2011 Justance Assistance (JAG) ApplicationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2011 Justice Assistance Grant (JAG) Application
DATE: July 12, 2011
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Mark Dalsing, Chief of Police
Michael C. Van Milligen
Dubuque
kraill
All-America City
1 1 1
2007
Chief of Police Mark Dalsing is recommending City Council approval to accept the 2011
Justice Assistance Grant (JAG) award in the amount of $57,858 from the Edward Byrne
Memorial Assistance Grant program. This grant requires no local match. There are
nine key components:
1. Police Tactical Response
2. Explorer Post
3. Mobile Field Force Team Equipment
4. Water Rescue and Recovery
5. Territory Accountability Design and Narcotics
6. Community Resource Officers
7. Accident/Crime Scene Reconstruction Equipment & Software
8. Handheld Alcohol Breath Testing Devices
9. Smart Phone Upgrade and Software
I concur with the recommendation and respectfully request Mayor and City Council
approval.
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
TO: Michael C. Van Milligen
City Manager
FR: Mark DalsirC)
Chief of Police
RE: 2011 Justice Assistance Grant (JAG) Application
INTRODUCTION:
BACKGROUND:
Date: July 11, 2011
The purpose of this memorandum is to request City Council consideration for the
approval of the 2011 Justice Assistance Grant (JAG) application. The 3 -year grant is for
$57,858 and requires no cash match. This is approximately a 22.4% decrease from the
2010 JAG. Normally the Dubuque Police Department is also the fiscal agent for
combined JAG grant funds, with joint funds to be used to support Dubuque County law
enforcement operations. The Dubuque County Sheriffs Office did not receive grant
funding this year so all of the funds will be for Dubuque Police Department projects. The
grant period is three years with a possible one year extension if necessary.
For the past several years, the police department has participated with the Edward
Byrne Memorial Justice Assistance Grant allowing the department to obtain overtime
funds, equipment, and supplies for various prevention and enforcement activities.
Again this year, the 2011 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program provides federal criminal justice funding to state and local jurisdictions. JAG
funds support all components of the criminal justice system, from multijurisdictional drug
and gang task forces to crime prevention and domestic violence programs, courts,
corrections, treatment, and justice information sharing initiatives.
The purpose of the Edward Byrne Memorial Justice Assistance Grant is to assist local
units of government with grant funds for local initiatives, technical assistance, training,
personnel, equipment, supplies, contractual support, and information systems for
criminal justice for any one or more of the following purpose areas:
• Law Enforcement Programs
• Prosecution and Court Programs
• Prevention and Education Programs
• Corrections and Community Corrections Programs
• Drug Treatment and Enforcement Programs
• Planning, Evaluation, and Technology Improvement Programs
• Crime Victim and Witness Programs (other than compensation)
Agency allocations are based on a JAG formula and involved agencies have been
notified of their potential allocations. The Dubuque Police Department is eligible for
$57,858. Agencies are then requested to outline their intentions for the funds. Agencies
must submit application materials outlining their intentions for the funds and will then be
notified of the results.
DISCUSSION:
In consideration of the purpose areas, the Dubuque Police 2011 Justice Assistance
Grant application requests funds for nine key law enforcement components:
A) Tactical Response - Providing funds for a hostage negotiator "throw" phone for
controlled communications during standoffs or other emergency situations.
B) Explorer Post — Providing overtime funds for post advisors and instructors, and
funds for supplies and materials for a 12 month Law Enforcement Explorer Post.
C) Mobile Field Force Team Equipment— Providing funds for additional special
equipment and clothing related to crowd control and riot suppression situations.
D) Water Rescue and Recovery — Providing funds to equip a water rescue and
recovery team for water based incidents.
E) Territory Accountability Design (TAD) and Narcotics — Provides funds for
quarterly TAD special projects aimed at crime reduction in targeted areas
established by statistical analysis.
F) Community Resource Officers — Providing funding for student interns to work
within the Community Policing division on prevention, research, and non- emergency
intervention and support service projects.
G) Accident/Crime Scene Reconstruction Equipment & Software — Providing
funding for equipment and software for precise laser measuring and map creation at
major accident and crime scenes
H) Handheld Alcohol Breath Testing Devices — Providing funding for field testing
breath samples for alcohol detection
1) Smart Phone Upgrade and Software — Providing funding to upgrade cellular
phones to "smart phones" and install software capable of running license plates,
driver's license and wanted/warrant information. Units will be assigned to bicycle
patrol and investigative staff who frequently need the information but do not have
access to car computers.
Attached is a portion of the written grant application narrative and budget information
detailing the above nine components.
RECOMMENDATION:
The 2011 Justice Assistance Grant provides the Police Department with funds to
support the nine listed law enforcement initiatives. I recommend City Council
consideration to approve the 2011 Justice Assistance Grant application and submit the
application by the due date of July 21, 2011 in the amount of $57,858.
ACTION REQUESTED:
Review and approval of the materials and City Council consideration to approve the
2011 Justice Assistance Grant application and submit the application by the due date of
July 21, 2011 in the amount of $57,858.
cc: Jenny Larson, Budget Director
Kevin Firnstahl, Acting City Clerk
Masterpiece on the Mississippi
December 14, 2011
MEMORANDUM
To: Mayor Buol, Mayor, City of Dubuque
Wayne Demmer, Dubuque County Supervisor
From: Mark Dalsing, Chief of Police'
RE: 2011 Byrne Justice Assistance Grant (JAG) Program Award
Earlier this year, both of you signed a Memorandum of Understanding .which detailed
the disbursement of funds from this award for inclusion in the grant application.
Traditionally the City of Dubuque is the fiscal agent for this award and is responsible for
disbursement of funds.
Due to the fact that the individual allocation for Dubuque County is at $0 dollars this
year, the Department of Justice is requesting additional clarification regarding the
disbursement of funds. The attached memorandum contains an additional explanation
disclosing how the funds are being disbursed between the two organizations.
Please review and add your signature to the attached letter for submission to the
Department of Justice. I am also attaching a copy of the original Memorandum of
Understanding for your review as it pertains to the current document in need of
signatures. Thank you for your assistance. If you have any questions, please contact
me at 589 -4411 or mdalsing(a�cityofdubuque.orq
Masterpiece on the Mississippi
December 14, 2011
Justice Assistance Grant
Bureau of Justice Assistance
810 Seventh Street NW
Washington, DC 20531
Dubuque
AI- America City
11111!
2007
Police Department
Dubuque Law Enforcement Center
770 Iowa Street
PO Box 875
Dubuque, Iowa 52004 -0875
Office (563) 589 -4410
Fax (563) 589 -4497
f1 Y (563) 583 -1711
police@cityofdubuque.org
www.cityofdubuque.org
RE: 2011 Byrne Justice Assistance Grant (JAG) Program Award 2011 -DJ -BX -3098
Memorandum of Record
To Whom It May Concern:
This letter represents clarification of the agreement between the City of Dubuque and Dubuque
County regarding the disbursement funds associated with the 2011 Justice Assistance Grant
(JAG) funds in the amount of $57,858.
Disbursement of award funds through this program have historically been based on the
individual allocation amount for each jurisdiction, due to the fact that allocations are based on
the level of violent crime reported for each jurisdiction. Traditionally the City of Dubuque and
Dubuque County are awarded individual funds with the City of Dubuque acting as the grantee
and reporting agency. The City of Dubuque and Dubuque County are named as disparate
jurisdictions on the 2011 JAG Iowa Allocations, with the eligible Individual Allocation dollar
amount for Dubuque County of $0, and $57,858 for the City of Dubuque. Dubuque County and
the City of Dubuque acknowledge that the eligible joint allocation is $57,858; however the total
amount has been awarded to the City of Dubuque. Both jurisdictions collectively agree that the
award will be used for Dubuque Police Department projects.
Any questions may be directed to Dubuque Chief of Police Mark Dalsing at (563)589 -4411, or
mdalsinqacityofdubuque.orq
Sincere
Roy D. Buol
Mayor, City of Dubuque
cc: Mark Dalsing, Chief of Police
W
Wayne Demmer
Dubuque County Supervisor
Service People Integrity Responsibility Innovation Teamwork
Police Department
Law Enforcement Center
770 Iowa Sheet
P.O. Box 875
Dubuque, Iowa 52004-0875
(563) 589 -4410 office
(563) 589 -4497 fax
July 20, 2011
Justice Assistance Grant
Bureau of Justice Assistance_
810 Seventh Street NW
Washington, DC 20531
TIIECITYO f
Memorandum of Understanding
RE: 2011 Byrne Justice Assistance Grant (JAG) Program Award
Memorandum of Understanding
To Whom It May Concern:
This letter represents an agreement between the City of Dubuque and Dubuque
County regarding the disbursement of funds associated with the 2011 Justice
Assistance Grant (JAG) funds in the amount of $57,858 with $0 allocated for
Dubuque County.
Normally the Dubuque Police Department is the fiscal agent for combined JAG
grant funds, with joint funds to be used to support Dubuque County law
enforcement operations. However, the Dubuque County Sheriff's Office is not
eligible to receive grant funding this year, so 100% of the funds will be for Dubuque
Police Department projects.
Any questions may be directed to Dubuque Chief of Police Mark Dalsing at
(563)589 -4411 or mdalsing (cityofdubuque.orq.
Sincerel(y /,
�
i ,"� lt/ VV WV ' V
Roy. Buol Way Demmer
Mayor, City of Dubuque
cc: Mark Dalsing
Service
Dubuque County Supervisor
People Integrity
Responsibility Innovation Teamwork
Attachment 2: Budget & Budget Narrative
City of Dubuque 2011 Law Enforcement,
Prevention, Preparedness, Investigative and
Tactical Response Project
BUDGET & BUDGET NARRATIVE:
The City of Dubuque 2011 Law Enforcement, Prevention, Investigative and Tactical
Response Project consists of nine components with the mission to assist local law
enforcement with its enforcement, prevention, preparedness, investigative and tactical
response efforts. The nine components include:
A) Tactical Response - Providing funds for a hostage negotiator "throw" phone for
controlled communications during standoffs or other emergency situations.
B) Explorer Post— Providing overtime funds for post advisors and instructors, and
funds for supplies and materials for a 12 month Law Enforcement Explorer Post.
C) Mobile Field Force Team Equipment— Providing funds for special equipment and
clothing related to crowd control and riot suppression situations.
D) Water Rescue and Recovery — Providing funds to equip a water rescue and
recovery team for water based incidents.
E) Territory Accountability Design (TAD) and Narcotics — Provides funds for
quarterly TAD special projects aimed at crime reduction in targeted areas
established by statistical analysis.
F) Community Resource Officers — Providing funding for student interns to work
within the Community Policing division on prevention, research, and non - emergency
intervention and support service projects.
G) Accident/Crime Scene Reconstruction Equipment & Software — Providing
funding for equipment and software for precise laser measuring and map creation at
major accident and crime scenes
H) Handheld Alcohol Breath Testing Devices — Providing funding for field testing
breath samples for alcohol detection
1) Smart Phone Upgrade and Software — Providing funding to upgrade cellular
phones to "smart phones" and install software capable of running license plates,
drivers' license and wanted/warrant information. Units will be assigned to bicycle
patrol and investigative staff who frequently need the information but do not have
access to car computers.
1
PERFORMANCE MEASURES
Each annual report will include data collection for each component.
PROBLEM STATEMENT /NEEDS ASSESSMENT:
Attachment 2: Budget & Budget Narrative
A) Police Tactical Response: Data will detail the disbursement of funds on the
specified equipment
B) Explorer Post: Data will include the number of overtime hours as well as
disbursement of funds on supplies
C) Mobile Field Force: Data will include the disbursement of funds for the purchase of
special equipment related to crowd and riot suppression
D) Water Rescue and Recovery: Data will include the disbursement of funds for the
purchase of special equipment and training related to water recovery & rescue
E) Territory Accountability Design (TAD) and Narcotics: Data will include the number of
overtime hours dedicated to TAD and narcotics special projects
F) Community Resource Officers: Data will include the number of hours worked by
Community Resource Officers
G) Accident/Crime Scene Reconstruction Equipment & Software: Data will include the
disbursement of grant funds for the purchase of equipment and software
H) Handheld Alcohol Breath Testing Devices: Data will include the disbursement of
grant funds for the purchase of equipment
I) Smart Phone Upgrade and Software: Data will include the disbursement of grant
funds for the purchase of equipment & software and regular service
A) Tactical Response - Providing funds for a hostage negotiator "throw" phone
for controlled communications during standoffs or other emergency situations
The City of Dubuque has a tactical response team comprised of patrol and
investigative officers trained in tactical response. Sub -Units include Tactical Response,
Marksman /Observers, and Crisis /Hostage Negotiators. The unit has access to an
approximately 20 year old, hard -wire telephone that is outdated and unreliable. Grant
funding will allow for the purchase of a new system capable of providing controlled
communication with individuals in standoffs or other emergency situations.
B) Explorer Post— Providing overtime funds for advisors and instructors, and
funds for supplies and materials for a 12 month Law Enforcement Explorer
Post
Prevention activities include the continuation of a Law Enforcement Explorer program in
cooperation with the Boy Scouts of America. This program will provide a safe outlet for
youths age 14 to 20. Grant funds will provide overtime for instructors as well as printed
materials and other supplies.
C) Mobile Field Force Team Equipment — Providing Funds for special equipment
and clothing related to crowd control and riot suppression situations
2
Attachment 2: Budget & Budget Narrative
Preparedness and Tactical activities include the equipping of officers as part of a
Mobile Field Force team capable of responding to crowd control issues. Grant funds will
provide specialty protective gear, and other crowd control materials.
D) Water Rescue and Recovery — Providing funds to equip a water rescue and
recovery team for water based incidents
Preparedness and investigative activities include the initiation of a water rescue and
recovery team capable of assisting other emergency responders during high water
incidents as well as recovery of submerged evidence related to criminal manners. Grant
funds would provide for equipping and training a team. Intended equipment would
include protective clothing, tanks, communication gear and other items need for water
rescue and recovery.
E) Territory Accountability Design (TAD) and Narcotics — Provides funds for
quarterly TAD special projects aimed at crime reduction in targeted areas
established by statistical analysis
Prevention and investigative activities include the response to specific areas based on
needs determined by statistical analysis as well as intelligence information. Grant funds
would provide overtime for special projects aimed at the problem areas.
F) Community Resource Officers — Providing funding for student interns to work
within the Community Policing division on prevention, research, and non -
emergency intervention and support service projects.
Prevention activities include the deployment of Community Service Officers within the
community to aid officers in crime prevention, department presence, and crime
deterrence & observation; as well as assist the department with administrative duties,
thus freeing sworn officers for response to calls for service.
G) Accident/Crime Scene Reconstruction Equipment & Software — Providing
funding for equipment and software for precise laser measuring and map
creation at major accident and crime scenes
Investigative activities include full and complete major accident and /or crime scene
investigation; to include full and detailed mapping and plotting of scenes. The precise
laser technology will allow accurate representations of scenes.
H) Handheld Alcohol Breath Testing Devices — Providing funding for field testing
breath samples for alcohol detection
Prevention activities include the ability to properly assess potential levels of intoxication
of motorists or other individuals and make proper, legal determinations on the best
resolution of potentially dangerous situations.
l) Smart Phone Upgrade and Software — Providing funding to upgrade cellular
phones to "smart phones" and install software capable of running license
plates, drivers' license and wanted /warrant information.
3
Attachment 2: Budget & Budget Narrative
Prevention and investigative activities include the ability to determine vehicle ownership,
driving privilege status, and wants /warrants status on individuals. Bicycle patrol and
investigative personnel do not have ready access to this data while in the field and must
rely on delayed information.
BUDGET: Item Letter corresponds to both the Summary and the Problem
Statement/Needs Assessment
PREVENTION (PERSONNEL)
ITEM
QUANTITY
DESCRIPTION
SINGLE
COST
TOTAL
B
100 hrs.
Overtime hours for Explorer Post Advisors /Instructors
$40.49
$4,049
E
143 hrs.
(approx)
Overtime for TAD & Narcotics Special Projects
$40.49
$5,806
F
500 hrs.
Straight hours of Community Resource Officer /Intern
funding
$10.00
$5,000
SUBTOTAL - $14,855
PREVENTION (EQUIPMENT /SUPPLIES)
ITEM
QUANTITY
DESCRIPTION
SINGLE
COST
TOTAL
B
1
Supplies for Explorer Post (brochures, shirts, plaques,
instructional books and materials)
$851
$851
H
6
Handheld Alcohol Breath Testing Devices
$500
$3,000
SUBTOTAL - $3,851
INVESTIGATIVE
ITEM
QUANITITY
DESCRIPTION
SINGLE
COST
TOTAL
I
3 yrs. of
Service
Upgrade standard cell phones to "smart phones" and
provide "Mobile Detective" software; and three years
of service
$6000 yr.
$18,000
G
1
Accident/Crime Scene Reconstruction Equipment &
Software
$1,652
$1,652
SUBTOTAL - $19,652
PREPAREDNESS
ITEM
QUANITITY
DESCRIPTION
SINGLE
COST
TOTAL
C
1
Mobile Field Force - Uniform shirts, grenadier vests,
radio /audio ear pieces
$1,200
$1,200
D
1
Equip Water Rescue & Recovery Team
$5,000
$5,000
SUBTOTAL - $6,200
4
Attachment 2: Budget & Budget Narrative
TACTICAL
ITEM
QUANITITY
DESCRIPTION
SINGLE
COST
TOTAL
A
1
Tactical Response Equipment — Negotiator /Crisis
Intervention "throw phone"
$13,300
$13,300
SUBTOTAL - $13,300
TOTAL GRANT REQUEST
$57,A58
5