2003 Asphalt Paving ProjectMEMORANDUM
November 9, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: 2003 ACC Paving Project
FY 2004 - CIP 300271
Acting Public Works Director/City Engineer Gus Psihoyos is recommending acceptance
of the Fiscal Year 2004/Calendar Year 2003 ACC Paving Project, as completed by
River City Paving, in the final contract amount of $799,398.80, which is a 25.7%
increase from the original contract in the amount of $635,720.81.
The additional cost incurred for the project was due to the substantial increase in bid
quantities as a result of unforeseen conditions, such as severe subsurface conditions
and pavement deterioration that resulted in more work than was originally anticipated.
There were also change orders in the amount of approximately $48,200 for changes
that were not in the original project scope. These change orders addressed
modifications to the storm sewer system, watermain improvements and additional
concrete curb and gutter work with accessible ramps.
The Fiscal Year 2004 program will use $174,503.52 from the Fiscal Year 2005 program,
which may impact the number of streets done in this year's program.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Acting Public Works Director/City Engineer
MEMORANDUM
November 8, 2004
TO:
Michael C. Van Milligen, City Manager
FROM:
Gus Psihoyos, Acting Public Works Director
SUBJECT: 2003 ACC Paving Project
FY 2004 - CIP 300271
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
2003 ACC Paving Project.
BACKGROUND
The 2003 Asphalt Paving Project provided for street improvements and asphalt
resurfacing for the following locations that are included in the Five-Year Street Program:
Street
From
To
1.
2.
3.
4.
5.
Garfield Avenue
Windsor Avenue
Stoneridge Place
8th Street
Iowa Street
Marshall Street
Burden Avenue
Windsor Avenue
Locust Street
14th Street
Elm Street
Stoneridge Place
End
Hill Street
17th Street
DISCUSSION
The 2003 ACC Paving Project has been completed by River City Paving, Division of
Mathy Construction of Kieler, Wisconsin, in the final contract amount of $799,398.80,
which is a 25.7% increase from the original contract in the amount of $635,720.81.
The additional cost incurred for the project was due to the substantial increase in bid
quantities as.a result of unforeseen conditions such as severe subsurface conditions
and pavement deterioration that resulted in more work than that was originally
anticipated. There were also change orders in the amount of approximately $48,200 for
changes that were not in the original project scope. These change orders addressed
such items as modifications to the storm sewer system, watermain improvements, and
additional concrete curb and gutter work with accessible ramps.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final contract be
established at $799,398.80.
BUDGET IMPACT
The project cost summary for the 2003 ACC Paving Project is as follows:
Engineering
Estimate
$657,898.70
58,109.37
95,880.46
Bid Final
$635,720.81 $799,398.80
58,109.37
$95,880.46 $62,927.75
$789,710.64 $862.326.55
Construction Contract
Contingency
Total Project Cost
$811.888.53
The project funding summary is as follows:
Total Project Funding
$862,326.55
$862.326.55
(2003 ACC Paving Project) FY 2004 Annual Street Paving Program
The Annual Street Paving Program is entirely funded by the Road Use Tax Fund, Sales
Tax Fund and DRA Distribution Funding. The project overage of $174,503.52 in the
Fiscal Year 2004 Street Program will be transferred and reduce the available budget for
the Fiscal Year 2005 Street Program. This will require the evaluation and possible
postponement of street reconstruction projects currently scheduled in Fiscal Year 2005.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Robert Schiesl, PE
cc: Dawn Lang, Budget Director
RESOLUTION NO. 420-04
ACCEPTING IMPROVEMENT
Whereas, the contract for the 2003 ACC Paving Project has been
completed and the City Manager has examined the work and filed his certificate
stating that the same has been completed according to the terms of the contract,
plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Fiscal Year 2004 Annual Street Paving
Program in amounts equal to the amount of his contract, less any retained
percentage provided for therein.
Passed, approved and adopted this 15th day of November, 2004.
Terrance M. Duggan, Mayor
Attest
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 421-04
FINAL ESTIMATE
Whereas, the contract for the 2003 ACC Paving Project has been
completed and the City Engineer has submitted his final estimate showing the
cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $862,326.55 and the said amount shall be paid from the Fiscal Year 2004
Annual Street Paving Program of the City of Dubuque, Iowa.
Passed, approved and adopted this 15th day of November, 2004.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO:
COUNCIL FINAL
DATE:
PROJECT NAME: 2003 Asphalt Pavin9 Project IFY 04)
Gameld, Winsor, Stone Rldge, 8th StreeL Iowa Street
CONTRACTOR: River City Pavlng- Dlv. Of Mathy Construction
BID ITEM DESCRIPTION
CONTRACT AMDUNT:
1 1103.0200 Excavation, Unclassified
2 1103.0210 Excavation, Header
3 1105.0103 BackfiliTopsoil
4 1201.0100 Graded Stone Base
5 1301.0902 Cleaning and Preparation of PCC Base
6 1301.0925 ACC Full Depth Repair Patches
7 1301.1101 ACCLevelingCourse
8 1301.1301 ACC Surface Course (PG 64-22)
9 1301.1400 ACC Hand Patching
10 1301.1800 Adjustment of Fixture
11 1301.2100 Asphalt,Surfacln9ofDrivewayandPatches
12 1303.0102 Pavement Scarification
13 1402.0500 Removal of Concrete Pavement (wi curl>s)
14 1403.0301 Remove and Replacement of PC Concrete Curb & Gutter
15 1404.0554 PCC Sidewalk, 4", Remove and Construct
1501.1010 Sanitary Sewer Pipe, Repair
Location: Windsor Ave
16 Pipe Repair #A
17 1501.2280 Sanitary Sewer Manhole, Rjng (Frame) and Cover
1501.2370 Sanitary Sewer Manhole, Replace, Complete
Location:
18 Manhole No. #2
19 Manh"e No. #2-1
20 Manhole No. #3
21 Manh"e No. #4
22 Manh"e No. #8
23 Manh"e No. #9
24 Manh"e No. #10
25 1502.2115 RCP Stonn Sewer 15"
26 1502.2201 Stonn Sewer Manhole, 60" Complete
27 1502.2510 Stonn Sewer, Intake 101-B
28 1503.2719 Water Valve Box, (Street) Replace Upper Sections and Lids
29 1503.2720 Water Valve Box, (Street) Replace Middle Sect.,ns
30 1602.0100 Sodding
31 1705.0100 Saweut Concrete
32 1705.0200 Asphalt Sawcut
33 1801.0000 Pavement Marking
34 Instalting 110)5" PVC duct containin9 4@ ,- PVC innerduct
35 Pull Box (sidewalk)
36 2000.0000 Traffic Control
November4,2004
$635,720.81
II UNIT II UNIT COST I
CY 12.00 438
CY 25.00
SY 3.00 390.16
Ton 10.50 623.2
SY 0.33 49314.37
SY 55.00 187.18
Ton 40.20 2732.15
Ton 41.00 4488.8
Ton 70.10 730.6
Each 250.00 96
Ton 70.10 110.39
SY 3.36 20374.81
SY 6.00 143.25
LF 22.00 1944.33
SF 5.00 3901.57
LS 1,444.00 1
Each 250.00 26
LS $ 5,465.00 $
LS $ 7.450.00 $
LS $ 5,745.00 $
LS $ 5,180.00 $
LS $ 2,595.00 1 $
LS $ 2,165.00 1 $
LS $ 2,225.00 1 $
LF $ 30.00 519.53 $
Each $ 1,925.00 1 $
Each $ 1,325.00 22 $
Each $ 75.00 50 $
Each $ 85.00 $
SY $ 12.50 445 $
LF $ 3.00 $
LF $ 2.00 828.8 $
LS $ 1,200.00 $
LF $ 18.50 4874 $
Each $ 750.00 11 $
LS $ 13,600.00 1 $
TOTAL AMOUNT EARNED TO DATE - BASE BiD: I $
5,256.00
1,170.48
6,543.60
16,273.74
10,294.90
109,832.43
184,040.80
51,215.06
24,000.00
7,738.34
68,459.36
859.50
42,775.26
19,507.85
1,444.00
6,500.00
5,465.00
7,450.00
5,745.00
2,595.00
2,165.00
2,225.00
15,585.90
1,925.00
29,150.00
3,750.00
5,562.50
1,657.60
90,169.00
8,250.00
13,600.00
751,206.32 I
37 E-1 Tree Removal LS 800.00 1
38 E-2 Driveway Removal and Replace SF 6.05 525.6
39 E-3 PCC Curl> and Gutter LF 20.50 163
40 E-4 Stonn Water Curl> Box Each 99.00 5
41 E-5 Item No. 25 - Cost Adjustment, RCP Storm Sewer 15", Added Depth LF 14.00 519.53
42 E-6 Item No. 27 - Cost Adjustment, Stonn Sewer, Intake 101-B, Extra De, Each 2,284.33 4
43 E-8 Item No. 27 - Stonn Sewer, Intake 101-B Special Each 2,447.50 1
44 E-7 Item No. 27 - Add - Storm Sewer, intake 101-B Special, Extra Deep Each 2,608.13 1
45 E-9 PCC Full Depth Patch SY 39.00 63.98
46 E-10 Exploratory Digging Each 258.00 6
47 E-11 Limestone Backfill Ton 7.10 12
48 E-12 PCC Sidewalk, 6" (Handicap Ramp) SF 8.80 663.41
49 E-13 Excavate Rock Storm Sewer LS 1,486.10 1
800.00
3,179.88
3,341.50
495.00
7,273.42
9,137.32
2,447.50
2,608.13
2,495.22
1,548.00
85.20
5,838.01
1,486.10
50
51
52
53
54
E-14
E-15
E-16
E-17
E-18
LS
Each
LS
LS
LS
55.00
35.00
2,815.00
3,357.20
600.00
Repair 4" Laterai
Concrete Catch Basin Lids
Catch Basin Restoration
Water Valve Repair on 8th Street
Repair 8" Sanitary Sewer on Windsor.
1
18
1
1
1
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: 1 $
TOTAL AMOUNT EARNED TO DATE: 1 $
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
1$ 799,398.80 I
1 $ 62,927,75 1
1 $ 862,326.55 1
55.00
630.00
2,815.00
3,357.20
600.00
48,192.48 1
799,398.80 1
I hereby certify that the above statement shows in detail the co~ect(il°~J:)t~Ork reqU~~the above ;mprovement.
APPROVED: }~ t~"" ~/
,
APPROVED:
Gus Psihoyos, Actin9 Public Works Director
City of Dubuque, Iowa
CERTIFtCATE OF THE CONTRACTOR:
contractor for the above improvement, does hereby
River City Paving- Div. Of Mathy Construction
Ø-/~
/Jlk'¿:--;p ~~
~ ;UXI t?Ý
,
The undersi9ned,
River City Paving- Div. Of Mathy Construction
accept the above "Total Due Contractor", as full settlement for all claims for said improve!"ent.
CONTRACTOR:
BY:
TITLE:
DATE: