Park Maintenance Roof Proj.
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MEMORANDUM
October 26, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Park Maintenance Roof Project
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
the Park Maintenance Roof Project, and further recommends that a public hearing be
set for December 20, 2004.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/1'L1é t ~~ ~I ()LLL
Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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MEMORANDUM
October 26, 2004
TO: Michael C. Van Milligen, City Manager
FROM, GU D. Spe"œ, Le;,"", SeN;œ, M"agi/f
SUBJECT: Park Maintenance Roof Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for the Park Maintenance Roof Project.
DISCUSSION
This project provides for replacing the roof and wrapping doorframes with steel on the
main building at park maintenance headquarters. The engineer's estimate for the
project is $69,000.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Completion
November 1, 2004
November 5, 2004
December 9, 2004
December 10, 2004
December 20, 2004
May 15, 2005
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
public hearing.
GDS:et
attachments
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 411-04
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the PARK MAINTENANCE ROOF PROJECT is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 9th day
of December, 2004. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the Council for final action at 6:30 p.m. on the 20th day of
December, 2004.
Passed, approved and adopted this 1st day of November
,2004.
Terrance M. Duggan, Mayor
Attest
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 409-04
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the PARK MAINTENANCE ROOF PROJECT, in the estimated amount of $69,000, are
hereby approved and ordered filed in the office of the City Clerk, for public inspection.
1st
Passed, approved and adopted this 1st day of November
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Preparer: Gil Spence
Address: 2200 Bunker HIli Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the PARK MAINTENANCE ROOF PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the PARK MAINTENANCE ROOF PROJECT, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 20th day of
December, 2004, in the Public Library Auditorium in Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimate of cost are now on file in the office
of the City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the
day of
,2004.
Jeanne F. Schneider
City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 410-04
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the PARK
MAINTENANCE ROOF PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 20th day of December, 2004, a public hearing
will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested
persons may appear and be heard for or against the proposed plans and specifications,
form of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be not less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file objections to
the proposed plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 1st day of November
,2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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