Amendment CDBG
RESOLUTION NO. 32-00
RESOLUTION APPROVING AN AMENDMENT TO THE CITIZEN
P ARTICIP A TION PLAN FOR THE COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROGRAM.
Whereas, the City Council ofthe City of Dubuque, Iowa adopted a Citizen Participation
Plan ( the "Plan") which set forth a process for citizen involvement in the development of the
City's Community Development Block Grant (CDBG) program on September 8, 1992; and
Whereas, the City Council has amended the Plan from time to time; and
Whereas, the Community Development Advisory Commission has proposed to the City
Council an amendment to the Plan to change the review process for the Annual Action Plan and
the Consolidated Plan.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section I. That Section II of the Citizen Participation Plan is hereby amended by
repealing said Section and by adopting a new Section II in lieu thereof, as follows:
"Section II. Development of the Consolidated Plan
and Annual Action Plans
The Community Development Advisory Commission will hold a series of public meetings during the
development of the Consolidated Plan andlor Annual Action Plan that would include identification of
community housing and non-housing needs, prioritization of needs, strategy development to meet
identified needs and budget recommendations to implement those strategies. Citizen access
opportunities, as identified in Section V of this Plan, shall be utilized to increase participation in
Consolidated Plan development.
The Community Development Advisory Commission shall hold at least one public hearing, as outlined in
Section V of this Plan, prior to publication of a draft plan for comment and shall provide not less than a
30 day public comment period before final action. The Consolidated Plan andlor Annual Action Plans
shall be adopted by the Community Development Advisory Commission and forwarded to the City
Manager. The City Council shall act on the proposed Consolidated Plan andlor Annual Action Plan.
Adoption by Resolution of the City Council is required prior to submission to HUD.
A summary of the draft Consolidated Plan andlor Annual Action Plan shall be published in one or more
newspapers of general circulation, and for citizen distribution, prior to the commencement of the 30 day
public comment period. The complete document shall be available for review as outlined in Section V of
this Plan.
Any public comments received during the comment period or at the public hearings shall be considered
and shall be summarized and attached to the Consolidated Plan andlor Annual Action Plan prior to
submission to HUD. This shall include a summary of any comments or views not accepted and the
reasons therefore."
Section 2. That said Amendment shall become effective immediately and the remaining
sections of the Plan will remain in effect as previously adopted.
Section 3. That the Plan as amended shall be filed in the Community and Economic
Development Department as required by the U.S. Department of Housing and Urban
Development.
Passed, approved and adopted this 7th day of February,2000.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
.
.
.
Proposed Amendment to
Citizen Participation Plan
CITIZEN PARTICIPATION PLAN
Section II. Development of the Consolidated Plan
and Annual Action Plans
The Community Development Advisory Commission will hold a series of public meetings during the
development of the Consolidated Plan and/or Annual Action Plan that would include identification of
community housing and nonhousing needs, prioritization of needs, strategy development to meet identified
needs and budget recommendations to implement those strategies. Citizen access opportunities, as
identified in Section V of this Plan, shall be utilized to increase participation in Consolidated Plan
development.
The Community Development Advisory Commission shall hold at least one public hearing, as outlined in
Section V of this Plan, prior to publication ofa draft plan for comment and shall provide not less than a 30
day public comment period before final City Còui,¿l action. A$ o"tlined in th~ CDBa FiofyM, '{ 041
CdI"...t", (0"" ApI'",ld;~),The Consolidated Plan and/or Annual Action Plans shall be adopted by the
Community Development Advisory Commission and forwarded to the City Manager. Cu, ;'",I"o;v.. ;'1 th"
~1 "",1 City b"<%,,t ...AJI ÐO(,c"mcl. The City Council shall act on the proposed Consolidated Plan
and/or Annual Action Plan. 111,)9 œy COl1l1nðnt relied ...ill begin aftu th" b"dg~t;o públi~,ed £':'1
distlib"tion and p"bliG 10vi~.... A l'úbli" ¡'".\Idlg with thc, C.:»Il1nÜðion And th~ City Couil~il ShAll ~"'" at
th~ CvdÛ"ðjOO 0[11,(, )9 œy comment peliod to discuSs th~ Consoliœtcd Fl".. =d{vt A.u."al Action PIau.
r;'",l "dv}itiOu vl'1I", COð.ool;datcd PIM'!lId-/òl '\1111"...1 AGI:ion Flan shAH OC(."I at 1M [u."ll'dbl;" hc..';"5
and adoptimt oCtile City's annual budget;', M...cll vi' Cl,ch yCl,I. Adoption by Resolution of the City
Council is required prior to submission to HUD.
A summary of the draft Consolidated Plan and/or Annual Action Plan shall be published in one or more
newspapers of general circulation, and for citizen distribution, prior to the commencement of the 30 day
public comment period. The complete document shall be available for review as outlined in Section V of
this Plan.
Any public comments received during the comment period or at the public hearings shall be considered and
shall be summarized and attached to the Consolidated Plan and/or Annual Action Plan prior to submission
to HUD. This shall include a summary of any comments or views not accepted and the reasons therefor.
Note: Amendment would remove strikeout text and add bold text.
F. IUSERS\AKRAMER IMYDOCSlCD DOC SIC D BG\Am""""" \CITPLAN'. wpd
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 2, 2000
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT:
Amendment to Citizen Participation Plan
Community and Economic Development Director Jim Burke and the Community
Development Advisory Commission are recommending an amendment to the
Community Development Block Grant Citizen Participation Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/s/ Michael C. Van Milligen
Michael C. Van Milligen
MCVM/dd
Attachment
cc:
Barry lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Jim Burke, Community and Economic Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 27, 2000
TO:
FROM:
Community and Economic Development Director
SUBJECT:
Amendment to Citizen Participation Plan
INTRODUCTION
This memorandum presents for City Council consideration a proposed change in the City's
Community Development Block Grant (CDBG) program Citizen Participation Plan. This
amendment was discussed and approved by the Community Development Advisory Commission
on January 18, 2000.
BACKGROUND
Federal rules require that every five years the City prepare and file a Consolidated Plan whereby
the community establishes a unified vision for community development activities. During the
five-year planning period, an Annual Action Plan is prepared each year prior to receipt of its
CDBG entitlement. The five year Consolidated Plan and each year's Annual Action Plan guide
the City's use of Community Development Block Grant (CDBG), HOME and other federal funds
which are made available from the U.S. Department of Housing and Urban Development (HUD).
The Consolidated Plan andlor Annual Plan are adopted following a public participation process
which includes a published notice, a public comment period, and a public hearing. A city must
follow its adopted plans as it expends entitlement funds. If its revenues or activities change, the
city must amend. The Citizen Participation Plan identifies the process for citizens to participate
in the development ofthe Consolidated Plan, each Annual Action Plan, the annual Performance
Report and any substantial amendments for the Community Development Block Grant (CDBG)
program.
Currently, the Consolidated Plan and the Annual Action Plan process are combined in the City of
Dubuque's Citizen Participation Plan. The Community Development Advisory Commission
holds a public hearing prior to publication of a draft plan for comment and provides not less than
a 30 day public comment period before final City Council action. The Consolidated Plan and/or
Annual Action Plans are adopted by the Commission and forwarded to the City Manager for
inclusion in the annual City budget each December. The 30 day comment period begins after
the budget is published for distribution and public review and concludes at the public hearing
with the Commission and the City Council. Final adoption of the Consolidated Plan and/or
Annual Action Plan occurs at the final public hearing and adoption of the City's annual budget in
March of each year. Adoption by Resolution of the City Council is required prior to submission
to HUD.
.
.
.
. "
DISCUSSION
The City Council will be holding a public hearing with the Community Development Advisory
Commission on the Annual Action Plan for FY 2001 on February 23, 2000. However, the
hearing will not include consideration of the five year Consolidated Plan as the plan is still being
created. The Community Development Advisory Commission will be holding public meetings
through April for preparation of the Consolidated Plan, with submission to HUD required by
May 15,2000. This process will incorporate the work of the Housing Action Conference
planned for February II as well as other public input opportunities related to economic
development and neighborhoods.
Since the Annual Plan and Consolidated Plan are not being prepared simultaneously, an
amendment to the Citizen Participation Plan is needed. The attached amendment includes the
proposed changes to the Citizen Participation Plan. The amendment would alter the current
review process to allow the Annual Plan and Consolidated Plan to be developed separately by
removing references to the City's annual budget hearing. The 30 day comment period would still
occur prior to final action by the City Council. The Consolidated Plan and Annual Action Plan
would require adoption by resolution, but an additional public hearing by the City Council would
not be required. A mark-up copy of the proposed amendment is attached.
The proposed amendment also updates the Citizen Participation Plan by adding Advisory to the
name of the Commission. This change was made by the City Council after the Citizen
Participation Plan was originally adopted in 1992.
RECOMMENDA nON
I recommend that the City Council approve the above-described amendment to the City's Citizen
Participation Plan. The Community Development Advisory Commission voted to approve the
proposed changes and to recommend them to the City council at its January 18 meeting.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution.
F. I U SERSIA K RAMER IMYDoe SleD ooesle D BGIA m "dPI M" ¡'pi Mm'm. wed