition: Receive and File
16. U.S. Department of Housing and Urban Development (HUD)
City Manager transmitting a communication from Jordan Garrison, Governmental
Technical Representative from HUD, advising the City of their approval of the Lead
Hazard Control Grant Program final report.
Suggested Disposition: Receive and File
17. Mediacom
Communication from Lee Grassley, Sr. Manager of Government Relations for
Mediacom Communications Company, notifying the City of programming changes.
Suggested Disposition: Receive and File
Yays ._........_ .... ........... ............................... ............._
Sutton
— ................_._...._ Braig
Buol
Connors
Jones
Lynch .................._ _..
Resnick
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18. Civil Service Commission
Civil Service Commission submitting the certified lists for the positions of Medical Officer
and Scale Operator.
Suggested Disposition: Receive and File; Make Matter of Record
19. Mines of Spain Agricultural Exhibit — HRDP Grant Application
City Manager recommending approval to submit a grant application of the Friends of the
Mines of Spain for a Historic Resource Development Program (HRDP) grant to fund a
new History of Agriculture at the Mines of Spain Exhibit.
Suggested Disposition: Receive and File; Approve
20. Mines of Spain Agricultural Exhibit — SSNHA Grant Application
City Manager recommending approval to submit a grant application of the Friends of the
Mines of Spain for a Silos and Smokestacks National Heritage Areas (SSNHA) grant to
fund a new History of Agriculture at the Mines of Spain Exhibit.
Suggested Disposition: Receive and File; Approve
21. Holy Ghost Catholic Historic District
City Manager transmitting the Holy Ghost Catholic Historic District, 2887 -2921 Central
Avenue, for nomination to the National Register of Historic Places.
Suggested Disposition: Receive and File; Approve
22. Four Mounds Estate — HRDP Grant Application
City Manager transmitting a grant application of the Four Mounds Foundation to the
State Historic Preservation for Historic Resource Development Program (HRDP) grant
funds for the exterior rehabilitation of the White House and the access around it at the
Four Mounds Estate Historic District.
Suggested Disposition: Receive and File; Approve
Yays
1 Sutton
Braig
uo
Connors
Jones
Lynch ......................:
Resnick
Nays
1
6
Yays
23. Mathias Ham House — HRDP Grant Application
City Manager transmitting a grant application of the Dubuque County Historical Society
to the State Historic Preservation Office for the Historic Resource Development
Program (HRDP) grant funds for interior restoration of the Mathias Ham House.
Suggested Disposition: Receive and File; Approve
24. Iowa Department of Transportation — Consolidated Funding
City Manager recommending approval of the Consolidated Funding application and
Authorizing Resolution that was submitted to the Iowa Department of Transportation for
Fiscal Year 2012 funding for The Jule.
Suggested Disposition: Receive and File; Approve
25. Signed Contracts
A) Municipal Services Center Cold Storage Mezzanine Project; B) Building Roof
Replacement for Flora and Sutton Pools; C) Iowa Street Parking Ramp Re- Lamping
Project; D) 2011 City of Dubuque Sidewalk, General Concrete and Miscellaneous Right -
of -Way Work
Suggested Disposition: Receive and File
26. Liquor License - Transfer of Service
Application of the Rotary Club of Dubuque to transfer their liquor license from 135 W. 8th
Street to A.Y. McDonald Park on June 9, 2011 for the ARC Games.
Suggested Disposition: Receive and File; Approve
Nays
Sutton
Braig
Buol
Connors
Jones
Lynch ........._.
Resnick
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27. Liquor License - Applications
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION /44-5- Granting the issuance of a Class "B" Beer Permit (5-
Day) License to the Dubuque Jaycees; a Class "C" Beer Permit to Casey's General
Store #2420, Casey's General Store #2421, and Walgreens #6154
RESOLUTION /44 Granting the issuance of a Class "B" (Hotel /Motel)
Liquor License to Days Inn & Spirits Bar & Grill; a Class "C" Beer /Liquor License to
Kalmes Breaktime Bar & Grill, Easy Street, Shenanigan's, and Northside Bar; a Special
Class "C" Liquor License to Olde Main Cookery, and Naughty Dog Deli and Coffee Bar;
a Class "B" Wine License to Walgreens #6154, and Olde Main Cookery; and a Class
"WBN" Native Wine License to Casey's General Store #2420, Casey's General Store
#2421, and Naughty Dog Deli and Coffee Bar
Suggested Disposition: Receive and File; Adopt Resolutions
Yays
Sutton
Braig
Buol
Connors
Jones
Lynch
Resnick
Nays
8
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date
indicated.
1. Kaufmann Avenue HMA Resurfacing Project — 6/6/11
2. ABC Supply Lease Agreement - 6/6/11
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` Nays
1 . ............
Braig
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Connors
Jones ........................
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Resnick
1. Kaufmann Avenue Resurfacing HMA Resurfacing Project
City Manager recommending initiation of the public bidding process for the Kaufmann
Avenue Hot Mix Asphalt (HMA) Resurfacing Project and that a public hearing be set for
June 6, 2011. l/
RESOLUTION S(p 7 Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
6/6/11
2. ABC Supply Lease Agreement
City Manager recommending setting a public hearing on the proposed lease of a
building located at 250 S. Main Street to American Builders and Contractor's Supply
Co., Inc (ABC).
RESOLUTION )0 Intent to dispose of an interest in real property
owned by the City o(Dubuque by lease between the City of Dubuque, Iowa, and
American Builders and Contractor's Supply Co., Inc.
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
6/6/11
Material to be delivered Friday, May 13, 2011
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Appointments to the following Boards /Commissions:
Yays
y Sutton
Y'Braig ...................
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Connors
Jones
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Resnick
Electrical Code Board
Five 3 -year terms through May 22, 2014 (Expiring terms of Dixon, Hammel, Mueller,
Pfohl and Reiss)
Applicants:
James Dixon, 2505 Marquette Place
Dan Hammel, 3163 Hillcrest Road, #4
Ronald Mueller, 3780 Sunlight Ridge
Kevin Pfohl, 1878 Hummingbird Drive Additional Applicant
Elaine Reiss, 2222 Roosevelt Street Additional Applicant
Safe Community Advisory Committee
One 1 -year term through December 31, 2011 (Vacant term of Sutton)
Applicants:
Amanda Elkins, 2257 Chaney Road, #2 )
Douglas Ropa, 1190 University Avenue '
Nays
Sutton
Brag .......
Buol
Connors
Jones
Lynch
Resnick
BOARDS /COMMISSIONS
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PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items.
Please come to the podium and state your name and address when the item you wish to
speak to is being considered.
; Nays
Sutton
raig
oI
onnors
ones
Lynch
esnick
1. Hillcrest Family Services — Request to Amend ID Institutional District
Proof of Publication on the notice of public hearing to consider a request by Hillcrest
Family Services to amend the ID Institutional District for property located at 2005
Asbury Road and the Zoning Advisory Commission recommending approval.
ORDINANCE 3 i Amending Title 16 of the City of Dubuque Code of
Ordinances, Unified Development Code, rescinding Ordinances 41 -92, 55 -00, 18 -03
and 08 -09 and approving an amended Campus Development Plan for Hillcrest Family
Services ID Institutional District for a new chapel, gymnasium and classroom building
Suggested Disposition: Receive and File; Motion B, Motion A
Suspend the Read ngs
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Yays _ Nays
Sutton
Braig
! Buol
Connors
. . . . . . . .. . .
ones . .
nch
Resnick
SUSPEND THE RULES
j Final Reading and Adopt
1 Yays ) [ Nays
Sutton
Braig
Buol
L . jConnors
Jones
I ..._ Lynch
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Resnick
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2. Walter Development, LLC and TM Logistics, Inc.
Proof of publication on notice of public hearing to consider the sale of 2.616 acres in the
Dubuque Industrial Center West to Walter Development, LLC and TM, Logistics, to build
a 10,000 sq. ft. office for expansion plans of their current business.
RESOLUTION ! Approving a Development Agreement providing for the
sale of 2.616 acres in t Dubuque Industrial Center West 4 Addition to Walter
Development, LLC and TM, Inc.
Suggested Disposition: Receive and File; Adopt Resolution
..._ Nays
utton
:
Braig
R uol
Connors
;Jones
Ly nch
esnick
3. US Hwy 61 / 151 Capacity Improvements
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract, and the estimated cost for the US 61/151 Capacity
Improvements Project.
RESOLUTION / Approval of plans, specifications, form of contract,
and estimated cost forte US 16/151 Capacity Improvements Project, Iowa DOT
Project No. STP -A- 061 - 9(128) — 22 -31
Suggested Disposition: Receive and File; Adopt Resolution
Nays
utton
Braig
uol
Connors
Jones
nch
esnick
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Sutton
Braig
Buol
1/ Connors
: Jones
... .............._.... c h ............._
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REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council — public comments are not
allowed except as authorized by the Mayor.
1. Dubuque Initiatives
City Manager recommending approval of an amendment to the Development
Agreement between the City of Dubuque and Dubuque Initiatives for the redevelopment
of the Roshek Building.
RESOLUTION / � Approving the second amendment to the Roshek
Building Development Agreement
Suggested Disposition: Receive and File; Adopt Resolution
Yays ......... ...._..............._.......... j Nays
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Lynch ..._.........
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2. Safe Community Task Force Recommendation - Urban Youth Corps
City Manager recommending approval of a grant agreement with the Iowa Department
of Transportation Urban Youth Corps program.
Suggested Disposition: Receive and File; Approve
Yays ........ ................._...._......._
1/ Sutton
Braig
Connors
Jones
Lynch
esnick
Nays
3. 2011 Sewer Cured -in -Place Pipe (CIPP) Lining Project Award
City Manager recommending the award of the contract for the 2011 Sewer Cured -in-
Place Pipe (CIPP) Lining Project to Visu -Swer, Inc., in the amount of $94,219.00.
RESOLUTION: / 6 2- Awarding public improvement contract for the 2011
Sewer Cured -in -Place Pipe (CIPP) Lining Project
Suggested Disposition: Receive and File; Adopt Resolution
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4. AmeriCorps Vista Summer Associate
City Manager recommending approval of an AmeriCorps Vista Memorandum of
Agreement for an AmeriCorps Vista summer associate position with the Iowa
Commission on Volunteer Service.
Suggested Disposition: Receive and File; Approve
Yays
j/Sutton ........
- 1/, Braig
................
. . . . . . . . . . . . . . . . . . . .
Buol
Connors
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Sutton
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Lynch
1 Nays •
5. Non - Profit and Commercial Energy Efficiency Revolving Loan Fund
City Manager recommending approval of an agreement with ECIA Business Growth to
administer the City's Non - Profit and Commercial Energy Efficiency Revolving Loan
Fund program as allocated through the AARA (Stimulus Package) Energy Efficiency
and Conservation Block Grant (EECBG).
Suggested Disposition: Receive and File; Approve
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Consultant Selection
6. — Intermodal Transportation Center
City Manager recommending - '- • - ' -: _ = - : :: = - = -# a
.vansultant to further investigate the attributes of the Historic Millwork District as a site
for the Intermodal Transportation Center and begin preliminary design.
Suggested Disposition: Receive and File; Approve
..._ Ya y .... s........... 1 ....... .................._............
1 Sutton
raig
Buol
onnors
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Lynch
Resnick
Yays.... ....._..........._......._.....
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Nays
7. Bicycle Friendly Community
City Manager recommending the appointment of Planning Services Manager Laura
Carstens as Bicycle Program Manager as part of the application process to be
designated as a Bicycle Friendly Community by the League of American Bicyclists.
Suggested Disposition: Receive and File; Concur
_
Nays
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8. Green Dubuque
City Manager transmitting a communication from Jason Schatz, President of Green
Dubuque, Inc., requesting a City Council work session to present the recommendations
of the Dubuque Community Greenhouse Gas Reduction Task Force.
Ya s
Sutton
Braig
Buol
iv/Connors 1
Jones
Suggested Disposition: Receive and File; Council 5;
Lynch
esnick
utton
B :i
Buo
Connor
Jones
Lynch
Resnick
I Nays
Nays
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Suggested Disposition: Receive and File; Approve
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9. Sister City Relationships
Mayor Buol submitting the proclamation for establishing an official Sister City
relationship with Dornbirn, Austria.
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition — Chapter 21.5(1)(c)(j) Code of Iowa
Kevin S. Firnstahl
Acting City Clerk
Lr4 /
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