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Port of Dubuque Marina_Bid Package No. 2 Amenities BuildingMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Port of Dubuque Marina Project Bid Package No. 2 - Amenities Building (C I Ps 1011861, 1021861, 3501861) DATE: June 29, 2011 City Engineer Gus Psihoyos recommends City Council approval of the plans, specifications, form of contract and the estimated cost of $1,892,300 for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Michael C. Van Milligen Dubuque katil All- Ameica City II 2007 Masterpiece on the Mississippi Dubuque M- aneticaclty I m 2007 TO: Michael C. Van Milligen, City Manag FROM: Gus Psihoyos, City Engineer SUBJECT: Port of Dubuque Marina Project Bid Package No. 2 - Amenities Building (CIPs 1011861, 1021861, 3501861) DATE: June 27, 2011 INTRODUCTION The enclosed resolution is in reference to the public hearing on the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building. BACKGROUND In 2005, the Abonmarche Group, a consulting firm specializing in marina development, completed a comprehensive transient boating market feasibility study for the local tri- state area. The study's purpose was: • To determine if a market exists for improved transient marina facilities. • To validate local assumptions and determine if the expenditure of financial resources will attract transient boaters. The market feasibility study indicated a strong demand for slips for transient boaters that cannot be met by the area's existing private marinas. This statistical study indicates a theoretical potential demand for 800 slips in the primary and secondary Dubuque market area. This, coupled with the full occupancy and waiting list at some marinas, leads to the conclusion regarding an actual demand for approximately 200 transient slips for the primary market area for Dubuque. The feasibility study found sufficient market demand and validates local expectations about the market for improved facilities. Based on the credible findings of the market feasibility study, the City of Dubuque, in cooperation with the Iowa Department of Natural Resources (Iowa DNR), in 2007 was awarded an unprecedented $3,037,802 BIG (Boating Infrastructure Grant) Tier II grant from the U.S. Fish and Wildlife Service (U.S. FWS) to develop a transient boating facility at the Port of Dubuque. Initially, the planned site for the marina facility was to be located on the main channel of the Mississippi River, immediately downstream of the railroad train bridge. However, due to the river site challenges, the significantly over budget cost projections, and the inability to incorporate and provide the required amenities as stated in the City's BIG Tier II grant proposal, the original main channel location was determined no longer a viable option. City staff also recommended proceeding forward with the Ice Harbor as the preferred alternate location for the marina project. On November 16th, 2009, the City Council concurred with the staff recommendation to proceed forward with the Ice Harbor as the most economically viable, preferred alternate location for the marina project. Staff has worked actively with property owners and stakeholders within the harbor to discuss the plans for an expanded transient marina. Stakeholder participants included Newt Marine, U.S. Coast Guard, Dubuque River Rides and National Mississippi River Museum and Aquarium. A set of design and layout parameters were discussed based upon navigational and operational considerations. Numerous conceptual layouts were analyzed and presented to the Ice Harbor stakeholders for input. After a lengthy review process, the City reached consensus approval on the final transient dock design layout. MARINA FACILITY The new and expanded Port of Dubuque Marina facility will be located along the northerly shoreline of the Ice Harbor, adjacent to the new National Rivers Center and the Museum's future outdoor Mississippi Plaza. In order to meet the elevated expectations that recreational boaters demand in today's market, the Port of Dubuque Marina project will also include the construction of a new landside amenities service building. The amenities building will be approximately 3,000 square feet and will be located abutting the southeast corner of the National Rivers Center. The amenities building will provide services and accommodations such as: marina management facilities; dockside shower suites; restrooms; a laundry facility; and a ship store. The new amenities building will be constructed to be universally accessible. The ship store will provide services to boaters such as marine related supplies and accessories, convenience store goods, informational kiosk and tourism destination information. Attached is a conceptual graphical rendering of the marina amenities building. To allow for the construction of the new marina building, several underground utilities will need to be relocated from within the impacted footprint of the building. Additionally, new utility services, including sewer, water, electric, gas, phone and cable will be installed to service both the amenities building and the floating docks. As a result of the new building construction and the underground utility excavations, a majority of the existing decorative concrete pavement will be removed and replaced. The new decorative pavement around the exterior of the building will compliment the Riverwalk but also create an outdoor patio connection between the building and the entrance to the marina. Exterior building site work will also include adding landscaped planting areas, trees, lighting, decorative railing, benches, trash receptacles and a bike rack. The exterior building facade was designed to complement the appearance of the National Rivers Center but also create an individual identity for the marina facility. The building will primarily be constructed of red masonry brick with both limestone and cast stone accent features. The signature architectural element to the building will be the curved glass curtain wall front entrance to the building. This glass front entrance will be prominently visible from both the harbor and the Riverwalk. In an effort to incorporate sustainable design and construction initiatives into the project, the amenities building will include the use of construction material recycling practices, energy star rated mechanical and electric equipment, and the use of thermal efficient glass to allow natural light into the store and office spaces. BID PACKAGES The Port of Dubuque Marina project will be split into two (2) bid packages. Bid Package No. 2 - Amenities Building will include the conventional vertical building construction elements, including furnishings, fixtures and equipment and the installation of water, sewer, electric, and communication services. On April 18, Newt Marine Service of Dubuque, Iowa was awarded Bid Package No. 1 - Transient Docks and Utilities (dock dock fabrication, assembly and installation, and fuel system installation) in the amount of $1,737,732.15. PROJECT SCHEDULE The project development schedule for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specifications Pre -Bid Construction Conference Receipt of Bid Proposals (Bid Letting) Award Construction Contract Completion Date: Stage I - Building Stage II - Site Work & Landscaping RECOMMENDATION June 20, 2011 June 23, 2011 June 23, 2011 July 5, 2011 July 12, 2011 August 4, 2011 August 15, 2011 March 30, 2012 May 18, 2012 The above schedule will allow the new marina facility to be fully operational and available for use by transient boaters for the 2012 summer season. I recommend that the City Council approve the plans, specifications, form of contract and the estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building. BUDGET IMPACT The preliminary estimate of probable cost for the Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building is summarized as follows: Preliminary Estimate Bid Package No. 2 - Amenities Building $ 1,550,000 Contingency 155,000 Consultant Services - Engineering Design 155,700 Construction Administration & Inspection 31,600 Total Project Cost - Bid Package 2 $ 1,892,300 The Bid Package No. 2 - Amenities Building funding summary is as follows: CIP No. 3501861 3501861 Fund Description Boating Infrastructure (Tier II) Grant Transient Boat Docks Total Project Funding - Bid Package 2 Based on the bid results for Bid Package No. 1 - Transient Docks & Utilities and the projected estimate of probable cost for the Bid Package No. 2 - Amenities Building, the overall project cost is summarized as follows: Bid Package No. 1 - Transient Docks and Utilities (Award Amount) Bid Package No. 2 - Amenities Building (Remaining Available Funding) Contingency Consultant Services - Engineering Design Construction Administration & Inspection Total Overall Project Cost The total available project funding is as follows: CIP No. 3501861 3501861 Fund Description Boating Infrastructure (Tier II) Grant Transient Boat Docks Total Overall Project Funding Fund Amount $ 1,400, 302 491,998 $ 1,892,300 Estimate $ 1,737,732.15 1,550,000.00 342,087.00 311,400.00 63,200.00 $ 4,004,419.15 Fund Amount $ 3,037,802 1,088,950 $ 4,126,752 The maximum budget for the project is $4,126,752 including preliminary and final design, environmental review and construction. The estimate of probable cost includes an overall 10% contingency. ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and the estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Marie Ware, Leisure Services Manager Martin Konrad, Iowa DNR Brett Oftedahl, JJR Mark Fassbinder, IIW Engineers & Surveyors, PC RESOLUTION NO. 213 -11 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE PORT OF DUBUQUE MARINA PROJECT, BID PACKAGE NO. 2 — AMENITIES BUILDING & SITE WORK NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building & Site Work, in the estimated amount $1,892,300.00, are hereby approved. Attest: Passed, adopted and approved this 5th day of July , ; 011. Kevin S. Firn ahl, Acting City lerk Roy D. Bu • I, Mayor vss tftk I I I mamma.) omvx. F0223 maps= ;mix p2,. ��cu. c liw 1 mm_ 1 1I.11.111MIIM II 1111111111111114. ��:. 1 MM. MI. �� , wM�E Iwo — )• -1•I MFCitltt EXPE 50.0 II II =11111•111IIIIIII ml 00.2,204212 ..c EAS ,EL EVATION COLOR O µa6 °: O nouFnrF c.. ._.. -- 1-112.,w SPED mu. 20204 UIY1•11•.1•11N WWI 11111111131111111111 __ -. EXTERIOR COLOR ELEVATIONS PORT OF DUBUQUE MARINA BUILDING 050 EAST THIRD STREET DUBUQUE, IOWA 52001 rIIIII•IMMiIIIIIII_ .µEa.,, - 11111N1 II n•l•i�I■111• — I — ,.., — ,.— ! „ro,,E . T a�l�����u� - NORTH ELEVATION OR I w . O P02.4002200 wrAL. Ark 0,66 I m & ° �w w ® ... 1111■ ■111111 a .�PB3flS. 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Oa 5 .•. ® sr _ _ __ l a . r ® p i i i. • ♦ "� �� E l� ' I I O � • \°1'°10'6' • I QI �' I I i 1 1 • 1 y Wy� / > sw O 1 I' - \ ,rCOFFEE Vl,un / 4/11„ I 1 • I I • -._.: TffTTr O MARINA BUILDING LL I— Z O ° FLOOR » ,a 0 LL F ° Z SM6 No A1.1 Pro,4c1 Mx 10120-01 NOTICE OF PUBLIC ' HEARINGON"P1 A SPECIFICATIONS, ,q FORM OF CONTRACT, AND ESTIMATED: ,kf: COST FOR THE 1, PORT OF DUBUQUE MARINA PROJECT, BID PACKAGE NO. x1 AMENITIES BUILDING & SITE WORK , NOTICE IS HE GIVEN: The Council of the City',ot Dubuque, - Iowa wiII hold a public hearing on the proposed plan;#; specifications, form of contract and estimated cost for the Port ,c Dubuque Marina Pro: ject, Bid Package No. 'Building ^ - Site Work,` in accoq± dance with . ths' provisions of CF(aptet 26, Code of Iowa„ • 6:30 p m:, on. the: day �UIY.. X011, io;'the• Hlstcac Fed"eraf "BLi'l ing Council Chambers (second floor), 350 West 6th Street, Dubu- que, Iowa. Said .pros posed plans, specifica- tions, form of contract and estimated cost are now on file in the office of the City Clerk.. At said heating•, any interested person may appear and file objections thereto. The scope of the - Project is as follows: The scope of the: project includes co . ventional vertical cont. struction of a 3,000 s.1 building, including fur,' nishings, fixtures, and equipment Exterior site.. work includes the. installation of watet sanitary sewer, elect tric, gas, communica,: tion services, decora- tive - concrete pave. ment,. sidewalk, park" ing lot and landscaping:, Any visual or hearing impaired persons. need-; ing special assistance. or persons with special. accessibility needs - shouil'd coetact the City Cleric's office at (5633 589-4120 '"or TDD aa, (563) 6904,678 at least. 48 hours prior to thk. meeting: Published by order 4: the City Council givela 'on the 20th day of ,June,2011. #• Kevin S. Firnstah Acting City Cler r 1t 6/24 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: June 24, 2011, and for which the charge is $20.90. 3 /Up Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this 17; day of , 20 le AA!./,/ Notary Public in and for Dubuque County, Iowa. MARY K. WESTERMEYP I Commission Number 154E _ 14 ,.