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Port of Dubuque Marina Project_Bid Package No. 2 Amenities BuildingMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Port of Dubuque Marina Project Bid Package No. 2 - Amenities Building (CI Ps 1011861, 1021861, 3501861) DATE: June 15, 2011 Dubuque kittlai AU- AmericaCity IIIr 2007 City Engineer Gus Psihoyos recommends initiation of the public bidding process for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building, and further recommends that a public hearing be set for July 5, 2011. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Michael C. Van Milligen Masterpiece on the Mississippi Dubuque AI- America City II! 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Port of Dubuque Marina Project Bid Package No. 2 - Amenities Building (C I Ps 1011861, 1021861, 3501861) DATE: June 14, 2011 INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building. BACKGROUND In 2005, the Abonmarche Group, a consulting firm specializing in marina development, completed a comprehensive transient boating market feasibility study for the local tri- state area. The study's purpose was: • To determine if a market exists for improved transient marina facilities. • To validate local assumptions and determine if the expenditure of financial resources will attract transient boaters. The market feasibility study indicated a strong demand for slips for transient boaters that cannot be met by the area's existing private marinas. This statistical study indicates a theoretical potential demand for 800 slips in the primary and secondary Dubuque market area. This, coupled with the full occupancy and waiting list at some marinas, leads to the conclusion regarding an actual demand for approximately 200 transient slips for the primary market area for Dubuque. The feasibility study found sufficient market demand and validates local expectations about the market for improved facilities. Based on the credible findings of the market feasibility study, the City of Dubuque, in cooperation with the Iowa Department of Natural Resources (Iowa DNR), in 2007 was awarded an unprecedented $3,037,802 BIG (Boating Infrastructure Grant) Tier II grant from the U.S. Fish and Wildlife Service (U.S. FWS) to develop a transient boating facility at the Port of Dubuque. Initially, the planned site for the marina facility was to be located on the main channel of the Mississippi River, immediately downstream of the railroad train bridge. However, due to the river site challenges, the significantly over budget cost projections, and the inability to incorporate and provide the required amenities as stated in the City's BIG Tier II grant proposal, the original main channel location was determined no longer a viable option. City staff also recommended proceeding forward with the Ice Harbor as the preferred alternate location for the marina project. On November 16th, 2009, the City Council concurred with the staff recommendation to proceed forward with the Ice Harbor as the most economically viable, preferred alternate location for the marina project. Staff has worked actively with property owners and stakeholders within the harbor to discuss the plans for an expanded transient marina. Stakeholder participants included Newt Marine, U.S. Coast Guard, Dubuque River Rides and National Mississippi River Museum and Aquarium. A set of design and layout parameters were discussed based upon navigational and operational considerations. Numerous conceptual layouts were analyzed and presented to the Ice Harbor stakeholders for input. After a lengthy review process, the City reached consensus approval on the final transient dock design layout. MARINA FACILITY The new and expanded Port of Dubuque Marina facility will be located along the northerly shoreline of the Ice Harbor, adjacent to the new National Rivers Center and the Museum's future outdoor Mississippi Plaza. In order to meet the elevated expectations that recreational boaters demand in today's market, the Port of Dubuque Marina project will also include the construction of a new landside amenities service building. The amenities building will be approximately 3,000 square feet and will be located abutting the southeast corner of the National Rivers Center. The amenities building will provide services and accommodations such as: marina management facilities; dockside shower suites; restrooms; a laundry facility; and a ship store. The new amenities building will be constructed to be universally accessible. The ship store will provide services to boaters such as marine related supplies and accessories, convenience store goods, informational kiosk and tourism destination information. Attached is a conceptual graphical rendering of the marina amenities building. To allow for the construction of the new marina building, several underground utilities will need to be relocated from within the impacted footprint of the building. Additionally, new utility services, including sewer, water, electric, gas, phone and cable will be installed to service both the amenities building and the floating docks. As a result of the new building construction and the underground utility excavations, a majority of the existing decorative concrete pavement will be removed and replaced. The new decorative pavement around the exterior of the building will compliment the Riverwalk but also create an outdoor patio connection between the building and the entrance to the marina. Exterior building site work will also include adding landscaped planting areas, trees, lighting, decorative railing, benches, trash receptacles and a bike rack. The exterior building facade was designed to complement the appearance of the National Rivers Center but also create an individual identity for the marina facility. The building will primarily be constructed of red masonry brick with both limestone and cast stone accent features. The signature architectural element to the building will be the curved glass curtain wall front entrance to the building. This glass front entrance will be prominently visible from both the harbor and the Riverwalk. In an effort to incorporate sustainable design and construction initiatives into the project, the amenities building will include the use of construction material recycling practices, energy star rated mechanical and electric equipment, and the use of thermal efficient glass to allow natural light into the store and office spaces. BID PACKAGES The Port of Dubuque Marina project will be split into two (2) bid packages. Bid Package No. 2 - Amenities Building will include the conventional vertical building construction elements, including furnishings, fixtures and equipment and the installation of water, sewer, electric, and communication services. On April 18, Newt Marine Service of Dubuque, Iowa was awarded Bid Package No. 1 - Transient Docks and Utilities (dock dock fabrication, assembly and installation, and fuel system installation) in the amount of $1,737,732.15. PROJECT SCHEDULE The project development schedule for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specifications Pre -Bid Construction Conference Receipt of Bid Proposals (Bid Letting) Award Construction Contract Completion Date: Stage I - Building Stage II - Site Work & Landscaping June 20, 2011 June 23, 2011 June 23, 2011 July 5, 2011 July 12, 2011 August 4, 2011 August 15, 2011 March 30, 2012 May 18, 2012 The above schedule will allow the new marina facility to be fully operational and available for use by transient boaters for the 2012 summer season. RECOMMENDATION I would recommend that the City Council establish the date of July 5 2011 for the public hearing, and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The preliminary estimate of probable cost for the Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building is summarized as follows: Preliminary Estimate Bid Package No. 2 - Amenities Building $ 1,550,000 Contingency 155,000 Consultant Services - Engineering Design 155,700 Construction Administration & Inspection 31,600 Total Project Cost - Bid Package 2 $ 1,892,300 The Bid Package No. 2 - Amenities Building funding summary is as follows: CIP No. 3501861 3501861 Fund Description Boating Infrastructure (Tier II) Grant Transient Boat Docks Total Project Funding - Bid Package 2 Based on the bid results for Bid Package No. 1 - Transient Docks & Utilities and the projected estimate of probable cost for the Bid Package No. 2 - Amenities Building, the overall project cost is summarized as follows: Bid Package No. 1 - Transient Docks and Utilities (Award Amount) Bid Package No. 2 - Amenities Building (Remaining Available Funding) Contingency Consultant Services - Engineering Design Construction Administration & Inspection Total Overall Project Cost The total available project funding is as follows: CIP No. 3501861 3501861 Fund Description Boating Infrastructure (Tier II) Grant Transient Boat Docks Total Overall Project Funding Fund Amount $ 1,400,302 491,998 $ 1,892,300 Estimate $ 1,737,732.15 1,550,000.00 342,087.00 311,400.00 63,200.00 $ 4,004,419.15 Fund Amount $ 3,037,802 1,088,950 $ 4,126,752 The maximum budget for the project is $4,126,752 including preliminary and final design, environmental review and construction. The estimate of probable cost includes an overall 10% contingency. ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through the adoption of the enclosed resolutions for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Marie Ware, Leisure Services Manager Martin Konrad, Iowa DNR Brett Oftedahl, JJR Mark Fassbinder, IIW Engineers & Surveyors, PC RESOLUTION NO. 199 -11 PORT OF DUBUQUE MARINA PROJECT BID PACKAGE NO. 2 - AMENITIES BUILDING & SITE WORK PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building & Site Work, in the estimated amount $1,892,300.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 5 day of July, 2011, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building & Site Work is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid .shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 4 day of August, 2011. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 15 day of August, 2011, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Attes Passed, adopted and approved this ?Qt h day of June , 011. K- vin S. Firn ahl, Acting City erk . Sutton, Mayor Pro -Tem NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE PORT OF DUBUQUE MARINA PROJECT BID PACKAGE NO. 2 — AMENITIES BUILDING & SITE WORK NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building & Site Work, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 5 day of July, 2011, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The scope of the project includes conventional vertical construction of a 3,000 s.f. building, including furnishings, fixtures, and equipment. Exterior site work includes the installation of water, sanitary sewer, electric, gas, communication services. decorative concrete pavement, sidewalk, parking lot and landscaping. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 20 day of June, 2011. Kevin S. Fir tahl, Acting City Jerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT PORT OF DUBUQUE MARINA PROJECT BID PACKAGE NO. 2 – AMENITIES BUILDING & SITE WORK Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on August 4, 2011, in th the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on August 4, 2011, at City Hall th - Conference Room A, 50 West 13 Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on August 15, 2011. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be completed as follows: Stage 1 – Building, March 30, 2012; and Stage 2 – Site Work & Landscaping, May 18, 2012. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier’s check or certified check drawn on a state-chartered or federally chartered bank, or a certified share draft drawn on a state-chartered or federally chartered credit union, or the governmental entity may provide for a bidder’s bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the Construction Bidding Documents may be obtained by contacting Tri-State Blue Print & Framing Company, 696 Central Avenue, Dubuque, Iowa 52001, 563-556-3030. A deposit of $50.00 per set of documents or receipt of AGC, AMC, AMEC, MBI or NECA card is required. Deposits will be refunded upon return of the Construction Bidding Documents in good condition within ten (10) days after bid opening. Copies of the Construction Bidding Documents may be viewed at the Office of the City th Engineer, City Hall - Second Floor, 50 West 13 Street, Dubuque, Iowa; at the Office of IIW Engineers & Surveyors, P.C., 4155 Pennsylvania Avenue, Dubuque, Iowa; or at local plan rooms. Project information will also be posted on the City’s website at www.cityofdubuque.org. Statement of Federal Participation. This project will be partially funded with Federal funds from the U.S. Fish and Wildlife Service (U.S. FWS), Boating Infrastructure Tier II Grant and therefore is subject to the Federal laws and regulations associated with that program. Davis-Bacon Federal Prevailing Wage Requirements. Davis-Bacon Federal prevailing predetermined wage rates and related labor requirements and regulations WILL NOT APPLY to work under the contract. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Equipment or products authorized to be purchased with federal funding awarded for this contract must be American-made to the maximum extent feasible, in accordance with Public Law 103-121, Sections 606 (a) and (b). Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement . Port of Dubuque Marina Project, Bid Package No. 2 – Amenities Building & Site Work The scope of the project includes conventional vertical construction of a 3,000 s.f. building, including furnishings, fixtures, and equipment. The installation of water, sanitary sewer, electric, gas, and communication services. Exterior site work includes decorative concrete pavement, sidewalk, parking lot and landscaping. Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 10:00 AM on July 12, 2011, at the Grand River Center, Conference Room 1, 300 Bell Street, Dubuque, Iowa. Attendance by prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, June 24, 2011. vss tftk I I I mamma.) omvx. 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Said .pros posed plans, specifica- tions, form of contract and estimated cost are now on file in the office of the City Clerk.. At said heating•, any interested person may appear and file objections thereto. The scope of the - Project is as follows: The scope of the: project includes co . ventional vertical cont. struction of a 3,000 s.1 building, including fur,' nishings, fixtures, and equipment Exterior site.. work includes the. installation of watet sanitary sewer, elect tric, gas, communica,: tion services, decora- tive - concrete pave. ment,. sidewalk, park" ing lot and landscaping:, Any visual or hearing impaired persons. need-; ing special assistance. or persons with special. accessibility needs - shouil'd coetact the City Cleric's office at (5633 589-4120 '"or TDD aa, (563) 6904,678 at least. 48 hours prior to thk. meeting: Published by order 4: the City Council givela 'on the 20th day of ,June,2011. #• Kevin S. Firnstah Acting City Cler r 1t 6/24 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: June 24, 2011, and for which the charge is $20.90. 3 /Up Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this 17; day of , 20 le AA!./,/ Notary Public in and for Dubuque County, Iowa. MARY K. WESTERMEYP I Commission Number 154E _ 14 ,. NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT' PORT OF DUBUQUE MARINA PROJECT BID PACKAGE NO.2 - AMENITIES BUILDING & SITE WORK Time and Place for Filing Sealed Propo- sals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on August 4, 2011, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on August 4, 2011, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on August 15, 2011. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Com- mencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be completed as follows: Stage 1 - Building, March 30, 2012; and Stage 2 - Site Work & Landscaping, May 18, Bid Security. Each bidder shall accom- pany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, accept- able to the govern- mental entity, for the faithful performance of the contract,' hi amount equal to odees� hundred percent of the amount of the con= . tract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shh �iiy,p the form of a casili - check or certified check drawn on ante- chartered or 'Federally` chartered hank' or 'a. drawn on a state - chartered or federally chartered - credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Docu- ments. Copies of the Construction Bidding Documents may be obtained by contacting Tri -State Blue Print & Framing Company, 696 Central Avenue, Dubu- que, Iowa 52001, 563- 556 -3030. A deposit of $50.00 per set of documents or receipt of AGC, AMC, AMEC, MBI or NECA card is required. Deposits will be refunded upon return of the Construction Bidding Documents in good condition within ten (10) days after bid opening. Copies of the Construction Bidding Documents may be viewed at the Office of the City Engineer, City Hall - Second Floor, 50 West 13th Street, Dubuque, Iowa; at the Office of IIW Engineers & Surveyors, P.C., 4155 Pennsylvania Avenue, Dubuque, Iowa; or at local plan rooms. Project information will also be posted on the City's website at www.cityofdubuque.org. Statement of Federal Participa- tion. This project will be partially funded with Federal funds from the U.S. Fish and Wildlife Service (U.S. FWS), Boating Infra- structure Tier II Grant and therefore is subject to the Federal laws . and regulations associated with that program. Davis - Bacon Feder- al Prevailing Wage Regiilrements. DaVls- Bacop,Federal prevail- imo predetermined ge rates and related labor requlrements'nd regulations WILL NOT APPLY to vfork• under the gontrects. , P ce for Iowa. uy • rt 'abbr. al" e' statutory authority, preference will be given to products and provi- sions grown and coal Iowa domestic labor, to the extent lawfully required under Iowa statutes. Equipment or products authorized to be purchased with federal funding awarded for this - contract must be American -made to the maximum extent feasible, in accordance with Public Law 103- 121, Sections 606 (a) and (b). Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General . Nature of Public Improvement. Port of Dubuque Marina Project, Bid Package. No. 2 - 'Amenities Building & Site Work The scope of the project includes conventional vertical construction of a -3,000 s.f. building, including furnishings, fixtures, and . equipment The installation of water, sanitary sewer, elec- tric, gas, and com- munication services. Exterior site work includes decorative concrete pavement, sidewalk, parking lot and landscaping. Pre-Bid Construc- tion • Conference. Each prospective bidder is encouraged to attend the Pre -Bid Construction Confer - ence :i,be held at 10:00 AM'on July 12, 2011, at the Grand River Center, Conference Room 1, 300 Bell Street, Dubu- que, Iowa. Attendance by prospective bidders is .not mandatory but highly recommended. Published in the Telegraph Herald, June 24, 2011. It 6/24 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: June 24, 2011, and for which the charge is $62.98. iArta" Subscribed to before m Notary Public in and for Dubuque County, Iowa, this o2 day of , 20 // . otary Public in and for Dubuque County, Iowa. MARY K. WESTERMEY Commission Number 154,