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Signed Contracts_City Hall Cooling Upgrade Design Recommendation
Masterpiece on the Mississippi June 10, 2011 Modus Engineering -- Waterloo KJWW- -Rock Island AKF Group -- Rochester, MN Strand Associates -- Madison Shive - Hattery-- Moline dbHMS -- Chicago Arnold & O'Sheridan -- Madison /Milwaukee All but dbHMS toured City Hall prior to their submittal. TO: Michael C. Van Milligen, City Manager FROM: Rich Russell, Building Services Manager V SUBJECT: City Hall Cooling Upgrade Design Recommendation This memo transmits a request that the City hire an engineering firmto design an upgrade to City Hall's cooling system. The Request for Proposals was approved by the City Council at their May 2, 2001 meeting. Responses were due June 3, 2011. Responses were received from the following firms: Dubuque bitd All- AmedcaClty 1 11 I 2007 The RFP Review Committee met June 10, 2011 to discuss the seven proposals. The consensus of the committee is to recommend Shive - Hattery Engineers of Moline, Illinois to prepare a design solution for the City Hall Cooling system. 1 have attached a copy of their proposal for your information. The committee felt that Shive - Hattery's knowledge of sustainable design and experience with historic buildings made them the preferred selection. Shive - Hattery recently designed the HVAC at the renovation of the Histroic Roshek Building. Their work will include field investigations, preliminary design and construction documents. The fee for this work is $27,900 plus expenses. / have attached a copy of the scope of services which details the fee and duties for your review and signature. Please contact me with any questions about the recommendation or proposals. Cc: Jenny Larson, Budget Director Ken TeKippe, Finance Director Paul Schultz, Resource Management Coordinator John Liphardt, Lead Custodian Jon Thill, Custodian Dave Ness, Traffic Engineer Cori Burbach, Sustainability Coordinator EH#VEAT RY A Z .:HI TE CTU,'.E -EN'31 _g'NG June 3, 2011 Rich Russell Building Services Manager City of Dubuque, Building Services Department 50 West 13th Street Dubuque, Iowa 52001 RE: City Hall Cooling System Project Dear Rich and Members of the Selection Committee: The City of Dubuque should be proud of their commitment to achieve a Sustainability and Green City designation. The upgrading of the City Hall cooling system is an important part of this commitment. The Shive - Hattery team we have assembled consists of engineers that understand the requirements of the US EPA's Energy Star design and rating criteria and other sustainable practices. Shive - Hattery has also been involved in numerous LEED projects. We have also performed projects that are subject to ARRA regulations, Davis Bacon wage rates, and Made in America requirements. Shive- Hattery has performed successful projects in the City of Dubuque in the past, and are eager to continue providing our services and building our relationship with the City of Dubuque. Sincerely, SHIVE- HATTERY, INC. Dean L. Hiebert, PE, CPE dhiebert @shive - hattery.com Cell: (563) 320 -3421 Shive- Hattery, Inc. 1 1701 River Drive 1 Suite 200 1 Moline, IL 61265 1 309.7.47660 fax 309.7643616 shive- hattery.com ENGINEERING SERVICES PROPOSAL - CITY OF DUBUQUE CITY HALL COOLING SYSTEM PROJECT SHIVE- I- Ii A RCHITECTURE + E N G 1 N E E R I N G 1701 River Drive I Suite 200 I Moline, Illinois 61265 I 309.764.7650 I shive- hattery.com TABLE OF CONTENTS PROFILE OF FIRM Pages 1-2 SCOPE OF SERVICES Pages 3 PROJECT TEAM QUALIFICATIONS Team Member Flow Chart Subconsultants Team Member Resumes Project Experience Client References and Contact Information Pages 4-13 PROPOSED PROJECT SCHEDULE Pages 14 UNDERSTANDING OF FINAL CONTRACT TERMS Pages 14 CERTIFICATE OF INSURANCE Pages 14 FEES AND COMPENSATION Provided in a separate PDF document J SHIVEHAT ERY ARCIiI f ECTU RE-NGINEERING PROFILE OF FIRV BEYOND FULL SERVICE Architecture Interior Design Landscape Architecture Master Planning Space Programming Civil Engineering Electrical Engineering Environmental Engineering Mechanical Engineering Structural Engineering Traffic/Transportation Engineering Water/Wastewater Engineering Environmental Site Assessments Land Surveying Roof Consulting Building Envelope Design Site Design & Planning Telecommunications CONTACT Dean L. Hiebert, PE, CPE Shive - Hattery Inc. 1701 River Drive, Suite 200 Moline, IL 61265 (309) 764 -7650 (800) 798 -7650 shive - hattery.com Shive - Hattery is an architecture and engineering firm with over 115 years of continuous operation. We go beyond full service to give clients a single source of solutions. Outstanding client service is our mission. The process of getting there is unique to each project and each client. Providing the right team of talented specialists, identifying and managing the critical steps to success and delivering quality service —it's what we've done for more than 115 years. Approximately half of our 295 employees are licensed professional engineers, architects and land surveyors trained and experienced in the skills and techniques of architecture and engineering. The remainder of the staff is experienced technical and support staff. Our firm is ranked 25th in Building Design and Construction annual listing of top architecture, engineering and construction firms. Our firm is focused to serve six market sectors. Government, Healthcare, Industry, Commercial /Retail, Education, Telecommunications . Our multi -office locations allow us to serve clients on a local and regional basis. Iowa Cedar Rapids Iowa City West Des Moines Illinois Bloomington Downers Grove Moline Missouri Chesterfield Shive - Hattery has had great success in performing projects similar to yours. Please see the following description for similar projects SHIVEHATTERY PROFILE OF FIRM Your project will be designed and managed by the staff of the Moline, Illinois office. The chart below shows both the size of the firm and each of our individual offices. Our Staff Administrative Architecture Building Envelope Civil Engineering Technicians /Designers Construction Observation Electrical Engineering Environmental Specialists - Interior Design Land Surveying Landscape Architecture -- Mechanical Engineering Project Managers Structural Engineers Telecom Tech Total . Total 51. 24 ; 33 104 6 2 MO WDM IC 6 4 8 17 2 3 2 3 2 4 52 8 6 2 6 33 2 3 6 2 4 74 8 8 8 25 2 2 3 2 3 64 CR 4 3 6 15 2 2 2 2 3 42 8L 2 2 7 14 DG 3 3 6 8 23 CORP 21 2 2 26 WORKLOAD STATEN/1 ENT We have carefully reviewed the workload of the project team which will be assigned to this project. Our workload forecasts show availability over the proposed time frame for each team member. Shive- Hattery's multi -office arrangement and full- service capabilities enable us to meet your aggressive schedule and accommodate your timetable. Offices are located in Moline, Bloomington and Downers Grove, Illinois, as well as West Des Moines, Cedar Rapids, and Iowa City, Iowa, and Chesterfield, Missouri.Therefore, in addition to the project team outlined in this proposal, multi - disciplined staff are available in each of these offices and can be called upon should the need arise. Any changes in project staff will be made in accordance with the requirements issued in your Request for Proposal. We do not plan on using any subconsultants on this project. SHIVEHAT ERY A R: H 1 I t C I I, 2 t- N 6 1 HJ t E R I N G SCOPE OF SERVICE SCOPE OF SERVICES We will provide the engineering services for the project. These services will consist of the following tasks: A. Task 1 - Field Investigations We will visit the site to collect information on the existing HVAC systems. This will include equipment locations, size and capacity of existing equipment, pipe sizes and routing, electrical service to location, and physical space constraints. We will collect information on the east area of the third floor to include envelope construction, occupancy, and installed heat producing equipment. We will visit with the local utility company to discuss potential utility rebates for the project. rd - B. Task 2 - Preliminary Design Phase We will perform heating and cooling load calculations to determine the cooling requirements for the east area of the third floor. We will select equipment that will replace the once through use of domestic water as a condenser water heat sink. We will prepare drawings showing proposed equipment locations. We will present copies of the preliminary plans to the City for review and comment. We will attend one review meeting to receive and discuss your review comments. C. Task 3 - Construction Documents Phase We will prepare construction documents that include agreed -upon review comments, further detailing of the drawings, and specifications. We will present copies of the construction documents to the City for review and comment. We will attend on review meeting to receive and discuss your review comments. We will incorporate agreed -upon review comments in to the construction documents. The final construction documents will contain adequate information to allow for contractor bidding and installation. We will issue electronic copies of the construction documents to the City for your use in the bidding and construction phases. We understand the City of Dubuque's commitment to sustainability and green processes, and will utilize our knowledge and experience that we have gained on working with other sustainable projects as it applies to this project. We approach every project as a unique opportunity, and realize that there is no one "canned " approach that fits your project needs. We will continually communicate with your staff so that all parties are aware of and have buy -in on the project approach. I „_rI ; I, r1;[1.1''' rl. - SHIVEHAT'1" ERY AR.:II ITLCTU R E- V I uttRI ^IG PROJECT TEA V QUALIFICATIONSTEA , ''E 3 R H_OW HA;T KURT D. KARNSTEDT, PE SUBCQNSULTANTS Mechanical Engineer r t CITY O DUBUQUE, 101 NA DEAN L. HIEBERT, PE, CPE, BEMPC Moline Mechanical /Electrical Group Leader Primary Contact: 309.764.7650 (o) /563.320.3421 (c) Fax: 309.764.8616 dhiebert @shive - hattery.com TRACY E. VAN DAMME, PE Mechanical Engineer Electrical Engineer SUPPORT STAFF Because Shive - Hattery is a full- service design firm, our project team does not include any subconsulting firms. Our team will deliver your engineering services as a single- source, eliminating any costly communication issues with subconsultants or other outside firms.This also results in a better coordinated set of documents and a faster delivery time. r 4 MARTIN K. VALENTINE, PE, LEEDAP SHIVEI- ]ATTERY A. k I 1 t`: I I, %E - = NGIN EEP.I NS PROJECT TEAV QUALIFICATIONS TEAM iMEM3_R RESUMES DEAN L. H I E B E RT, PE C P E LEAD MECH,,N C: L ENGINEER QUALIFICATIONS Dean is experienced in the design of various types of mechanical systems including chilled water and direct expansion cooling systems; steam, hot water and gas -fired heating systems; pumping and piping systems and forced air and hydronic systems. He has been involved in project processes from initial conception through design and construction phases and is experienced in managing mufti-discipline projects. PROFESSIONAL MEM3ERSHPS American Society of Heating, Refrigeration and Air Conditioning Engineers Association for Facilities Engineering Illinois Society of Professional Engineers National Society of Professional Engineers Rotary Club of Moline EDUCATION Bachelor of Science, Architectural Engineering, Kansas State University PROFESSIONAL DESIGNATIONS Professional Engineer, IA, IL, CO, FL, GA, IN, KS, KY, MI, MN, MO, ND, OH, PA, TN, TX, WI Asbestos Management Planner, IA, IL Asbestos Inspector, IA, IL Asbestos Project Designer, IA, IL Certificate, NCEES- National Council of Examiners for Engineering & Survey Certified Plant Engineer, AFE- Association of Facility Engineers Columbus High School HVAC and Window Replacement, Columbus Junction, IA - Mechanical Engineer for replacement of existing HVAC system with a new ground - coupled, closed -loop geothermal system with 125 -tons of cooling capacity. Davenport CSD North High School A/C Renovation, Davenport, IA - Mechanical Engineer, Core Team Member for a project that included the replacement of nine (9) air handling units and nine (9) condensing units, converting the nine (9) air handling systems from constant volume to variable air volume, and installation of a direct digital control system. Roshek Building Mechanical, Electrical and Plumbing Design, Dubuque, IA - Project Mechanical /Plumbing Engineer for the adaptive reuse of a nine - story, 300,000 s.f. retail and office building. The renovated facility is designed to be a LEED - certified building. A complete building energy model was created as part of the LEED process. The project was fast - tracked, with design starting in January of 2010, and tenants began moving in to floors 8 and 9 in July of 2010. After the existing steam boilers were evaluated, the decision was made to install a new hot water boiler plant consisting of four high efficiency hot water boilers with a primary /secondary pumping system. The existing chillers and cooling towers were in poor condition, and they were replaced with two 450 ton, high efficiency centrifugal chillers, a primary /secondary pumping system and new cooling towers and condenser water loop. Energy recovery ventilators were installed to extract energy from the building exhaust air streams to pre- condition make -up air. A direct digital control system was installed. The mechanical and electrical systems were commissioned to meet LEED requirements. Mechanical /electrical system construction cost was $10,088,872. Kraft Oscar Mayer Foods Cooling Water System Improvements, Davenport, IA - Mechanical Engineer provided mechanical and electrical design services for cooling tower and pump, which recirculated cooled water.The new system provided substantial saving in water costs and sewer rates Rock Island Arsenal Development Group Building 131 Building Systems Upgrade, Rock Island, IL - Mechanical Engineer and Asbestos Project Designer for a project that provided infrastructure for the conversion of the third floor of this building from storage to office space, added a third exit stair tower in the building, replaced third floor windows, insulated third floor walls and roof. Replaced the freight elevator with a passenger elevator, added toilet rooms to the third floor, replaced and upgraded the electrical service, and replaced and upgraded the heating and cooling plants. Mechanical system included the installation of a water cooled, frictionless chiller; sized to cool the entire building; cooling tower; condenser and chilled water pumps; chilled water distribution piping throughout the building; a steam -to -hot water converter sized to provide hydronic heat for the entire building; heating hot water pumps; heating water distribution piping throughout the building; a domestic hot water system sized for the entire building; a variable air volume air handling system for the third floor; replacement of sprinkler system throughout the third floor; addition of two toilet rooms on the third floor; and a central toilet room exhaust system. Asbestos Project Design for the removal of pipe insulation and floor titles as required for the building renovation SHIVEHATTERY A R C I I I r E C r U E- E N G I N E E R I N G PROJECT TEA V QUALIFICATIONS - FEA \I,, VIw3-R PESLMES DEAD L. HIEBERT, PE, CPE LEAD MECHi!N'CALENGINEER Rock Island Arsenal Development Group Building 332 Renovations, Rock Island, IL - Mechanical Engineer and Asbestos Project Designer for a project to convert an approximately 50,00 square foot, World War I Storage facility into lease space. There are five rooms of approximately 10,000 square feet each. Mechanical systems included a modular, water cooled chiller and cooling tower sized to serve the entire building. Each room contains mechanical space with a variable air volume air handling unit, modular boilers, and domestic water heater. Air distribution is VAV with hot water reheat. Finned tube radiation was installed at the glass store front. Central toilet rooms were installed in each 10,000 square foot room. A BACNET compliant direct digital control system was designed.The existing dry - pipe sprinkler system was replaced in its entirety with a new dry -pipe system, including the covered dock area. Asbestos Project Design included the removal of pipe insulation, floor tiles, and windows. St. Luke's Hospital- Davenport, IA - Mechanical design to modify piping systems for fan -coil heating and cooling. Project included converting several pumping systems into one system and replacing piping, pumps, and fan coil unit controls. Rock Island Milan Schools Rock Island Center for Math & Science, Rock Island, IL - Mechanical Engineer for design of The Rock Island Center for Math and Science which will focus on math and science and provide space for 550 students (pre- kindergarten through 6th grades) who would enroll from across the District. Situated on a local and national landmark designation site, the classroom wing of the building will be two -story with a total of four pods containing 6 classrooms plus 2 additional classrooms, thus making a total of 26 classrooms.The overall square footage is 65,000. SHIVEH--1ATTERY R I I I I E C T U? PROJECT TEAV QUALIFICATIONSTEAM MEN ?ESUMES KURT D. <A R N STE DT, PE ME CHANICAL ENGINEER FQUALIFICATIONS Kurt provides heating, ventilating and air conditioning systems design. His experience includes field work, load calculations and design of systems for government, industry, education, healthcare and commercial - retail projects. In addition, Kurt has performed facility assessments evaluating existing infrastructure and providing recommendations for upgrades and replacements. American Society of Heating, Refrigeration and Air Conditioning Engineers Bachelor of Science, Mechanical Engineering, University of Iowa PROFESSIONAL DESIGNATIONS Professional Engineer, IL, IA, AL PROFESSIONAL MEMBERSHIPS EDUCATION Dubuque Five Flags HVAC Modifications, Dubuque, IA - Mechanical Engineer Intern for the replacement of the mechanical systems at this facility. The project involved re- placement of a roof top unit and addition of heating coils along with replacement of ex- haust fans and removal of those not used. An air handling unit, currently on the ground, was replaced with a larger roof - mounted unit. It was converted from multi -zone to a variable- air - volume (VAV) system with variable frequency drive and variable- air - volume boxes. Services include review of existing site conditions, preparation of construction and bidding documents, bidding services and construction administration. Columbus High School HVAC and Window Replacement, Columbus Junction, IA - Mechanical Engineer Intern for the replacement of existing HVAC system with a new ground - coupled, closed -loop geothermal system with 125 -tons of cooling capacity. r, j, Davenport CSD North High School A/C Renovation, Davenport, IA - Mechanical Engi- neer Intern for a project that included the replacement of nine (9) air handling units and nine (9) condensing units, converting the nine (9) air handling systems from constant volume to variable air volume, and installation of a direct digital control system. Rock Island Arsenal Development Group Building 131 Building Systems Upgrade, Rock Island, IL - Mechanical Engineer Intern for a project that provided infrastructure for the conversion of the third floor of this building from storage to office space, added a third exit sair tower in the building, replaced third floor windows, insulated third floor walls and roof. Replaced the freight elevator with a passenger elevator, added toilet rooms to the third floor, replaced and upgraded the electrical service, and replaced and upgraded the heating and cooling plants. Mechanical system included the installation of a water cooled, frictionless chiller; sized to cool the entire building; cooling tower; condenser and chilled water pumps; chilled water distribution piping throughout the building; a steam -to -hot water converter sized to provide hydronic heat for the entire building; heating hot water pumps; heating water distribution piping throughout the building; a domestic hot water system sized for the entire building; a variable air volume air handling system for the third floor; replacement of sprinkler system throughout the third floor; addition of two toilet rooms on the third floor; and a central toilet room exhaust system. Rock Island Arsenal Development Group Building 332 Renovations, Rock Island, IL - Mechanical Engineer Intern for a project to convert an approximately 50,00 square foot, World War I Storage facility into lease space. There are five rooms of approximately 10,000 square feet each. Mechanical systems included a modular, water cooled chiller and cooling tower sized to serve the entire building. Each room contains mechanical space with a variable air volume air handling unit, modular boilers, and domestic water heater. Air distribution is VAV with hot water reheat. Finned tube radiation was installed at the glass store front. Central toilet rooms were installed in each 10,000 square foot room. A BACNET compliant direct digital control system was designed. The existing dry - pipe sprinkler system was replaced in its entirety with a new dry -pipe system, including the covered dock area. SHIVEH,ATTERY n,R II I Tt TL1E- AGINEER1NG PROJECT TEAIV TRACY E. VAN QUALIFICATIONS Tracy has developed a broad background of engineering experience, in the design of heating, ventilating, air conditioning (HVAC) systems, chilled and hot water distribution, system controls, piping and fire protection systems. He has provided mechanical en- gineering design on varying building types for education facilities, hospitals, churches and office buildings. PROFESSIONAL MEMBERSHIPS American Society of Heating, Refrigerating, and Air - Conditioning Engineer National Council of Examiners for Engineering and Surveying American Society of Healthcare Engineering EDUCATION Bachelor of Science, Mechanical Engineering, Bradley University PROFESSIONAL DESIGNATIONS Professional Engineer, IL, IA QUALIFICATIO \STEAM E R 7 -'.ESL,MES DA V V E, PE MECHANICAL E-NG NEER Russell Construction Company Task Order Contract Building 62 -3 South, Rock Island, IL - Mechanical Engineer for the design of restrooms and temporary office space in the south wing of the 3rd floor of Building 62 on the RIA. Mechanical design included a new air handling unit capable of conditioning the west wing and half of the south wing. Fabric ductwork was installed for supply air. Russell Construction Company Task Order Contract Building 72 A /C, Rock Island, IL - Mechanical Engineer for a project that included mechanical and electrical design of air conditioning for the fitness center weight room and gym located in Building 67 on the Rock Island Arsenal. Designed air handling unit, air cooled chiller, HVAC system to cool fitness center weight room and gym. Russell Construction Company Task Order Contract Building 154 Relocate MEO, Rock Island, IL - Mechanical Engineer for the mechanical renovation of the 1st and basement floors of Building 154 for the proposed tenant MEO. Designed air handling unit, HVAC, fire protection and plumbing systems. Russell Construction Company Task Order Contract Building 60 2nd Fl West Wing, Rock Island, IL - Mechanical Engineer for mechanical services that included comprehensive HVAC system study and the implementation of the study recommendations. Existing steam radiations were removed, a steam -to -hot water convertor installed, and existing cooling only VAV boxes were replaced with VAV boxes with hot water reheat coils. A new BACNET compliant DOC system was installed. Rock Island Arsenal Building 60 Third Floor Renovation, East and South Wings, Rock Island, IL - Mechanical Engineer for the renovation of the east and south wings of the third floor in Building 60.The space that had been storage areas is being converted to office space. Work included architectural, mechanical and electrical. * Illinois Department of Military Affairs- Urbana, IL- Mechanical Engineer for a 75,000 armory renovation in Urbana, Illinois.The project was going for LEED certification of silver. Preliminary mechanical design only. * Second Presbyterian Church /Bloomington, IL (New Sanctuary) - Mechanical Engineer for a new 31,000 square foot sanctuary. Mechanical design included HVAC, plumbing, chilled water, and fire protection systems. Designed both conventional and displacement ventilation systems. Selected and sized air handling units, air - cooled chillers, boilers, water heaters, and pumps. * Projects completed while with another firm. SHIVEH ATTERY AR ItI I E':I L Rt- `_,IGINEERING PROJECT TEAV VARTIN K. VALENTI\ QUALIFICATIONS Marty's 24 years of experience includes electrical design for governmental, institutional, educationional, industrial, healthcare and commercial /retail projects. His electrical design experience encompasses power distribution, interior and exterior lighting systems, on -site power generation, lighting control systems, emergency power systems, uninterruptible power supplies, information technologies cabling and infrastructure, fire alarm systems, security and access control systems, surveillance systems and wireless systems. In addition, Marty has performed numerous facility assessments evaluating existing infrastructure and providing recommendations for upgrades and replacements. He is a LEED accredited professional and has been involved in a number of LEED certified projects. PROFESSIONAL MEMBERSHIPS IEEE- Institute of Electrical and Electronics Engineers EDUCATION Bachelor of Science, Electrical Engineering, Michigan Technological University PROFESSIONAL DESIGNATIONS Professional Engineer, IA, IL AZ„ KS, MO, NE, NV, OH, PA, WI, WY LEED AP, LEED- Leadership in Energy & Environmental Design Professional Engineer, NCEES- National Council of Examiners for Engineering & Survey L. D I[1., QUALIFICATIONS- HAM IMEM„_R IESUIvIES E, PE, LEED AP ELECTRICAL ENGINEER P ,,.a Roshek Building Mechanical, Electrical and Plumbing Design, Dubuque, IA - Electrical Engineer for design of electrical renovation for the nine - story, 300,000- square -foot building which was built in the 1930s. The lighting design utilized super T8 lamps with electronic ballast for general area lighting with LED exit lights.The lighting design provided for efficient lighting while maintaining historic accuracy of fixtures. The building utilizes Square D power logic meters to monitor the main MDPs, with separate metering for each tenant space. The heating, ventilating and air conditioning system is separately monitored for each tenant.The Square D Powerlogic tenant metering package is used for tenant sub - metering monitoring and tenant billing. Rock Island Arsenal Development Group Building 131 3rd Floor Remodel, Rock Island, IL - Electrical Engineer for a projected that included infrastructure upgrades and preparation of the 3rd floor for a future tenant. The infrastructure upgrades for the facility includes a new electrical service and HVAC system along with a new elevator and fire alarm /life safety system, new site lighting and rework of the existing overhead power distribution system to the building.The project included installation of a new electrical service to the building. Along with a new basement electrical room and distribution system. A new chiller was provided with exterior cooling tower and boiler. The existing addressable fire alarm system was expanded to the 3rd floor. New lighting and power distribution were provided for the second floor. Rock Island Arsenal Development Group Building 332 5 Room Office Suite, Rock Island, IL - Electrical Engineer for the renovation of Building 332 on the Rock Island Arsenal. The goal is to convert the five room, approximately 50,000 square foot, World War I -era warehouse into multi- tenant office space.To date, two rooms of approximately 20,000 square feet have been renovated. The building renovation included asbestos abatement, interior design, and architectural and civil, structural, mechanical, and electrical engineering design services. A new 13.8 KV electrical service was extended to the building, and a 1,500 KVA 13.8KV to 480/277 volt transformer was installed at the building. 277 volt lighting and a fire alarm system were installed throughout the renovated area * Eagle Point Software, Dubuque, IA - Electrical systems design for a new 3 -story plus . basement addition to an existing office /data processing building. Design included extension of existing service into new building. Lighting, power distribution design, extension of existing fire alarm system into addition. New uninterruptible power supply (UPS) to serve data center. * Cigna Office Building, Dubuque, IA - Electrical systems design for new 3 -story plus basement investment services building. Project included a 1.5 mw back -up emergency generator to serve the entire building, a 160KW UPS to serve the data center, lighting design including specialized lighting for the front lobby and visitors center. Design also included infrastructure and cabling for the information technologies system, power distribution, fire alarm system, and security system. * McGraw Hill Office Remodel, Dubuque, IA - Electrical systems design for new 2 -story office build -out for McGraw Hill Publishing in an existing printing manufacturing/ warehouse building occupied by Quebecor Printing. Design included lighting, power distribution, rework of existing fire alarm system and security systems. SHIVE -IAT EPY 3 k= H 1 1 E 0 T U? E -= 3 G I r1 E E P. I N G PROJECT TEAV QUALIFICATIONS TEAM. MEM3_E; ESMIES VARTIN K. VALE \TINE, PE, LEED AP E_ECTRIr ,a._ ENGHEER * Advanced Data Communications, Dubuque, IA - Project included construction of a new 3 -story plus basement telemarketing facility. Responsible for designing electrical service, power distribution, lighting, site lighting, IT infrastructure, fire alarm and security systems. Project included a 750KW back -up emergency generator and data center. * Westmark Publishing, Dubuque, IA - Electrical systems design for new 2 -story plus basement addition to an existing specification grad office building. Project included lighting, power distribution, extension of existing electrical service into new addition, extension of existing fire alarm and security systems into new addition. Design included information technologies cabling and infrastructure, site lighting and a parking garage. * Projects completed while with another firm. SHIVEHATTERY . 4R 11 1E 11) -',' (1 riteRI11 PROJECTTEAV QUALIFICATION S PRO ECT EXPERIENCE ROSHEK BUILDING MECHANICAL, ELECTRICAL AND PLUMBING DESIGN DU BL. QUE, :OV\ /A This building rehabilitation project enabled the historic structure to be used for modern, commercial office and retail space. IBM is using floors 5 through 9 as a technology service center. The first level will have commercial or retail tenants. Renovations to the lower levels took place while the spaces are occupied. The building core and shell is designed to earn LEED gold certification. Shive - Hattery provided mechanical and electrical design including • a new central heating, ventilating and air conditioning (HVAC) system including a central chilled water plant with high efficiency water cooled centrifugal chillers, high efficiency modular natural gas fired hot water boilers, two chilled water air handling units each on floors 1, 3 through 9 and the mezzanine and one unit was used on floor 2, two exhaust fans per floor, air side economizers, heat re- covery units in all exhaust air streams to recover the energy in the air prior to it being exhausted to the outdoors, hot water baseboard with interlock to VAV boxes to serve the building perimeter, building automation system, a direct digital control system to optimize the operation of the systems and maximize energy efficiency.The heating, ventilating and air conditioning system is separately moni- tored for each tenant. • use of zoning to create temperature control for a variety of types of space and environmental conditions in the nine -story building. • a new central hot water system. • new plumbing systems including high efficiency plumbing fixtures were installed throughout the building. • new electrical system including a ground mounted transformer, interior switchgear and cabling. • lighting design using super T8 lamps with electronic ballast for general area lighting with LED exit lights. • a Square D Powerlogic tenant metering package is used for tenant sub - metering monitoring and tenant billing. • lighting that is automatically dimmed in the tenant areas.in response to the amount of natural sunlight entering the space. Occu- pancy sensors turn lights off automatically in unoccupied areas to reduce energy usage. The new mechanical and electrical systems were modeled to predict their energy usage. Shive - Hattery also provided commissioning services for these systems to test for proper installation and operating efficiency. MCGRAW -HILL DUBUQUE REGIONAL HEADQUARTERS MECHANICAL SYSTEM DUBUQUE, IOWA ALLIANT DUBUQUE GEOTHERMAL HVAC SYSTEM DUBUQUE, IOWA Groundwater well coupled to heat pump system; 100 -foot deep wells, 85 -tons of cooling capacity, 21,400 square feet. This new 120,000- square -foot office building has received silver LEED certification. Mechanical systems included a variable air volume heating, ventilating and air conditioning system with two air handlers; heating hot water with high efficiency boilers; chiller system; and plumbing systems with low -flow fixtures. Shive - Hattery provided mechanical systems design beginning with construction documents for this design build project. Services also included construction administration. As part of the LEED certification process, the air handlers provided several air changes before the building was occupied. JODAVIESS COUTNY COURTHOUSE & PUBLIC SAFETY BUILDING HVAC STUDY & IMPROVEMENTS CALENA, ILL INOi5 Shive - Hattery performed a study and then designed improvements to the heating, ventilating and air conditioning (HVAC) system. The project involved three phases: Phase 1 was an evaluation and report of the current HVAC system. Phase 2 included the design based on the improvements indicated in the study. Phase 3 included bidding and construction administration services. SHIVCI-IAT ERY ARCl1ITE f L i E -`- V GI rJE EKING PROJECTTEAV QUALIFICATIONS PROJECT EXPERI_NC'E ALLIANT DUBUQUE DATA CENTER RELOCATION DUBUQUE, IC'\NA Shive - Hattery was hired by Alliant Energy for the relocation of their Dubuque Data Center. The project was to relocate the offices from the first floor of the facility to the second floor. The project included remodeling of affected areas, new fire suppression systems and the addition of an emergency power generator. As well as design services for a new HVAC system which included a groundwater well coupled to a heat pump system with 100 foot deeps well and 40 tons of cooling capacity for the 14,400 square foot space. ALLIANT DUBUQUE OPERATIONS CENTER DUBUQUE, IOWA Alliant Energy needed to consolidate its operational amenities into a larger, more efficient facility to serve the rapidly growing Dubuque area. Shive - Hattery was contracted to provide design services for the new 63,000- square -foot facility as a result of their suc- cess with similar Alliant Operations Facilities including facilities in Ames, Marshalltown, Anamosa and Spirit Lake, Iowa. The Operations Facility has a pre -cast and masonry exterior and includes office and meeting spaces, work areas, warehouse space, heated interior vehicle storage and fenced exterior storage, as well as a fleet maintenance garage, wash bay and parts storage. Design considerations for the facility include: • Life -cycle costs in designing HVAC systems and the building shell • Vehicle storage and maintenance areas • Security • Aesthetically pleasing appearance A geothermal heating and cooling system was chosen for the Dubuque facility to reduce life -cycle costs and improve building efficien- cies.The system features a vertical bore, ground - coupled, closed -loop heat pump system with 400 -foot deep wells and 80 tons of cooling capacity. Services for this project includes surveying, architecture, interiors, environmental, civil, mechanical, electrical and structural engineer- ing and landscape architecture planning, design and construction administration. DUBUQUE COMMUNITY SCHOOL DISTRICT DALZELL HELD UPDATE STUDY DUBUQUE, IC'VA Shive - Hattery was commissioned by the Dubuque Community School District to assess the Senior High Track and Field Complex.The report included an analysis of the home side bleachers, press box, concession stand, ticket booth, visitor side locker rooms, track and field; and analysis for the installation of synthetic turf. Also provided were concepts to expand the track from a 6 -lane to 8 -lane, which results in constructing new bleachers and press box. Renderings were provided for bleachers, two press box options, concessions and a new entrance. Cost opinions were presented to the Owner for consideration CLARK COLLEGE RECREATION AND SPORTS FACILITY EXPANSION DUBUQUE, VD' VA The project consisted of a 30,000- square -foot expansion of the college's recreation and sports facility. The addition has a new gym- nasium that contains three performance courts for basketball, volleyball, tennis and badminton, four handball/ racquetball courts; an elevated three -lane running track overlooking the gymnasium and racquetball courts; locker rooms, athletic equipment storage areas, and offices. A portion of the project included renovation of the swimming pool area. Shive - Hattery provided mechanical, electrical, structural, and site design for this new recreation facility. Features include a rotunda lobby entrance on the third floor level, which acts as the central control area. It is complete with a reception area, offices, and a con- cession area. The facility provides access to three connected buildings located on a steep, downhill site. The addition created a new entrance linking the center with an existing pool and dormitory. Outdoor facilities include a 200 -seat amphitheater, which serves as an entrance to the center and a dramatic new public site for outdoor events. - ..: ro•.. . SHIVEHAT ERY ARC HI TECTU E-`V GINEEeIrJG PROJECT TEAV QUALIFICATIONS PROJECT EXPERI-ENCE THE RIVER BEND RESTAURANT DUBUQUE, IOVVA One of the highlights of the Grand Harbor Resort is the Riverbend Restaurant.The 200 -seat restaurant and lounge overlooks both the Mississippi River and the resort waterpark. The restaurant interiors were designed to appeal to both children and adults. Because of the restaurant's relationship to the waterpark, the environment needed to be stimulating and able to hold the attention of children. The restaurant will soon connect to a convention center, so it also needed to maintain a level of sophistication that would appeal to adult business and convention travelers. The result was a design that provides an open, inviting environment. Walls of various heights with geometric wall penetrations provide visual interest. A contrast to the geometric wall penetrations is the organic ceiling treatment, which flows from the restaurant to the lounge and back again. Curved chrome lighting with squiggle track heads lead the guest from the hotel to the restaurant. The color palette is elegant midnight blue, rich eggplant purple and vivid lime green to appeal to a wide range of ages. All of the furniture and millwork are cherry woods with brushed chrome and glass accents. The seating is upholstered in a suede -look fabric durable enough for restaurant use.The carpet design was created by merging the geometric shapes of the walls and the organic flow of the ceiling. Two different carpet patterns were used with the same custom col- ors to allow them to intermingle for interest without taking away from the design intent. A wood stove cooking area is featured in the main dining room. Multi- colored ceramic tiles that were broken into different -sized jagged pieces were applied to the face of the oven in a wave pattern that flows around the expanse of the cooking area. Lime green pendant lights hang above the counter that faces the viewing area. DUBUQUE FIVE FLAGS HVAC MODIFICATIONSDUBUQUE, IOVVA Shive - Hattery performed a study to determine the air conditioning requirements for an arena and made recommendations, within the Owner's budget, to supplement any shortage in the air conditioning system. Based upon these recommendations, construction documents were prepared to add supplemental air conditioning to the arena.This needed to be designed to avoid added noise/ vibration and without taking stage structural loading capabilities from the existing structure.Two 40 -ton roof top units were installed five feet above the roof on supports with stairs and access walkways. Ductwork was installed above the roof with diffuser drops to below the roof. DDC controls were provided. Shive - Hattery provided engineering design services for this three phased approach.The project consisted of the replacement project of all the mechanical systems at this facility.The project involved replacement of two roof top units, the replacement of several existing exhaust fans, replacement of the condensing unit serving the adjacent theatre, replacement of multiple hot water fan coil units and unit heaters, and the addition of three high efficiency hot water boilers to serve the facility's heating needs and to serve as the main hot water source leaving an existing oil fired /natural gas boiler for emergency back -up duty. An existing suspended air handling unit was replaced with a packaged roof top unit. It was converted from a constant volume with terminal re -heat to a variable- air - volume (VAV) system with variable frequency drive and variable- air - volume boxes with hot water re -heat. An additional DX cooling only air handler was added to serve a small, basement theatre during maximum occupancy events. Services included review of existing site conditions, preparation of construction and bidding documents, bidding services and construction administration and bidding documents, bidding services and construction administration. CLIENT REFERENCES AND CONTACT INFORMATION JEFFREY MORTON ARCHITECT, PC Mr. Jeff Morton, AIA, Registered Architect (563) 585 -0043 Dean and Martin have worked on the Roshek Building project. CITY OF DUBUQUE, IA Mr. Gill Spence, Leisure Services Manager (563) 589 -4263 Dean and Kurt have worked on the Dubuque Five Flags projects. ROCK ISLAND ARSENAL DEVELOPMENT GROUP Mr.Tim Frye, Marketing Manager (309) 782 -2030 Dean, Kurt,Tracy and Martin have all worked on projects for the Rock Island Arsenal Development Group. GENESIS MEDICAL CENTER Mr. Kevin Rossmiller, Director of Engineering, Maintenance, Construction (563) 421 -1000 Dean, Kurt and Tracy have worked on Genesis projects. SHIVEHATTERY . ?. RCIIITECTU tt -: VGINEERI NG PROPOSED PROJECT SCHEDULE June 3, 2011 Request for Proposal due June 15, 2011 City issues signed agreement June 20, 2011 Consultant begins field Investigations July 2, 2011 Consultant issues Preliminary Design for review July 29, 2011 Review Meeting August 19, 2011 Consultant issues Construction Documents for review August 25, 2011 Review Meeting September 1, 2011 Consultant issues Final Construction Documents for City's use September 22, 2011 Contractor bds due September 27, 2011 City awards Construction Contract October 29, 2011 On -site construction begins UNDERSTANDING OF FINAL CONTRACTTERIVS Shive - Hattery has read and understands Appendix C - "City of Dubuque Contract Terms and Conditions, and agree to include the clauses that are listed in Appendix C in the final signed contract. CERTIFICATE OF INSURANCE Shive - Hattery is able to meet the City of Dubuque's insurance requirements for professional services. SHIVE- -HAT ERY 4k CIII rtC Ii, dt-`- VBINEEPING SHIVCH°-IA j ERY A R C N I T E C T Ui a E •I F 3 1 1•! C June 3, 2011 City of Dubuque Mr. Rich Russell Building Services Manager 50 West 13 Street Dubuque, Iowa 52001 -4864 RE: Proposal for Engineering Services City Hall Cooling System Project Dear Mr. Russell: Thank you for the opportunity to submit this proposal for engineering services. PROJECT DESCRIPTION Your project is the upgrading of the cooling system in City Hall. Currently, six water - cooled units used for cooling the building use approximately five million gallons of water per year. The water then drains into the sanitary sewer system. The goal of your completed project is to maintain or improve the cooling capacity of the building while significantly reducing water usage. SCOPE OF SERVICES We will provide the engineering services for the project. These services will consist of the following tasks: A. Task 1 — Field Investigations We will visit the site to collect information on the existing HVAC systems. This will include equipment locations, size and capacity of existing equipment, pipe sizes and routing, electrical service to location, and physical space constraints. We will collect information on the east area of the third floor to include envelope construction, occupancy, and installed heat producing equipment. We will visit with the local utility company to discuss potential utility rebates for the project. B. Task 2 — Preliminary Design Phase We will perform heating and cooling load calculations to determine the cooling requirements for the east area of the third floor. We will select equipment that will replace the once through use of domestic water as a condenser water heat sink. We will prepare drawings showing proposed equipment locations. We will present copies of the preliminary plans to the City for review and comment. We will attend one review meeting to receive and discuss your review comments. C. Task 3 — Construction Documents Phase We will prepare construction documents that include agreed -upon review comments, further detailing of the drawings, and technical specifications. We will present copies of the construction documents to the City for review and comment. We will attend on review meeting to receive and discuss your review comments. We will incorporate agreed -upon review comments in to the construction documents. The final construction documents will contain adequate information to allow for contractor bidding and installation. We will issue electronic Project It 311264 -P Shi\e- Hartery, Inc. 1 1/01 River Drive I Suite 200 1 Moline, IL 61265 1309.764_76S0 1 fa .< 309.7(542616 I shive- hattery.com copies of the construction documents to the City for your use in the bidding and construction phases. YOUR RESPONSIBILITIES It will be your responsibility to provide the following: A. Copies of building floor plans. B. Access to the site for field investigations. C. Timely review of design submittals. D. Division 00 and 01 specifications. D. Legal, accounting, and insurance counseling services that may be necessary. SCHEDULE We will perform our services based upon the schedule that was included in our response to your Request for Proposal. COMPENSATION We will provide the Scope of Services for a fee of $27,900 plus expenses reimbursed at our Standard Hourly Fee Schedule in effect at the time that the services are performed. Authorized services performed beyond those listed in the Scope of Services will be provided on an hourly rate plus reimbursable expense basis at our Standard Hourly Fee Schedule in effect at the time that the services are performed. See attached Standard Hourly Fee Schedule. The terms of this proposal are valid for 60 days from the date of this proposal. ADDITIONAL SERVICES The following are additional services you may require for your project. We can provide these services, but they are not part of this proposal. A. Attendance at meetings in addition to those listed under the Scope of Services. B. Bidding phase services. C. Construction phase services. D. Services related to LEED or Energy Star submittals. OTHER TERMS STANDARD TERMS AND CONDITIONS © March 2010 Shive Hattery, Inc. PARTIES "S - H" shall mean Shive Hattery, Inc. "CLIENT' shall mean the person or entity executing this Agreement with "S - H." LIMITATION OF LIABILITY AND WAIVER OF CERTAIN DAMAGES The CLIENT agrees, to the fullest extent of the law, to limit the liability of S -H, its officers, directors, shareholders, employees, agents, subconsultants, affiliated companies, and any of them, to the CLIENT and any person or entity claiming by or through the CLIENT, for any and all claims, damages, liabilities, losses, costs, and expenses including reasonable attorneys' fees, experts' fees, or any other legal costs , in any way related to the Project or Agreement from any cause(s) to an amount that shall not exceed the compensation received by S -H under the agreement or fifty thousand dollars ($50,000), whichever is greater. The parties intend that this limitation of liability apply to any and all liability or cause of action, claim, theory of recovery, or remedy however alleged or arising, including but not limited to Project 831264 -P i June 3. 2011 SHIVEHITTE-..f:-ZY Page 2 of 6 negligence, errors or omissions, strict liability, broach of contract or warranty, express, implied or equitable indemnity and all other claims, which except for the limitation of liability above, the CLIENT waives. CLIENT hereby releases S -H, its officers, directors, shareholders, employees, agents, subconsultants, affiliated companies, and any of them, and none shall be liable to the CLIENT for consequential, special, exemplary, punitive, indirect or incidental losses or damages, including but not limited to loss of use, loss of product, cost of capital, loss of goodwill, lost revenues or loss of profit, interruption of business, down time costs, Toss of data, cost of cover, or governmental penalties or fines. INDEMNIFICATION Subject to the limitation of liability in this Agreement, S -H agrees to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its officers, directors, shareholders, employees, contractors, subcontractors and consultants against all claims, damages, liabilities, losses or costs, including reasonable attorneys' fees, experts' fees, or other legal costs to the extent caused by S -H's negligent performance of service under this Agreement and that of its officers, directors, shareholders, and employees. The CLIENT agrees to the fullest extent permitted by law, to indemnify and hold harmless S -H, its officers, directors, shareholders, employees, agents„ subconsultants, and affiliated companies against all damages, liabilities, losses, costs, and expenses including, reasonable attorneys' fees, expert's fees, and any other legal costs to the extent caused by the acts or omissions of the CLIENT, its employees, agents, contractors, subcontractors, consultants or anyone for whom the CLIENT is legally liable. HAZARDOUS MATERIALS - INDEMNIFICATION To the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold S -H, its officers, directors, shareholders, employees, agents, consultants and affiliated companies, and any of them harmless from and against any and all claims, liabilities, losses, costs, or expenses including reasonable attorney's fees, experts' fees and any other legal costs (including without limitation damages to property, injuries or death to persons, fines, or penalties), arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acids, alkalies, toxic chemicals, liquids, gases, polychlorinated biphenyl, petroleum contaminants spores, biological toxins, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. STANDARD OF CARE Services provided by S -H under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances on projects of similar size, complexity, and geographic location as that of the Project. RIGHT OF ENTRY The CLIENT shall provide for entry for the employees, agents and subcontractors of S -H and for all necessary equipment. While S -H shall take reasonable precautions to minimize any damage to property, it is understood by the CLIENT that in the normal course of the project some damages may occur, the cost of correction of which is not a part of this Agreement. PAYMENT Unless otherwise provided herein, invoices will be prepared in accordance with S -H's standard invoicing practices then in effect and will be submitted to CLIENT each month and at the completion of the work on the project. Invoices are due and payable upon receipt by the CLIENT. If the CLIENT does not make payment within thirty (30) days after the date the invoice was mailed to the CLIENT, then the amount(s) due S -H shall bear interest due from the date of mailing at the lesser interest rate of 1.5% per month compounded or the maximum interest rate allowed by law. In the event that S -H files or takes any action, or incurs any costs, for the collection of amounts due it from the client, S -H shall be entitled to recover its entire cost for attorney fees and other collection expenses related to the collection of amounts due it under this Agreement. Any failure to comply with this term shall be grounds for a default termination. TERMINATION Either party may terminate this Agreement for convenience or for default by providing written notice to the other party. If the termination is for default, the non - terminating party may cure the default before the effective date of the termination and the termination for default will not be effective. The termination for convenience and for default, if the default is not cured, shall be effective seven (7) days after receipt of written notice by the non - terminating party. In the event that this Agreement is terminated for the convenience of either party or terminated by S-H for the default of the CLIENT, then S -H shall be paid for services performed to the termination effective date, including reimbursable expenses due, and termination expenses attributable to the termination. In the event the CLIENT terminates the Agreement for the default of S -H and S -H does not cure the default, then S -H Project #31264 -P 1 June 3, 2011 Page 3 of 6 SHIVCm1 shall be paid for services performed to the termination notice date, including reimbursable expenses due, but shall not be paid for services performed after the termination notice date and shall not be paid termination expenses. Termination expenses shall include expenses reasonably incurred by S -H in connection with the termination of the Agreement or services, including, but not limited to, closing out Project records, termination of subconsultants and other persons or entities whose services were retained for the Project, and all other expenses directly resulting from the termination. INFORMATION PROVIDED BY OTHERS S -H shall indicate to the CLIENT the information needed for rendering of services hereunder. The CLIENT shall provide to S -H such information, including electronic media, as is available to the CLIENT and the CLIENT'S consultants and contractors, and S- H shall be entitled to rely upon the accuracy and completeness thereof. The CLIENT recognizes that it is difficult for S -H to assure the accuracy, completeness and sufficiency of such client - fumished information, either because it is provided by others or because of errors or omissions which may have occurred in assembling the information the CLIENT is providing. Accordingly, the CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless S -H, its officers, directors, shareholders, employees, agents, subconsultants and affiliated companies, and any of them, from and against any and all claims, liabilities, losses, costs , expenses (including reasonable attorneys' fees, experts' fees, and any other legal costs) for injury or loss arising . or allegedly arising from errors, omissions or inaccuracies in documents or other information provided by the CLIENT. UNDERGROUND UTILITIES Information for location of underground utilities may come from the CLIENT, third parties, and/or research performed by S -H or its subcontractors. S -H will use the standard of care defined in this Agreement in providing this service. The information that S -H must rely on from various utilities and other records may be inaccurate or incomplete. Therefore, the CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless S -H, its officers, directors, shareholders, employees agents, subconsultants, affiliated companies, and any of them for all claims, losses, costs and damages arising out of the location of underground utilities provided or any information related to underground utilities by S -H under this Agreement. CONTRACTOR MATTERS CLIENT agrees that S -H shall not be responsible for the acts or omissions of the CLIENTS contractor, or subcontractors, their employees, agents, consultants, suppliers or arising from contractor's or subcontractors' work, their employees, agents, consultants, suppliers or other entities that are responsible for performing work that is not in conformance with the construction Contract Documents, if any, prepared by S -H under this Agreement. S -H shall not have responsibility for means, methods, techniques, sequences, and progress of construction of the contractor, subcontractors, agents, employees, agents, consultants, or others entities. In addition, CLIENT agrees that S -H is not responsible for safety at the project site and that safety during construction is for the CLIENT to address in the contract between the CLIENT and contractor. SHOP DRAWING REVIEW If, as part of this Agreement S -H reviews and approves Contractor submittals, such as shop drawings, product data, samples and other data, as required by S -H, these reviews and approvals shall be only for the limited purpose of checking for conformance with the design concept and the information expressed in the contract documents. This review shall not include review of the accuracy or completeness of details, such as quantities, dimensions, weights or gauges, fabrication processes, construction means or methods, coordination of the work with other trades or construction safety precautions, all of which are the sole responsibility of the Contractor. S -H's review shall be conducted with reasonable promptness while allowing sufficient time in S -H's judgment to permit adequate review. Review of a specific item shall not indicate that S -H has reviewed the entire assembly of which the item is a component. S -H shall not be responsible for any deviations from the contract documents not brought to the attention of S -H in writing by the Contractor. S -H shall not be required to review partial submissions or those for which submissions of correlated items have not been received. OPINIONS OF PROBABLE COST If, as part of this Agreement S -H is providing opinions of probable construction cost, the CLIENT understands that S -H has no control over costs or the price of labor, equipment or materials, or over the Contractor's method of pricing, and that S -H's opinions of probable construction costs are to be made on the basis of S -H's qualifications and experience. S -H makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. CONSTRUCTION OBSERVATION If, as part of this Agreement S -H is providing construction observation services, S -H shall visit the project at appropriate intervals during construction to become generally familiar with the progress and quality of the contractors' work and to determine if the work is proceeding in general accordance with the Contract Documents. Unless otherwise specified in the Agreement, the CLIENT has not retained S -H to make detailed inspections or to provide exhaustive or continuous project review and observation services. S- H does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, its subcontractors, employees, agents, consultants, suppliers or any other entities furnishing materials or performing any work on the project. Project #31264 -P 1 June 3, 2011 Page 4 of 6 SHIVEHA \j I +® Y S -H shall advise the CLIENT if S -H observes that the contractor is not performing in general conformance of Contract Documents. CLI ENT shall determine if work of contractor should be stopped to resolve any problems. OTHER SERVICES The CLIENT may direct S -H to provide other services including, but not limited to, any additional services identified in S -H's proposal. If S -H agrees to.provide these services, then the schedule shall be reasonably adjusted to allow S -H to provide these services. Compensation for such services shall be at S -H's Standard Hourly Fee Schedule in effect at the time the work is performed unless there is a written Amendment to Agreement that contains an alternative compensation provision. OWNERSHIP & REUSE OF INSTRUMENTS OF SERVICE All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by S -H as instruments of service shall remain the property of S -H. The CLIENT shall not reuse or make any modifications to the plans and specifications without the prior written authorization of S -H. The CLIENT agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless S -H its officers, directors, shareholders, employees, agents, subconsultants and affiliated companies, and any of them from any and all claims, losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way related to any unauthorized reuse or modifications of the construction documents by the CLIENT or any person or entity that acquires or obtains the plans and specifications from or through the CLIENT without the written authorization of S -H. DISPUTE RESOLUTION If a dispute arises between S -H and CLIENT, the executives of the parties having authority to resolve the dispute shall meet within thirty (30) days of the notification of the dispute to resolve the dispute. If the dispute is not resolved within such thirty (30) day time period, CLIENT and S -H agree to submit to non - binding mediation prior to commencement of any litigation and that non - binding mediation is a precondition to any litigation. Any costs incurred directly for a mediator, shall be shared equally between the parties involved in the mediation. EXCUSABLE EVENTS S -H shall not be responsible for any event or circumstance that is beyond the reasonable control of S -H that has a demonstrable and adverse effect on S -H's ability to perform its obligations under this Agreement or S -H's cost and expense of performing its obligations under this Agreement (an "Excusable Event'), including without limitation, a change in law or applicable standards, actions or inactions by a governmental authority, the presence or encounter of hazardous or toxic materials on the Project, war (declared or undeclared) or other armed conflict, terrorism, sabotage, vandalism, riot or other civil disturbance, blockade or embargos, explosion, epidemic, quarantine, strike, lockout, work slowdown or stoppage, accident, act of God, failure of any governmental or other regulatory authority to act in a timely manner, unexcused act or omission by CLIENT or contractors of any level (including, without limitation, failure of the CLIENT to furnish timely information or approve or disapprove of S -H's services or work product promptly, delays in the work caused by CLIENT, CLIENT's suspension, breach or default of this Agreement, or delays caused by faulty performance by the CLIENT or by contractors of any level). When an Excusable Event occurs, the CLIENT agrees S -H is not responsible for damages, nor shall S -H be deemed to be in default of this Agreement, and S -H shall be entitled to a change order to equitably adjust for S -H's increased time and /or cost to perform its services due to the Excusable Event. ASSIGNMENT Neither party to this Agreement shall transfer, sublet or assign any rights under or interest in this Agreement (including but not limited to monies that are due or monies that may be due) without the prior written consent of the other party. SEVERABILITY, SURVIVAL AND WAIVER Any provision of this Agreement later held to be unenforceable for any reason shall be deemed void, and all remaining provisions shall continue in full force and effect. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating responsibility or liability between the CLIENT and S -H shall survive the completion of the services hereunder and the termination of this Agreement. The failure of a party to insist upon strict compliance of any term hereof shall not constitute a waiver by that party of its rights to insist upon strict compliance at a subsequent date. GOVERNING LAW This Agreement shall be governed pursuant to the laws in the state of the locale of the S -H office address written in this Agreement. EQUAL EMPLOYMENT OPPORTUNITY Project #31264 -P 1 June 3, 2011 Page 5 of 6 It is the policy of S -H to provide equal employment opportunities for all. S -H enforces the following acts and amendments as presented by Federal government or State govemments: Title VII of the Civil Rights Act of 1965, Age Discrimination in Employment ACT (ADEA), Americans With Disabilities Act (ADA), Iowa Civil Rights Act of 1965, and Illinois Human Rights Act [ 775ILCS 5]. S -H will not discriminate against any employee or applicant because of race, creed, color, religion, sex, national origin, gender identity, sexual orientation, marital status, ancestry, veteran status, or physical or mental handicap, unless related to performance of the job with or without accommodation. COMPLETE AGREEMENT This Agreement constitutes the entire and integrated agreement between the CLIENT and S -H and supersedes all prior negotiations, representations and agreements, whether oral or written. If the CLIENT issues a Purchase Order of which this Agreement becomes a part, the terms of this Agreement shall take precedence in the event of a conflict of terms. The City of Dubuque Contract Terms and Conditions will be incorporated in to this document prior to final contract obligation. AGREEMENT This proposal shall become the Agreement for Services when accepted by both parties. Original, facsimile, electronic signatures or other electronic acceptance by the parties (and returned to Shive- Hattery) are deemed acceptable for binding the parties to the Agreement. The Client representative signing this Agreement warrants that he or she is authorized to enter into this Agreement on behalf of the Client. Thank you for considering this proposal. We look forward to working with you. If you have any questions concerning this proposal, please contact us. Sincerely, S HATTERY, INC. Dean L. Hiebert, PE, CPE dhiebert@shive- hattery.com DLH /kls AGREEMENT ACCEPTED AND SERVICES AUTHORIZED TO PROCEED CLIENT: City of Dubuque BY: / TITLE: (signature) PRINTED NAME: DATE ACCEPTED: Cp k (\ Project #31264 -P 1 June 3, 2011 Page 6 of 6 SH1VC- H. 1 1