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US 61/161 Capacity Improvements Project AwardMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: US 61/151 Capacity Improvements Project Iowa DOT Project No. STP -A -061 -8 (128)- -22 -31 (CIP 3002028) DATE: May 31, 2011 The Iowa Department of Transportation received bids for the US 61/151 Capacity Improvements Project. City Engineer Gus Psihoyos recommends award of the contract to the low bidder, Tschiggfrie Excavating Co., in the amount of $964,338.65, which is 14.1% under the engineer's estimate of probable cost. Dubuque kittd AU- AmedcaCity 2007 I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Robert Schiesl, Assistant City Engineer Gus Psihoyos, City Engineer Michael C. Van Milligen DISCUSSION Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Robert Schiesl, Assistant City Engineer R(J S SUBJECT: US 61/151 Capacity Improvements Project Iowa DOT Project No: STP -A -061 -8 (128)- -22 -31 (CIP 3002028) DATE: May 26, 2011 INTRODUCTION The enclosed resolution authorizes the award of the construction contract for the US 61/151 Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22- 31. The US 61/151 Capacity Improvements Project provides for the following public improvements: US 151/61 at US 52 • Reconstruct entire signal. • New control cabinet on the northeast side of intersection (by Hardee's). • Build signals with future geometric improvements including dedicated protected -only left -, through- and right -turn movements for the side streets. This would eliminate the current split phasing. • New microwave vehicle detection for all approaches. US 151/61 at Maquoketa Drive • Reconstruct entire signal. • New control cabinet on the northeast side. • New microwave vehicle detection for all approaches. Lake Eleanor Road • Add southbound right -turn lane. Dubuque ALAmmica City ') IF 2007 Additional ITS Improvements • Fiber optic communications between the two signals (approximately 2,500 feet). This communications line will allow the signal to be interconnected. • Traffic sensors midway between signals to monitor movements and to accumulate traffic counts. • Cameras at each intersection for monitoring of signal operation. • As part of the cable television franchise agreement, the City has fiber optics installed within several blocks of these intersections. A portion of this project would include connecting these two signals to that fiber so that the City could remotely monitor and adjust the signals from City Hall. BID RESULTS The Iowa Department of Transportation (Iowa DOT) received the following bids for the US 61/151 Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22 -31 on May 17, 2011: Contractor Bid Results Tschiggfrie Excavating Co. $ 964,338.65 Horsfield Construction, Inc. & Subsidiary $1,094,721.95 Portzen Construction, Inc. $1,157,825.64 RECOMMENDATION I recommend that the contract for the US 61/151 Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22 -31 be awarded to Tschiggfrie Excavating Co. of Dubuque, Iowa, in the amount of $964,338.65, which is 14.1% under the engineer's estimate of probable cost. BUDGET IMPACT The summary of cost for the US 61/151 Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22 -31 is as follows: Construction Contract Contingency Engineering Consultant Services Construction Engineering & Administration Total Project Cost Estimate $1,222,000.00 112,200.00 74,000.00 100,000.00 $1,408,200.00 Award $ 964,338.65 112,200.00 74,000.00 100,000.00 $1,250,538.65 The anticipated available project funding is as follows: CIP Funding Source Amount 3002028 Iowa Clean Air Attainment Program Grant (ICAAP) $ 400,000.00 3002028 DMATS STP Funding 244,546.00 3002028 Iowa DOT 3R Funding 55,000.00 3002028 Iowa DOT U -STEP Funding 207,345.96 3002028 US 61/151 Capacity Improvements 169,646.69 2501815 Traffic Consultant Services 74,000.00 2501228 Downtown Traffic Study (Current Balance - $107,946) 100,000.00 Total Project Funding $1,250,538.65 The maximum eligible federal funding for this project ($400,000 ICAAP and $255,000 DMATS STP) is $655,000, with a 20% match. The total eligible U -STEP (Urban -State Traffic Engineering Program) funding for the project is $422,454 (55% State, with a 45% City match). This U -STEP funding will be utilized as a match for ICAAP and DMATS STP funding, leaving the City's share as 45% of $422,454 which is $190,104. The funding priorities will be to use the federal -aid monies (ICAAP and STP), with the U- STEP funding to follow once the federal -aid monies are exhausted. Once the federal and U -STEP funding is spent, the City's funds will be utilized. The 3R funding of $55,000 will be used to cover 100% of the Lake Eleanor Right -Turn Lane costs. ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolution awarding the US 61/151 Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22- 31 to Tschiggfrie Excavating Co. in the amount of $964,338.65, subject to the Iowa Department of Transportation concurrence. Prepared by David Ness, Civil Engineer II cc: Gus Psihoyos, City Engineer Jenny Larson, Budget Director Kent Ellis, Iowa DOT Julie Neebel, IIW Engineers & Surveyors, PC RESOLUTION NO. 190-11 AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE US 61/151 CAPACITY IMPROVEMENTS PROJECT, IOWA DOT PROJECT NO. STP -A- 061 - 8(128) — 22 -31 Whereas, sealed proposals have been submitted by contractors for the US 61/151 Capacity Improvements Project, Iowa DOT Project No. STP -A- 061 - 8(128) — 22- 31 (the Project) pursuant to Resolution No. 153 -11 and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on the 2 day of May, 2011. Whereas, said sealed proposals were opened and read by the Iowa Department of Transportation on the 17 day of May, 2011 and it has been determined that Tschiggfrie Excavating Co. of Dubuque, IA, with a bid in the amount of $964,338.65, is the lowest responsive, responsible bidder for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a Public Improvement Contract for the Project is hereby awarded to Tschiggfrie Excavating Co., subject to the concurrence by Iowa Department of Transportation (Iowa DOT), and the City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Attest: Passed, approved and adopted this 6th day of June Ke n S. Firnsta I, Acting City Clerk 4 , -`41 7 , 2011. Roy D. Buol, Mayor IOWA DEPARTMENT OF TRANSPORTATION Run Date: 05/20/11 VENDOR RANKING Page: 352 1 Bid Order: 352 Contract ID: 31- 0618 -128 Primary County: DUBUQUE Letting Date: 110517 10:00 A.M. No Established DBE Goal Letting Status: AWARD RECOMMENDED to TSCHIGGFRIE EXCAV. CO. Contract Period: 60 WORK DAYS Late Start Date: 07/25/11 Project: STP -A- 061 - 8(128)- -22 -31 Work Type: TRAFFIC SIGNALS County: DUBUQUE Prj Awd Amt: $964,338.65 Route: U.S. 61 Location: FROM MAQUOKETA DR. TO TWIN VALLEY DR. IN DUBUQUE TOTAL % OVER RANK VENDOR NO. /NAME BID LOW BID 1 TS020 TSCHIGGFRIE EXCAVATING CO. $ 964,338.65 100.00 2 HO641 HORSFIELD CONSTRUCTION, INC. & SUBSIDIARY $ 1,094,721.95 113.52 k 3 PO085 PORTZEN CONSTRUCTION, INC. $ 1,157,825.64 120.06 % Bid Order: 352 Letting Date: 05/17/11 10:00 A.M. LINE NO / ITEM CODE / ALT ITEM DESCRIPTION QUANTITY SECTION 0001 ROADWAY ITEMS 0010 2102- 0425070 295.800 TON SPECIAL BACKFILL 0020 2102- 2710070 1957.000 CY EXCAVATION, CLASS 10, ROADWAY AND BORRO 0030 2102 - 2712015 6.000 CY EXCAVATION, CLASS 12, BOULDERS OR ROCK FRAGMENTS 0040 2105- 8425015 590.000 CY TOPSOIL, STRIP, SALVAGE AND SPREAD 0050 2107 - 0875000 738.000 CY COMPACTION WITH MOISTURE AND DENSITY CONTROL 0060 2115- 0100000 1183.800 CY MODIFIED SUBBASE 0070 2121 - 7425010 258.300 TON GRANULAR SHOULDERS, TYPE A 0080 2123 - 7450000 21.300 STA SHOULDER CONSTRUCTION, EARTH 0090 2301 - 1033090 1587.500 SY STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 9 IN. 0100 2301- 1033100 1070.300 SY STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 10 IN. 0110 2303 - 0042500 630.000 TON HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), INTERMEDIATE COURSE, 1/2 IN. MIX 0120 2303 - 0043504 116.700 TON HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), SURFACE COURSE, 1/2 IN. MIX, FRICTION L -4 0130 2303 - 0246428 44.800 TON ASPHALT BINDER, PG 64 -28 0140 2402 - 0425040 134.000 CY FLOODED BACKFILL 0150 2402 - 2720000 104.000 CY EXCAVATION, CLASS 20 IOWA DEPARTMENT OF TRANSPORTATION TABULATION OF CONSTRUCTION AND MATERIAL BIDS Contract ID: 31- 0618 -128 ( 1 ) TS020 TSCHIGGFRIE EXCAV. CO. UNIT PRICE AMOUNT UNIT PRICE 14.95000 11.10000 66.00000 7.70000 2.35000 26.90000 13.60000 111.00000 50.10000 55.75000 79.85000 88.75000 673.00000 32.15000 22.15000 4422.21 21722.70 396.00 4543.00 1734.30 31844.22 3512.88 2364.30 79533.75 59669.23 50305.50 10357.13 30150.40 4308.10 2303.60 ( 2 ) H0641 HORSFIELD CONSTRUCTION, INC AMOUNT 19.00000 5620.20 18.00000 35226.00 100.00000 600.00 25.00000 14750.00 1.00000 738.00 22.00000 26043.60 23.00000 5940.90 175.00000 3727.50 51.00000 80962.50 55.00000 58866.50 79.90000 50337.00 88.75000 10357.13 673.20000 30159.36 37.40000 5011.60 51.70000 5376.80 Primary County: DUBUQUE Run Date: 05/20/11 Page: 352 2 ( 3 ) P0085 PORTZEN CONSTRUCTION, INC. UNIT PRICE AMOUNT 18.00000 13.00000 200.00000 14.00000 8260.00 8.00000 5904.00 36.00000 24.00000 250.00000 49.00000 55.00000 80.10000 88.93000 674.00000 40.00000 65.00000 5324.40 25441.00 1200.00 42616.80 6199.20 5325.00 77787.50 58866.50 50463.00 10378.13 30195.20 5360.00 6760.00 Bid Order: 352 Letting Date: 05/17/11 10:00 A.M. LINE NO / ITEM CODE / ALT ITEM DESCRIPTION QUANTITY 80.000 CY ROADWAY PIPE 0160 2402- 2720100 EXCAVATION, CLASS 20, FOR CULVERT 0170 2416 - 0100015 APRONS, CONCRETE, 15 IN. D 0180 2416- 0100024 APRONS, CONCRETE, 24 IN. D 0190 2416 - 1180024 CULVERT, CONCRETE ROADWAY DIA. 0200 2416- 1541036 16.000 LF REMOVE AND REINSTALL RIGID PIPE CULVERT LESS THAN OR EQUAL TO 36 IN. 0210 2502- 8212034 2217.000 LF SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN DIA. 0220 2502 - 8212104 357.000 LF SUBDRAIN, PLASTIC PIPE, 4 IN. 0230 2502 - 8220196 7.000 EACH SUBDRAIN OUTLET, RF -19E 0240 2502 - 8220197 7.000 EACH SUBDRAIN OUTLET (RF -19F) 0250 2503- 0114215 102.000 LF STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 15 IN. 0260 2503 - 0200036 42.000 LF REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. 0270 2507- 3250005 38.000 SY ENGINEERING FABRIC 0280 2507 - 8029000 20.000 TON EROSION STONE 0290 2510- 6745850 1896.000 SY REMOVAL OF PAVEMENT 0300 2511 - 7526004 44.100 SY SIDEWALK, P.C. CONCRETE, 4 IN. 0310 2518- 6910000 3.000 EACH SAFETY CLOSURE 0320 2523- 0000310 10.000 EACH HANDHOLES AND JUNCTION BOXES 1.000 EACH IA. 1.000 EACH IA. 12.000 LF PIPE, 24 IN. IOWA DEPARTMENT OF TRANSPORTATION TABULATION OF CONSTRUCTION AND MATERIAL BIDS Contract ID: 31- 0618 -128 ( 1 ) TS020 TSCHIGGFRIE EXCAV. CO. UNIT PRICE 11.10000 AMOUNT 888.00 691.00000 691.00 929.00000 929.00 77.85000 934.20 62.45000 999.20 7.60000 16849.20 10.50000 3748.50 154.00000 1078.00 164.00000 1148.00 64.40000 6568.80 31.20000 4.50000 21.15000 11.70000 40.15000 220.00000 176.00000 1310.40 ( 2 ) H0641 HORSFIELD CONSTRUCTION, INC UNIT PRICE 10.00000 800.00000 1000.00000 80.00000 100.00000 8.00000 10.00000 150.00000 175.00000 55.00000 20.00000 171.00 10.00000 423.00 40.00000 22183.20 19.00000 1770.62 75.00000 660.00 220.00000 1760.00 825.00000 Primary County: DUBUQUE 1600.00 17736.00 3570.00 1050.00 1225.00 5610.00 840.00 Run Date: 05/20/11 Page: 352 3 ( 3 ) P0085 PORTZEN CONSTRUCTION, INC. AMOUNT UNIT PRICE 800.00 800.00 1000.00 960.00 60.00000 380.00 10.00000 800.00 50.00000 36024.00 11.00000 3307.50 54.00000 660.00 225.00000 8250.00 825.00000 AMOUNT 4800.00 900.00000 900.00 1100.00000 1100.00 85.00000 1020.00 100.00000 1600.00 10.00000 22170.00 11.00000 3927.00 400.00000 2800.00 600.00000 4200.00 60.00000 6120.00 20.00000 840.00 380.00 1000.00 20856.00 2381.40 675.00 8250.00 Bid Order: 352 Letting Date: 05/17/11 10:00 A.M. LINE NO / ITEM CODE / ALT ITEM DESCRIPTION QUANTITY 0330 2524 - 6765010 8.000 EACH REMOVE AND REINSTALL SIGN AS PER PLAN 0340 2524 - 9275100 94.000 LF WOOD POSTS FOR TYPE A OR B SIGNS, 4 IN. X 4 IN. 0350 2524 - 9275222 114.000 LF WOOD POSTS FOR TYPE A OR B SIGNS, 4 IN. X 6 IN. 0360 2524 - 9325001 52.510 SF TYPE A SIGNS, SHEET ALUMINUM 0370 2525 - 0000100 LUMP TRAFFIC SIGNALIZATION 0380 2525- 0000120 LUMP REMOVAL OF TRAFFIC SIGNALIZATION 0390 2526- 8285000 LUMP CONSTRUCTION SURVEY 0400 2527- 9263109 91.540 STA PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED 0410 2527 - 9263137 9.000 EACH PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT -BASED 0420 2527- 9263180 33.800 STA PAVEMENT MARKINGS REMOVED 0430 2528- 8445110 LUMP TRAFFIC CONTROL 0440 2528 - 8445113 5.000 EACH FLAGGERS 0450 2533- 4980005 LUMP MOBILIZATION 0460 2599- 9999005 49.000 EACH ('EACH' ITEM) CORE DRILL HOLES INTO HANDHOLE OR VAULT 0470 2599 - 9999005 3.000 EACH ('EACH' ITEM) FIBER VAULT, 3 FT. ROUND 0480 2599 - 9999005 1.000 EACH ('EACH' ITEM) FIBER VAULT, 4 FT. ROUND 0490 2599- 9999005 3.000 EACH ('EACH' ITEM) FIBER VAULT, SQUARE 0500 2599 - 9999005 1.000 EACH ('EACH' ITEM) INTAKE SPECIAL, SINGLE AS PER PLAN IOWA DEPARTMENT OF TRANSPORTATION TABULATION OF CONSTRUCTION AND MATERIAL BIDS Contract ID: 31- 0618 -128 ( 1 ) TS020 TSCHIGGFRIE EXCAV. CO. UNIT PRICE 110.00000 9.90000 12.10000 26.40000 381550.00000 18450.00000 9900.00000 66.00000 82.50000 ( 2 ) HO641 HORSFIELD CONSTRUCTION, INC AMOUNT UNIT PRICE 880.00 930.60 1379.40 1386.26 742.50 110.00000 9.90000 12.10000 26.40000 381550.00 407000.00000 18450.00 25960.00000 9900.00 9900.00000 6041.64 66.00000 82.50000 Primary County: DUBUQUE 930.60 1379.40 1386.26 742.50 Run Date: 05/20/11 Page: 352 4 ( 3 ) PO085 PORTZEN CONSTRUCTION, INC. AMOUNT UNIT PRICE 880.00 125.00000 10.00000 13.00000 27.00000 407000.00 399000.00000 25960.00 37000.00000 9900.00 9000.00000 6041.64 66.00000 82.50000 AMOUNT 1000.00 940.00 1482.00 1417.77 399000.00 37000.00 9000.00 6041.64 742.50 46.20000 1561.56 46.20000 1561.56 47.00000 1588.60 21340.00000 21340.00 21340.00000 21340.00 25000.00000 25000.00 295.00000 1475.00 295.00000 1475.00 295.00000 1475.00 21300.00000 21300.00 70000.00000 70000.00 120000.00000 120000.00 51.10000 2503.90 71.50000 3503.50 72.00000 3528.00 325.00000 975.00 2107.60000 6322.80 2100.00000 6300.00 247.00000 247.00 3379.20000 3379.20 3300.00000 3300.00 296.00000 888.00 3520.00000 10560.00 3550.00000 10650.00 4280.00000 4280.00 2500.00000 2500.00 3500.00000 3500.00 Bid Order: 352 Letting Date: 05/17/11 10:00 A.M. LINE NO / ITEM CODE / ALT ITEM DESCRIPTION QUANTITY 0510 2599 - 9999005 1.000 EACH ('EACH' ITEM) WAVETRONICS HD MICROWAVE SENSOR, COMPLET 0520 2599 - 9999009 2243.000 LF ('LINEAR FEET' ITEM) CONDUIT, INNERDUCT TRENCHED, 4 IN. W/ 0530 2599- 9999009 170.000 LF ('LINEAR FEET' ITEM) CONDUIT, RIGID PVC BORED, 2 IN. 0540 2599- 9999009 773.000 LF ('LINEAR FEET' ITEM) CONDUIT, RIGID PVC BORED, 4 IN. 0550 2599 - 9999009 25.000 LF ('LINEAR FEET' ITEM) CONDUIT, RIGID PVC TRENCHED, 1 1/4 IN. 0560 2599- 9999009 253.000 LF ('LINEAR FEET' ITEM) CONDUIT, RIGID PVC TRENCHED, 2 IN. 0570 2599-9999009 197.000 LF ('LINEAR FEET' ITEM) CONDUIT, RIGID PVC TRENCHED, 4 IN. 0580 2599- 9999009 3935.000 LF ('LINEAR FEET' ITEM) FIBER CABLE; 48 SM & 24 MM 0590 2599- 9999009 958.000 LF ('LINEAR FEET' ITEM) SAWCUTTING PAVEMEN 0600 2601- 2634100 0.600 ACRE MULCHING 0610 2601 - 2636044 0.600 ACRE SEEDING AND FERTILIZING (URBAN) 0620 2602- 0000020 66.000 LF SILT FENCE 0630 2602 - 0000030 112.000 LF SILT FENCE FOR DITCH CHECKS 0640 2602 - 0000060 66.000 LF REMOVAL OF SILT FENCE 0650 2602- 0000070 112.000 LF REMOVAL OF SILT FENCE FOR DITCH CHECKS 0660 2602 - 0000090 40.000 LF CLEAN -OUT OF SILT FENCE IOWA DEPARTMENT OF TRANSPORTATION TABULATION OF CONSTRUCTION AND MATERIAL BIDS Contract ID: 31- 0618 -128 ( 1 ) TS020 TSCHIGGFRIE EXCAV. CO. UNIT PRICE AMOUNT 17640.00000 25.35000 13.65000 20.90000 19.40000 20.95000 22.20000 2.45000 4.05000 700.00000 2200.00000 3.30000 3.30000 1.10000 1.10000 0.55000 17640.00 56860.05 2320.50 16155.70 485.00 5300.35 4373.40 9640.75 3879.90 ( 2 ) H0641 HORSFIELD CONSTRUCTION, INC UNIT PRICE 16934.50000 16.50000 11.00000 17.60000 8.80000 6.60000 7.70000 4.64000 4.00000 420.00 700.00000 1320.00 7500.00000 217.80 5.00000 369.60 5.00000 72.60 3.00000 123.20 3.00000 22.00 3.00000 Primary County: DUBUQUE AMOUNT 16934.50 37009.50 1870.00 13604.80 220.00 1669.80 1516.90 18258.40 3832.00 420.00 4500.00 330.00 560.00 198.00 336.00 120.00 Run Date: 05/20/11 Page: 352 5 ( 3 ) P0085 PORTZEN CONSTRUCTION, INC. UNIT PRICE AMOUNT 17480.00000 15.00000 12.00000 18.00000 9.00000 7.00000 8.00000 5.00000 9.00000 700.00000 1540.00000 5.00000 7.00000 3.00000 3.00000 8.00000 17480.00 33645.00 2040.00 13914.00 225.00 1771.00 1576.00 19675.00 8622.00 420.00 924.00 330.00 784.00 198.00 336.00 320.00 Bid Order: 352 Letting Date: 05/17/11 10:00 A.M. LINE NO / ITEM CODE / ALT ITEM DESCRIPTION QUANTITY 0670 2602- 0000100 50.000 LF CLEAN -OUT OF SILT FENCE FOR DITCH CHECK SECTION TOTALS IOWA DEPARTMENT OF TRANSPORTATION TABULATION OF CONSTRUCTION AND MATERIAL BIDS Contract ID: 31- 0618 -128 ( 1 ) TS020 TSCHIGGFRIE EXCAV. CO. UNIT PRICE AMOUNT 0.55000 27.50 $ 964,338.65 ( 2 ) HO641 HORSFIELD CONSTRUCTION, INC UNIT PRICE AMOUNT 3.00000 150.00 $ 1,094,721.95 Primary County: DUBUQUE Run Date: 05/20/11 Page: 352 6 ( 3 ) PO085 PORTZEN CONSTRUCTION, INC, UNIT PRICE AMOUNT 10.00000 500.00 $ 1,157,825.64 CONTRACT TOTALS $ 964,338.651 $ 1,094,721.95 $ 1,157,825.64