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Annual Action Plan - 2001CITY OF DUBUQUE, IOWA MEMORANDUM February 3, 2000 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fiscal Year 2001 Annual Action Plan Community and Economic Development Director Jim Burke is recommending that a public hearing on the Fiscal Year 2000 Annual Action Plan for Community Development Block Grant Funds be set for February 23, 2000, at 6:00 p.m. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jg Attachment cc: Barry Lindahl, Corporation Council Tim Moerman, Assistant City Manager Jim Burke, Community and Economic Development Director CITY OF DUBUQUE, IOWA MEMORANDUM February 3, 2000 To: Michael Van Milligen, City Manager From: James Burke, Community and Economic Development Director Subject: FY 2000 Annual Action Plan Introduction The Community Development Advisory Commission is submitting the attached Fiscal Year 2001 Annual Action Plan to the City Council for public hearing and approval as part of the FY 2001 budget. This memorandum requests that the City Council set a public hearing on the proposed plan for February 23, 2000. Discussion The attached Annual Action Plan presents a plan for the use of Community Development Block Grant (CDBG) funds for Fiscal Year 2000-2001. The anticipated entitlement and program income for this period are $1,419,000 and $774,102 respectively. The Annual Action Plan is currently available for review at the Community and Economic Development Department, Housing Services Department, Carnegie Stout Public Library and the City Clerk's office. The 30 day comment period has begun with publication of a notice in the Telegraph Herald and Dubuque Advertiser. A public hearing with the Commission and City Council should occur at the conclusion ofthe 30 day comment period to discuss the Annual Action Plan. For the last two years, the public hearing has been held during the joint department budget worksession for Community and Economic Development, Housing Services and Planning Services. The final adoption of the plan would take place at the final public hearing and adoption of the City's annual budget. Adoption by resolution of the City Council is required prior to submission to HUD" The Community Development Advisory Commission developed the Plan following a series of public meetings in October and November. A public hearing was held on December 7 and a proposed Plan was adopted. Recommended Action I recommend that the City Council set a public hearing with the Community Development Advisory Commission on the attached FY 2000 Annual Action Plan on February 23, 2000. This is the date of the joint department budget worksession for Community and Economic Development, Housing Services and Planning Services. Final adoption of the Annual Action Plan shall occur at the final public hearing and adoption of the City's annual budget in March. City of Dubuque, Iowa Official Notice In conjunction with a related City Budget hearing, the Dubuque City Council will hold a public hearing on Wednesday, February 23, 2000commencing at 6: 15 porn. in the Auditorium, Carnegie- Stout Public Library, 360 West 11 th Street, Dubuque, Iowa to obtain comments from citizens relative to the following: PROPOSED ANNUAL ACTION PLAN FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS PROGRAM YEAR 2000 (FISCAL YEAR 2001) JULY 1,2000- JUNE 30, 2001 CITY OF DUBUQUE, IOWA GRANT NO" B-00-MC-19-0004 The City of Dubuque will direct the use of Community Development Block Grant funds to meet the priorities identified in the Consolidated Plan for Housing and Community Development as adopted by the City Council. FUNDING SOURCES Estimated Entitlement."""""""""""""""""""".""""".""".""."".""".""."""""".""."".."".""."""""""""."""""""""""""$1,419,000 Program Income"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""$ 774,102 Other Funds""""""."..".""."......"""""""""""""""""""""""".."..".."""""""".."""""..""""""""..""""""""""""""""".""."$ 92.069 TOTAL SOURCES""""""""""""""""""""."".""."".""..""..".""".".."""."""""....."".""...".""."".""."".""."""""$2,285,171 PROPOSED ACTIVITIES/COST -- FISCAL YEAR 2000 Implementing Location(s)' National Funding Activity Name Agency Objectives' HOUSING DEVELOPMENT PROGRAMS Problem Properties Management Housing Services City-Wide SIB $ 2,500 Department Housing Trust Housing Services City- Wide L/M $75,000 Department Homeowner Rehab: Housing Services City- Wide L/M $475,000 1) Operation: Paintbrush 2) Operation: Department Upkeep 3) Residential Rehab Loan 4) Sewer Connection Loan Housing Code Enforcement Housing Services L/M Income L/M $90,940 Department Area First Time Home Buyer Program Housing Services City-Wide L/M $125,000 Department DREAMS (Purchase/Rehab/Resale) Housing Services City-Wide LIM $15,000 Department Rental Unit Rehab: Housing Services City-Wide L/M $60,000 ¡)Emergency Code Enforcement Loan Department 2)Moderate Income Rental Rehab Loan 3)Accessibility Rehab 4) Single Room Occupancy Housing Rehabilitation Services and Staff Housing Services City-Wide LIM $206,875 Department Housing Planning/Administrative Services and Housing Services N/A N/A $48,178 Staff Department NEIGHBORHOOD AND COMMUNITY DEVELOPMENT PROGRAMS Community Partnership Program (cp2) Various non- City-Wide LIM $110,000 profit organizations Senior Center Dubuque Area City Wide LIM $25,000 LifeTime Center Neighborhood Recreation Programs Leisure Services L/M Income LIM $124,718 Department Area Family Self-Sufficiency Alternative City-Wide L/M $15,000 Services Information and Referral Service Project Concern City-Wide L/M $23,166 Child Care Resource and Referral Service Child Care LIM Income LIM $8,163 Resource and Area Referral Service Zoning Inspection/Enforcement Planning Services LIM Income L/M $15,000 Department Area Historic Preservation Rehab Grants Community and City wide LIM $15,000 Economic Development Dept. Washington Neighborhood Tool Library Washington City-Wide SIB $10,500 Neighborhood Tool Library Neighborhood Support Grants Community and LIM Income L/M $30,000 I) Neighborhood Communication Grants Economic Area 2) Neighborhood Clean Up Development Dept. Neighborhood Leadership Training - Community and N/A N/A $5,000 Economic Development Dept. Handicap Curb Ramps Public Works City Wide L/M $60,000 Dept. Neighborhood Infrastructure Improvements Public Works LIM Income L/M $100,000 1) Neighborhood Street Overlays Dept. Area 2) Neighborhood Sidewalk Program 3) Neighborhood Step/Wall Repair Dubuque Dispute Resolution Center Human Rights N/A N/A $2,000 Department Fair Housing Education Human Rights N/A N/A $1,500 Department Neighborhood Development Services and Staff Community and N/A N/A $60,356 Economic Development Dept. ECONOMIC DEVELOPMENT PROGRAMS Commercial/Industrial Building Rehab Loans Community and City-wide LIM $200,000 Economic Development Dept Enterprise Opportunity Program Community and City-Wide LIM $15,000 Economic Development Dept. Economic Development Services and Staff Community and City-Wide L/M and $88,534 Economic SIB Development Dept. Plannine: and Administration Pro!!rams CDBG Administration Services and Staff Community and N/A N/A $101,036 Economic Development Dept. CDBG Administration Services/Staff -Finance Finance N/A N/A $9,759 City Planning Services and Staff Planning Services NA NA $166,946 Department *LIM~Benefit to Low and Moderate Income TOTAL b Persons SIB~Prevention of Slum and Blight $2,285,171 N/A~Not Applicable A plan describing actions and assistance available to any persons displaced by CDBG activities is available at the Office of Community and Economic Development, City Hall, 50 W" 13th Street, Dubuque, Iowa 5200 I. A summary of eligible activities that may be undertaken with Community Development Block Grant funds and a summary of the activities proposed to be undertaken for the fiscal year beginning July I, 2000 are on file and can be reviewed at the following locations: I. Office of the City Clerk, City Hall, 50 West 13th St" 2. Department of Community & Economic Development, City Hall, 50 West 13th St. 3" Carnegie-Stout Public Library, 360 West 11th Street Documentation may be seen between the hours of 8:00 a"m" and 5 :00 p.m. at any of the above locations, except Saturdays, Sundays and holidays" In addition, these documents may also be viewed after 5:00 p.m. and on Saturday at the Carnegie Stout Public Library. Questions or comments may be directed to James Burke or Aggie Kramer of the Department of Community and Economic Development, 589-4393. Published officially on January 21, 2000 F. \ USERS IAKRAMER IMYDOC SlCO OOC SlCD B GIO ] ~""'] wpdlPUB fIR GOO". wed CITY OF DUBUQUE, IOWA 2001 ANNUAL ACTION PLAN FOR THE USE OF PROGRAM YEAR 2000 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS INTRODUCTION The 2001 Annual Action Plan for the use of Program Year 2000 Community Development Block Grant Funds has resulted from a two month process of public involvement and decision- making regarding the needs, priorities and proposed uses ofCDBG funds in the City of Dubuque, Iowa. The following action plan represents the efforts of citizens, commissioners, public officials and staff to craft a document responsive to identified opportunities and needs in the community, RESOURCES Federal resources expected to be available to address the priority needs identified in this plan include both CDBG and HOME funds, The City anticipates $2,190,911 in CDBG assistance in Fiscal Year 2001 (July 1,2000 - June 30, 2001), which includes the annual entitlement and program income, The City could receive up to $400,000 in HOME funds as part of a new, county-wide housing consortium that is eligible for entitlement funding from the federal HOME program, These funds can be used for a variety of housing programs similar to the CDBG program, The City continues to use its $3,6 million lead paint grant funding to address both homeowner and rental lead paint problems. The City of Dubuque will utilize other federal assistance programs as appropriate to meet community needs. Sources of funds include $3,3 million in Section 8 rental assistance payments, the Section 108 Loan Guarantee program, EDA Public Works Grant Program and SBA 504 loan program, The City continues to work with developers to access Low Income Housing Tax Credits and Historic Preservation Tax Credits in order to develop feasible housing projects. DESCRIPTION OF ACTIVITIES The City of Dubuque distinguishes between four different but complementary areas of program development in its overall CDBG program: Housing Development, Economic Development, Neighborhood and Community Development and Planning & Administration. The following description of activities summarizes the projects to be completed in the 2001 Annual Action Plan with the use of CDBG funds: HOUSING DEVELOPMENT PROGRAMS Problem Properties Management $ 2,500 A last resort option to remedy severe code violations/neglect in both vacant and occupied buildings, The City may contract for repairs and assess costs against the property, Relocation assistance and demolition may also be necessary, National Objective: Slum and Blight Location: LowlModerate Income Area Proposed Accomplishments: 15 housing units managed Homeowner Rehabilitation 1) Operation: Paintbrush An on-going grant progranl which provides low and moderate income homeowners with exterior house paint free of charge, Homeowners are required to arrange for the actual painting of their homes. $430,000 2) Operation: Upkeep Grant or detèrred payment loan for minor exterior repairs up to $2,000 to income-eligible hOmeO\\llers. 3) Residential Rehabilitation Loan Program An on-going progranl to provide low-interest loans to qualified low and moderate income homeowners tlor the rehabilitation of substandard housing units, 4) Sewer Connection Loan ,-\ program provides loans to low income homeowners to pay for sanitary sewer connection charges, N:ltion:lI Objective: Low and Moderate Income Benefit Locution: City- Wide Proposcd Accomplishmcnts: 60 housing units assisted Housing Code Euforccmcnt $ 88,100 This activity provides an intensive progr:Ull of inspection ofrental units within low and moderate income neighborhoods, The program is intended to ensure the provision of safe and sanitary housing, N:ltion:lIObjl'dive: Low and Moderate Income Benefit Locatiou: Low/Moderate Income Areas l'roposl'd Al'l'Olllplislllnl'uts: 1200 housing unit inspections Fi.'sl Timl' lIome Bu~'c.'l'n)gnlln $125,000 This program ¡H"l\\"ìdes t"1I" loans of up to $5000 to assist low and moderate income families to pun:hasl' their tirst hollies, These funds lIre used to cover the "entry costs" of homeowners hip- 2 down payments and closing costs, National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 30 families assisted Rental Unit Rehabilitation 1) Emergency Code Enforcement Loan Program This program provides for rehab loans to correct code deficiencies and, in particular, emergency or health and safety corrections, for rental properties, The program aims at preventing the displacement of economically disadvantaged tenants as a result of code enforcement actions, Loans are fully amortized, no deferred payment terms. $ 60,000 2) Moderate Income Rental Rehab Loan Program This program provides loans to rehabilitate rental units throughout the community and is not tied to the Section 8 rental assistance program. The program is intended for renters at the 50-80 % of median income and loans are made fully amortizing with no deferred payment periods. 3) Accessibility Rehab This program provides grants to disabled tenants to make rental units handicap accessible, 4) Single Room Occupancy Rebab This loan program targets the rehabilitation of single room occupancy units, National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 47 housing units rehabilitated PurchaselRehabilitationlResale $15,000 This program provides funding to address the redevelopment of derelict properties, Properties acquired are resold to low/mod income home buyers as part of the DREAMS program or to landlords who will provide affordable rents, National Objective: Low and Moderate Income Benefit Location: City- Wide Proposed Accomplishments: I housing unit rehabilitated Housing Trust $75,000 The Housing Trust provides funding to private or non-profit initiatives to create permanently affordable housing. National Objective: Location: Low and Moderate Income Benefit City-Wide 3 Housing Rehabilitation Services and Staff $202,900 On-going staff support, including program management, technical assistance, loan packaging and inspection, for the City's rehabilitation loan program, Housing Planning/Administration Services and Staff $ 55,050 On-going staff support for general housing planning activities, including Consolidated Plan, and department administration, Total Housing Programs $1,053,550 ECONOMIC DEVELOPMENT PROGRAMS CommerciallIndustrial Building Rehabilitation Loan $160,000 This activity provides loans for exterior and code compliance rehabilitation of older commercial and industrial buildings. National Objective: Slum and Blight Location: Low/Mod Income Areas Proposed Accomplishments: 1 building rehabilitated Enterprise Opportunity Program $ 15,000 A program designed to help qualifying low/moderate income entrepreneurs with business education, technical assistance and small loans, The program will fund the development and presentation of a business training class, start-up business counseling and loans of up to $10,000 for small, labor intensive owner-operated businesses. National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 20 persons trained/I micro loan Economic Development Program Services & Staff $88,600 Staff is responsible for the formulation, coordination and implementation of local economic development strategies. Staff acquires, develops and manages land for industrial development. Technical and financial assistance to local businesses in support of increased employment opportunities for low/mod income population is also provided, Total Economic Development Programs $263,600 4 NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS Community Partnership Program (CP2) $110,000 An on-going grant program to provide support for activities developed and implemented by non- City agencies designed to benefit the community's low and moderate income residents or special needs populations, Funds are awarded on a competitive basis and are limited to $50,000 per recipient per year, The program is designed to support new and innovative projects, including capital expenditures and pilot programs and the removal of architectural barriers. National Objective: Location: Low and Moderate Income Benefit City- Wide Senior Center $ 25,000 Education and recreation services provided to senior citizens at the Dubuque Area Lifetime Center. National Objective: Location: Low and Moderate Income Benefit City-Wide Neigbborhood Recreation Programs $123,400 An enhanced recreation program is offered in the City's older low and moderate income neighborhoods to meet the needs of at-risk youth, promote self-esteem and build community, Activities include an expanded after-school programs, open gym, basketball league and summer day camp, National Objective: Low and Moderate Income Benefit Location: Low/Moderate Income Areas Proposed Accomplishments: 1200 kids registered for programs; 5000 open gym users Family Self-Sufficiency $ 15,000 Provides for purchase of services related to the Section 8 Family Self-Sufficiency Program, Purchased services will include case management, counseling and referral for all participating Section 8 families. National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 35 families assisted Information & Referral Services $ 23,200 The purchase of services from Project Concem/Phone A Friend, Inc, Services include a twenty- four hour informational network for community residents and a resource and counseling center for community services. National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 1,200 inquiries answered 5 Child Care Resource and Referral $ 8,200 This purchase of services project provides child care information and assistance to both those needing child care and to providers, National Objective: Low and Moderate Income Benefit Location: LowlModerate Income Areas Proposed Accomplishments: 200 children served Zoning Inspection/Enforcement $ 15,000 This project provides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean up efforts, National Objective: Low and Moderate Income Benefit Location: LowlModerate Income Areas Proposed Accomplishments: 150 inspections completed Historic Preservation Rehabilitation Grants $ 7,500 This program provides grants to low and moderate income homeowners to help them meet required historic preservation rehabilitation standards, National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 4 housing units assisted Washington Tool Library $ 10,500 An on-going free tool loan program operated by the Washington Neighborhood Tool Library, a non-profit corporation, Staffing is provided by volunteers, Funds are used to buy and repair tools and to cover building rent and utilities. National Objective: Slum and Blight Location: LowlModerate Income Area Proposed Accomplishments: 3,700 housing units benefitted Neighborhood Grants $ 27,000 This grant program provides resources for organized neighborhoods in low/mod income areas to encourage self-initiated revitalization efforts including physical improvements, clean-ups, communication efforts or other special projects, National Objective: Low and Moderate Income Benefit Location: LowlModerate Income Areas Proposed Accomplisbments: 9 neighborhood-based projects assisted Leadership Training $ 5,000 This provides leadership training opportunities to neighborhood organization members or residents of low/mod income neighborhoods working to revitalize their neighborhoods, 6 Handicap Curb Ramps $ 60,000 Replace curbs at intersections through-out the City with handicap ramps to make public sidewalks accessible to disabled persons, National Objective: Low and Moderate Income Benefit Location: City-Wide Proposed Accomplishments: 75 handicap ramps installed' Neighborhood Infrastructure Improvements $100,000 1) Neighborhood Street Overlays Provides for pavement overlays in low/moderate income neighborhoods, 2) Neighborhood Sidewalk Program An on-going program provides grants to low and moderate income homeowners, on a case-by-case basis, to pay 75% of the cost to repair public sidewalks in front of their homes, 3) Neighborhood SteplWaIl Repair An on-going program to renovate or remove steps and walls in low income areas that pose a safety problem, National Objective: Low and Moderate Income Benefit Location: LowlModerate Income Areas Proposed Accomplishments: 5 neighborhood-based projects assisted! 30 homeowners assisted Dubuque Dispute Resolution Center $ 2,000 Training, marketing and promotion of the Dubuque Dispute and Resolution Center. Civil Rights Education $ 1,500 Provides outreach and educational materials in low/mod income neighborhoods and schools, Neighborhood Development Services & Staff $ 60,400 The Neighborhood Development Specialist coordinates the City's neighborhood reinvestment programs and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods, Total Neighborhood and Community Development Programs $593,700 7 PLANNING AND ADMINISTRATION CDBG Administration Services and Staff $104,200 General management, oversight and coordination of the Community Development Block Grant program, Assures compliance with federal regulations and reporting requirements, Finance Services and Staff $ 8,600 Additional financial reporting support is provided to the CDBG program from the City's Finance Department. This position also coordinates loan portfolio management with a local bank, City Planning Services and Staff $166,900 On-going staff support to assist in the formulation and implementation of policies, plans and programs for guiding the physical, economic and social development, redevelopment and conservation of the community and its resources, Total Planning and Administration $279,700 Contingency $ 361 Grand Total CDBG Commitment: $2,190,911 F: IUS ERSIPmyhrel WPDOCSICONSOL PLIO 1 ACT! ON. wpd 8 ClTY OF DUBUQUE, IOWA OffICIAL NOTICE In oonjuncl;on wiln a relaled City bl:è¡¡el hawn¡¡. ~"e Du- 00"'. C¡'y CouncI "il con- éucl a pub c !\eaIing on Wet!.,esday, ~ry 23. =l=f=3c:. / J /03 _. 2000, a: a ""'Bang I~ COOl" :::> ¡ \(> menÅ“ al 6:3D P,M. in lhe Pubic Ubrary AudibJrb!m, In nbtab cnmments from citizens relanye In the !oHoYmg: Pro- po- Amu", Action Plan lor the Use 01 Communily D....I- npmenl Block Granl \GDBG) Funds 1m Prngram Year 2000 (Fiscal Yea, 20t)1) July I, 2O00"",-",e 30. 2001, City or DubuQ'Je, Iow,,- Grant Nn. B- O!H1C-19-OOII4, The Cily of Dubuq"" ..iII <t,eel th" use 01 Community De.e!npmenl BtncK G--ml Funds to "",at tho ...inril",s idenU1led in Ihe Con- so6daled Plan lor fJousing and Corrrnun;ty Develnpment as adnpled by Ihe Oily Cooocit Copy nf proposed A",.,a1 Aclion Plan is on Illo Ì1 tho City Clerk's OlflCe and may be .iewed during nonnal werking nolrS, s~~':.d ~~ity"'i3~r~; Ol1ice on or be:ore ftne of said .....emg. AI said line and place 01 PUbl~'C h' oiolerestoo ciliz d partie iii bo given an opp y 10 ad- ~~:n~~ ~~~~;~~a -t My .lsuaI or hOOOng 1m- pa~ed p""""'" need;ng SP"" cial asSslance or parsons wilh :~~ co~~s=J3;y C~~: Office al 1319) 539-4120 or IDO 1319) 589-4193 in the Kum.... Ri<j1ts Depar1menl at least 48 hours prior 10 the meeting, Published by order of \he City Coord gi1Ier; on ,.. 7th day 01 February, 21:00. Jeame F. Schneider CityOerk ..." m I:C I <=> .&> I c. c: ..." '" ¡:;; .b ""' '""" =< ..... m r- m ""' '" :I> '""" ::t: ::t: m '" :I> r- c:> \J~ I ..." :I> :x :z: 9 w CD 0"1 CD CD 0"1 -> CD ""' 112111 =" <=> ""' "- a w