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Work Session 3rd St Parking Ramp . . . Item 1. II. IlI. IV. V. CITY COUNCIL WORKSESSION MONDAY, JANUARY 17, 2000 AGENDA DESIGN FOR 3RD STREET PARKING RAMP 5:30 PM - 6:15 PM Person Responsible Project Background Cindy Steinhauser, Parking Supervisor Review of Charrette Process Cindy Steinhauser Review of stakeholder participation Cindy Steinhauser Review of design Cindy Steinhauser Council Comments and Directives City Council The following persons will be available to answer questions regarding the design of the new parking ramp: Cindy Steinhauser Parking System Supervisor Duane Pitcher Finance Director Mike Koch Public Works Director P.S. Vedi Vedi Associates Ron Balmer IIW Engineers & Surveyors . . . CITY OF DUBUQUE, IOWA MEMORANDUM January I I, 2000 To: Michael C. Van MiIIigen, City Manager From: Cindy Steinhauser, Parking System supervisor~ Re: Design of new parking ramp Introduction The purpose of this memorandum is to provide you with information regarding the design of the new parking ramp at 3rd & Iowa Street. Backeround On November 15, 1999 City Council approved the recommendation to hire Vedi Associates and IIW Engineers and Surveyors for the design of the new parking ramp. This recommendation was made by a review committee consisting of representatives from city staff, Dubuque Main Street, Dubuque Area Chamber of Commerce, Dubuque County Historical Society and downtown businesses. On November 30, 1999 a preliminary meeting was held by the Design Review Committee consisting of these same representatives to outline a charette process that would involve stakeholder input in the design and function of the new ramp. A total of three charettes were held over the course oftwo days and the following stakeholders were encouraged to participate in the process: . Old Main Businesses and property owners from 1st Street to Five Flags; . Canfield Hotel, Kunnert Sports, Holiday Inn; . GDDC, Chamber of Commerce, Dubuque Main Street, Historical Society; . CIGNA; . Diamond Jo; . John Allen - Allen & Urbain Architects; . Ulstad & Associates - Gateway Design Architect; . City Departments including: Police, Five Flags, Historic Preservation, Community Development, Engineering and Leisure Services. The City worked closely with Dubuque Main Street Ltd. to invite these representatives to participate in the discussion. Two charettes were held on December 7, 1999 to discuss the function of the ramp including issues such as entrances & exits; traffic flow; daily vs. monthly parking, etc. A third charette was held on December 14, 1999 to discuss the physical appearance of the . ramp and its compatibility in design to the surrounding environment. Tim Moerman and myselffacilitated the discussion at these meetings, with the consultants present to address any questions. A summary of the issues that were raised regarding this facility is attached. On December 14, 1999 the consultants also met with maintenance staff from the Parking Division and the Park Department to discuss their needs, since it is anticipated that this facility will also replace storage lost as a result of improvements to the Plaza area. On December 21, 1999 a sixth meeting was held with the design review committee and the consultant to prioritize and summarize what the key issues were regarding the ramp. This meeting was used to provide direction to the consultants on what should be emphasized with regard to the design and function. It was at that time that we agreed to try and hold a work session with City Council regarding design of the facility and outlined a tentative schedule for bidding of the project. The bid schedule is as follows: 3rd & Iowa Street Ramp construction March 6, 2000 City Council set a hearing to receive bids. March 10, 2000 Notice to bidders March 24,2000 Notice of public hearing March 28, 2000 Receive bids April 3, 2000 Public hearing and award of contract April - December 2000 Construction . Discussion . On January 11, 2000 another meeting was held and members of the design committee were asked to attend to review the preliminary drawings of the parking ramp. The purpose of the meeting was to review these drawings and provide the consultant with information regarding the function, exterior appearance and any other unresolved issues. This meeting was also held in anticipation of the work session with City Council on January 17, 2000 so that the consultants and committee could provide feedback to City Council on the status of the design. Copies of the drawings are attached for your review. These drawings show a facility with the following features: . Use of masomy, ornamental railing, historic light fixtures and glass materials to simulate a design that is compatible with the surrounding neighborhood; . Expansion of the upper levels only over Iowa Street; . The location of elevators on the northwest and southwest corners of the ramp near Five Flags and the Chamber of Commerce site; The location of stairtowers on the northwest, southwest and south east corners of the ramp to provide connections to key locations downtown; Entrances off of Main Street, Fourth Street and the alley parallel to Third Street; Exits off of Fourth Street and the alley parallel to Third Street; . 500 parking stalls for monthly and daily parking; . Expansion opportunities for two additional tiers of parking and two tiers of office space; and . Maintenance facilities for the Parking Division and the Park Department. . . . Despite the high level of detail and ornamentation of the design, the consultants are confident that this design can be incorporated into the budget established for this project. Also shown is the potential to connect activities on the Ice Harbor to this ramp through the use of the pedestrian walkway on the Third Street overpass. Indicated on the drawings are a stairtower near the southeast corner of the ramp that connects directly to the Third Street overpass and is compatible in design to the new ramp and the area. During the meeting held on January 11, 2000 representatives from the Chamber, Historical Society, Dubuque Main Street, Old Main businesses and city departments including Five Flags, Finance, Community Development and Planning/Historic Preservation reviewed the preliminary design of the ramp as presented by Vedi Associates. No major modifications were discussed and the committee enthusiastically endorsed the design concept. Action The requested action is to review the process used to obtain input on the design and function of the new ramp with City Council and receive direction regarding how City Council would like to proceed. Cc: Duane Pitcher, Finance Director Pauline Joyce, Administrative Services Manager Tim Moerman, Assistant City Manager . . . ISSUES REGARDING 3RD & IOWA PARKING RAMP DECEMBER 7,1999 . Skywalk to hook up to 3rd street overpass via a pedestrian walkway from the ramp and a stair tower at Iowa Street. The stairtower should be open for security purposes. . Stair tower on southside available to everyone - not just for use by parking ramp. . Smaller pedestrian connections on west wall of parking ramp to connect to businesses on Main Street. . Pedestrian connection along Chamber of Commerce south walkway. This walkway could be an open arcade with arches or windows to match fenestration of the Chamber of building. . If upper levels of ramp go over Iowa - United Rental has large equipment issues and so we need clearance to allow access by a semi. . Stair and elevator towers should be on the corners and have windows or other visuals along the way to help close the distance. . Ramp should have lots of amenities to make the walkways seem shorter. . Ramp should have pedestrian and vehicular access close to 5 Flags on 4th Street. . Access to the ramp off of Main Street should be for vehicles only and pedestrians should be guided to us the walkway on the south of the building. Where daily parking and how many stalls will be devoted for this use? Daily parking should be easily accessible and should be on same level as Main Street driveway. This would put the monthly parking in the basement & roof. . . . . Make ramp enticing to get into and closing the distance . Alley becomes a pedestrian concourse. . Reasonable monthly rental fee is a factor. This includes Monday through Saturday. . 5 Flags needs daily parking for patrons 8 - 5 _Monday through Friday. Currently their parking flows over to Cable Car Square stalls. Easy access on evenings and weekends valuable. Entrance / exit on 4th Street is key along with good directional signage. Need to try to accommodate parking somewhere for RVs or other Vans. . Cost analysis needs to be done to determine whether daily parking is metered stalls or there is an attendant on duty. . CIGNA - employees have flexible schedules and so security and adequate lighting are key issues for safety. . GDDC - ramp serves for redevelopment of Old Main and therefore access from Main Street to ramps is key. Appearance is critical as the parking ramp 1 st to see of coming off of highway. . DMSL - daily parking should be on Main Street level. . Chamber - Ingress off of Main a necessity, egress off of Main - desirable. . MVM - ramp needs to have more than 1 elevator, one near northwest corner of ramp and another near the Chamber building. . Research skywalk opportunities to Holiday Inn property. . Park & Rec. needs maintenance storage to service TCP double car garage. . . . DESIGN ISSUES REGARDING 3RD & IOWA PARKING RAMP DECEMBER 14,1999 . Color of ramp should blend in with surrounding area, not be the same look at the Holiday Inn. . Ramp should not be higher than buildings on Main Street so that from the river you can still see the back of the buildings. . The ramp should have lots of windows with a soften effect such as arches or keystones to give the design character. . The ramp should reflect the buildings in the neighborhood, perhaps look like and old warehouse or industrial building. . The height of the top floor of the ramp (if the ramp spans over Iowa) will be 15' plus an additional 4' for the parapet wall. This will also allow for additional vertical expansion without overshadowing the buildings on Main Street. Most of these buildings rise to a height of 55'. . East side of the ramp may not be as visible from the highway or peninsula at this point, but may have added exposure if the rental building is gone. . All the entrances and exits have direct connections to heritage trail and bike rakes should be placed along the exterior of the ramp. . Driveway from Main Street should accommodate pedestrians because they will use it as a walkway. This should be on the south side. Divide pedestrian and vehicles with some decorative railing or bollards. The driveway should be a compact cut that doesn't detract from the design of the buildings. . The design should incorporate a sense of safety, which can be contrary to accomplishing a historic design with lots of masonry and brick. The stair and elevator towers need to be glass and open to address the security issues. . . . . The building should have a good design that can relate to the rest of the buildings, however, the design should not attempt to replicate/replace a historic building. The design should blend with the historic district but also reflect the time in which it was built - not do "fake" historic preservation. The building can relate through the use of same materials. Materials that "say" Dubuque are the rough-hewn limestone. Perhaps we can reuse the limestone on the current retaining wall. If not, this limestone should be preserved for riverfront or trail projects. . The building is a ramp not a commercial/office building and it is not a high building and so the design should reflect that. . The top level will be significantly visible and so the lighting on the top level should match the period lighting on the overpass. If it can be accommodated, this level also presents an opportunity to have planters and scenic overlooks to help break up the space. . Good signage like Fifth Street ramp is key. . The Iowa Street ramp is heavy concrete and enclosed the Locust Street ramp is open and more inviting. The new ramp should have the same kind of feeling. . The design should consider a connection to the 3rd Street overpass pedestrian walkway. A third stairtower should be located on South East corner to help make this connection and provide access to the ice harbor. . . i Ii r~~ . 'I j ,pd-, ~ i : ! 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