White Water Cr Brdg Grant Agree
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MEMORANDUM
November 30, 2004
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Grant Agreement for Relocation of White Water Creek Bridge
The City of Dubuque has agreed to accept ownership of the historic White Water Creek
Bridge from Dubuque County, and to preserve it through reuse on a bike/hike trail at the
Bergfeld Recreation Area in the Dubuque Industrial Center West.
Planning Services Manager Laura Carstens recommends City Council approval of an
agreement with the State Historical Society of Iowa for a Historic Resource
Development Program (HRDP) grant to relocate the White Water Creek Bridge. The
$30,000 HRDP grant will fund a consulting engineer, construction of bridge abutments
and relocation of the bridge to the Bergfeld Recreation Area. The City's $25,000
required match will come from the Engineering Department's Bridge Maintenance Fund.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
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MEMORANDUM
November 22, 2004
FROM:
Michael Van Milligen, City Manager
Laura Carstens, Planning Services Manager -~
TO:
SUBJECT:
Grant Agreement for Relocation of White Water Creek Bridge
Introduction
This memorandum presents for City Council review and approval an agreement with the State
Historical Society of Iowa for a Historic Resource Development Program (HRDP) grant for
relocation of the White Water Creek Bridge.
Discussion
The White Water Creek Bridge was built in 1872. This bridge is a remaining span of a seven-
span approach bridge built to serve a larger seven-span bridge built in 1868 over the
Mississippi River at Dubuque. The historic bridge was relocated from its original site in
Dubuque to White Water Creek, 15 miles south west of Dubuque near Cascade. In the 1990's
it was determined the bridge no longer could handle vehicular traffic, and had to be replaced.
The City of Dubuque agreed to accept ownership of the bridge from Dubuque County, and to
preserve it through reuse on a bike/hike trail in the city.
In 1998, the City of Dubuque signed a Memorandum of Agreement with the Federal Highway
Administration, State Historic Preservation Office, and Dubuque County, and an
Intergovemmental Agreement with the State Historic Preservation Office and Dubuque County,
that set forth the terms and conditions of the relocation of the White Water Creek Bridge.
The $30,000 HRDP grant will fund a consulting engineer, construction of bridge abutments
and relocation of the bridge to the Bergfeld Recreation Area in the Dubuque Industrial Center
West. The City's $25,000 required match will come from the Engineering Department's Bridge
Maintenance Fund, an annual capital improvement project for bridge maintenance/repairs.
Recommendation
I recommend that the City Council authorize the Planning Services Manager to sign the HRDP
grant agreement for the relocation of the White Water Creek Bridge, on behalf of the City of
Dubuque.
Attachments
cc Gus Psihoys, Acting Public Works Director/City Engineer
Bob Schiesl, Civil Engineer
Prepared by: Laura Carstens CITY Planner
Address: City Hall
Telephone: 589-4210
RESOLUTION NO. 447-04
RESOLUTION APPROVING A HISTORIC RESOURCE DEVELOPMENT PROGRAM
GRANT AGREEMENT FOR RELOCATION OF THE WHITE WATER CREEK BRIDGE
Whereas, the State Historical Society of Iowa has awarded the City of Dubuque a $30,000
Historic Resource Development Program (HRDP) grant for relocation of the White Water Creek
Bridge; and
Whereas, the City Council has a signed Memorandum of Agreement with the Federal
Highway Administration, State Historic Preservation Office, and Dubuque County, and an
Intergovernmental Agreement with the State Historic Preservation Office and Dubuque County,
that set forth the terms and conditions of the relocation of the historic White Water Creek Bridge
for relocation of the White Water Creek Bridge; and
Whereas, the City Council has budgeted funds from the Bridge Maintenance Program for
relocation of the White Water Creek Bridge; and
Whereas, the City has an adopted Comprehensive Plan with goals and objectives for the
preservation and interpretation of the community's historic and cultural resources.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Planning Service Department Manager is hereby authorized to sign
the HRDP grant agreement with the State Historical Society of Iowa on behalf of the City of
Dubuque for relocation of the White Water Creek Bridge.
Section 2. That the City of Dubuque agrees to abide by all local, state and federal
requirements applicable to the project.
Passed, approved and adopted this 6thday of December
2004
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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Jeanne F. Schneider
City Clerk
HISTORICAL RESOURCE DEVELOPMENT PROGRAM
STATE HISTORICAL SOCIETY OF lOW A
REIMBURSEMENT GRANT PROJECT
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Contract Number:
Agency:
Grant Recipient:
Grant Amount:
Effective Dates:
HRDP #05-015
STATE HISTORICAL SOCIETY OF IOWA
City of Dubuque
$30,000.00
November 15, 2004 - January 31, 2007
IDENTIFICATION OF PARTIES (Article 1.01
This contract is entered into by and between the State Historical Society of Iowa (hereafter
referred to as "State" or "SHSI") and the City of Dubuque (hereafter referred to as
"Grantee").
The SHSI Public Trust administrator or designee is the State official designated to execute any
changes in the terms or conditions specified in this contract.
The Planning Services Manager of the City of Dubuque is designated to execute any changes
in the terms or conditions specified in this contract.
"HRDP" means Historical Resource Development Program as defined in Iowa Administrative
Code [223] Chapter 49.
STATEMENT OF PURPOSE (Article 2.01
The purpose of the Historical Resource Development Program is to provide grants to preserve,
conserve, interpret, and enhance the historical resources of the state.
SHSI has been designated by the Iowa General Assembly to administer REAP/HRDP, and the
grant recipient has been approved for funding.
CONTRACTUAL REOUIREMENTS (Article 3.01
REAP/HRDP monies are to be expended according to Iowa Administrative Code [223] Chapter
49.
The Grantee must:
EMPLOY IOWANS IF POSSIBLE
Give preference to Iowans and Iowa products and services in carrying out this grant.
AVOID ILLEGAL ACTIVITIES
Refrain from using REAP/HRDP funds to influence legislation or for any lobbying function.
Follow all local, state, and federal laws, including, but not limited to, Title VI and VII of
the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, as
amended, which bar discrimination against any employee, applicant for employment, or
any person participating in a sponsored program, on the basis of race, creed, color,
national origin, religion, sex, age, or physical or mental disability, and require
compensation for employment at no less than minimum wage requirements, and provide
safe and sanitary working conditions.
Comply with applicable ADA provisions. ADA is a civil rights law that prohibits
discrimination on the basis of physical or mental impairment (the definition of disability).
Your project should comply with ADA, unless (1) the property is a religious entity, a
private club or private residence and not used as a place of public accommodation; (2)
the property is an owner-occupied bed-and-breakfast with five or fewer rooms; or (3)
the repair work is something like re-roofing, masonry re-pojnting, painting or
wallpapering, or changes to mechanical and electrical systems that do not affect the
usability of the property. If you can make minor adjustments in your project that would
eliminate barriers in a way that meets the Secretarv of the Interior's Standards and
Guidelines for Archeolooy and Historic Preservation, you should do so. If your proposed
work is an alteration that affects the "primary function area" of your property, ADA
accessibility standards also apply to the path from accessible parking to and through an
entrance. Building owners are not required to spend more than 20% of the total cost of
altering the primary function area to make the path of travel to that area accessible.
(There are also aiternative requirements for those historic properties that cannot be
made accessible without threatening or destroying their significance-contact SHSI if
you believe this is your situation.)
Check with SHSI before disturbing the ground of your site, including moving in
any large equipment or uprooting plants. Once SHSI has provided permission for
you to proceed, make sure that any excavation work at your project is carefully
observed by you or your contractors. If, during construction, the project work uncovers
an item or items which might be of archaeological, historical, or architectural interest-
or if important new archaeological, historical, or architectural data come to light in the
project area --STOP. You should make reasonable efforts to avoid or minimize harm to
the materials until the significance of the discovery can be determined by a
professionally-qualified archaeologist. Contact the SHSI Office with any questions and
for instructions.
PUBLICL Y ACKNOWLEDGE RECEIPT OF THE GRANT
Include the following statement in any printed lists of contributors, and in any
promotions, publicity, or advertising:
"This project was partially supported through funding from the
Resource Enhancement and Protection (REAP) Act through a
Historical Resource Development Program (HRDP) grant from
the State Historical Society of Iowa."
Post signs provided by the State in a conspicuous place near the entry of the structure
or near the area where grant funds were used. The sign must remain in place for no
less than 36 monthS after the contract has been completed.
Write your state legislators within thirty (30) days of receiving your signed contract to
tell them about the project. Copies of the letters must be sent to Kathy Gourley, State
Historical Society of Iowa, 600 East Locust Street, Des Moines, Iowa 50319-0290.
Twenty (200/o) percent of the funds will not be reimbursed until the project is
complete and all documentation submitted.
FINANCIAL RECORDS
Retain all financial records, reporting documents, and aU other records pertinent to the
HRDP program for a period of three calendar years beyond the end of the grant contract.
Provide, at no charge, and make accessible to the State and to the State Auditor's office,
all books, documents, account information, facilities, or other property belonging to or in
use by the Grantee concerning the receipt of funds under this program.
COPYRIGHT
Choose to copyright any books, publications, fiims, or other material developed because
of grant activities, unless otherwise specified in the award notice or scope of work. The
State reserves the right to borrow or use, without payment of a royalty fee, any
materials developed because of grant activities.
2
PROFESSIONAL STANDARDS
Comply with all applicabie federal and state laws, regulations, and guidelines, and
technical standards, including nationally accepted documentary collection and museum
standards and the Secretary of the Interior's Standards and Guidelines for Archeology
and Historic Preservation. The Secretary of the Interior's Standards and Guidelines for
Archeology and Historic Preservation were published in the Federai Register on
September 29, 1983, and revised in 1990. We highly recommend that you include a
clause in all construction contracts and/or project specifications which states that "All
work on this project will be done in accordance with the recommended practices as
stated in the 1990 edition of The Secretary of Interior's Standards for RehabilitatinG
Historic BuildinGs (revised 1990)."
EXHIBITS A & B
Follow Exhibit A (scope of work) and Exhibit B (budget).
DAMAGES
Hold the State harmless from damages in any action arising from the performance of
work described in this contract.
PHOTOGRAPHS
Provide photographs of the work. Photographs must be taken at the beginning of the
project, at various stages during work, and at its conclusion to document the nature of
the work on the project. Original photographs should be mounted or printed on 8'12" x
11" paper. Please submit good quality photographs. If digital photographs are
submitted, please include a diskette or CD containing the images, as well as the printed
copies. Along with the final report and request for reimbursement, the Grantee must
provide at least five (5) color photographs of the project from its beginning to its end.
FINDING OF NON-COMPLIANCE (Article 4.0)
The State may, for cause, find that the Grantee is not in compliance with the requirements of
the HRDP program or the terms of this contract pursuant to Iowa Administrative Code [223]
Chapter 49. At the State's discretion, remedies for non-compliance include suspension or
return of HRDP grant funds.
CANCELLATION DUE TO NON-APPROPRIATION (Article 5.01
If funds anticipated for the continued fulfiliment of this contract are at any time canceiled or
insufficient either through the failure of the State of Iowa to appropriate funds, or through
discontinuance or material alteration of the program for which funds were provided, the State
shall have the right to cancel this contract without penalty by giving written notice of not less
than thirty (30) days documenting the lack of funding, discontinuance or program alteration.
In the event of termination of this contract due to non-appropriation, discontinuance, or
program aiteration, the exclusive, sole, and complete remedy of the Grantee shall be payment
for services rendered prior to the termination.
PAYMENT (Article 6.01
All requests for reimbursement must be submitted with documentation proving sufficient
project progress, documentation of expenditure of grant funds, and documentation of cash and
in-kind match, as outlined in the contract budget.
Provide photographs of work completed for which you desire to be reimbursed.
Provide a brief explanation of how the work completed meets the standards established in the
museum, historic preservation, or documentary collections category.
No more than eighty (80%) percent of grant funds will be reimbursed until an approved finai
project report and documentation of expended grant funds, cash and in-kind match have been
received.
CHANGES IN OWNERSHIP
If a change of ownership of real property occurs within 24 months, the entire amount of the
grant shall be returned to SHSI.
If a change of ownership occurs within 25 to 60 months, 50 percent of the grant shall be
returned to SHSI.
If the Grantee is a government unit or a non-profit organization, the sale of property is exempt
from payback provisions when the sale places the property on tax rolls.
In the event of death of an individual owner, this provision shall not apply.
FINAL REPORT
The Grantee must submit a FINAL REPORT describing the project in detail and showing how the
project work meets the standards associated with its grant category (documentary collections,
museums, or historic preservation). The FINAL REPORT must be made on forms supplied
by SHSI and include all information and documentation as outlined on the
REAP/HRDP FINAL REPORT form. The final request for reimbursement must include
"before" and "after" photographs of the finished work. The final twenty percent (20%) of grant
funds will be released when the final report has been approved, and when all costs have been
documented.
TIME OF PERFORMANCE (Article 7.01
All claims for HRDP funds shall be received by December 31, 2006.
Laura Carstens, Planning Service Manager
City of Dubuque
Gordon O. Hendrickson, Administrator
Public Trust Division, State Historical Society
Date
Date
4
EXHIBIT A
SCOPE OF WORK
GRANT # 05-015
RELOCATION OF WHITE WATER CREEK BRIDGE
This project will relocate the historic White Water Creek Bridge from its current storage area to the
Bergfeld Recreation Area, a City Park in the western part of Dubuque.
All work on the project must comply with: (1) the Secretary of the Interior's Standards for
Archeology and Historic Preservation; (2) the Memorandum of Agreement (MOA) between the
Federal Highway Administration (FHWA), the State Historic Preservation Office (SHPO). Dubuque
County and the City of Dubuque, regarding the bridge relocation; and (3) the Intergovernmental
Agreement between the SHPO, Dubuque County, and the City of Dubuque, regarding the
relocation.
City signs HRDP grant agreement, and receives environmental clearance.
City distributes Request for Proposals (RFP) to qualified consulting engineers.
City selects consulting engineer, and signs contract for services.
City Planning Services staff administers grant and collaborates with City team and
consulting engineer throughout project.
Consulting engineer and City staff consult with SHPO for applicable Secretary of the
Interior's Standards for relocation and rehabilitation of the bridge.
Consulting engineer and City staff consult with Iowa Department of Transportation (Iowa
DOT) for applicable standards for bridge abutments for the bridge.
Consulting engineer prepares plans and specifications for relocation of the bridge, and for
construction of the bridge abutments.
City bids out relocation of the bridge and construction of the bridge abutments.
Consulting engineer assists City with bid tabulations for relocation of the bridge and
construction of the bridge abutments.
City awards contracts for the relocation of the bridge and the construction of the abutments.
Construction contractor constructs bridge abutments in Bergfeld Recreation Area.
Moving contractor relocates the bridge for reuse on trail.
Consulting engineer assists City with construction inspection and project closeout.
City closes out HRDP grant and requests reimbursement.
EXHIBIT B
BUDGET
GRANT # 05-015
RELOCATION OF WHITE WATER CREEK BRIDGE
PERSOHHEL
City planning staff
City engineering staff
Grant Request
Cash Match
In-Kind
Subtotal
$2,500
$2,500
$2,500
$2,500
$!I,OOO
$20,000
$14,500
$34,500
$15,000
$15,000
$500