Port of Dubuque Marina_Bid Package No. 2 Amenities BuildingMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Marina Project
Bid Package No. 2 - Amenities Building
(C I Ps 1011861, 1021861, 3501861)
DATE: June 29, 2011
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $1,892,300 for the Port of
Dubuque Marina Project, Bid Package No. 2 — Amenities Building.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
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Masterpiece on the Mississippi
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TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer
SUBJECT: Port of Dubuque Marina Project
Bid Package No. 2 - Amenities Building
(CIPs 1011861, 1021861, 3501861)
DATE: June 27, 2011
INTRODUCTION
The enclosed resolution is in reference to the public hearing on the Port of Dubuque
Marina Project, Bid Package No. 2 — Amenities Building.
BACKGROUND
In 2005, the Abonmarche Group, a consulting firm specializing in marina development,
completed a comprehensive transient boating market feasibility study for the local tri-
state area. The study's purpose was:
• To determine if a market exists for improved transient marina facilities.
• To validate local assumptions and determine if the expenditure of financial
resources will attract transient boaters.
The market feasibility study indicated a strong demand for slips for transient boaters
that cannot be met by the area's existing private marinas. This statistical study indicates
a theoretical potential demand for 800 slips in the primary and secondary Dubuque
market area. This, coupled with the full occupancy and waiting list at some marinas,
leads to the conclusion regarding an actual demand for approximately 200 transient
slips for the primary market area for Dubuque. The feasibility study found sufficient
market demand and validates local expectations about the market for improved
facilities.
Based on the credible findings of the market feasibility study, the City of Dubuque, in
cooperation with the Iowa Department of Natural Resources (Iowa DNR), in 2007 was
awarded an unprecedented $3,037,802 BIG (Boating Infrastructure Grant) Tier II grant
from the U.S. Fish and Wildlife Service (U.S. FWS) to develop a transient boating facility
at the Port of Dubuque.
Initially, the planned site for the marina facility was to be located on the main channel of
the Mississippi River, immediately downstream of the railroad train bridge. However,
due to the river site challenges, the significantly over budget cost projections, and the
inability to incorporate and provide the required amenities as stated in the City's BIG
Tier II grant proposal, the original main channel location was determined no longer a
viable option. City staff also recommended proceeding forward with the Ice Harbor as
the preferred alternate location for the marina project. On November 16th, 2009, the
City Council concurred with the staff recommendation to proceed forward with the Ice
Harbor as the most economically viable, preferred alternate location for the marina
project.
Staff has worked actively with property owners and stakeholders within the harbor to
discuss the plans for an expanded transient marina. Stakeholder participants included
Newt Marine, U.S. Coast Guard, Dubuque River Rides and National Mississippi River
Museum and Aquarium. A set of design and layout parameters were discussed based
upon navigational and operational considerations. Numerous conceptual layouts were
analyzed and presented to the Ice Harbor stakeholders for input. After a lengthy review
process, the City reached consensus approval on the final transient dock design layout.
MARINA FACILITY
The new and expanded Port of Dubuque Marina facility will be located along the
northerly shoreline of the Ice Harbor, adjacent to the new National Rivers Center and
the Museum's future outdoor Mississippi Plaza.
In order to meet the elevated expectations that recreational boaters demand in today's
market, the Port of Dubuque Marina project will also include the construction of a new
landside amenities service building. The amenities building will be approximately 3,000
square feet and will be located abutting the southeast corner of the National Rivers
Center. The amenities building will provide services and accommodations such as:
marina management facilities; dockside shower suites; restrooms; a laundry facility; and
a ship store. The new amenities building will be constructed to be universally
accessible. The ship store will provide services to boaters such as marine related
supplies and accessories, convenience store goods, informational kiosk and tourism
destination information. Attached is a conceptual graphical rendering of the marina
amenities building.
To allow for the construction of the new marina building, several underground utilities
will need to be relocated from within the impacted footprint of the building. Additionally,
new utility services, including sewer, water, electric, gas, phone and cable will be
installed to service both the amenities building and the floating docks.
As a result of the new building construction and the underground utility excavations, a
majority of the existing decorative concrete pavement will be removed and replaced.
The new decorative pavement around the exterior of the building will compliment the
Riverwalk but also create an outdoor patio connection between the building and the
entrance to the marina. Exterior building site work will also include adding landscaped
planting areas, trees, lighting, decorative railing, benches, trash receptacles and a bike
rack.
The exterior building facade was designed to complement the appearance of the
National Rivers Center but also create an individual identity for the marina facility. The
building will primarily be constructed of red masonry brick with both limestone and cast
stone accent features. The signature architectural element to the building will be the
curved glass curtain wall front entrance to the building. This glass front entrance will be
prominently visible from both the harbor and the Riverwalk.
In an effort to incorporate sustainable design and construction initiatives into the project,
the amenities building will include the use of construction material recycling practices,
energy star rated mechanical and electric equipment, and the use of thermal efficient
glass to allow natural light into the store and office spaces.
BID PACKAGES
The Port of Dubuque Marina project will be split into two (2) bid packages. Bid Package
No. 2 - Amenities Building will include the conventional vertical building construction
elements, including furnishings, fixtures and equipment and the installation of water,
sewer, electric, and communication services. On April 18, Newt Marine Service of
Dubuque, Iowa was awarded Bid Package No. 1 - Transient Docks and Utilities (dock
dock fabrication, assembly and installation, and fuel system installation) in the amount
of $1,737,732.15.
PROJECT SCHEDULE
The project development schedule for the Port of Dubuque Marina Project, Bid Package
No. 2 — Amenities Building is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Completion Date: Stage I - Building
Stage II - Site Work & Landscaping
RECOMMENDATION
June 20, 2011
June 23, 2011
June 23, 2011
July 5, 2011
July 12, 2011
August 4, 2011
August 15, 2011
March 30, 2012
May 18, 2012
The above schedule will allow the new marina facility to be fully operational and
available for use by transient boaters for the 2012 summer season.
I recommend that the City Council approve the plans, specifications, form of contract
and the estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 —
Amenities Building.
BUDGET IMPACT
The preliminary estimate of probable cost for the Port of Dubuque Marina Project, Bid
Package No. 2 - Amenities Building is summarized as follows:
Preliminary
Estimate
Bid Package No. 2 - Amenities Building $ 1,550,000
Contingency 155,000
Consultant Services - Engineering Design 155,700
Construction Administration & Inspection 31,600
Total Project Cost - Bid Package 2 $ 1,892,300
The Bid Package No. 2 - Amenities Building funding summary is as follows:
CIP No.
3501861
3501861
Fund Description
Boating Infrastructure (Tier II) Grant
Transient Boat Docks
Total Project Funding - Bid Package 2
Based on the bid results for Bid Package No. 1 - Transient Docks & Utilities and the
projected estimate of probable cost for the Bid Package No. 2 - Amenities Building, the
overall project cost is summarized as follows:
Bid Package No. 1 - Transient Docks and Utilities (Award Amount)
Bid Package No. 2 - Amenities Building (Remaining Available Funding)
Contingency
Consultant Services - Engineering Design
Construction Administration & Inspection
Total Overall Project Cost
The total available project funding is as follows:
CIP No.
3501861
3501861
Fund Description
Boating Infrastructure (Tier II) Grant
Transient Boat Docks
Total Overall Project Funding
Fund Amount
$ 1,400, 302
491,998
$ 1,892,300
Estimate
$ 1,737,732.15
1,550,000.00
342,087.00
311,400.00
63,200.00
$ 4,004,419.15
Fund Amount
$ 3,037,802
1,088,950
$ 4,126,752
The maximum budget for the project is $4,126,752 including preliminary and final
design, environmental review and construction. The estimate of probable cost includes
an overall 10% contingency.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the Port of Dubuque Marina Project, Bid Package No. 2 —
Amenities Building.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Marie Ware, Leisure Services Manager
Martin Konrad, Iowa DNR
Brett Oftedahl, JJR
Mark Fassbinder, IIW Engineers & Surveyors, PC
RESOLUTION NO. 213 -11
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE PORT OF DUBUQUE MARINA PROJECT, BID
PACKAGE NO. 2 — AMENITIES BUILDING & SITE WORK
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities Building & Site
Work, in the estimated amount $1,892,300.00, are hereby approved.
Attest:
Passed, adopted and approved this 5th day of July , ; 011.
Kevin S. Firn ahl, Acting City lerk
Roy D. Bu • I, Mayor
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NOTICE OF PUBLIC
' HEARINGON"P1 A
SPECIFICATIONS, ,q
FORM OF CONTRACT,
AND ESTIMATED: ,kf:
COST FOR THE 1,
PORT OF DUBUQUE
MARINA PROJECT,
BID PACKAGE NO. x1
AMENITIES BUILDING
& SITE WORK ,
NOTICE IS HE
GIVEN: The
Council of the City',ot
Dubuque, - Iowa wiII
hold a public hearing
on the proposed plan;#;
specifications, form of
contract and estimated
cost for the Port ,c
Dubuque Marina Pro:
ject, Bid Package No.
'Building ^
- Site Work,` in accoq±
dance with . ths'
provisions of CF(aptet
26, Code of Iowa„
• 6:30 p m:, on. the:
day �UIY.. X011, io;'the•
Hlstcac Fed"eraf "BLi'l
ing Council Chambers
(second floor), 350
West 6th Street, Dubu-
que, Iowa. Said .pros
posed plans, specifica-
tions, form of contract
and estimated cost are
now on file in the office
of the City Clerk.. At
said heating•, any
interested person may
appear and file
objections thereto.
The scope of the -
Project is as follows:
The scope of the:
project includes co .
ventional vertical cont.
struction of a 3,000 s.1
building, including fur,'
nishings, fixtures, and
equipment Exterior site..
work includes the.
installation of watet
sanitary sewer, elect
tric, gas, communica,:
tion services, decora-
tive - concrete pave.
ment,. sidewalk, park"
ing lot and landscaping:,
Any visual or hearing
impaired persons. need-;
ing special assistance.
or persons with special.
accessibility needs -
shouil'd coetact the City
Cleric's office at (5633
589-4120 '"or TDD aa,
(563) 6904,678 at least.
48 hours prior to thk.
meeting:
Published by order 4:
the City Council givela
'on the 20th day of
,June,2011. #•
Kevin S. Firnstah
Acting City Cler r
1t 6/24
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: June 24, 2011, and for which the charge is $20.90.
3 /Up
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this 17; day of , 20 le
AA!./,/
Notary Public in and for Dubuque County, Iowa.
MARY K. WESTERMEYP I
Commission Number 154E
_ 14 ,.