Kaufmann Avenue Resurfacing HMA Project_Approval of PlansMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road)
Iowa DOT Project No. STP -U -2100 (662)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIP's 3002140, 7202243)
DATE: May 25, 2011
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $660,323.90 for the Kaufmann
Avenue Hot Mix Asphalt (HMA) Resurfacing Project.
The scope of work for the Kaufmann Avenue HMA Resurfacing Project (John F.
Kennedy Road to Carter Road) will include the following:
• John F. Kennedy Road to Carter Road
o Partial replacement of curb and gutter and sidewalk at various locations.
o Construction of ADA- compliant curb access ramps
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♦ John F. Kennedy Road to Martin Drive
o Sectional replacement of existing 32 -feet wide pavement with the installation of a
new 6 -inch asphalt roadway.
o Installation of pavement sub -drain on the south side of the roadway.
• Martin Drive to Carter Road
o Milling removal of 2 to 3 inches of existing pavement and placement of a new
asphalt overlay surface.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Michael C. Van Milligen
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 17, 2011
INTRODUCTION
BACKGROUND
DISCUSSION
SUBJECT: Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road)
Iowa DOT Project No. STP -U -2100 (662)- -70 -31
Iowa DOT Agreement No. 6 -10- STPU -05
(CIP's 3002140, 7202243)
The enclosed resolution is in reference to the public hearing for the Kaufmann Avenue
HMA Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project
No. STP -U -2100 (662)-- 70 -31.
On April 5, 2010, the City Council approved (Res. 89 -10) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the
utilization of Dubuque Metropolitan Area Transportation Study (DMATS) Surface
Transportation Program (STP) funds for the Kaufmann Avenue HMA Resurfacing
Project (John F. Kennedy Road to Chaney Road). Under STP funding, 80 percent
(80 %) of the total eligible project items are reimbursable, with the remaining 20 percent
being the responsibility of the City.
The project was bid initially through the Iowa Department of Transportation in June,
2010. On July 6, 2010, the City Council rejected the bids (Res. 250 -10) since the
lowest bid was 23 percent over the estimate of probable cost and there was insufficient
City funding to cover the local match.
In order to favor more competitive bidding, the City has split the project into two
separate bid packages: Kaufmann Avenue Utility Project (John F. Kennedy Road to
Chaney Road) that was bid -let through the City; and the Kaufmann Avenue HMA
Resurfacing Project (John F. Kennedy Road to Carter Road) that will be bid -let through
the Iowa Department of Transportation.
The scope of work for the Kaufmann Avenue HMA Resurfacing Project (John F.
Kennedy Road to Carter Road) will include the following:
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• John F. Kennedy Road to Carter Road
o Partial replacement of curb and gutter and sidewalk at various locations.
o Construction of ADA- compliant curb access ramps.
• John F. Kennedy Road to Martin Drive
o Sectional replacement of existing 32 -feet wide pavement with the installation of a
new 6 - inch asphalt roadway. (Note: The existing asphalt pavement between John F.
Kennedy Road to Martin Drive is approximately 3" in depth on a poorly draining native
soil material.)
o Installation of pavement sub -drain on the south side of the roadway.
• Martin Drive to Carter Road
o Milling removal of 2 to 3 inches of existing pavement and placement of a new
asphalt overlay surface.
RECOMMENDATION
I recommend approval of the plans, specifications, form of contract and the estimated
cost for the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to
Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31.
BUDGET IMPACT
The estimate of probable cost for the Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road) is as follows:
Construction Contract
Contingency (10 %)
Construction Engineering & Inspection (15 %)
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
- DMATS STP Funds
3002140 Kaufmann Avenue Resurfacing (City Match 20 %)
7202243 Kaufmann & Trygg Storm Sewer Extension
Total Project Funding
ACTION TO BE TAKEN
Estimate
$521,995.18
52,199.52
86,129.20
$660,323.90
Fund Amount
$459,355.76
187,619.41
13,348.73
$660,323.90
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the Kaufmann Avenue HMA Resurfacing Project (John F.
Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Plant Manager
Jon Dienst, PE
David Ness, PE
Deron Muehring, Civil Engineer II
Greg Doeden, Civil Engineer II
RESOLUTION NO. 186-11
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE KAUFMANN AVENUE HMA RESURFACING
PROJECT (JOHN F. KENNEDY ROAD TO CARTER ROAD), IOWA DOT PROJECT
NO. STP -U -2100 (662)- -70 -31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter
Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31, in the estimated amount
$660,323.90, are hereby approved.
Attest:
Passed, adopted and approved this 6th day of June , 2011.
I STe="1_:.AMIT
Kevi S. Firnst= hI, Acting City Clerk
to
Roy D. Buol, Mayor
NOTICE ON PLAN
FM OF CONTRACT,
AND EIMINATID
COST FOR Mt
KAUFMIANN*WNW
RasuarAcin
" PROJECT (WSW KINNEDY ROAD To
CART DOT
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upD —rase
NOTICE 15 HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on the
proposed plans, specs -
fidatkms, form of con-
tract and estimated
cost for the Kaufmann •
Avenue HMA Resur-
facing Project (John F.
Kennedy Road to Car-
ter Road), Iowa DOT
Project No. STP -U-
2100(662)-•70.31, in ac-
cordance with the pro-
visions of Chapter 26,
Code of Iowa, at 6:30
p.m., on the 6th day of
June, 2011, in the His-
toric Federal Building
Council Chambers
(second floor), 350
West 6th Street. Du
p po os sed plans, s, ,Said
peciflca-
tions, form of contract
and estimated cost are
now on file In the offige
of the City Clerk. At
said hearing any inter-
ested person may ap-
pear and file objections
thereto.
The scope of the Proj-
ect is as follows:
.John F. Kennedy
Road to Carter Road
*Replacement of curb
and gutter and side-
walk at various loca-
tions.
*Construction of ADA-
compliant curb ramps.
- John F. Kennedy
Road to Martin Drive
•Replacement of ex-
isting roadway with
sub -drain on the south
side of the roadway.
- Martin Drive to Car-
ter Road
*Mining of 2 to 3 in-
ches of existing HMA
pavement and a new
overlay.
Any visual or hearing -
impaired persons
needing special assis-
tance or persons with
special accessibility
needs shoGld contact
the City Clerk's office
at (563) 589 -4120 or
TDD at (563) 690 -6678
at least 48 hours prior
to the meeting.
Published by order of
the City Council given
on the 16th day of May,
2011.
Kevin 5. Fimstahl,
Acting City Clerk
It 5/20
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: May 20, 2011, and for which the charge is $23.58.
Subscribed to before me otary Public in and for Dubuque County, Iowa,
thisd5,J day of
Notary Public in and for Dubuque County, Iowa.
MARY K. WESTERME\
Commission Number 154