Kaufmann Avenue HMA Resurfacing Project AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road)
Iowa DOT Project No. STP -U -2100 (662)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIPs 3002140, 7202243)
DATE: June 28, 2011
Sealed bids were received for the Kaufmann Avenue HMA Resurfacing Project. City
Engineer Gus Psihoyos recommends award of the contract to the low bidder, Top
Grade Excavating, Inc., in the amount of $517,601.34, subject to the Iowa Department
of Transportation concurrence.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Mictfael C. Van Milligen
Dubuque
httil
M- America City
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road)
Iowa DOT Project No. STP -U -2100 (662)- -70 -31
Iowa DOT Agreement No. 6 -10- STPU -05
(CIPs 3002140, 7202243)
DATE: June 27, 2011
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road),
Iowa DOT Project No. STP -U -2100 (662)-- 70 -31.
DISCUSSION
The scope of work for the Kaufmann Avenue HMA Resurfacing Project (John F.
Kennedy Road to Carter Road) will include the following:
• John F. Kennedy Road to Carter Road
o Partial replacement of curb and gutter and sidewalk at various locations.
o Construction of ADA- compliant curb access ramps.
• John F. Kennedy Road to Martin Drive
o Sectional replacement of existing 32 -feet wide pavement with the installation of a
new 6 - inch asphalt roadway. (Note: The existing asphalt pavement between John F.
Kennedy Road to Martin Drive is approximately 3" in depth on a poorly draining native
soil material.)
o Installation of pavement sub -drain on the south side of the roadway.
• Martin Drive to Carter Road
o Milling removal of 2 to 3 inches of existing pavement and placement of a new
asphalt overlay surface.
BID RESULTS
Dubuque
brand
Al- Amettcacnr
2007
The Iowa Department of Transportation (Iowa DOT) received the following bids for the
Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road),
Iowa DOT Project No. STP -U -2100 (662)- -70 -31 on June 21, 2011:
Contractor Bid Results
Top Grade Excavating, Inc. $517,601.34
River City Paving $549,287.51
Tschiggfrie Excavating Co. $583,383.59
RECOMMENDATION
I recommend that the contract for the Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662) - -70-
31 be awarded to Top Grade Excavating, Inc. of Epworth, Iowa in the amount of
$517,601.34 which is 0.80% under the engineer's estimate of probable cost.
BUDGET IMPACT
The summary of cost for the Kaufmann Avenue HMA Resurfacing Project (John F.
Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)- -70 -31 is as
follows:
Estimate Award
Construction Contract $521,995.18 $517,601.34
Contingency 52,199.52 52,199.52
Construction Engineering & Inspection 86,129.20 86,129.20
Total Project Cost $660,323.90 $655,930.06
The anticipated available project funding is as follows:
CIP Funding Source Amount
DMATS STP Funds $455,840.69
3002140 Kaufmann Avenue Resurfacing (City Match - 20 %) 186,740.64
7202243 Kaufmann & Trygg Storm Sewer Extension 13,348.73
Total Project Funding $655,930.06
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the
Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road),
Iowa DOT Project No. STP -U -2100 (662)- -70 -31 to Top Grade Excavating, Inc. in the
amount of $517,601.34, subject to the Iowa Department of Transportation concurrence.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Plant Manager
Jon Dienst, PE
David Ness, PE
Deron Muehring, Civil Engineer II
Greg Doeden, Civil Engineer II
RESOLUTION NO. 217 -11
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE KAUFMANN AVENUE
HMA RESURFACING PROJECT (JOHN F. KENNEDY ROAD TO CARTER ROAD),
IOWA DOT PROJECT NO. STP -U -2100 (662)- -70 -31
Whereas, sealed proposals have been submitted by contractors for the
Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road),
Iowa DOT Project No. STP -U -2100 (662)- -70 -31 (the Project) pursuant to Resolution
No. 167 -11 and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 16 day of May, 2011.
Whereas, said sealed proposals were opened and read by the Iowa Department
of Transportation on the 21 day of June, 2011, and it has been determined that Top
Grade Excavating, Inc. of Epworth, Iowa with a bid in the amount of $517,601.34, is the
lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to, Top
Grade Excavating, Inc. subject to the concurrence by Iowa Department of
Transportation (Iowa DOT), and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Attest:
Passed, approved and adopted this 5th day of July , 2011.
Key' S. Firn ahl, Acting City Clerk
Roy D. Buol, Mayor
IOWA DEPARTMENT OF TRANSPORTATION Run Date: 06/27/11
VENDOR RANKING Page: 156 1
Project: STP -U- 2100(662)- -70 -31
Work Type: HMA RESURFACING WITH MILLING
County: DUBUQUE Prj Awd Amt: $517,601.34
Route: KAUFMANN AVENUE
Location: IN THE CITY OF DUBUQUE, JFK RD TO CARTER RD
Bid Order: 156 Contract ID: 31- 2100 -662 Primary County: DUBUQUE
Letting Date: 110621 10:00 A.M. No Established DBE Goal
Letting Status: AWARD RECOMMENDED to TOP GRADE EXCAVATING, INC
Contract Period: 55 WORK DAYS Late Start Date: 08/01/11
TOTAL % OVER
RANK VENDOR NO. /NAME BID LOW BID
1 TO105 TOP GRADE EXCAVATING, INC. $ 517,601.34 100.00 %
2 MA812 MATHY CONSTRUCTION COMPANY D /B /A RIVER CITY PAVING $ 549,287.51 106.12 %
3 TS020 TSCHIGGFRIE EXCAVATING CO. $ 583,383.59 112.70 %
Bid Order: 156
Letting Date: 06/21/11 10:00 A.M.
Primary County: DUBUQUE
SECTION 0001 ROADWAY ITEMS
0010 2101 - 0850002 3.900 UNIT
CLEARING AND GRUBBING
0020 2102 - 2713070 2960.000 CY
EXCAVATION, CLASS 13, ROADWAY AND BORRO
0030 2105 - 8425005 66.890 CY
TOPSOIL, FURNISH AND SPREAD
0040 2210 - 0475115 407.260 TON
GRADED STONE BASE
0050 2212- 0475095 0.300 MILE
CLEANING AND PREPARATION OF BASE
0060 2212- 5070310 304.700 SY
PATCHES, FULL -DEPTH REPAIR
0070 2212- 5070330 10.000 EACH
PATCHES BY COUNT (REPAIR)
0080 2212- 5075001 30.000 TON
HOT MIX ASPHALT SURFACE PATCHES
0090 2213- 6745500 23.730 STA
REMOVAL OF CURB
0100 2214 - 5145150 4862.540 SY
PAVEMENT SCARIFICATION
0110 2301 - 1033080 41.360 SY
STANDARD OR SLIP FORM PORTLAND CEMENT
CONCRETE PAVEMENT, CLASS C, CLASS 3
DURABILITY, 8 IN.
0120 2303 - 0000100 41.750 TON
HOT MIX ASPHALT MIXTURE, COMMERCIAL MIX
(INCLUDES ASPHALT BINDER), AS PER PLAN
0130 2303 - 0031500 1127.280 TON
HOT MIX ASPHALT MIXTURE (1,000,000
ESAL), BASE COURSE, 1/2 IN. MIX
0140 2303 - 0033500 1036.390 TON
HOT MIX ASPHALT MIXTURE (1,000,000
ESAL), SURFACE COURSE, 1/2 IN. MIX, NO
SPECIAL FRICTION REQUIREMENT
0150 2303 - 0246428 129.800 TON
ASPHALT BINDER, PG 64 -28
0160 2303 - 6911000 LUMP
HOT MIX ASPHALT PAVEMENT SAMPLES
IOWA DEPARTMENT OF TRANSPORTATION
TABULATION OF CONSTRUCTION AND MATERIAL BIDS
Contract ID: 31- 2100 -662
Run Date: 06/27/11
Page: 156 2
I( 1 ) T0105 I( 2 ) MA812 I( 3 ) TS020
ITOP GRADE EXCAVATING, INC IMATHY CONST. D /B /A RIVER CIT ITSCHIGGFRIE EXCAV. CO.
LINE NO / ITEM CODE / ALT I
ITEM DESCRIPTION QUANTITY I UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
+ +
350.00000 1365.00 100.00000 390.00 100.00000 390.00
7.09000 20986.40 11.05000 32708.00 11.05000 32708.00
71.76000 4800.03 18.15000 1214.05 18.15000 1214.05
18.70000 7615.76 19.10000 7778.67 19.10000 7778.67
2000.00000 600.00 2000.00000 600.00 2000.00000 600.00
44.68000 13614.00 68.18000 20774.45 91.00000 27727.70
200.00000 2000.00 250.00000 2500.00 140.00000 1400.00
100.00000 3000.00 300.00000 9000.00 300.00000 9000.00
189.63000 4499.92 370.00000 8780.10 370.00000 8780.10
1.87000 9092.95 2.48000 12059.10 2.40000 11670.10
50.47000 2087.44 86.00000 3556.96 86.00000 3556.96
120.00000 5010.00 120.00000 5010.00 120.00000 5010.00
39.00000 43963.92 38.84000 43783.56 38.85000 43794.83
39.00000 40419.21 38.84000 40253.39 38.85000 40263.75
661.00000 85797.80 661.00000 85797.80 660.00000 85668.00
1120.00000 1120.00 1120.00000 1120.00 1120.00000 1120.00
Bid Order: 156
Letting Date: 06/21/11 10:00 A.M.
0170 2435 - 0600010 11.000 EACH
MANHOLE ADJUSTMENT, MINOR
0180 2502- 8212206 1591.600 LF
SUBDRAIN, PERFORATED PLASTIC PIPE, 6 IN
DIA.
0190 2503- 0114215 48.000 LF
STORM SEWER GRAVITY MAIN, TRENCHED,
REINFORCED CONCRETE PIPE (RCP), 2000D
(CLASS III), 15 IN.
0200 2503 - 0114218 152.100 LF
STORM SEWER GRAVITY MAIN, TRENCHED,
REINFORCED CONCRETE PIPE (RCP), 2000D
(CLASS III), 18 IN.
0210 2506 - 4984000 5.640 CY
FLOWABLE MORTAR
0220 2510 - 6745850 41.360 SY
REMOVAL OF PAVEMENT
0230 2511 - 6745900 397.670 SY
REMOVAL OF SIDEWALK
0240 2511 - 7526004 192.570 SY
SIDEWALK, P.C. CONCRETE, 4 IN.
0250 2511 - 7526006 205.100 SY
SIDEWALK, P.C. CONCRETE, 6 IN.
0260 2511 - 7528100 144.000 SF
DETECTABLE WARNINGS FOR CURB RAMPS
0270 2512 - 1725256 2373.200 LF
CURB AND GUTTER, P.C. CONCRETE, 2.5 FT.
0280 2515- 2475006 151.620 SY
DRIVEWAY, P.C. CONCRETE, 6 IN.
0290 2515- 6745600 151.620 SY
REMOVAL OF PAVED DRIVEWAY
0300 2527 - 9263109 3.990 STA
PAINTED PAVEMENT MARKING, WATERBORNE OR
SOLVENT -BASED
0310 2528- 8445110 LUMP
TRAFFIC CONTROL
0320 2528 - 8445113 22.000 EACH
FLAGGERS
0330 2533 - 4980005 LUMP
MOBILIZATION
IOWA DEPARTMENT OF TRANSPORTATION
TABULATION OF CONSTRUCTION AND MATERIAL BIDS
Contract ID: 31- 2100 -662
I( 1 ) TO105
1( 2 ) MA812 I( 3 ) TS020
ITOP GRADE EXCAVATING, INC IMATHY CONST. D /B /A RIVER CIT ITSCHIGGFRIE EXCAV. CO.
LINE NO / ITEM CODE / ALT I I
ITEM DESCRIPTION QUANTITY I UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
600.00000 6600.00
420.00000 4620.00
Primary County: DUBUQUE
Run Date: 06/27/11
Page: 156 3
420.00000 4620.00
12.25000 19497.10 9.10000 14483.56 9.10000 14483.56
40.00000 1920.00 58.90000 2827.20 58.90000 2827.20
44.00000 6692.40 61.95000 9422.60 61.95000 9422.60
150.00000 846.00 145.00000 817.80 145.00000 817.80
12.20000 504.59 24.00000 992.64 24.00000 992.64
9.00000 3579.03 8.60000 3419.96 8.60000 3419.96
33.00000 6354.81 43.00000 8280.51 43.00000 8280.51
38.00000 7793.80 49.00000 10049.90 49.00000 10049.90
36.50000 5256.00 31.00000 4464.00 31.00000 4464.00
15.30000 36309.96 22.60000 53634.32 22.60000 53634.32
38.00000 5761.56 56.00000 8490.72 56.00000 8490.72
12.20000 1849.76 11.00000 1667.82 11.00000 1667.82
60.00000 239.40 60.00000 239.40 60.00000 239.40
12640.00000 12640.00 12640.00000 12640.00 12640.00000 12640.00
315.00000 6930.00 315.00000 6930.00 315.00000 6930.00
51000.00000 51000.00 10700.00000 10700.00 40000.00000 40000.00
Bid Order: 156
Letting Date: 06/21/11 10:00 A.M.
LINE NO / ITEM CODE / ALT
ITEM DESCRIPTION QUANTITY
0340 2599-9999005 3.000 EACH
('EACH' ITEM) CONCRETE COLLAR
0350 2599-9999005 7.000 EACH
('EACH' ITEM) INTAKE 101-B
0360 2599-9999005 2.000 EACH
('EACH' ITEM) INTAKE 101-B, CONSTRUCT
NEW CONCRETE TOP
0370 2599-9999005
('EACH' ITEM) INTAKE
0380 2599-9999005
('EACH' ITEM) INTAKE
0390 2599-9999005
('EACH' ITEM) INTAKE
0400 2599-9999005
('EACH' ITEM) SIGN P
REMOVAL AND
0410 2599-9999005 16.000 EACH
('EACH' ITEM) SIGN POST, 'U' CHANNEL,
REMOVAL AND
0420 2599-9999005 2.000 EACH
('EACH' ITEM) STORM WATER CURB OPENING
0430 2599-9999005 11.000 EACH
('EACH' ITEM) UTILITY ACCESS FRAME AND
COVER
0440 2599-9999020 1075.000 TON
('TONS' ITEM) GRANULAR SUBBASE
0450 2599-9999020 3450.000 TON
('TONS' ITEM) STONE BASE, CRUSHED, 3 IN
0460 2601-2639010 56.000 SQ
SODDING
0470 2601-2643110 33.600 MGAL
WATERING FOR SOD, SPECIAL DITCH CONTROL
OR SLOPE PROTECTION
SECTION TOTALS
CONTRACT TOTALS
104-B
2.000 EACH
1.000 EACH
104-B, SPECIAL
18.000 EACH
PROTECTION
11.000 EACH
OST, STOP SIGN,
IOWA DEPARTMENT OF TRANSPORTATION
TABULATION OF CONSTRUCTION AND MATERIAL BIDS
Contract ID: 31-2100-662
1( 1 ) TO105
1TOP GRADE EXCAVATING, INC
UNIT PRICE
500.00000
1965.00000
765.00000
3045.00000
3845.00000
60.00000
100.00000
100.00000
360.00000
405.00000
16.50000
11.08000
75.00000
60.00000
1( 2 ) MA812 1( 3 ) TS020
IMATHY CONST. D/B/A RIVER CIT ITSCHIGGFRIE EXCAV. CO.
1 1
AMOUNT1 UNIT PRICE AMOUNTI UNIT PRICE AMOUNT
+ +
1305.00 435.00000 1305.00
1500.00 435.00000
13755.00 1885.00000
1530.00 910.00000
6090.00 3260.00000
3845.00 5945.00000
1080.00 50.00000
1100.00 285.00000
1600.00
720.00
4455.00
17737.50
38226.00
4200.00
2016.00
517,601.34
160.00000
265.00000
310.00000
17.50000
16.05000
85.00000
60.00000
517,601.341
Primary County: DUBUQUE
13195.00
1820.00
6520.00
5945.00
900.00
3135.00
2560.00
530.00
3410.00
18812.50
55372.50
4760.00
2016.00
549,287.51
549,287.511
Run Date: 06/27/11
Page: 156 4
1885.00000
910.00000
3260.00000
5945.00000
50.00000
285.00000
160.00000
265.00000
310.00000
17.50000
16.05000
75.00000
60.00000
13195.00
1820.00
6520.00
5945.00
900.00
3135.00
2560.00
530.00
3410.00
18812.50
55372.50
4200.00
2016.00
583,383.59
583,383.59