Annual Action Plan - 2001CITY OF DUBUQUE, IOWA
MEMORANDUM
February 3, 2000
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT:
Fiscal Year 2001 Annual Action Plan
Community and Economic Development Director Jim Burke is recommending that a
public hearing on the Fiscal Year 2000 Annual Action Plan for Community
Development Block Grant Funds be set for February 23, 2000, at 6:00 p.m.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jg
Attachment
cc:
Barry Lindahl, Corporation Council
Tim Moerman, Assistant City Manager
Jim Burke, Community and Economic Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 3, 2000
To:
Michael Van Milligen, City Manager
From:
James Burke, Community and Economic Development Director
Subject:
FY 2000 Annual Action Plan
Introduction
The Community Development Advisory Commission is submitting the attached Fiscal Year 2001
Annual Action Plan to the City Council for public hearing and approval as part of the FY 2001
budget. This memorandum requests that the City Council set a public hearing on the proposed plan
for February 23, 2000.
Discussion
The attached Annual Action Plan presents a plan for the use of Community Development Block
Grant (CDBG) funds for Fiscal Year 2000-2001. The anticipated entitlement and program income
for this period are $1,419,000 and $774,102 respectively.
The Annual Action Plan is currently available for review at the Community and Economic
Development Department, Housing Services Department, Carnegie Stout Public Library and the
City Clerk's office. The 30 day comment period has begun with publication of a notice in the
Telegraph Herald and Dubuque Advertiser. A public hearing with the Commission and City
Council should occur at the conclusion ofthe 30 day comment period to discuss the Annual Action
Plan. For the last two years, the public hearing has been held during the joint department budget
worksession for Community and Economic Development, Housing Services and Planning Services.
The final adoption of the plan would take place at the final public hearing and adoption of the City's
annual budget. Adoption by resolution of the City Council is required prior to submission to HUD"
The Community Development Advisory Commission developed the Plan following a series of
public meetings in October and November. A public hearing was held on December 7 and a
proposed Plan was adopted.
Recommended Action
I recommend that the City Council set a public hearing with the Community Development Advisory
Commission on the attached FY 2000 Annual Action Plan on February 23, 2000. This is the date of
the joint department budget worksession for Community and Economic Development, Housing
Services and Planning Services. Final adoption of the Annual Action Plan shall occur at the final
public hearing and adoption of the City's annual budget in March.
City of Dubuque, Iowa
Official Notice
In conjunction with a related City Budget hearing, the Dubuque City Council will hold a public hearing on
Wednesday, February 23, 2000commencing at 6: 15 porn. in the Auditorium, Carnegie- Stout Public
Library, 360 West 11 th Street, Dubuque, Iowa to obtain comments from citizens relative to the following:
PROPOSED ANNUAL ACTION PLAN
FOR THE USE OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
PROGRAM YEAR 2000 (FISCAL YEAR 2001) JULY 1,2000- JUNE 30, 2001
CITY OF DUBUQUE, IOWA
GRANT NO" B-00-MC-19-0004
The City of Dubuque will direct the use of Community Development Block Grant funds to meet the priorities
identified in the Consolidated Plan for Housing and Community Development as adopted by the City
Council.
FUNDING SOURCES
Estimated Entitlement."""""""""""""""""""".""""".""".""."".""".""."""""".""."".."".""."""""""""."""""""""""""$1,419,000
Program Income"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""$ 774,102
Other Funds""""""."..".""."......"""""""""""""""""""""""".."..".."""""""".."""""..""""""""..""""""""""""""""".""."$ 92.069
TOTAL SOURCES""""""""""""""""""""."".""."".""..""..".""".".."""."""""....."".""...".""."".""."".""."""""$2,285,171
PROPOSED ACTIVITIES/COST -- FISCAL YEAR 2000
Implementing Location(s)' National Funding
Activity Name Agency Objectives'
HOUSING DEVELOPMENT PROGRAMS
Problem Properties Management Housing Services City-Wide SIB $ 2,500
Department
Housing Trust Housing Services City- Wide L/M $75,000
Department
Homeowner Rehab: Housing Services City- Wide L/M $475,000
1) Operation: Paintbrush 2) Operation: Department
Upkeep 3) Residential Rehab Loan 4) Sewer
Connection Loan
Housing Code Enforcement Housing Services L/M Income L/M $90,940
Department Area
First Time Home Buyer Program Housing Services City-Wide L/M $125,000
Department
DREAMS (Purchase/Rehab/Resale) Housing Services City-Wide LIM $15,000
Department
Rental Unit Rehab: Housing Services City-Wide L/M $60,000
¡)Emergency Code Enforcement Loan Department
2)Moderate Income Rental Rehab Loan
3)Accessibility Rehab 4) Single Room
Occupancy
Housing Rehabilitation Services and Staff Housing Services City-Wide LIM $206,875
Department
Housing Planning/Administrative Services and Housing Services N/A N/A $48,178
Staff Department
NEIGHBORHOOD AND COMMUNITY
DEVELOPMENT PROGRAMS
Community Partnership Program (cp2) Various non- City-Wide LIM $110,000
profit
organizations
Senior Center Dubuque Area City Wide LIM $25,000
LifeTime Center
Neighborhood Recreation Programs Leisure Services L/M Income LIM $124,718
Department Area
Family Self-Sufficiency Alternative City-Wide L/M $15,000
Services
Information and Referral Service Project Concern City-Wide L/M $23,166
Child Care Resource and Referral Service Child Care LIM Income LIM $8,163
Resource and Area
Referral Service
Zoning Inspection/Enforcement Planning Services LIM Income L/M $15,000
Department Area
Historic Preservation Rehab Grants Community and City wide LIM $15,000
Economic
Development
Dept.
Washington Neighborhood Tool Library Washington City-Wide SIB $10,500
Neighborhood
Tool Library
Neighborhood Support Grants Community and LIM Income L/M $30,000
I) Neighborhood Communication Grants Economic Area
2) Neighborhood Clean Up Development
Dept.
Neighborhood Leadership Training - Community and N/A N/A $5,000
Economic
Development
Dept.
Handicap Curb Ramps Public Works City Wide L/M $60,000
Dept.
Neighborhood Infrastructure Improvements Public Works LIM Income L/M $100,000
1) Neighborhood Street Overlays Dept. Area
2) Neighborhood Sidewalk Program
3) Neighborhood Step/Wall Repair
Dubuque Dispute Resolution Center Human Rights N/A N/A $2,000
Department
Fair Housing Education Human Rights N/A N/A $1,500
Department
Neighborhood Development Services and Staff Community and N/A N/A $60,356
Economic
Development
Dept.
ECONOMIC DEVELOPMENT PROGRAMS
Commercial/Industrial Building Rehab Loans Community and City-wide LIM $200,000
Economic
Development
Dept
Enterprise Opportunity Program Community and City-Wide LIM $15,000
Economic
Development
Dept.
Economic Development Services and Staff Community and City-Wide L/M and $88,534
Economic SIB
Development
Dept.
Plannine: and Administration Pro!!rams
CDBG Administration Services and Staff Community and N/A N/A $101,036
Economic
Development
Dept.
CDBG Administration Services/Staff -Finance Finance N/A N/A $9,759
City Planning Services and Staff Planning Services NA NA $166,946
Department
*LIM~Benefit to Low and Moderate Income TOTAL b
Persons SIB~Prevention of Slum and Blight $2,285,171
N/A~Not Applicable
A plan describing actions and assistance available to any persons displaced by CDBG activities is available at the Office of Community
and Economic Development, City Hall, 50 W" 13th Street, Dubuque, Iowa 5200 I.
A summary of eligible activities that may be undertaken with Community Development Block Grant funds and a summary of the
activities proposed to be undertaken for the fiscal year beginning July I, 2000 are on file and can be reviewed at the following locations:
I. Office of the City Clerk, City Hall, 50 West 13th St"
2. Department of Community & Economic Development, City Hall, 50 West 13th St.
3" Carnegie-Stout Public Library, 360 West 11th Street
Documentation may be seen between the hours of 8:00 a"m" and 5 :00 p.m. at any of the above locations, except Saturdays, Sundays and
holidays" In addition, these documents may also be viewed after 5:00 p.m. and on Saturday at the Carnegie Stout Public Library.
Questions or comments may be directed to James Burke or Aggie Kramer of the Department of Community and Economic
Development, 589-4393.
Published officially on January 21, 2000
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CITY OF DUBUQUE, IOWA
2001 ANNUAL ACTION PLAN
FOR THE USE OF PROGRAM YEAR 2000
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
INTRODUCTION
The 2001 Annual Action Plan for the use of Program Year 2000 Community Development
Block Grant Funds has resulted from a two month process of public involvement and decision-
making regarding the needs, priorities and proposed uses ofCDBG funds in the City of Dubuque,
Iowa. The following action plan represents the efforts of citizens, commissioners, public officials
and staff to craft a document responsive to identified opportunities and needs in the community,
RESOURCES
Federal resources expected to be available to address the priority needs identified in this
plan include both CDBG and HOME funds, The City anticipates $2,190,911 in CDBG assistance
in Fiscal Year 2001 (July 1,2000 - June 30, 2001), which includes the annual entitlement and
program income, The City could receive up to $400,000 in HOME funds as part of a new,
county-wide housing consortium that is eligible for entitlement funding from the federal HOME
program, These funds can be used for a variety of housing programs similar to the CDBG
program, The City continues to use its $3,6 million lead paint grant funding to address both
homeowner and rental lead paint problems.
The City of Dubuque will utilize other federal assistance programs as appropriate to meet
community needs. Sources of funds include $3,3 million in Section 8 rental assistance payments,
the Section 108 Loan Guarantee program, EDA Public Works Grant Program and SBA 504 loan
program, The City continues to work with developers to access Low Income Housing Tax
Credits and Historic Preservation Tax Credits in order to develop feasible housing projects.
DESCRIPTION OF ACTIVITIES
The City of Dubuque distinguishes between four different but complementary areas of
program development in its overall CDBG program: Housing Development, Economic
Development, Neighborhood and Community Development and Planning & Administration. The
following description of activities summarizes the projects to be completed in the 2001 Annual
Action Plan with the use of CDBG funds:
HOUSING DEVELOPMENT PROGRAMS
Problem Properties Management $ 2,500
A last resort option to remedy severe code violations/neglect in both vacant and occupied
buildings, The City may contract for repairs and assess costs against the property, Relocation
assistance and demolition may also be necessary,
National Objective: Slum and Blight
Location: LowlModerate Income Area
Proposed Accomplishments: 15 housing units managed
Homeowner Rehabilitation
1) Operation: Paintbrush
An on-going grant progranl which provides low and moderate income homeowners with
exterior house paint free of charge, Homeowners are required to arrange for the actual
painting of their homes.
$430,000
2) Operation: Upkeep
Grant or detèrred payment loan for minor exterior repairs up to $2,000 to income-eligible
hOmeO\\llers.
3) Residential Rehabilitation Loan Program
An on-going progranl to provide low-interest loans to qualified low and moderate income
homeowners tlor the rehabilitation of substandard housing units,
4) Sewer Connection Loan
,-\ program provides loans to low income homeowners to pay for sanitary sewer
connection charges,
N:ltion:lI Objective: Low and Moderate Income Benefit
Locution: City- Wide
Proposcd Accomplishmcnts: 60 housing units assisted
Housing Code Euforccmcnt $ 88,100
This activity provides an intensive progr:Ull of inspection ofrental units within low and moderate
income neighborhoods, The program is intended to ensure the provision of safe and sanitary
housing,
N:ltion:lIObjl'dive: Low and Moderate Income Benefit
Locatiou: Low/Moderate Income Areas
l'roposl'd Al'l'Olllplislllnl'uts: 1200 housing unit inspections
Fi.'sl Timl' lIome Bu~'c.'l'n)gnlln $125,000
This program ¡H"l\\"ìdes t"1I" loans of up to $5000 to assist low and moderate income families to
pun:hasl' their tirst hollies, These funds lIre used to cover the "entry costs" of homeowners hip-
2
down payments and closing costs,
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 30 families assisted
Rental Unit Rehabilitation
1) Emergency Code Enforcement Loan Program
This program provides for rehab loans to correct code deficiencies and, in particular,
emergency or health and safety corrections, for rental properties, The program aims at
preventing the displacement of economically disadvantaged tenants as a result of code
enforcement actions, Loans are fully amortized, no deferred payment terms.
$ 60,000
2) Moderate Income Rental Rehab Loan Program
This program provides loans to rehabilitate rental units throughout the community and is
not tied to the Section 8 rental assistance program. The program is intended for renters at
the 50-80 % of median income and loans are made fully amortizing with no deferred
payment periods.
3) Accessibility Rehab
This program provides grants to disabled tenants to make rental units handicap accessible,
4) Single Room Occupancy Rebab
This loan program targets the rehabilitation of single room occupancy units,
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 47 housing units rehabilitated
PurchaselRehabilitationlResale $15,000
This program provides funding to address the redevelopment of derelict properties, Properties
acquired are resold to low/mod income home buyers as part of the DREAMS program or to
landlords who will provide affordable rents,
National Objective: Low and Moderate Income Benefit
Location: City- Wide
Proposed Accomplishments: I housing unit rehabilitated
Housing Trust $75,000
The Housing Trust provides funding to private or non-profit initiatives to create permanently
affordable housing.
National Objective:
Location:
Low and Moderate Income Benefit
City-Wide
3
Housing Rehabilitation Services and Staff $202,900
On-going staff support, including program management, technical assistance, loan packaging and
inspection, for the City's rehabilitation loan program,
Housing Planning/Administration Services and Staff $ 55,050
On-going staff support for general housing planning activities, including Consolidated Plan, and
department administration,
Total Housing Programs
$1,053,550
ECONOMIC DEVELOPMENT PROGRAMS
CommerciallIndustrial Building Rehabilitation Loan $160,000
This activity provides loans for exterior and code compliance rehabilitation of older commercial
and industrial buildings.
National Objective: Slum and Blight
Location: Low/Mod Income Areas
Proposed Accomplishments: 1 building rehabilitated
Enterprise Opportunity Program $ 15,000
A program designed to help qualifying low/moderate income entrepreneurs with business
education, technical assistance and small loans, The program will fund the development and
presentation of a business training class, start-up business counseling and loans of up to
$10,000 for small, labor intensive owner-operated businesses.
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 20 persons trained/I micro loan
Economic Development Program Services & Staff $88,600
Staff is responsible for the formulation, coordination and implementation of local economic
development strategies. Staff acquires, develops and manages land for industrial development.
Technical and financial assistance to local businesses in support of increased employment
opportunities for low/mod income population is also provided,
Total Economic Development Programs
$263,600
4
NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS
Community Partnership Program (CP2) $110,000
An on-going grant program to provide support for activities developed and implemented by non-
City agencies designed to benefit the community's low and moderate income residents or special
needs populations, Funds are awarded on a competitive basis and are limited to $50,000 per
recipient per year, The program is designed to support new and innovative projects, including
capital expenditures and pilot programs and the removal of architectural barriers.
National Objective:
Location:
Low and Moderate Income Benefit
City- Wide
Senior Center $ 25,000
Education and recreation services provided to senior citizens at the Dubuque Area Lifetime
Center.
National Objective:
Location:
Low and Moderate Income Benefit
City-Wide
Neigbborhood Recreation Programs $123,400
An enhanced recreation program is offered in the City's older low and moderate income
neighborhoods to meet the needs of at-risk youth, promote self-esteem and build community,
Activities include an expanded after-school programs, open gym, basketball league and summer
day camp,
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 1200 kids registered for programs; 5000 open gym users
Family Self-Sufficiency $ 15,000
Provides for purchase of services related to the Section 8 Family Self-Sufficiency Program,
Purchased services will include case management, counseling and referral for all participating
Section 8 families.
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 35 families assisted
Information & Referral Services $ 23,200
The purchase of services from Project Concem/Phone A Friend, Inc, Services include a twenty-
four hour informational network for community residents and a resource and counseling center
for community services.
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 1,200 inquiries answered
5
Child Care Resource and Referral $ 8,200
This purchase of services project provides child care information and assistance to both those
needing child care and to providers,
National Objective: Low and Moderate Income Benefit
Location: LowlModerate Income Areas
Proposed Accomplishments: 200 children served
Zoning Inspection/Enforcement $ 15,000
This project provides funding for inspection/enforcement staff services to low/mod income areas
for zoning ordinance infractions and to provide support for neighborhood clean up efforts,
National Objective: Low and Moderate Income Benefit
Location: LowlModerate Income Areas
Proposed Accomplishments: 150 inspections completed
Historic Preservation Rehabilitation Grants $ 7,500
This program provides grants to low and moderate income homeowners to help them meet
required historic preservation rehabilitation standards,
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 4 housing units assisted
Washington Tool Library $ 10,500
An on-going free tool loan program operated by the Washington Neighborhood Tool Library,
a non-profit corporation, Staffing is provided by volunteers, Funds are used to buy and repair
tools and to cover building rent and utilities.
National Objective: Slum and Blight
Location: LowlModerate Income Area
Proposed Accomplishments: 3,700 housing units benefitted
Neighborhood Grants $ 27,000
This grant program provides resources for organized neighborhoods in low/mod income areas to
encourage self-initiated revitalization efforts including physical improvements, clean-ups,
communication efforts or other special projects,
National Objective: Low and Moderate Income Benefit
Location: LowlModerate Income Areas
Proposed Accomplisbments: 9 neighborhood-based projects assisted
Leadership Training $ 5,000
This provides leadership training opportunities to neighborhood organization members or
residents of low/mod income neighborhoods working to revitalize their neighborhoods,
6
Handicap Curb Ramps $ 60,000
Replace curbs at intersections through-out the City with handicap ramps to make public sidewalks
accessible to disabled persons,
National Objective: Low and Moderate Income Benefit
Location: City-Wide
Proposed Accomplishments: 75 handicap ramps installed'
Neighborhood Infrastructure Improvements $100,000
1) Neighborhood Street Overlays
Provides for pavement overlays in low/moderate income neighborhoods,
2) Neighborhood Sidewalk Program
An on-going program provides grants to low and moderate income homeowners, on a
case-by-case basis, to pay 75% of the cost to repair public sidewalks in front of their
homes,
3) Neighborhood SteplWaIl Repair
An on-going program to renovate or remove steps and walls in low income areas that
pose a safety problem,
National Objective: Low and Moderate Income Benefit
Location: LowlModerate Income Areas
Proposed Accomplishments: 5 neighborhood-based projects assisted!
30 homeowners assisted
Dubuque Dispute Resolution Center $ 2,000
Training, marketing and promotion of the Dubuque Dispute and Resolution Center.
Civil Rights Education $ 1,500
Provides outreach and educational materials in low/mod income neighborhoods and schools,
Neighborhood Development Services & Staff $ 60,400
The Neighborhood Development Specialist coordinates the City's neighborhood reinvestment
programs and provides technical assistance to organizations and residents to improve Dubuque's
neighborhoods,
Total Neighborhood and Community Development Programs
$593,700
7
PLANNING AND ADMINISTRATION
CDBG Administration Services and Staff $104,200
General management, oversight and coordination of the Community Development Block Grant
program, Assures compliance with federal regulations and reporting requirements,
Finance Services and Staff $ 8,600
Additional financial reporting support is provided to the CDBG program from the City's Finance
Department. This position also coordinates loan portfolio management with a local bank,
City Planning Services and Staff $166,900
On-going staff support to assist in the formulation and implementation of policies, plans and
programs for guiding the physical, economic and social development, redevelopment and
conservation of the community and its resources,
Total Planning and Administration
$279,700
Contingency
$
361
Grand Total CDBG Commitment:
$2,190,911
F: IUS ERSIPmyhrel WPDOCSICONSOL PLIO 1 ACT! ON. wpd
8
ClTY OF DUBUQUE, IOWA
OffICIAL NOTICE
In oonjuncl;on wiln a relaled
City bl:è¡¡el hawn¡¡. ~"e Du-
00"'. C¡'y CouncI "il con-
éucl a pubc !\eaIing on
Wet!.,esday, ~ry 23. =l=f=3c:. / J /03 _.
2000, a: a ""'Bang I~ COOl" :::> ¡ \(>
menœ al 6:3D P,M. in lhe
Pubic Ubrary AudibJrb!m, In
nbtab cnmments from citizens
relanye In the !oHoYmg: Pro-
po- Amu", Action Plan lor
the Use 01 Communily D....I-
npmenl Block Granl \GDBG)
Funds 1m Prngram Year 2000
(Fiscal Yea, 20t)1) July I,
2O00"",-",e 30. 2001, City or
DubuQ'Je, Iow,,- Grant Nn. B-
O!H1C-19-OOII4, The Cily of
Dubuq"" ..iII <t,eel th" use 01
Community De.e!npmenl
BtncK G--ml Funds to "",at tho
...inril",s idenU1led in Ihe Con-
so6daled Plan lor fJousing and
Corrrnun;ty Develnpment as
adnpled by Ihe Oily Cooocit
Copy nf proposed A",.,a1
Aclion Plan is on Illo Ì1 tho City
Clerk's OlflCe and may be
.iewed during nonnal werking
nolrS,
s~~':.d ~~ity"'i3~r~;
Ol1ice on or be:ore ftne of said
.....emg.
AI said line and place 01
PUbl~'C h' oiolerestoo
ciliz d partie iii bo
given an opp y 10 ad-
~~:n~~ ~~~~;~~a -t
My .lsuaI or hOOOng 1m-
pa~ed p""""'" need;ng SP""
cial asSslance or parsons wilh
:~~ co~~s=J3;y C~~:
Office al 1319) 539-4120 or
IDO 1319) 589-4193 in the
Kum.... Ri<j1ts Depar1menl at
least 48 hours prior 10 the
meeting,
Published by order of \he City
Coord gi1Ier; on ,.. 7th day
01 February, 21:00.
Jeame F. Schneider
CityOerk
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