Port of Dbq Parking Lot accept
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MEMORANDUM
October 27,2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Parking Lot Renovation and Resurfacing Project
CIP 410894 - Port of Dubuque Parking Lot Improvements
Acting Public Works Director/City Engineer Gus Psihoyos is recommending acceptance
of the Port of Dubuque Parking Lot Renovation and Resurfacing Project, as completed
by Portzen Construction, Inc., in the final contract amount of $510,421.39, which is a
7% increase from the original contract amount of $476,492.35. The increase resulted
from changes to the original project scope of work to address unforeseen conditions,
design-build modifications and the overall project development and coordination with
other projects within the Port of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
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MEMORANDUM
October 26, 2004
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Acting Public Works Director ~
SUBJECT: Port of Dubuque Parking Lot Renovation & Resurfacing Project
CIP 410894 - Port of Dubuque Parking Lot Improvements
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Port of Dubuque Parking Lot Renovation & Resurfacing Project.
BACKGROUND
The completed Port of Dubuque Parking Lot Renovation & Resurfacing Project is
another element in the successful efforts to revitalize the Port of Dubuque Riverfront
and an integral public component of the $188 million dollar America's River Project.
The project provided for the renovation and reconstruction of the existing shared-use
parking lots between the Portside Building and the National Mississippi River Museum
and Aquarium. The project provided for aesthetics enhancements and parking lot
improvements that comply with Port of Dubuque Design Standards such as improved
traffic flow and circulation; improved access to parking stalls; lighting improvements;
and the installation of an irrigation system to support future landscaping improvements.
The following parking lots were incorporated as part of the project:
Lot No.3 which is located adjacent to the National Mississippi River Museum and
Aquarium main entrance.
Lot No.2B which is adjacent to the Woodward - Freight House Museum.
Lot No.2A which is located adjacent to Ice Harbor Park and the Museum's
Logsdon East Entrance.
Lot No.6 which is located north of the Portside Building.
The landscaping and amenities component for the above parking lots will be completed
in the spring of 2005 under a separate contract.
DISCUSSION
The Port of Dubuque Parking Lot Renovation & Resurfacing Project has been
completed by Portzen Construction, Inc. of Dubuque, Iowa, in the final contract amount
of $510,421.39, which is a 7% increase from the original contract in the amount of
$476,492.35.
The amount of change orders incurred to the Portzen Construction Contract was
approximately $31,589. The reason for the increase in cost associated with this project
resulted from changes to the original project scope of work to address unforeseen
conditions, design-build modifications and the overall project development and
coordination with other projects within the Port of Dubuque.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final contract be
established at $510,421.39.
BUDGET IMPACT
The project cost summary for the Port of Dubuque Parking Lot Renovation &
Resurfacing Project are as follows:
Estimate Bid Final
Construction Contract $424,268.00 $476,492.35 $510,421.39
Other Contracted Work (Non Portzen) $25,754.45
Landscaping Design $11,901.00
Contingency $42,426.80 $35,163.17
Construction Engineering & Inspection $46,669.48 $46.669.48 $33,808.00
Total Project Cost $513,364.28 $555,325.00 $581,884.84
The project-funding summary is as follows:
FY 2003 CIP 410894 - Port of Dubuque Parking Lot Renovation
FY 2004 CIP 410894 - Port of Dubuque Parking Lot Renovation
FY 2004 CIP 410401 - Port of Dubuque Storm Sewer Improvements
FY 2004 CIP 410776 - Port of Dubuque Visitor Amenities
Total Project Funding
$313,820.00
$243,700.00
$11,434.17
$12,930.67
$581,884.84
Other non-contract construction costs of approximately $37,655.45 have been charged
to the Port of Dubuque Parking Lot Improvements CI P No. 410894. The total project
costs are approximately $12,930.67 over budget, however this overrun was covered by
reserve funds available from the Port of Dubuque Visitor Amenities CIP.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Robert Schiesl, PE
cc: Dawn Lang, Budget Director
RESOLUTION NO. 399-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the Port of Dubuque Parking Lot Renovation &
Resurfacing Project has been completed and the City Manager has examined
the work and filed his certificate stating that the same has been completed
according to the terms of the contract, plans and specifications and recommends
its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Fiscal Year 2003 and 2004 Port of
Dubuque Parking Lot Renovation CIPs, Fiscal Year 2004 Port of Dubuque Storm
Sewer Improvements CIP, and Port of Dubuque Visitor Amenities CIP and in
amounts equal to the amount of his contract, less any retained percentage
provided for therein.
Passed, approved and adopted this 1st day of November, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO.
400-04
FINAL ESTIMATE
Whereas, the contract for the Port of Dubuque Parking Lot Renovation &
Resurfacing Project has been completed and the City Engineer has submitted his
final estimate showing the cost thereof including the cost of estimates, notices
and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $581,884.84 and the said amount shall be paid from the Fiscal Year 2003 and
2004 Port of Dubuque Parking Lot Renovation CIPs, Fiscal Year 2004 Port of
Dubuque Storm Sewer Improvements CIP, and Port of Dubuque Visitor
Amenities CIP of the City of Dubuque, Iowa.
Passed, approved and adopted this 1st day of November, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO:
COUNCIL FINAL
DATE:
27-0ct-04
PROJECT NAME: PORT OF DUBUQUE
PARKING LOT RENOVATION AND RESURFACING PROJECT
BID ITEM DESCRIPTION II UNIT II UNIT COST I
1 Backfill Topsoil SY $ 1.75 1340 $ 2,345.00
2 Graded Stone Base Ton $ 13.37 1206.11 $ 16,125.69
3 Removal of Asphalt Pavement SY $ 1.75 16737.67 $ 29,290.92
4 ACC Binder Course Ton $ 46.09 2380.55 $ 109,719.55
5 ACC Surface Course Ton $ 46.09 1436.49 $ 66,207.82
6 ACC Hand Patching Ton $ 69.00 60.59 $ 4,180.71
7 PC Concrete Curb & Gutter Placement LF $ 15.00 3715.65 $ 55,734.75
8 Removal of Curb & Gutter LF $ 1.75 2389.47 $ 4,181.57
9 PCC Sidewalk, 4" SF $ 4.95 1783.58 $ 8,828.72
10 RCP Storm Sewer 15" LF $ 26.00
11 Storm Sewer, Convert Intake 101-B to 101-C Each $ 1,150.00 2,300.00
12 Storm Sewer, Intake 101-B Each $ 1,350.00 1,350.00
13 Storm Sewer, Intake 101-C Each $ 1,750.00
14 Storm Sewer, Intake 101-C - Top Each $ 400.00 4 $ 1,600.00
15 Color Mulching SY $ 5.50 1529.54 $ 8.412.47
16 Sodding SY $ 4.00 945.25 $ 3,781.00
17 Sawcut Concrete LF $ 3.00 15 $ 45.00
18 Asphalt Sawcut LF $ 1.90 2694 $ 5.118.60
19 Pavement Markln9 LS $ 2,275.00 1 $ 2,275.00
20 Parking Lot Lights LS $ 102,311.00 1 $ 102,311.00
21 Removal of Lights and Bases Each $ 325.00 14 $ 4,550.00
22 Removal of Rail Road Tracks LS $ 750.00 1 $ 750.00
23 Irrigation System LS $ 26,925.00 1 $ 26,925.00
24 Traffic Control LS $ 22,800.00 1 $ 22,800.00
TOTAL AMOUNT EARNED TO DATE - BASE BID 1$ 478,832.81 I
CHANGE ORDER- EXTRA WORK ITEMS
25 Labor to Install Junction Box Each $ 51.00 20.0 $ 1,020.00
26 Flag Pole Light LS $ 920.00 1.0 $ 920.00
27 Storm Sewer, Convert Intake 101-C to 101-B LS $ 1,244.75 1.0 $ 1,244.75
28 Storm Sewer, 18" LS $ 6,064.90 1.0 $ 6,064.90
29 Ditch Culvert Pipe LS $ 471.00 1.0 $ 471.00
30 Fire Hydrant LS $ 162.00 1.0 $ 162.00
31 8" D.I.P. Storm Pipe LS $ 474.52 1.0 $ 474.52
32 Adjustment of Fixtures in ACC pavement Each $ 300.00 9.0 $ 2,700.00
33 Pavement Mar1<1ngs LS $ 117.00 1.0 $ 117.00
34 Precast Light Base LS $ 375.00 1.0 $ 375.00
35 Cast-In Place Base for Street Light LS $ 742.13 1.0 $ 742.13
36 Relocate Fire Hydrant LS $ 1,909.19 1.0 $ 1,909.19
37 Additional Pavement Marking LS $ 240.00 1.0 $ 240.00
38 Furnish & Install Topsoil for Island Landscaping LS $ 1,807.00 1.0 $ 1,807.00
39 Lanscaping Stone (3" to 9"), Museum Lot Under Overpass LS $ 3,588.00 1.0 $ 3,588.00
40 Additional Zone for Irrigation System LS $ 1,089.00 1.0 $ 1,089.00
41 Boring under Bell Street, Irrigation System LS $ 1,639.00 1.0 $ 1,639.00
42 Steel Edging, Landscaping LS $ 7,139.00 1.0 $ 7,139.00
43 Adding Valve and Stub for Extra Irrigation Zone LS $ 192.00 1.0 $ 192.00
44 Mulch Credit SY $ (0.20) 1529.5 $ (305.91)
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS I $ 31,588.58 I
TOTAL DUE CONTRACTOR: 1$ 510,421.39 I
$476,492,35
CONTRACTOR: Portzon Construction Inc.
CONTRACT AMOUNT:
TOTAL DUE CONTRACTOR:
ENGINEERING:
1$ 510,421.39 I
1$ 33,808.00 I
I $ 544,229.39 I
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van Mil~igen, C' er
City Ofß1' 10
~~
Gus Psihoyos, Acting Public Works Director
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Portzen Construction Inc.
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
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TITLE:
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