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State Recreational Trails Grant Application_Bree Branch Creek TrailMasterpiece on the Mississippi Dubuque kilkd AI- Ameticacnr I 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: State Recreational Trails Grant Application for Bee Branch Creek Trail - MRT Route DATE: June 14, 2011 The Bee Branch Creek Trail — MRT Route is part of Phase 2 of the Bee Branch Creek Restoration Project. It involves converting an on- street bike route to an off -road bike /hike trail section in a linear park along the restored Bee Branch Creek from Garfield Avenue to 24 Street. The 1 -mile project will be part of the National Mississippi River Trail (MRT) through Dubuque. Planning Services Manager Laura Carstens recommends City Council approval of a $100,000 State Recreational Trails (SRT) grant application to the Iowa Department of Transportation for the Bee Branch Creek Trail — MRT Route. The estimated trail project cost is $506,100. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager Michael C. Van Milligen Masterpiece on the Mississippi Dubuque britill All- America City 2007 TO: Michael Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager SUBJECT: State Recreational Trails Grant Application for Bee Branch Creek Trail — MRT Route DATE: June 14, 2011 Introduction This memorandum transmits a State Recreational Trails (SRT) grant application to the Iowa Department of Transportation (IDOT) for the Bee Branch Creek Trail -- MRT Route, for City Council to review and approve. A resolution also is enclosed, Discussion The IDOT has announced that the SRT program is expected to have $2 million statewide this year for bike and pedestrian facilities. Applications are due July 1 and require a minimum 25% match. The Bee Branch Creek Trail -- MRT Route is part of Phase 2 of the Bee Branch Creek Restoration Project. It involves converting an on- street bike route to an off -road bike /hike trail section in a linear park along the restored Bee Branch Creek from Garfield Avenue to 24 Street. The 1 -mile project will be part of the national Mississippi River Trail (MRT) through Dubuque. The Bee Branch Creek Trail -- MRT Route will provide connections to tri -state trails, including the Dubuque County Heritage Trail and the City's riverfront trail system. A project location map is enclosed. Budget Impact The estimated trail project cost is $506,100. These costs include trail site clearing and prep work, trail construction and paving, and trail markings and signage. The grant application is for $100,000. The $406,100 local match would be provided by City funds already obligated for the Bee Branch Creek Restoration Project. Phase 2 of the Bee Branch Creek Restoration Project will incorporate amenities such as trees, landscaping, parking, a waterfall overlook plaza, an amphitheater /outdoor classroom, and a railroad underpass funded with the $2,250,000 Vision Iowa RECAT grant for Bee Branch Creek amenities. These improvements are in addition to the trail costs for purposes of this application. Recommendation Staff recommends that the City Council approve the State Recreational Trails grant application and resolution for the Bee Branch Creek Trail — MRT Route. Enclosures cc: Marie Ware, Leisure Services Manager Deron Muehring, Civil Engineer Jenny Larson, Budget Director F: \USERS \LCARSTEN \WP \Grants for Trails \NSB Bee Branch \SRT Grant App for Bee Branch Creek Trail Memo MVM.doc Prepared by: Laura Carstens, Planning Services Manager Address: City Hall, 50 W. 13th St Telephone: 589 -4210 Return to: Jeanne Schneider, City Clerk Address: City Hall, 50 W. 13th St Telephone: 589 -4210 RESOLUTION NO.194 -11 RESOLUTION APPROVING AN APPLICATION FOR STATE RECREATIONAL TRAILS FUNDING TO THE IDOT FOR THE BEE BRANCH TRAIL — MRT ROUTE. Whereas, the Iowa Department of Transportation (IDOT) has announced the availability of State Recreational Trails (SRT) funding for pedestrian and bicycle facilities; and Whereas, the City has adopted the Tri -State Area Integrated Walking, Bicycling, and Hiking Network Plan that identified the Bee Branch Creek Trail as an segment of the Mississippi River Trail (MRT) Route through the city of Dubuque. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Mayor is authorized to sign and submit this application to the IDOT for SRT Funding for the Bee Branch Creek Trail -- MRT. Section 2. That in the event said application is approved, the City Council hereby provides its written assurance that the trail will be adequately maintained for its intended public use for a minimum of twenty (20) years following the project. Attest: Passed, approved and adopted this2oth day of June Kevin S. Firn ahl, Acting City Clerk 2011. v � o L nrfVtton, Mayor Pro -Tem F: \USERS \LCARSTEN \WP \Grants for Trails \IDOT State Rec Trails \Bee Branch \Bee Branch Trail SRT Grant Resolution.doc Form 240002wd 09 -09 General Information Complete Mailing Address: City Hall -- 50 W. 13 Street Contact Person (Name & Title): Complete Mailing Address: Project Information Economic Impact Information Type of Project: ❑ Acquisition — Number of Acres ® Development ❑ Combination — Number of Acres Iowa Department of Transportation PROJECT APPLICATION IOWA STATE RECREATIONAL TRAILS PROGRAM Applicant Agency: City of Dubuque e Icarsten @cityofd ubuque.org Contact Person (Name & Laura Carstens, Planning Services Manager Title): Street Address and /or Box No. Dubuque Iowa 52001 563/589 - 4210 City State Zip Daytime Phone If more than one agency or organization is involved in this project, please state the name, contact person, mailing address, and telephone number of the second agency. (Attach an additional page if more than two agencies are involved.) Applicant Agency: e-Mail: Street Address and /or Box No. City State Zip Daytime Phone Project Title: Bee Branch Creek Trail -- MRT Route Project Description (including length): This 1 -mile project is part of Phase 2 of the Bee Branch Creek Restoration Project. The Bee Branch Creek Trail -- MRT Route involves converting an on- street bike route to an off -road bike/hike trail section in a linear park along the restored Bee Branch Creek. The Bee Branch Creek Trail -- MRT Route will be on a designated main route segment of the national Mississippi River Trail (MRT). The trail project also will provide connections to tri -state trails, including the 26 -mile Dubuque County Heritage Trail, and the 18 -mile City of Dubuque trail system along the Mississippi River. Match Source (s) Amount Assured or Anticipated (Date Anticipated) City of Dubuque $406,100.00 Assured Exhibit A -1 Type of Proposal: ® Grant ❑ Loan ❑ Combination If this application is for a loan or a combination loan /grant, please state the proposed repayment terms. Include amount of principal to be repaid, proposed interest rate, length of repayment, etc. Project Costs (An itemized breakdown must be included on an attached sheet): 1. 2. 3. Total Cost Trails Fund Applicant Match (25% Minimum) Are any other state funds involved in this project? ® Yes ❑ No If yes, please explain the source and conditions Vision Iowa RECAT grant funds will cover the amenites associated with the Bee Branch Creek Restoration Project that are in addition to and not part of the trail costs above. These include: waterfall plaza, amphitheater, landscaping, irrigation, lighting, bike /ped route (low flow access), railroad underpass, and base restoration. Are any federal funds involved in this project? ❑ Yes ® No If yes, please explain the source and conditions Estimated Project Development Schedule: Design Start Date September 1, 2009 Completion Date November 1, 2011 Land Acquisition Start Date September 1, 2009 Completion Date September 1, 2011 Construction Start Date February 6, 2012 Completion Date May 6, 2013 Has any part of this trail project been started? ® Yes $ 506,100 $ 100,000 $ 406,100 ❑ No If yes, explain Property acquisition has been completed in accordance with Uniform Relocation Act, and the City has title. The City has completed mitigation in accordance with Section 106 of the National Historic Preservation Act. The City has been issued a Corps 404 permit for the project. The IDNR is the lead agency on the project for design review of construction plans. Do you intend to charge a fee to trail users? ❑ Yes ® No If yes, how much? $ What will it be used for? Exhibit A -2 Required Documentation and Narrative Information The following documents and narratives must be attached to this application. In the upper right -hand corner of each document or narrative write the corresponding letter shown below. ® A. A NARRATIVE assessing existing conditions, outlining the concept of the proposed project, and providing adequate project justification. The narrative must show that the concept is reasonable from a transportation engineering and /or recreational standpoint and is part of an area -wide, local, regional, or statewide plan. ® B. A MAP identifying the location of the project — An optional mapping application tool is available for your use at the following website address: www.sysplan. dot. state .ia.us /fedstate_rectrails.htm ® C. A CROSS - SECTION of the proposed trail project. ® D. A SKETCH -PLAN of the trail project. ® E. An ITEMIZED BREAKDOWN of the total project costs. ® F. A TIME SCHEDULE for the total project development. ▪ G. An OFFICIAL ENDORSEMENT of the trail proposal from the authority to be responsible for the maintenance and operation. The authority must provide written assurance that it will adequately maintain the trail for its intended use and maintain the total trail used to justify the project in public use for a minimum of 20 years following project completion. ® H. A NARRATIVE discussing the extent to which adjacent property owners have been informed of the proposed project and an assessment of their acceptance. ® I. Completed Minority Impact Statement attached to application The award of State Recreational Trails funds; any subsequent funding or letting of contracts for design, construction, reconstruction, improvement, or maintenance; and the furnishing of materials for this project shall not involve direct or indirect interest of any state, county, or city official, elective or appointive. All of the above are prohibited by Iowa Code Sections 314.2, 362.5, or 331.342. Any award of funding or any letting of a contract in violation of the foregoing provisions shall invalidate the award of State Recreational Trails funding and authorize a complete recovery of any funds previously disbursed. Certification To the best of my knowledge and belief, all information included in this application is true and accurate, including the commitment of all physical and financial resources. This application has been duly authorized by the participating local authority. I understand the attached OFFICIAL ENDORSEMENT(S) binds the participating local governments to assume responsibility for adequate maintenance of any new or improved trails. I understand that, although this information is sufficient to secure a commitment of funds, an executed contract between the applicant and the Department is required prior to the authorization of funds. Representing the City of Dubuque Signature Lynn V. Sutton, Mayor Pro —Tem Typed Name and Title June 21, 2011 Date June 21, 2011 Date Iowa Department of Transportation Form 105101 (03 -09) MINORITY IMPACT STATEMENT Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the state of Iowa that are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism for requiring grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). Submit additional pages as necessary. ® The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project. The project lies at the juncture of three neighborhoods: Washington Street, Point, and North End. The majority of the residents in these neighborhoods are low to moderate income. These neighborhoods also encompass significant racial and ethnically diverse minority populations. The Washington Neighborhood has a 23.1% minority population. The Point Neighborhood has a 15.9% minority population. The North End Neighborhood has a 12.5% minority population. The Bee Branch Creek MRT Route will improve economic conditions and quality of life for area residents while creating a tourist attraction and regional trail connection free of charge. Indicate which group is impacted: ❑ Women ❑ Persons with a disability ® Blacks ® Latinos ® Asians ® Pacific Islanders ® American Indians ® Alaskan Native Americans ® Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project. Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation with representatives of the minority groups impacted. MAP Vel co Q2,\ RECONSTRUCTED BEE BRANCH STORM SEWER SEGMENT J'. AERATION FEATURE LOW FLOW CHANNEL (LEO BAFFLED VORTEX SEPARATOR (BVS) DEEP TILLED VEGETATIVE AREAS Bee Branch Creek MRT Route N. ¢e° Public Parking Lot STORM SEWER OUT FALL BIORETENT1O N FIELDS (BRF) (TYP.OF 6) IN-LINE COARSE SEDIMENT BAY EXTENSION OF HERITAGE TRAIL REGIONAL BIKE/PED FACILITY AERATION FEATURE i-- t. Public Urban Orchard 4<, e � 0 P,2S� a�� cl ev a e 0 NEW 22ND ST BRIDGE KEY t - Gre River Ro: • Mississippi River Trail Bypass Connection / l oh � so ''St FLOODPLAIN CHANNEL IFQ r 0 NEW RHOMBERG ST BRIDGE 0 IN RV Le SCALE -70 IN COARSE SEDIMENT BAY LEVEL CONTROL FEATURE WITH AERATION (LCF) NEW RAILROAD BRIDGE