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Carnegie-Stout Public Library Renovation Project_Contract No. 9Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Carnegie -Stout Public Library Renovation Project Contract No. 9 - Plumbing & Fire Protection Systems (CIP 7001961) DATE: June 14, 2011 Dubuque All- medcacny 2007 City Engineer Gus Psihoyos is recommending acceptance of the construction contract for the Carnegie -Stout Public Library Renovation Project — Contract No. 9, Plumbing and Fire Protection Systems, as completed by Modern Piping, Inc., in the final contract amount of $241,328, which is a 7.7% increase from the original contract in the amount of $224,000. This increase was due to a change order for work that included ADA bathroom modifications to the 2 and 3rd floor, relocate piping due to unforeseen conditions on the 1 floor and ground floor, elevator sump pump installation modifications, and boiler room fire sprinkler system modifications. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Michael C. Van Milligen Masterpiece on the Mississippi TO: FROM: SUBJECT: DATE: INTRODUCTION BACKGROUND DISCUSSION Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer Carnegie -Stout Public Library Renovation Project Contract No. 9 — Plumbing & Fire Protection Systems (CIP 7001961) June 13, 2011 The Carnegie -Stout Public Library Renovation Project included: Dubuque AI4m deaCNy, 2007 The enclosed resolution provides for the acceptance of the construction contract for the Carnegie -Stout Public Library Renovation Project — Contract No. 9, Plumbing & Fire Protection Systems. — A complete renovation of all public and staff spaces. — Update of the obsolete HVAC system to one that is designed to be environmentally efficient. — New furnishings and equipment. — Expanded wireless access and computer services. — New roof on the original building — New sidewalk and steps including a snow melt system for the newer building. — Upgraded security system. — Reopening of the stairwell to the second level in the original building. — Reopening of the original mezzanine and uncovering of the rear skylight in the original building. Multiple prime construction bids were awarded for this project. Contract No. 9 — Plumbing & Fire Protection Systems was awarded to Modern Piping., Inc. The Carnegie -Stout Public Library Renovation Project — Contract No. 9, Plumbing & Fire Protection Systems was completed by Modern Piping, Inc. of Cedar Rapids, Iowa, in the final contract amount of $241,328.00, which is a 7.7% increase from the original contract in the amount of $224,000.00. The increase change order work included ADA LIBRARY FUNDING SOURCES Fund Source Funding Amount Amount Available Fundraising to Date (Cash and Pledges) * ** $ 1,746,782 Curtis Collection Sale $ 501,750 Heade Painting Sale (Estimated) $ 253,710 Total Library Funding $ 2,502,242 CITY FUNDING SOURCES CIP No. Fund Description Funding Amount Base Construction Work 1001141/ 1011141 GO Bond (TIF Abated) $ 2,400,000 General Funds $ 1,210,589 Total City Funding $ 3,610,589 PROJECT COSTS Award Final Construction Hard Costs Base Construction Work $ 224,000.00 $241,328.00 TOTAL PROJECT COST $ 224,000.00 $241,328.00 bathroom modifications to the 2 & 3rd floor, relocate piping due to unforeseen conditions on the 1 floor & ground floor, elevator sump pump installation modifications, and boiler room fire sprinkler system modifications. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the payment of the contract amount of $241,328.00 to Modern Piping, Inc. for the Carnegie -Stout Public Library Renovation Project — Contract No. 9, Plumbing & Fire Protection Systems. BUDGET IMPACT The summary of probable total cost for the Carnegie -Stout Public Library Renovation Project is summarized as follows: The project funding summary is as follows: Total City Funding Total Library Funding $ 3,610,589 $ 2,502,242 Total Project Funding $ 6,112,831 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $241,328.00 to Modern Piping, Inc. for the Carnegie -Stout Public Library Renovation Project — Contract No. 9 — Plumbing & Fire Protection Systems. cc: Jenny Larson, Budget Director Susan Henricks, Library Director Steve Sampson Brown, Project Manager RESOLUTION NO. 193 -11 ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 9 — PLUMBING & FIRE PROTECTION SYSTEMS AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library Renovation Project, Contract No. 9 — Plumbing & Fire Protection Systems (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale appropriations for the contract amount of $241,328.00, less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 20th day of June Lynn V. Sutton, Mayor Pro -Tem Attest Ke in S. Fir - ahl, Acting City lerk , 2011. CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE- STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 9 — PLUMBING & FIRE PROTECTION SYSTEMS The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 9 — Plumbing & Fire Protection Systems, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $241,328.00. Dated this (OA day of T IL/ , 2011. City Engineer Filed in the office of the City Clerk on the ` day of _ 201 Kevin S. Fi stahl, cting City Clerk CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $$16,977.00 $ $900.00 Total approved this Month $ $1,251.00 $ $0.00 TOTALS $$18,228.00 $ $900.00 NET CHANGES by Change Order $ $17,328.00 (S z r • /owe ESTHER L FITZPATRICK Commission Number 708043 MY COMMISSII N EXPIRES / 7--.. — / AIA Document G702 /CMaTM -1992 Application and Certificate for Payment Construction Manager Adviser Edition TO OWNER:CITY OF DUBUQUE 50 WEST 13TH STREET DUBUQUE IA 52001 FROM CONTRACTOR:. PIPING, INC. PO BOX BOX 128 CEDAR RAPIDS IA 5240% ARCHITECT: CONTRACT FOR: CARNEGIE -STOUT PUBLIC LIBRARY RENOVATIONS CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1. ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line .1 ± 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. % of Completed Work (Column D + E on G703) b. % of Stored Material (Column F on G703) Total Retainage (Lines 5a + 5b or Total in Column I of G703) .. $ 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) PROJECT: VIA CONSTRUCTION MANAGER: $ 0.00 $ 0 00 100.00 0.00 CARNEGIE -STOUT PUBLIC LIBRARY RENOVATIONS $ 221,000.00 $ 1732800 $ 241,328 00 $ 241.328.00 0.00 241,328 00 241,228 00 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRAO7 R: By: State of: APPLICATION NO: J?���,j Duouqus, IR Distribution to: PERIOD TO: ," "11/15/2010 OWNER ❑ CONSTRUCTION MANAGER ❑ ARCHITECT ❑ PROJECT NOS: / 08637 / CONTRACTOR ❑ CONTRACT DATE: 10/20/2008 County of: LINN .: Subscribed and sworn torbefo me this o7 Notary Public: My Commission explres: CERTIFICATE FOR PAYMENT FIELD ❑ INV #16945 ❑ CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. . ' final asst iii changes will not be o5 cured. Date: a�� 3 In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Construction Manager and Architect certify to the Owner that to the best of their knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CER 1'1hIh.D. AMOUNT CERTIFIED $ MO, Oct (Attach explanation if amount certified differs from the applied. Initial all figures on this Application and on the Corr tin n Sheet at are changed to conform with the amount certified.) CONSTRUCTIO NAG .. / By: / « A By: i t All.P40211r ARCHITECT: This Certificate is not negoti • a e. T AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance; 'payment and . cceptance of payment are without prejudice to any rights of the Owner or C. +' c .r unrdLr�ki his Contract. Date: S.-3/ /1 45 Date: 11 AIA Document G702 /CMaTM" —1992. Copyright © 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org. :AIA Document G702/CMaTM- 1992 Instructions Application and Certificate for Payment Construction Manager- Adviser Edition A. General Information AIA Document G702 /CMa, Application and Certificate for Payment, Construction Manager- Adviser Edition, is to be used in conjunction with AIA Document G703, Continuation Sheet. These documents are designed to be used on a Project where a Construction Manager is employed as an adviser to the Owner, but not as a constructor, and where multiple Contractors have direct Agreements with the Owner. Procedures for their use are covered in AIA Document A201 /CMa, General Conditions of the Contract for Construction, Construction Manager- Adviser Edition, 1992 Edition. B. Reproductions This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G702 /CMa, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org. C. Completing the G702/CMa Form After the Contractor has completed AIA Document G703, Continuation Sheet, summary information should be transferred to AIA Document G702 /CMa, Application and Certificate for Payment, Construction Manager- Adviser Edition. The Contractor should sign G702/CMa, have it notarized and submit it, together with G703, to the Construction Manager and Architect. The Construction Manager and Architect should review G702/CMa and G703 and, if they are acceptable, complete the Certificate for Payment on G702/CMa. The Construction Manager and Architect may certify a different amount than that applied for pursuant to Sections 9.5 and 9.6 of A201 /CMa. They should then initial all figures on G702/CMa and G703 that have been changed to conform to the amount certified and attach an explanation. The completed G702/CMa and G703 should be forwarded to the Owner. D. Completing the G703 Form Heading: This information should be completed to be consistent with similar information on AIA Document G702/CMa, Application and Certificate for Payment, Construction Manager- Adviser Edition. Columns A, B & C: These columns should be completed by identifying the various portions of the Project and their scheduled value consistent with the schedule of values submitted to the Architect at the commencement of the Project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the Project. Multiple pages should be used when required. Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of column C may be adjusted by Change Orders during the Project. Column D: Enter in this column the amount of completed work covered by the previous application (columns D & E from the previous application). Values from column F (Materials Presently Stored) from the previous application should not be entered in this column. Column E: Enter here the value of Work completed at the time of this application, including the value of materials incorporated into the project which were listed on the previous application under Materials Presently Stored (column F). Column F: Enter here the value of Materials Presently Stored for which payment is sought. The total of the column must be recalculated at the end of each pay period. This value covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the Project. Mere payment by the Owner for stored materials does not result in a deduction from this column. Only as materials are incorporated into the Project is their value deducted from this column and incorporated into column E (Work Completed - This Period). Column G: Enter here the total of columns D, E and F. Calculate the percentage completed by dividing column G by column C. Column H: Enter here the difference between column C (Scheduled Value) and column G (Total Completed and Stored to Date). Column I: This column is normally used only for contracts where variable retainage is permitted on a line -item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount. Change Orders: Although Change Orders could be incorporated by changing the schedule of values each time a Change Order is added to the Project, this is not normally done. Usually, Change Orders are listed separately, either on their own G703 form or at the end of the basic schedule. The amount of the original contract adjusted by Change Orders is to be entered in the appropriate location on the G702/CMa form. Construction Change Directives: Amounts not in dispute that have been included in Construction Change Directives should be incorporated into one or more Change Orders. Amounts remaining in dispute should be dealt with according to Section 7.3 in A201 /CMa. E. Making Payment The Owner should make payment directly to the Contractor based on the amount certified by the Construction Manager and Architect on AIA Document G702 /CMa, Application and Certificate for Payment, Construction Manager- Adviser Edition. The completed form contains the name and address of the Contractor. Payment should not be made to any other party unless specifically indicated on G702 /CMa. AIA Document G702 /CMaTM —1992. Copyright © 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org. A B C D I E F G H I WORK COMPLETED MATERIALS TOTALLY PRESENTLY COMPLETED BALANCE RETAINAGE ITEM DESCRIPTION OF WORK SCHEDULED FROM PREVIOUS THIS PERIOD STORED AND STORED % TO (IF VARIABLE NO. VALUE APPLICATION (NOT IN TO DATE (G / C) FINISH RATE) (D + E) D OR E) (D + E +_F) (C - G) 1 BOND 2,240.00 2,240.00 0.00 0.00 2,240.00 100% 0.00 0.00 2 MOBILIZATION 8,000.00 8,000.00 0.00 0.00 8,000.00 100% 0.00 0.00 3 DEMOLITION 14,000.00 14,000.00 0.00 0.00 14,000.00 100% 0.00 0.00 4 PLUMBING LABOR 73,700.00 73,700.00 0.00 0.00 73,700.00 100% 0.00 0.00 5 PIPE, VALVES, FITTINGS 28,000.00 28,000.00 0.00 0.00 28,000.00 100% 0.00 0.00 6 PLUMBING FIXTURES 13,000.00 13,000.00 0.00 0.00 13,000.00 100% 0.00 0.00 7 CLEAN UP 8,000.00 8,000.00 0.00 0.00 8,000.00 100% 0.00 0.00 8 INSULATION 3,500.00 3,500.00 0.00 0.00 3,500.00 100% 0.00 0.00 9 EXCAVATION 12,000.00 12,000.00 0.00 0.00 12,000.00 100% 0.00 0.00 10 SPRINKLER LABOR 42,000.00 42,000.00 0.00 0.00 42,000.00 100% 0.00 0.00 11 SPRINKLER MATERIAL 18,000.00 18,000.00 0.00 0.00 18,000.00 100% 0.00 0.00 12 CLOSEOUT DOC. -O &M MANUALS 600.00 600.00 0.00 0.00 600.00 100% 0.00 0.00 13 LEED DOCUMENTATION 960.00 960.00 0.00 0.00 960.00 100% 0.00 0.00 14 CO #08637 -0001 12,430.00 12,430.00 0.00 0.00 12,430.00 100% 0.00 0.00 15 CO #08637 -0002 1,149.00 1,149.00 0.00 0.00 1,149.00 100% 0.00 0.00 16 CO #08637 -0003 - 900.00 - 900.00 0.00 0.00 - 900.00 100% 0.00 0.00 17 CO #08637 -0004 3,398.00 3,398.00 0.00 0.00 3,398.00 100% 0.00 0.00 18 CO #08637 -0005 1,251.00 1,151.00 100.00 0.00 1,251.00 100% 0.00 0.00 241,328.00 241,228.00 100.00 0.00 241,328.00 100% 0.00 0.00 { CONTINUATION SHEET CARNEGIE -STOUT PUBLIC LIBRARY AIA DOCUMENT G703 page 2 of 2 pages AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, APPLICATION NO.: 20 containing Contractor's signed Certification, is attached. APPLICATION DATE: 15 Nov - 10 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 15 Nov - 10 Use Column I on Contracts where variable retainage for line items may apply. OWNER PRJ NO: INV. #16548 01240B