FY 2012 Community Development Block Grant AgreementMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2012 Community Development Block Grant (CDBG) Agreement
DATE: June 28, 2011
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
Dubuque
NI- AmeticaCity
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2007
Housing and Community Development Department Director David Harris recommends
City Council approval of a Community Development Block Grant (CDBG) Agreement
with the U.S. Department of Housing and Urban Development in the amount of
$1,126,998 for the program year beginning July 1, 2011, and ending June 30, 2012.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Masterpiece on the Mississippi
TO: Mich10 Van Milligen, City Manager
FROM: Davi arris, Housing and Community Development Department
SUBJECT: FY 2012 Community Development Block Grant (CDBG) Agreement
DATE: June 23, 2011
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor
to sign a Community Development Block Grant (CDBG) Agreement with the U.S.
Department of Housing and Urban Development (HUD) in the amount of $1,126,998 for
the program year beginning July 1, 2011 and ending June 30, 2012.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual
funding for carrying out housing and community development activities. Before it may
receive these funds it must submit a plan for the use of funds and sign an annual grant
agreement.
On March 10, 2011 the City Council approved a FY 2012 Annual Action Plan that had
been recommended by the Community Development Advisory Commission.
Subsequently, HUD notified the City on June 3rd that the anticipated CDBG allocation
has been decreased by $217,086 to $1,126,998. The Community Development
Advisory Commission will be holding a public hearing on July 20 to amend the Annual
Action Plan to reallocate funds based on the decrease in funding..
The attached letter from HUD informs the City that its FY 2012 Annual Action Plan
(Program Year 2011) has been reviewed and a grant of $1,126,998 is approved. A
Funding Approval /Agreement is included for execution by the City. To complete the
annual application process, the City Council must now approve execution of the grant
agreement as provided by the attached resolution.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing
execution of the grant agreement with the U.S. Department of Housing and Urban
Development. This will allow the City to begin expending funds for programs included
in our FY 2012 Annual Plan for the program year, which began July 1st.
Prepared by Aggie Tauke, Community Development Specialist
F:\ Users \ATAUKE \CDBG\AnnualPlan\GrantAgree. mem. doc
Dubuque
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2007
RESOLUTION NO. 206 -2011 (206-11)
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development
Act. of 1974, as amended, the City of Dubuque prepared and submitted an Annual
Action Plan for a Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of
Housing and Urban Development in the amount of $1,126,998 for a twelve month
program year commencing July 1, 2011 and ending June 30, 2012; and
Whereas, a grant agreement covering the activities proposed to be carried out
with the Community Development Block Grant funds has been transmitted to the City of
Dubuque by the U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval /Agreement, authorized by the U.S.
Department of Housing and Urban Development beginning July 1, 2011 for a
Community Development Block Grant to the City of Dubuque in the amount of
$1,126,998 and identified as Grant Number B- 11 -MC -19 -0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby
authorized and directed to execute said Agreement on behalf of the City of Dubuque,
Iowa.
Passed, approved and adopted this 5th day of if y 1
Is p
Attest:
Ke in Firn tahl, cting City Cle
F: \USERS\ATAUKE \CDBG\AnnualPlan \HUD CDBG agreement.res.doc
Roy D. uol, Mayor
Honorable Roy Buol
Mayor of Dubuque
City Hall
50 West 13 Street
Dubuque, IA 52001 -4864
Dear Mayor Buol:
U.S. Department of Housing and Urban Development
Omaha Field Office
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha, Nebraska 68102 -4908
June 15, 2011
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This is to inform you that a review of your fiscal year 2011 Consolidated Plan Annual
Annual Action Plan has been completed. The grant assistance you are receiving includes
Community Development Block Grant (CDBG) funds in the amount of $1,126,998.
The FY2011 Continuing Resolution significantly reduced funding for the CDBG program
compared to the FY2010 level. The CDBG overall funding was reduced by more than $600
million, resulting in allocation reductions of approximately 16.5 percent— reduction percentages
may vary by grantee due to the use of updated population estimates and other factors. Because you
submitted the Annual Action Plan based on an anticipated amount higher than the FY2011
allocation, you must revise the Action Plan consistent with the allocation and applicable
amendment requirements. We are available to provide additional information regarding
amendment requirements.
Enclosed are the Grant Agreements and Funding Approvals which constitute the contract
between the Department of Housing and Urban Development and the City of Dubuque. You
should note particularly any special conditions included in item 8 or 11 of the Funding Approval.
In order to establish a line of credit for these grant funds, you should execute and return two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is
a need to establish or change the depository account to which these grant funds are to be wired, a
Direct Deposit Sign -Up Form (SF- 1199A) must be completed by you and your financial institution
and mailed to this office.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such
activities may not be obligated or expended unless the release of funds has been approved in
writing by HUD. A request for the release of funds must be accompanied by an environmental
certification.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
0
Tl
m
a
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your fmal statement for review under E.O. 12372, we assume you do
not propose to use funds for activities subject to review. However, the condition requires that in
the event you amend or otherwise revise your fmal statement to use funds for the planning or
construction of water or sewer facilities, you must receive written release of funds from HUD
before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque and its non - profit service providers, neighborhood organizations, the economic
community and private citizens as you implement your Consolidated Plan. In the process of
transforming plan elements into projects, the quality of success will depend in large part on the
closeness of cooperation among all the Consolidated Plan partners. We offer our continued
support and technical assistance during the coming year to help forward the objectives of the
Consolidated Plan.
If you have any questions regarding the information in this letter, please contact Ms. Kim
Radice, Community Planning and Development Representative, at (402) 492 -3190.
Enclosures
cc: Mr. David Harris
Mr. Dave Heiar
Sincerely,
Severin
Director
Community Planning and
Development Division
2
U.S. Department of Housing and Urban Development (By Name)
Francis T. Severin
Grantee Name
City of Dubuque
Title . fp
Director, Community Planning and Development Division
Title
Hono le Roy D. Buol, Mayor of Dubuque
Signature „1
&,,j, , -f4,1l 1 , -;�, n
Date (mm/dd/yyyy)
06/15/2011
Signatu
!%
Date ( mm/dd/yyyy)
07/05/2011
7. qategory of Title 1 Assistance for this Funding Action
(check only one) 9
8. Special Conditions
(check one)
❑ None
9a. ate HUD Received Submission
mm/dd/yyyy) 03/18/2011
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
/ / a.
0 a. Entitlement, Sec 106(b)
9b. Date Grantee Notified
( mm/dd/yyyy) 06/15/2011
❑ b.
❑ b. State - Administered, Sec 106(d)(1)
❑ c. HUD - Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee; Sec 108
f:1 Attached
9c. Date of Start of Program Year
( mm/dd/yyyy) 07/01/2011
11. Amount of Community Development
Block Grant
FY (2011)
FY ( )
FY ( )
a. Funds Reserved for this Grantee
$1,126,998
b. Funds now being Approved
$1,126,998
c. Reservation to be Cancelled
(11a minus lib)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
Funding Approval /Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI- 00515R of •20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Dubuque, Iowa
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
City Hall
50 West 13 Street
Dubuque, IA 52001
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special
conditions /addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub - recipient entities to which it makes funding assistance hereunder available.
HUD Accounting use Only
Batch TAC Program Y A Reg Area Document No. Project Number Category
1
1
5
7
3
6
Date Entered PAS ( mm/dd/yyyy)
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
Project Number
Project Number
3a. Grantee's 9 -digit Tax
ID Number:
42 6004596
3b. Grantee's DUNS Number:
093105302
5a. Project/Grant No. 1
B 11 - MC - 19 - 0004
5b. Project/Grant No. 2
5c. Project/Grant No. 3
6c. Amou
Amount
Amount
Amount
Date Entered LOCCS ( mm/dd/yyyy)
Batch Number
Transaction Code
Entered By
24 CFR 570
4. Date use of funds may
begin ( mm/dd/yyyy):
07/01/2011
6a, Amount Approved
$1,126,998
6b. Amount Approved
nt Approved
Effective Date
( mm/dd/yyyy) F
Verified By
0
form HUD -7082 (4/93)
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any . other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures required under Executive Order (E. 0.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
provided under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.
ADDENDUM TO GRANT AGREEMENT FOR CDBG
In addition to the conditions contained on form HUD 7082, the grantee shall comply with
requirements established by the Office of Management and Budget (OMB) concerning the Dun
and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration
(CCR) database, and the Federal Funding Accountability and Transparency Act, including
Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central
Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14, 2010)(to be codified at 2 CFR part 25)
and Appendix A to Part 170 of the Requirements for Federal Funding Accountability and
Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR
part 170).