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DuRide FY 2012 AgreementMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: DuRide Agreement DATE: June 29, 2011 Dubuque bfriti All- AmeticaCity / 1 I I I® ' 2007 In October 2008, the City of Dubuque entered into an Agreement with DuRide for the provision of transportation services to seniors in and around Dubuque and East Dubuque. DuRide was modeled on the ITN America Program, which is a national program that coordinates and relies upon the use of volunteer drivers for the transportation of seniors to appointments with health care professionals, grocery or other shopping, etc. The City Council approved that transit operating funds be used in assisting DuRide during the initial start-up at the following amounts: $46,875 for Fiscal Year 2010, $31,250 for Fiscal Year 2011, and $15,625 for Fiscal Year 2012 (no City funding for Fiscal Year 2013 and beyond. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Michael C. Van Milligen Director of Transit Operations Barbara Morck recommends City Council approval of an agreement with DuRide for Fiscal Year 2012 (July 1, 2011 to June 30, 2012). As of May 31, 2011, DuRide has 183 members and 120 volunteers who provide rides. In Fiscal Year 2011, DuRide provided 7,000 rides, and since its inception a grand total of 12,012 rides. Cindy Steinhauser, Assistant City Manager David Heiar, Economic Development Director Barbara Morck, Director of Transit Operations Masterpiece on the Mississippi TO: Michael Van Milligen, City Manager CC: David Heiar, Economic Development Director Kelley Deutmeyer, Executive Director of ECIA FROM: Barbara Morck, Director of Transit Operations SUBJECT: DuRide Agreement DATE: June 20, 2011 Dubuque *Lesko CI, 2007 BACKGROUND In October 2008 the City of Dubuque entered into an agreement with DuRide for the provision of transportation services to seniors in and around Dubuque and East Dubuque. DuRide was modeled on the ITN America Program, which is a national program that coordinates and relies upon the use of volunteer drivers for the transportation of seniors to (e.g.) appointments with health care professionals, grocery or other shopping, etc. DISCUSSION The DuRide program is available for use by its members 24 hours a day, seven days per week. It uses the volunteer driver's personal vehicle, who are required to provide adequate insurance coverage, to transport the customer (aka "member "). DuRide provides insurance coverage for the organization. DuRide gives the customer the option to ride alone or with others, and there are no restrictions on ride purpose or limitations of frequency of use. The City Council approved that transit operating funds be used in assisting DuRide during the initial start-up and at the following amounts: $46,875 for FY10, $31,250 for FY11, and $15,625 for FY12 (no City funding for FY13 and beyond). This funding was given to DuRide with the understanding that they would then have the time needed to seek and secure operational funding from other sources, e.g. funding raising, private and /or corporate sponsorship, through grant applications, etc., along with the funding it projected to receive through membership in its program. Since its inception DuRide has provided a total of 12,012 rides to its members. As of May 31, 2011 DuRide has an enrollment of 183 members, and has 120 volunteer drivers. During FY11 (though May 31 DuRide has provided 6,300 rides and expects to provide an additional 709 rides during the month of June. Included with this memo is a copy of the Agreement, which will be between the City of Dubuque, Iowa and DuRide. This Agreement will need City Council review and approval before being sent to DuRide for their signature(s). The Agreement states that the City will pay DuRide $1,302.09 per month for its program service over a 12 month period (July 1, 2011 to June 30, 2012) and in exchange DuRide will submit timely quarterly performance reports (to be sent to the Office of Economic Development, ATTN: David Heiar, Director). RECOMMENDATION /ACTION STEP I recommend that the attached Agreement be forwarded to the City Council for their consideration and approval. AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DURIDE This Agreement, dated for reference purposes the day of June, 2011, is made and entered into by and between the City of Dubuque, Iowa (City) and DuRide (DuRide). WHEREAS, City has funding for transportation for senior citizens; and WHEREAS, DuRide provides transportation for senior citizens; and WHEREAS, the City Council of the City of Dubuque deems it in the best interests of the City to provide funding to DuRide for transportation for senior citizens. NOW THEREFORE, in consideration of the mutual conditions and covenants contained in this Agreement, City and DuRide agree as follows: SECTION 1. TERM. The term of this Agreement shall be from July 1, 2011 through June 30, 2012. SECTION 2. SCOPE OF SERVICES. City agrees to provide funding in an amount not to exceed $15,625 to DuRide for transportation services for senior citizens. DuRide agrees to use such funding to provide transportation services for senior citizens. SECTION 3. COMPENSATION. The City agrees to pay DuRide a monthly fee for the services of $1,302.09 upon receipt of a monthly report in a form acceptable to the City. SECTION 4. TERMINATION. City shall have the right to terminate this Agreement with or without cause upon thirty (30) days written notice to DuRide. Upon termination of this Agreement, DuRide shall refund any prorated amount of the compensation for the unexpired term of this Agreement. Failure by DuRide to provide adequate services as determined by City in the sole discretion of its City Manager shall be grounds for termination of this Agreement. SECTION 5. REPORTS. DuRide shall provide City with the following monthly reports in a form acceptable to City beginning on the 15 day of August and on the 15 day of each month thereafter: (1) Financial report which shall include all revenue and expenses for the previous month. 1 (2) Service report which shall include for the previous month the number of rides provided, the miles of transportation service provided, the number of members, and the number of volunteers providing service. (3) Report detailing private fundraising activities. DuRide shall provide such further information as City may from time to time require. SECTION 6. INSURANCE. DuRide shall at all times during the term of this Agreement maintain insurance as provided in the attached Insurance Schedule. SECTION 7. INDEMNIFICATION. DuRide shall defend, indemnify and save harmless City, its officers, agents and employees, from and against any and all claims, losses, judgments, costs and expenses of any kind arising out of or related to the negligence of DuRide, its officers, agents, and employees in the performance of this Agreement. SECTION 8. COMPLIANCE WITH LAW. DuRide shall at its expense comply with all applicable federal, state and local laws, ordinances and regulations, including but not limited to, any applicable laws and regulations pursuant to the Americans with Disabilities Act (ADA). SECTION 9. BOOKS AND RECORDS. During the term of this Agreement, DuRide shall keep at all times and make available to City upon reasonable request proper books of record and account in which full, true and correct entries will be made of all dealings and transactions of or in relation to the business and affairs of DuRide in accordance with generally accepted accounting principles consistently applied throughout the period involved. SECTION 10. PUBLICIZING SERVICE. City agrees to cooperate with DuRide in publicizing the availability of the service. SECTION 11. ASSIGNMENT. DuRide shall not assign this Agreement in whole or in part without the prior written approval of City. CITY OF DUBUQUE, IOWA By By Michael C. Van Milligen President of the Bo. rd City Manager 2 DURIDE By Secretary the Board