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Annexation Status Report Plannillg Services Department City Hall 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4210 office (563) 589-4221 fax (563) 690-6678 TDD planning@cityofdubuque.org www.cityofdubuque.org D~ ~~~ September 30, 2004 Steven R. McCann City Development Board Administrator Iowa Department of Economic Development 200 East Grand Avenue Des Moines, IA 50309 RE: NC04-03 Dubuque Voluntary Annexation - Status Report Dear Mr. McCann: In accordance with the City Development Board's request at its May 13, 2004, meeting, Dubuque has undertaken the following efforts to encourage the owners of parcels 13J, 13K, 13L, 13M, Parcel 1 and that part of Parcel 2 lying north of Asbury Road to voluntarily sever from Dubuque and annex to Asbury once this annexation is complete. See Attachment 1 for a map identifying the affected parcels. 1. On May 14, 2004, I issued a media release which stated that Dubuque "will work with the Citv of Asburv and affected propertv owners to implement the condition requested. The Citv has alwavs been supportive of this compromise and offered it at the Board's public hearina in Dubuaue on April 1". See Attachment 2 for a complete copy of the media release. 2. On June 1, 2004, I sent letters to the owners of each of the affected parcels which stated that "Dubuaue encouraaes vou to favorablv consider severina vour propertv from Dubuaue and annexina to Asburv. The Citv of Dubuaue will help in anv wav that we can to facilitate that process." See Attachment 3 for copies of the letters. 3. On June 7, 2004, the Dubuque City Council passed a resolution authorizing the Mayor "to convev to the Mavor of Asburv that the Citv of Dubuaue will make all reasonable aood faith efforts to work with the affected propertv owners... and to have those parcels voluntarilv annex to Asburv." The resolution also authorized me to initiate discussions with the Mayor of Asbury and the affected property owners "to secure an aareement providina for the severance of the above listed parcels and their annexation to Asburv. ' See Attachment 4 for a copy of the resolution. 4. On June 8, 2004, Dubuque Mayor Terrance M. Duggan sent a letter to Asbury Mayor Rick Anderson "to seek the Citv of Asburv's cooperation in facilitatina severance from Dubuaue and annexation to Asburv" of the affected parcels. s.""ke P~p¡e Integrity R"'pon'ibHity Innovation Teomwork Dubuque Voluntary Annexation September 30, 2004 Page 2 of 3 The letter further stated that "Citv Manaaer Michael Van Milliaen will contact vou shortlv to schedule an initial meetina to confirm that the Citv of Asburv is willina to annex these parcels: and if so, Mr. Van Milliaen would like to discuss with vou coordinatina discussions with affected propertv owners to implement this transition. ' See Attachment 5 for a copy of the letter. 5. Also on June 8, 2004, I contacted Asbury Mayor Rick Anderson and a meeting was arranged for June 11, 2004, to discuss the severance and annexation of the affected parcels. See Attachment 6 for a copy of the memorandum summarizing my discussions with Mayor Anderson on June 8, 2004. 6. Before the meeting with Mayor Anderson on June 11, 2004, Dubuque prepared two different form letters that property owners could sign. One form letter requested severance from Dubuque and the other form letter requested annexation to Asbury. See Attachments 7 and 8 for copies of the letters. 7. On June 11, 2004, I met with Mayor Rick Anderson. Also present were Dubuque Corporation Counsel Barry Lindahl and Asbury City Administrator Beth Bonz. At the meeting, I pledged that Dubuque would do whatever it reasonably could to accomplish the City Development Board's objectives. I also gave Mayor Anderson the form letters. I confirmed with Mayor Anderson that Asbury was willing to annex the properties if they were severed and I requested that the Asbury City Council adopt a resolution to that effect. I also advised Mayor Anderson that Corporation Counsel Barry Lindahl, Planning Services Manager Laura Carstens and J would be willing to participate in any meetings Asbury had with the property owners if Asbury so desired. Mayor Anderson stated that Asbury would arrange the meetings for the property owners and let me know if Asbury needed assistance from Dubuque. I reiterated that Dubuque was very interested in facilitating this process and would like to have one or more representatives participate in these meetings. 8. On June 17, 2004, I sent a letter to Mayor Anderson confirming our June 11, 2004, discussions and providing him with additional copies of the severancelannexation letters for property owners to sign. Attachment 9 is a copy of my letter of June 17, 2004, to Mayor Anderson. 9. On July 21, 2004, Dubuque received a letter from Asbury indicating that Asbury had contacted the affected property owners. The letter transmitted copies of voluntary annexation requests from the owners of Parcels 13J, 13K, 13L and 13M. Mayor Anderson's letter also included a copy of a letter dated July 5, 2004, from Terry Bahl and Marty Bahl (the owners of Parcel 1) indicating their willingness to meet and discuss the annexation. Attachment 10 is a copy of Mayor Anderson's July 21, 2004, letter with enclosures. 10. On July 22, 2004, Bill Bahl, representing the Bahl Family Partnership, (owner of Parcel 2), contacted me and asked for a Dubuque representative to attend a Dubuque Voluntary Annexation September 30,2004 Page 3 of 3 meeting of the Bahl family representatives with Asbury officials scheduled for July 28, 2004. 11. On July 28, 2004, Corporation Counsel Barry Lindahl and I attended the meeting involving Bill Bahl, Terry Bahl, Marty Bahl, Asbury Mayor Rick Anderson and Asbury City Administrator Beth Bonz. Although no agreement was reached at the July 28, 2004, meeting for the severance of the Bahl interests, Dubuque encouraged the parties to continue negotiations. 12. On August 5, 2004, Asbury appealed the City Development Board's decision approving this annexation. Dubuque has been advised by its legal counsel that the annexation is not complete until the applicable parts of the record have been filed and recorded with the Dubuque County Recorder and the Secretary of State. Dubuque understands that these filing have not, as yet, been made. Therefore, although Dubuque stands ready to approve severance for those parcels that have signed applications for annexation to Asbury, it is unable to do so until the annexation is complete. Further, Dubuque remains committed to working with Asbury to encourage the severance of Parcel 1 and that part of Parcel 2 lying north of Asbury Road and annexation of that land to Asbury once this annexation is completed. In conclusion, the City of Dubuque respectfully requests that the City Development Board accept this status report and that the City Development Board make a finding in the record at its October 14, 2004, meeting that the City of Dubuque has complied with the Board's request to encourage the voluntary severance of the affected parcels from Dubuque and the voluntary annexation of these parcels to Asbury. Should you have any questions, or require supplemental information, please contact me and I will promptly respond. Sinci1~~ l~ ¡ZtJ~ Michael C. Van Milligen City Manager Attachments cc Mayor Terry Duggan Dubuque City Council Asbury Mayor Rick Anderson Barry Lindahl, Corporation Counsel Laura Carstens, Planning Services Manager Frank Smith, Smith Law Office ATTACHMENT 1 City Manager's Office SO West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4110 phone (563) 589-4149 fax ctymgriilcityufduÞ"'lue.org D~ ~~~ Contact: Mike Van Milligen City Manager City of Dubuque 563-589-4110 Laura Carstens Planning Services Manager City of Dubuque 563-589-4210 MEDIA RELEASE May 14,2004 State Board Gives Conditional Approval to City's Annexation Plan The State of Iowa City Development Board approved the following motion by Board member Dennis Plautz at its meeting Thursday in Des Moines: "I move that the Board approve NCO4-03 upon condition that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and the owners of parcels listed which I will read for the record to provide for severance ofthose parcels from Dubuque and the annexation of those parcels into Asbury. Those parcels being: l3-j, l3-k, 13-1, l3-m, Parcel I, and that part of Parcel 2 lying north of Asbury Road. And then further, no later than October 4, 2004, the City of Dubuque report to the Board the status of the City's efforts to secure an agreement providing for the severance of the above listed parcels and their annexation to Asbury." 'The City of Dubuque is pleased with the Board's decision, and will work with the City of Asbury and affected property owners to implement the condition requested," said Mike Van Milligen, City Manager. "The City has always been supportive of this compromise and offered it at the Board's public hearing in Dubuque on April!." Please note: A map of the annexation area is allached to the e-mail version of this release. The affected properties are: Parcell (Owners - Terrence, Martin and Linda Bahl), portion (){ Parcel 2 north (){ Asbury Road (Owners - Wilfred R. Bahl Family Ltd Partnership), Parcel13-j (Owners - Stanley and Lou Ann Ward), Parcel 13-k (Owner - Karen Cogan), Parcel 13-1 (Owner - Wayne Siebert), and Parcel 13-m (Owners - Donald and Luella Cogan). A hard copy of the map is available at the City of Dubuque Planning Services Department, City Hall. ATTACHMENT 2 aty Manager's Office 50 West 13th Street Dubuque, (owa 52OOl-4B64 (563) 589-4110 phone (563) 589-4149 lax ctym gr@cityofdubuque.org D~- ~~~ June 1, 2004 Wayne Siebert . 14063 Sandpiper Lane Dubuque, IA 52002 Dear ML Siebert: The State of Iowa's City Development Board approved the City of Dubuque's plan for annexation of approximately 704 acres west of Dubuque at its meeting on May 13 in Des Moines. The approval included the provision that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and certain property owners to provide for severance of those properties from Dubuque and the annexation of that land to Asbury, A map of the annexation area is attached. The affected properties are: Parcel 1, that portion of Parcel 2 north of Asbury Road, ParceI13-j, Parcel13-k, Parcel 13-1, and Parcel 13-m. You are the owner of one of the parcels the City Development Board has identified as property which it would like to see severed from Dubuque and annexed to Asbury. lñe City of Dubuque encourages you to favorably consider severing your property from Dubuque and annexing to Asbury. The City of Dubuque will help in any way that we can to facilitate that process. Please contact me at (563) 58~110 or Planning Services Manager Laura Carstens at (563) 589-4210 with any questions. Sincerely, (>liÁf Michael C. Van Milligan, City Manager Enclosure cc Laura Carstens, Planning Services Manager Oty Manager's 0Ifiœ 50 West 13th SIreet Dubuque, Iowa S2OO1-1864 (S63) 589-4110 phone (563) 589-4149 fax ctymgr@cityofdubuque.erg Pt-~~- ~~~ June 1, 2004 Terrence Baht & Martin and Linda Bahl 14701 Asbury Road Dubuque, IA 52002 Dear Terry, Marty and Linda: The State of Iowa's City Development Board approved the City of Dubuque's plan for annexation of approximately 704 acres west of Dubuque at its meeting on May 13 in Des Moines. The approval included the provision that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and certain property owners to provide for severance of those properties from Dubuque and the annexation of that land to Asbury. A map of the annexation area is attached. The affected properties are: Parcel 1, that portion of Parcel 2 north of Asbury Road, ParceI13-j, Parcel13-k, Parcel 13-1, and ParceI13-m. You are the owners of one of the parcels the City Development Board has identified as property which it would like to see seve(ed from Dubuque and annexed to Asbury. The City of Dubuque encourages you to favorably consider severing your property from Dubuque and annexing to Asbury. The City of Dubuque will h :!lp in any way that we can to facilitate that process. Please contact me at (563) 589-4110 or Planning Services Manager Laura Carstens at (563) 589-4210 with any questions. Sincerely, ¡1lt~ Michael C. Van Milligen, City Manager Enclosure cc Laura Carstens, Planning Services Manager oty Manager's Office SO West 13th - Dubuque, Iowa 52001-4864 (563) 589-4110 phone (563) 589-4149 fax ctymgI@cityofdubuque.org THECITY~~ - - DU~É1uE - ~~~ June 1, 2004 Donald and Lueíla Cogan 14094 Berry Lane Dubuque, IA 52002 Dear Mr. and Mrs. Cogan: The State of Iowa's City Development Board approved the City of Dubuque's plan for annexation of approximately 704 acres west of Dubuque at its meeting on May 13 in Des Moines. The approval included the provision that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and certain property owners to provide for severance of those properties from Dubuque and the annexation of that land to Asbury. A map of the annexation area is attached, The affected properties are: Parcel 1, that portion of Parcel 2 north of Asbury Road, ParceI13-j, ParceI13-k, Parcel 13-1, and ParceI13-m. You are the owners of one of the parcels the City Development Board has identified as property which it would like to see Severed from Dubuque and annexed to Asbury. The City of Dubuque encourages you to favorably consider severing your property from Dubuque and annexing to Asbury. The City of Dubuque will help in any way that we can to facilitate that process. Please contact me at (563) 5894110 or Planning Services Manager Laura Carstens at (563) 5894210 with any questions. Sincerely, fl~ Michael C. Van Milligen, City Manager Enclosure cc Laura Carstens, Planning Services Manager City Manager's Office 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4110 phone (563) 589-4149 fax ctymgr@cityofdubuque.org TH£crI"lOF~"" - -- 1)1 Tnt o¡:ç>¡ E :;./ ",j r) t..J ',¿. .' - ~<!Ñ-~ June 1, 2004 Karen Cogan 73626 260th Street Colo, \A 50056 Dear Ms. Cogan: The State of Iowa's City Development Board approved the City of Dubuque's plan for annexation of approximately 704 acres west of Dubuque at its meeting on May 13 in Des Moines. The approval included the provision that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and certain property owners to provide for severance of those properties from Dubuque and the annexation of that land to Asbury. A map of the annexation area is attached. The affected properties are: Parcel 1, that portion of Parcel 2 north of Asbury Road, Parcel 13-j, Parcel 13-k, Parcel 13-1, and Parcel 13-m. You are the owner of one of the parcels the City Development Board has identified as property which it would like to see severed from Dubuque and annexed to Asbury. The City of Dubuque encourages you to favorably consider severing your property from Dubuque and annexing to Asbury. The City of Dubuque will help in any way that we can to facilitate that process. Please contact me at (563) 589-4110 or Planning Services Manager Laura Carstens at (563) 589-4210 with any questions. Sincerely, A /:tJ Michael C. Van Milligen, City Manager Enclosure cc Laura Carstens, Planning Services Manager Crty ManaS"'"' 5 Office 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 5894110 phone (563) 589-4149 fax ctymgr@cityofdubuque.org THEcrrY~G.~ - - QUffrQUE - ~~~ June 1, 2004 Stanley and Loú Ann Ward 14085 Sandpiper Lane Dubuque, IA 52002 Dear Mr. and Mrs. Ward: The State of Iowa's City Development Board approved the City of Dubuque's plan for annexation of approximately 704 acres west of Dubuque at its meeting on May 13 in Des Moines. The approval included the provision that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and certain property owners to provide for severance of those properties from Dubuque and the annexation of that land to Asbury. A map of the annexation area is attached. The affected properties are: Parcel 1, that portion of Parcel 2 north of Asbury Road, ParceI13-j, ParceI13-k, Parcel 13-1, and Parcel 13-m. You are the owners of one of the parcels the City Development Board has identified as property which it would like to see severed from Dubuque and annexed to Asbury, The City of Dubuque encourages you to favorably consider severing your property from Dubuque and annexing to Asbury, The City of Dubuque will help in any way that we can to facilitate that process. Please contact me at (563) 589-4110 or Planning Services Manager Laura Carstens at (563) 589-4210 with any questions. Sincerely, (I1t~ Michael C. Van Milligen, City Manager Enclosure cc Laura Carstens, Planning Services Manager Gty Manager's Office SO West 13th SIreet Dubuque, Iowa 52001-4864 (563) 589-4110 phone (563) 589-4149 fax etymgr@cityoEdubuque.org [);7B~E - . . ..'. .,,- - ~~~ June 1, 2004 Wilfred Bahl Jr. at: al and Wilfred Bahl Family LP 14515 Asbury Road Dubuque, IA 52002 Dear Bill: The State of Iowa's City Development Board approved the City of Dubuque's plan for annexation of approximately 704 acres west of Dubuque at its meeting on May 13 in Des Moines. The approval included the provision that the City of Dubuque make every reasonable effort . to secure an agreement with the City of Asbury and certain property owners to provide for severance of those properties from Dubuque and the annexation of that land to Asbury. A map of the annexation area is attached. The affected properties are: Parcel 1, that portion of Parcel 2 north of Asbury Road, ParceI13-j, ParceI13-k, Parcel 13-1, and Parcel 13-m. You and your family are the owners of one of the parcels the City Development Board has identified as property which it would like to see severed from Dubuque and annexed to Asbury. The City of Dubuque encourages you to favorably consider severing your property from Dubuque and annexing to Asbury. The City of Dubuque will help in any way that we can to facilitate that process. Please contact me at (563) 589-4110 or Planning Services Manager laura Carstens at (563) 5894210 with any questions. Sincerely, (Yltle Michael C. Van Milligen, City Manager . Enclosure cc laura Carstens, Planning Services Manager ATTACHMENT 3 . '. Prepared by: Laura Carstens City Planner Address: City Hall 50 W. 13th St Teleph~: ~ RESOLUTION NO. ~ -04 RESOLUTION IN SUPPORT OF CITY DEVELOPMENT BOARD'S CONDITIONAL APPROVAL OF VOLUNTARY ANNEXATION OF TERRITORY TO DUBUQUE Whereas, the City Council of the City of Dubuque, Iowa has approved the annexation of approximately 704.5 acres of territory to the City of Dubuque, Iowa; and Whereas, the City Development Board of the State of Iowa has approved the annexation of this territory to the City of Dubuque, Iowa, upon condition that the City of Dubuque make every reasonable effort to secure an agreement with the City of Asbury and the owners of parcels listed in the record, those parcels being: Parcel 13-j, Parcel 13-1<, Parcel 13-1, Parcel 13-m, Parcel 1, and that part of Parcel 2 lying north of Asbury Road to provide for severance of those parcels from Dubuque and the annexation of those parcels into Asbury, and then further, no later than October 4, 2004, that the City of Dubuque report to the Board the status of the City's efforts to secure an agreement providing for the severance of the above listed parcels and their annexation to Asbury; and Whereas, the City of Dubuque intends to make all reasonable, good faith efforts to work with the affected property owners and the City of Asbury to comply with the City Development Board's conditional approval of the voluntary annexation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Mayor is hereby authorized to convey to the Mayor of Asbury that the City of Dubuque will make all reasonable, good faith efforts to work with the affected property owners and the City of Asbury to sever Parcel 13-j, Parcel 13-1<, Parcel 13-1, Parcel 13-m, Parcel 1, and that part of Parcel 2 lying north of Asbury Road from Dubuque and to have those parcels voluntarily annexed to Asbury. Section 2. That the City Manager is hereby authorized to initiate discussions with the Mayor of Asbury and the affected property owners, and to file a report with the City Council and the City Development Board no later than October 4, 2004 on the status of the City's efforts to secure an agreement providing for the severance of the above listed parcels and their annexation to Asbury. .'. Resolution No. Page 2 Section 3. That the City Clerk shall file this resolution with the City Development Board. -04 Passed, approved and adopted this 7th day of June, 2004. Attest: Terrance M. CERTIFICATE OF CITY CLERK STATE OF IOWA COUNTY OF DUBUQUE I, Jeanne F. Schneider, do hereby certify that I am the duly appointed, qualified, and acting Clerk of the City of Dubuque, Iowa in the County aforesaid, and as such Clerk I have in my possession or have access to the records of the proceedings of the City Council. I do further state that the hereto attached Resolution No. 230-04 is a correct copy of the original Resolution No. 230-04 approved and adopted by the City Council of the City of Dubuque, Iowa, at a session held by said Council on the yth day of June, 2004. In Testimony Whereof, I hereunto set my hand and official seal of the City of Dubuque, Iowa. Dated at Dubuque, Iowa on this 21st day of September, 2004. /Z~¿~~ ~.n~~ F. Schneider, CMC City Clerk (SEAL) ATTACHMENT 4 Office of the Mayor and CiIy Coundl Oty Hall, 50 West 13th Street Dubuque, Iowa 52001-4864 nœ~ DUB _. ~-Æ~ June 8, 2004 The HOnorable Mayor Rick Anderson City of Asbury City Hall - 5080 Asbury Road Asbury, IA 52002 Dear Mayor Anderson: I am writing on behalf of the City of Dubuque to seek the City of Asbury's cooperation in facilitating severance from Dubuque and annexation to Asbury of the following parcels shown on the enclosed annexation map that were included in the Dubuque annexation that was recently approved by the City Development Board: .~ . Parcel 1 (Owners- Terrence, Martin and Linda Bahl), . . That portion of Parcel 2 north of Asbury Road (Owners - Wilfred R. Bahl Ltd Partnership), . Parcel13-j (Owners - Stanley and Lou ÑIfI Ward), . Parcel13-k (Owner - Karen Cogan), . Parcel13-l (Owner-Wayne Siebert), and . Parcel13-m (Owners - Donald and Luella Cogan). City Manager Michael Van Milligan will contact you shortly to schedule an initial meeting to confirm that the City of Asbury is willing to annex these parcels; and if so, Mr. Van Milligan would like to discuss with you coordinating discussions with affected property owners to implement this transition. . The City of Dubuque looks forward to working with the City of Asbury in regard to this matter. ~~ Teta~ce M. DU:: /I Mayor Enclosure ,.-.. cc Michael C. Van Milligan, City Manager tn'....;'" R..nnn<;biHtv Innovation Teamwork ATTACHMENT 5 Du~ ~~~ MEMORANDUM June 8, 2004 íõJ~~~llW~~ l\ffi JUN 1 0 2004 t!ll TO: Barry Lindahl, Corporation Counsel CI1Y OF DUBUQUE PLANNING SERVICES DEPARTMENT FROM: Michael C. Van Milligen, City Manager SUBJECT: Annexation The City Council approved the June 8 letter to Mayor Rick Anderson at their June 7, 2004 City Council meeting. On Tuesday, June 8, 2004, at 11 :15 a.m., I called Asbury City Hall to speak with Mayor Anderson and he was not in the office. I left a message asking him to call me about annexation. On June 8 at 1 :08 p.m., Mayor Anderson called me and I was out of the office, but he left his cell phone number. On June 8 at about 2:30 p.m., I phoned Mayor Anderson and we agreed to meet, but first he had to check his calendar. On June 8 at 2:37 p.m., Mayor Anderson called Office Manager Juanita Hilkin and arranged a meeting for June 11, 2004 at 3:00 p.m. in my office. I phoned Mayor Anderson to confirm and he advised that he would bring Asbury City ClerklAdministrator Beth Bonz and he agreed that I could bring you so we would understand the legal issues of severance. 11di {t:./ltK Michael C. Van Milligen MCVM:jh Attachment cc: Frank Smith, Esq. Laura Carstens, Planning Services Manager ATTACHMENT 6 June 10,2004 The Honorable Terrance Duggan City of Dubuque City Hall 50 West 13111 Street Dubuque, IA 52002 Dear Mayor Duggan: Thank you for your letter dated June 8, 2004. We have been contacted by the City Manager Michael Van Milligen and will begin discussions on Friday, June 11, 2004 to prepare a plan of action for the severance of parcels to be annexed by the City of Asbury, The City of Asbury looks forward to working with the City of Dubuque on this annexation and all future annexation proposals. Sincerely, Richard A.Anderson Mayor J ATTACHMENT 7 Parcels 13a -13q City water (proposed mains A & B) City water (existing) City sewer (existing) City sewer (proposed collectors A & B) Callahan sewer collector (planned) Asbury dty limits Dubuque city limits City of Dubuque ,pllka t1l07"" ~Ií ATTACHMENT 8 The Honorable Mayor & City Council Members City of Dubuque City Hall - 50 W. 13111 Street Dubuque IA 52001 RE: Severance Request Dear Mayor & City Council Members: I, Karen Cogan, owner of 1.969 acres of property along Berry Lane, legally described as Lot 2-6-1 of the Southwest }4 of the Southwest }4 of Section 19 T89N R2E in Dubuque County, Iowa, request severance of this property from the City of Dubuque, Iowa. This parcel is #13-1<. on the enclosed map labeled Annexation Exhibit A Sincerely, Karen Cogan Dated - d@y of ,2004 ~sure ATTACHMENT 9 The Honorable Mayor & City Council Members City of Asbury City Hall - 5080 Asbury Road Asbury IA 52002 RE: Voluntary Annexation Request Dear Mayor & City Council Members: I, Karen Cogan, owner of 1.969 acres of property along Berry Lane, legally described as Lot 2-6-1 of the Southwest X. of the Southwest X. of Section 19 T89N R2E in Dubuque County, Iowa, request voluntary annexation of this property to the City of Asbury, Iowa. This parcel is #13-k on the enclosed map labeled Annexation Exhibit A. Sincerely, Karen Cogan Dated - day of ,2004 Enclosure ATTACHMENT 10 J cuvL C. City ManageT's Office City Hall 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4110 office (563) 589-4149 fax (563) 690-6678 roD ctymgriicityof du buque. org THE c~ ÐUBùÇ1Uli ~~~ June 17, 2004 The HonoI'abIe Mayor Rick Anderson City of Asbury City Hall - 5080 Asbury Road Asbury, IA 52002 Dear Mayor Anderson: I am writing on behalf of the City of Dubuque to confirm the City of Asbury's cooperation in facilitating severance from Dubuque and annexation to Asbury of the following parcels shown on the endosed annexation map that were induded in the Dubuque annexation that was recently approved by the City Development Board: Parcel 1, That portion of Parcel 2 north of Asbury Road, Parcel13-j, Parcel 13-k, Parcel 13-1, and Parcel 13-m. Corporation Counsel Barry Undahl and I met with you and Asbury City Administrator Beth Bonz on Friday, June 11th at 3:00 p.m- at Dubuque City Hall. The meeting was arranged by my invitation. The purpose of this letter is to: [a] confirm the matters discussed at the meeting, [b] set forth the actions to be taken to accomplish the COB's directive, and [c] reiterate Dubuque's pledge of cooperation. At the meeting, I first pledged to do whatever is reasonable to accomplish the City Development Board's objectives. I then provided you with the following: 1, Copy of the June 8th letter from Mayor Duggan to yourself (enclosed), which you acknowledged you had received. You provided me with a copy of a letter you had sent back to Mayor Duggan (enclosed). 2. Copy of the annexation map (endosed). 3. Copy of June 1st letters that I had sent to the owners of the six parcels (endosed), I confirmed with you that Asbury was wiDing to annex the properties, if they are severed, and then I asked if the Asbury City Council would adopt a resolution to that affect, You said it would be on the next Asbury City Council agenda. I provided you with sample draft letters (endosed) that property owners could sign, the first asking for severance from Dubuque, and the second requesting annexation to Asbury. Service People Integrity Responoribility Innovation Teamwork Severance/Annexation Meeting with Asbury Page 2 I then told you that Barry Undahl, Planning Services Manager Laura Carstens and I would be willing to participate in any meetings Asbury had with the property owners, if Asbury so desired. You advised that Asbury would arrange meetings with the property owners and let me know if Asbury needed assistance from Dubuque. I would like to reiterate that the City of Dubuque is very interested in facilitating this process and would like to have one or more rep~ntatives participate in these meetings. You also asked what Dubuque was willing to do if all property owners did not want to voluntarily sever. I advised you that Dubuque would make every reasonable effort to encourage the property owners to accept the City Development Board's recommendations. You stated that City Development Board Administrator Steve McCann had told you there was a year long process that could be used to deal with property owners that would not sever. I advised that I was not familiar with this process. It is Dubuque's understanding that the City Development Board wanted to encourage voluntary severance, You then asked about Parcel13-q. It is my understanding that this parcel was not included in the City Development Board's directive' and therefore is not one of the parcels for which severance is being recommended. The City of Dubuque pledges to make all reasonable, good faith efforts to worlt with the affected property owners and the City of Asbury to comply with the City Development Board's objectives. Please contact me with any questions or if Dubuque can be of further assistance. Sincerely, ft~ Michael C. Van MiI\igen City Manager Enclosures cc Mayor and City Council Members Barry Undahl, Corporation Counsel Laura Carstens, Planning Services Manager Steve McCann, City Development Board Administrator ATTACHMENT 11 7(U-, /;' , ŒL- /II (j /11 The Honorable Terrance Duggan City of Dubuque City Hall 50 West 13th Street Dubuque, IA 52002 City Hall 563/556-7106 Public Works 563/556-6410 Fax 563/556-2001 CITY OF ASBURY 5080 Asbury Road Asbury, IA 52002-2522 ,-' 9- ~'- . , July 21, 2004 '-'-' ¡a'. 'p ,', ::;, RE: Update Annexation Dear Mayor Duggan: The City of Asbury has contacted the property owners that were affected by the City Development Board annexation decision of May 13,2004. The following property owners have sent written confinnation of interest to annex their properties into the City of Asbury: Parcel l3-j (owners - Stanley and Lou Ann Ward) Parcel 13-k (owner - Karen Cogan) Parcel 13-1 (owner Wayne Siebert) Parcell3-m (owners Donald and Luella Cogan) We have also received correspondence from Terry, Martin and Linda Bahl to meet and have further discussion regarding the annexation of their property. The City of Asbury will continue to make all reasonable efforts in cooperating with the City of Dubuque in this matter. Enc. cc Steve Juergens Tom Henderson The Honorable Mayor and City Council Members City of Asbury 5080 Asbury Road Asbury IA 52002 ,æ(f;æJ1W¿J~)ñ) JUL 1'-/. 20U4 Æ BY:_...._----- ----"""'" RE: Voluntary Annexation Request Dear Mayor and City Council Members: I, Stanley K and Lou Ann Kay Ward, owner of 2.606 acres of property north Middle Road, legally described as the Lot 1-4-1 SW SW of Section 19 T89N R2E in Dubuque County, Iowa, request voluntary annexation of this property to the City of Asbury, Iowa. This parcel is #J on the map labeled "Annexation Exhibit A." , ;.. Sincerely, -::: :::: ~ òfouft"'V'- ¿JMi2 Lou Ann Kay Ward .....-"" Dated \3 day of -:Sl.:)L.~ ,2004 JID ib (g ~ K\\?] tb ìnì ill JUl 06 LUUIt lW BY: '----n______---....-.. The Honorable Mayor arid City Council Members City of Asbury 5080 Asbury Road Asbury IA 52002 RE: Voluntary Annexation Request Dear Mayor and City Council Members: I, Donald J and Luella C. Cogan, owner of2.664 acres of property north Middle Road, legally described as the Lot 1-6-1 SW SW of Section 19 T89N R2E in Dubuque County, Iowa, request voluntary annexation of this property to the City of Asbury, Iowa. This parcel is #M on the map labeled "Annexation Exhibit A." Sincerely, Donald J. Cogan 9~J~a/YL Luella C. Cogan ¿;( ~~ (!! f!!.b~ Dated .5 day of ~'V~ - (J ,2004 lID œ~n;:Ü:'\.~7œ1íìì I JUL ( , ,004 lID BY: -----....---------.... The Honorable Mayor and City Council Members City of Asbury 5080 Asbury Road Asbury IA 52002 RE: Voluntary Annexation Request Dear Mayor and City Council Members: I, Wayne G. Siebeli, owner of 1.955 acres of property north Middle Road, legally described as the Lot 2.4-1 SW SW of Section 19 T89N R2E in Dubuque County, Iowa, request voluntary annexation of this property to the City of Asbury, Iowa. This parcel is #L on the map labeled "Annexation Exhibit A." 9ilIY,~ j? kk('/ wa~ Siebert' , 1'h c Q., Alf' -' Dated ').§ day °rr-' 2004 - JUL 1 2. \\£.C'\\(¡~ The Honorable Mayor and City Council Members City of Asbury 5080 Asbury Road Asbury IA 52002 RE: Voluntary Annexation Request Dear Mayor and City Council Members: I, Karen Cogan, owner of 1.969 acres of property along Berry Lane, legal1y described as Lot 2-6-1 of Section 19 T89N R2E in Dubuque County, Iowa, request voluntary annexation of this property to the City of Asbury, Iowa. This parcel is #13-K on the map labeled "Annexation Exhibit A." Sincerely, ~~~ Dated /~ay of ~, 2004 7/~7°t- ~ f~Q P774 )--o.rc <¡L c:::::.- r' 'l CC7V /'?C / / ; , W ¿ Z/""c? c- e / vV /0 c./ p- Ie Tle-z , ¡- t2- 7/?r-cl; h;? 7-"17.<2- j}hl)Q.. y~f-'/~ . WR... )t~~ V../¡' /j,h/ h1 .e e r <). ,d> ç:C<..-- s ç - -f h..e.-- 4n 17 Q ~f-/~ 5' / j-G//"'J-:l-; ~ ¡4- ~ ¡Á Þ7? 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