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Purchase of Service_Substance Abuse Services CenterMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Purchase of Service Agreement — Substance Abuse Services Center During the Fiscal Year 2012 budget process, the Mayor and City Council provided $14,013 for a Purchase of Services Agreement with the Substance Abuse Services Center. Budget Director Jennifer Larson is recommending execution of the attached agreement with Substance Abuse Services Center to provide funding for the operation of a program which provides for a substance abuse counselor to work with youth in the City who are referred to any of their high risk youth programs. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM /jml Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Jenny Larson, Budget Director Michael C. Van Milligen Dubuque hitil All-America City 2007 June 14, 2011 Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Purchase of Service Agreement — Substance Abuse Services Center JML Attachment Dubuque AU- America C ity 1 re 1 I r 2007 June 14, 2011 Attached for City Council approval is the Purchase of Services Agreement with Substance Abuse Services Center for the City's financial support for Fiscal Year 2012. The adopted Fiscal Year 2012 operating budget provides a payment of $14,013 to help fund the Substance Abuse Services Center. The City's contribution funds a half -time substance abuse counselor to work with youth in the City who are then referred to any of the Center's high risk youth programs. The agency provides a number of services including early outpatient substance abuse treatment for troubled adolescents and their parents. It is my recommendation that the City Council approves the attached purchase of services agreement with Substance Abuse Services Center and authorizes the Mayor to execute the contract on behalf of the City. 4. Audit and Evaluation AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA, AND SUBSTANCE ABUSE SERVICES CENTER THIS AGREEMENT, dated for reference purposes the 1st day of July 2011, is made and entered into by and between the City of Dubuque, Iowa (City) and Substance Abuse Services Center (Agency). WHEREAS, Agency represents itself as technically and professionally qualified to provide early substance abuse outpatient treatment to troubled adolescents and their parents; and WHEREAS, City has deemed it to be in the best interest to provide financial assistance for a half -time adolescent specialist to work in the City of Dubuque. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Agency shall provide an early intervention program and outpatient treatment for troubled adolescents in the area of substance abuse within the City of Dubuque. 2. Time of Performance The term of this Agreement shall be from July 1, 2011, through June 30, 2012. 3. Compensation City shall pay Agency $14,013.00 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency in four equal installments of $3,503.25, payable September 29, 2011, December 29, 2011, March 30, 2012, and June 29, 2012 within 10 (ten) days after receipt by City of a requisition for such sum from Agency. Inasmuch as the funds to be provided Agency by City are public funds, Agency agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Agency shall provide City quarterly written reports detailing its activities beginning for the quarter ending September 30, 2011. Such report shall be due ten days after the end of each quarter. Accompanying each quarterly report shall be copies of any 1 studies, brochures, or other non - confidential documents, which Agency has produced during the relevant quarter. 5. Discrimination In carrying out the services of this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency shall undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. 6. Interest of Members, Officers, or Employees of the City of Dubuque; Members of the Dubuque City Council; or Other Public Officials No member, officer, or employee of City or their designees or agents; no member of the Dubuque City Council; and no other public official of City who exercises any function or responsibilities with respect to the program during such person's tenure shall have any interest, direct or indirect, in this contract or the proceeds thereof for work to be performed in connection with the program assisted under this Agreement. 7. Termination of Agreement This agreement may be terminated by either party by giving the other party a written, ninety (90) day notice of such termination or upon such other terms as may be mutually agreeable. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if Agency shall violate any of the covenants, agreements, or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Agency of such termination not less than five (5) days before the effective date of such termination. 2 8. Assignability Agency shall not assign this Agreement or any interest in this Agreement without prior written approval of City. 9. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance coverage to the satisfaction of City for the term of this Agreement. WITNESS: CITY OF DUBUQUE Ke /in Firnsta , Acting City Clerk Ly n V. Sutton, Mayor Pro -Tem 3 SUBSTANCE ABUSE SERVICES CENTER Diane K. Thomas, Executive Director