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FY 2012 Community Development Block Grant AgreementMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY 2012 Community Development Block Grant (CDBG) Agreement DATE: June 28, 2011 Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development Department Director Dubuque NI- AmeticaCity 1 I I 2007 Housing and Community Development Department Director David Harris recommends City Council approval of a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development in the amount of $1,126,998 for the program year beginning July 1, 2011, and ending June 30, 2012. I concur with the recommendation and respectfully request Mayor and City Council approval. Masterpiece on the Mississippi TO: Mich10 Van Milligen, City Manager FROM: Davi arris, Housing and Community Development Department SUBJECT: FY 2012 Community Development Block Grant (CDBG) Agreement DATE: June 23, 2011 INTRODUCTION This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development (HUD) in the amount of $1,126,998 for the program year beginning July 1, 2011 and ending June 30, 2012. DISCUSSION As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for carrying out housing and community development activities. Before it may receive these funds it must submit a plan for the use of funds and sign an annual grant agreement. On March 10, 2011 the City Council approved a FY 2012 Annual Action Plan that had been recommended by the Community Development Advisory Commission. Subsequently, HUD notified the City on June 3rd that the anticipated CDBG allocation has been decreased by $217,086 to $1,126,998. The Community Development Advisory Commission will be holding a public hearing on July 20 to amend the Annual Action Plan to reallocate funds based on the decrease in funding.. The attached letter from HUD informs the City that its FY 2012 Annual Action Plan (Program Year 2011) has been reviewed and a grant of $1,126,998 is approved. A Funding Approval /Agreement is included for execution by the City. To complete the annual application process, the City Council must now approve execution of the grant agreement as provided by the attached resolution. RECOMMENDATION I recommend that the City Council approve the attached resolution authorizing execution of the grant agreement with the U.S. Department of Housing and Urban Development. This will allow the City to begin expending funds for programs included in our FY 2012 Annual Plan for the program year, which began July 1st. Prepared by Aggie Tauke, Community Development Specialist F:\ Users \ATAUKE \CDBG\AnnualPlan\GrantAgree. mem. doc Dubuque kerd A1-AmedcaCity 2007 RESOLUTION NO. 206 -2011 (206-11) RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Whereas, under provisions of Title I of Housing and Community Development Act. of 1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a Community Development Block Grant; and Whereas, the submission has been approved by the U.S. Department of Housing and Urban Development in the amount of $1,126,998 for a twelve month program year commencing July 1, 2011 and ending June 30, 2012; and Whereas, a grant agreement covering the activities proposed to be carried out with the Community Development Block Grant funds has been transmitted to the City of Dubuque by the U. S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval /Agreement, authorized by the U.S. Department of Housing and Urban Development beginning July 1, 2011 for a Community Development Block Grant to the City of Dubuque in the amount of $1,126,998 and identified as Grant Number B- 11 -MC -19 -0004 is hereby accepted. Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and directed to execute said Agreement on behalf of the City of Dubuque, Iowa. Passed, approved and adopted this 5th day of if y 1 Is p Attest: Ke in Firn tahl, cting City Cle F: \USERS\ATAUKE \CDBG\AnnualPlan \HUD CDBG agreement.res.doc Roy D. uol, Mayor Honorable Roy Buol Mayor of Dubuque City Hall 50 West 13 Street Dubuque, IA 52001 -4864 Dear Mayor Buol: U.S. Department of Housing and Urban Development Omaha Field Office Edward Zorinsky Federal Building 1616 Capitol Avenue, Suite 329 Omaha, Nebraska 68102 -4908 June 15, 2011 n cy c CD g ct) - N) co This is to inform you that a review of your fiscal year 2011 Consolidated Plan Annual Annual Action Plan has been completed. The grant assistance you are receiving includes Community Development Block Grant (CDBG) funds in the amount of $1,126,998. The FY2011 Continuing Resolution significantly reduced funding for the CDBG program compared to the FY2010 level. The CDBG overall funding was reduced by more than $600 million, resulting in allocation reductions of approximately 16.5 percent— reduction percentages may vary by grantee due to the use of updated population estimates and other factors. Because you submitted the Annual Action Plan based on an anticipated amount higher than the FY2011 allocation, you must revise the Action Plan consistent with the allocation and applicable amendment requirements. We are available to provide additional information regarding amendment requirements. Enclosed are the Grant Agreements and Funding Approvals which constitute the contract between the Department of Housing and Urban Development and the City of Dubuque. You should note particularly any special conditions included in item 8 or 11 of the Funding Approval. In order to establish a line of credit for these grant funds, you should execute and return two copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is a need to establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign -Up Form (SF- 1199A) must be completed by you and your financial institution and mailed to this office. You are reminded that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such activities may not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal 0 Tl m a Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities until the completion of the review process and receipt of written notification of release of funds from HUD. Since you have not submitted your fmal statement for review under E.O. 12372, we assume you do not propose to use funds for activities subject to review. However, the condition requires that in the event you amend or otherwise revise your fmal statement to use funds for the planning or construction of water or sewer facilities, you must receive written release of funds from HUD before obligating or expending funds for such activities. You are encouraged to continue to vigorously promote full partnerships between the City of Dubuque and its non - profit service providers, neighborhood organizations, the economic community and private citizens as you implement your Consolidated Plan. In the process of transforming plan elements into projects, the quality of success will depend in large part on the closeness of cooperation among all the Consolidated Plan partners. We offer our continued support and technical assistance during the coming year to help forward the objectives of the Consolidated Plan. If you have any questions regarding the information in this letter, please contact Ms. Kim Radice, Community Planning and Development Representative, at (402) 492 -3190. Enclosures cc: Mr. David Harris Mr. Dave Heiar Sincerely, Severin Director Community Planning and Development Division 2 U.S. Department of Housing and Urban Development (By Name) Francis T. Severin Grantee Name City of Dubuque Title . fp Director, Community Planning and Development Division Title Hono le Roy D. Buol, Mayor of Dubuque Signature „1 &,,j, , -f4,1l 1 , -;�, n Date (mm/dd/yyyy) 06/15/2011 Signatu !% Date ( mm/dd/yyyy) 07/05/2011 7. qategory of Title 1 Assistance for this Funding Action (check only one) 9 8. Special Conditions (check one) ❑ None 9a. ate HUD Received Submission mm/dd/yyyy) 03/18/2011 10. check one Orig. Funding Approval Amendment Amendment Number / / a. 0 a. Entitlement, Sec 106(b) 9b. Date Grantee Notified ( mm/dd/yyyy) 06/15/2011 ❑ b. ❑ b. State - Administered, Sec 106(d)(1) ❑ c. HUD - Administered Small Cities, Sec 106(d)(2)(B) ❑ d. Indian CDBG Programs, Sec 106(a)(1) ❑ e. Surplus Urban Renewal Funds, Sec 112(b) ❑ f. Special Purpose Grants, Sec 107 ❑ g. Loan Guarantee; Sec 108 f:1 Attached 9c. Date of Start of Program Year ( mm/dd/yyyy) 07/01/2011 11. Amount of Community Development Block Grant FY (2011) FY ( ) FY ( ) a. Funds Reserved for this Grantee $1,126,998 b. Funds now being Approved $1,126,998 c. Reservation to be Cancelled (11a minus lib) 12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. 12c. Name of Authorized Official for Designated Public Agency Title Signature Funding Approval /Agreement Title I of the Housing and Community Development Act (Public Law 930383) HI- 00515R of •20515R 1. Name of Grantee (as shown in item 5 of Standard Form 424) City of Dubuque, Iowa 2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) City Hall 50 West 13 Street Dubuque, IA 52001 Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions /addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre - agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub - recipient entities to which it makes funding assistance hereunder available. HUD Accounting use Only Batch TAC Program Y A Reg Area Document No. Project Number Category 1 1 5 7 3 6 Date Entered PAS ( mm/dd/yyyy) U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program Project Number Project Number 3a. Grantee's 9 -digit Tax ID Number: 42 6004596 3b. Grantee's DUNS Number: 093105302 5a. Project/Grant No. 1 B 11 - MC - 19 - 0004 5b. Project/Grant No. 2 5c. Project/Grant No. 3 6c. Amou Amount Amount Amount Date Entered LOCCS ( mm/dd/yyyy) Batch Number Transaction Code Entered By 24 CFR 570 4. Date use of funds may begin ( mm/dd/yyyy): 07/01/2011 6a, Amount Approved $1,126,998 6b. Amount Approved nt Approved Effective Date ( mm/dd/yyyy) F Verified By 0 form HUD -7082 (4/93) E.O. 12372 - SPECIAL CONTRACT CONDITION Notwithstanding any . other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E. 0.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations. ADDENDUM TO GRANT AGREEMENT FOR CDBG In addition to the conditions contained on form HUD 7082, the grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14, 2010)(to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding Accountability and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170).