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Minutes Park & Rec Comm 11 9 04 PRESENT: MINUTES APPROVED; VOTE REVISE POLICIES FOR IN-LINE SKATING RINK TO ALLOW FOR LIGHTS DURING NON-ICE SEASON; VOTE: PARK AND RECREATION COMMISSION MEETING Tuesday, November 9, 2004 4:30 p.m., in the snack bar, Bunker Hill Golf Course Tom Blocklinger, Kim Daykin, Chuck Duggan, Gary Harjehausen, Paul Hoffmann, Karen Lyness and Tom Schrobilgen Staff present: Gil Spence, Pat Prevenas, John Hail and Eileen Trimble It was moved by Duggan, seconded by Lyness, to approve the minutes of the September 21,2004, meeting. The motion passed unanimously. Jason Sheehy and two other members of the Dubuque Youth Hockey League were present to request that the commission revise the operating procedures for the in-line skating rink at Allison-Henderson Park, to allow lights to be turned on for a couple of hours at night, possibly 5:30 to 7;30 p.m. There are eight or ten hockey players that use the rink at least three times per week, but they all have jobs and work until 5;00 p.m., and at this time of year it is too dark to play after 5:00 without lights. As it stands now, the lights are only scheduled to be turned on during the ice season. Leisure Services Manager Gil Spence reminded commissioners that lights were replaced last year on the ice rink and neighbors were concerned about how bright they were. To address those concerns, special shields were ordered to help alleviate the problem, but they have not arrived yet. Staff would not recommend allowing the lights to be turned on during non-ice time for a couple reasons: ~ the park is basically closed, and if you allow these lights to be turned on for a small group of people, what about the tennis players that want lights to be turned on when the parks are closed, etc.? ~ concern about neighbor complaints for lights being on at night during off-ice season, when they were told lights would only be on during ice season. Commissioners had the following comments: ~ Can the lights be put on a timer so people could turn them on and off? ~ The facility is there for people to use and it should be available to them. ~ Can we put the shields on and try having the lights on for a while, and see how much difference it makes? ~ Can we survey the neighbors before we vote on this item? ~ Can we try having the lights on for a trial period? After discussion, the following vote was taken: !! was moved Qy Duqqan, seconded Qy Blocklinqer, !Q table the reQuest until the !i9!:!! shields are installed, and §. test period can be set for in-line hockev usaqe with the liqhts .Q!1. and then contact the neiqhbors. The motion passed unanimouslv. continued APPROVE PARK DIVISION C.I.P. BUDGET; VOTE: APPROVE RECREATION DIVISION C.I.P. BUDGET; VOTE: APPROVE PARK DIVISION FY 2006 OPERATING BUDGET; VOTE: November 9, 2004, meeting page two Manager Spence made the following comments on some of the C.I.P. projects: staff asked for Usha Park project to be moved forward; $50,000 was added to Riley Park development; money is budgeted in FY 2006 and 2009 for mulching the roses on Highway 20 - a local landscaper has a machine that sprays the mulch into place, and it seems to be very efficient; switched Jones School play equipment to Harvest View Park. A few of the projects mentioned for FY 2010 were: an accessible walkway to log cabin pavilion in Eagle Point Park; playground equipment for Fulton School; Cleveland Park renovation; Washington Park renovation; Veterans' Memorial Park ball field renovation - new lights, fencing, back stops. !! was moved Qy Davkin, seconded Qy Blocklinqer, !Q approve the Park Division C.I.P. budqet as presented Qy staff. The motion passed unanimously. Manager Spence told commissioners that the Budget Officer said the City Manager would like to see the golf course renovation split into requests - three greens per year, plus the irrigation system. Spence told the manager that he felt renovating three greens per year for six years would be a disaster. Staff proposed the following: year 1 - replace greens 4, 6 and 7 and tees 5, 7 and 9 and adds a small tee on holes 1, 2 and 3; year 2 - replace greens 11, 12 and 13 and tees 12, 13 and 14; both years would also include money for tree trimming and clearing. Year 3 would replace the irrigation system. Staff would hope to start after Labor Day each year and be ready for the following June. Recreation Division Manager Pat Prevenas informed commissioners about pool C.I.P. projects: a few projects were moved around in the swimming activity. Four of the projects for FY 2010 are considered maintenance items, the other projects are: replace the original sand playground/safety surface, originally installed in 1991; and install a FlowRider water skill ride at Flora Pool. This would be placed outside the existing diving well and it would not be part of the regular admission fee, an extra fee would be charged. !! was moved Qy Hoffmann, seconded Qy Lyness, !Q approve the Recreation Division C.I.P. budqet as presented Qy staff. The motion passed unanimously. Park Division Manager John Hail told commissioners the maintenance level operating budget is the same number of employees and same level of service as FY 2005, and no fee increases are proposed. The three vehicles that were not approved last year were requested again this year. Printed copies of the expense/revenue summary, accomplishments and future initiatives, and equipment priority list may be found as part of the original minutes. !! was moved Qy Blocklinqer, seconded Qy Hariehausen. !Q approve the Park Division FY 2006 operatinq budqet. The motion passed unanimously. APPROVE RECREATION DIVISION FY 2006 OPERATING BUDGET; VOTE: PARK DIVISION REPORT: November 9, 2004, meeting page three Recreation Division Manager Pat Prevenas reviewed the expense and revenue summaries for swimming, golf maintenance, golf operations, CD. target programs, adult athletics, children's activities, therapeutic recreation and recreation classes (printed copies may be found with original minutes). Swimming: Activity is proposing 74% self-supporting with no fee increases on the revenue side. There is an increase in expenses, mainly due to worker's comp, IPERS and chlorine. Low income swim passes have increased, but will be reimbursed with Community Development Block Grant Funds. Golf maintenance: Expenses are down from the previous year, mainly due to employee expense reductions, new golf superintendent at a lower pay step, and reduction in golf starter hours (leagues). Last year is the first time the nine-hole rate was in effect and revenue was double the estimates, but at the same time, there was less revenue from eighteen-hole rounds. The only fee increases proposed are .50 cents for league fees and $10.00 for couple and family season passes. Golf operations: The proposed budget shows lower expenses, due to reduction in pro shop merchandise and changes/reductions to employee hours. Fee increase of $1.00 proposed for cart rentals. C.D. Target: Some reduction in expenses is proposed; reduction in staff for Prescott After School program because of cooperative program with St. Mark's Community Center. Adult athletics: Fee increases of $15.00 per team for softball and basketball and $5.00 per team for volleyball are proposed. Staff is proposing a $1.00 pay increase for softball umpires and basketball referees, and .50 cents for softball and basketball scorekeepers. Children's Activities: No fee increases proposed; some reduction in expenses. Therapeutic: No changes; 18% self-supporting. Recreation Classes: No fee increases proposed; increase in expenses due to $2,100 that has to be paid to County Assessor for taxes due to Slattery Center being leased 49% self supporting. !! was moved Qy Lyness, seconded Qy Hoffmann, !Q approve the Recreation Division FY 2006 operatinq budqet. The motion passed unanimously. Park Division Manager John Hail updated commissioners: ~ Parks closed a week ago and staff is busy cleaning, draining lines and shutting off water. ~ As of Friday, all seasonal personnel have been laid off. ~ Staff is getting equipment ready for the winter season. ~ Monday the tree crew will start removing trees at Washington Park. RECREATION DIVISION REPORT: OTHER BUSINESS: ADJOURN; VOTE: November 9, 2004, meeting page four Recreation Division Manager Pat Prevenas updated commissioners: ~ October golf rounds are similar to last year; ~ 43 teams registered for adult basketball leagues, 1 less than last year; 62 teams registered for volleyball, 4 less than last year; ~ weekend open gym program started; ~ Hempstead swim lessons has 132 participants registered, the highest number in several years; ~ After School Sports volleyball and flag football numbers are down from last year. Commissioner Schrobilgen asked why the portable rest rooms are taken off the course in October. Mr. Spence said it's an effort to save money, especially since the rounds are down at this time of year. It was moved by Daykin, seconded by Blocklinger, that the meeting be adjourned at 5:30 p.m. The motion passed unanimously. Chairperson Attest