Carnegie-Stout Public Library Renovation Project_Contract No. 2Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 2 - Doors, Frames and Hardware
(Supply Materials Only)
(CIP 1001141 & 1011141)
DATE: July 22, 2011
Dubuque
kittil
All-America City
1
2007
City Engineer Gus Psihoyos is recommending acceptance of the Carnegie -Stout Public
Library Renovation Project — Contract No. 2 — Doors, Frames and Hardware (Supply
Only), as completed by Doors, Inc. in the final contract amount of $95,791.00, which is a
12.1% increase from the original contract in the amount of $85,449.00. This increase
was due to two change orders for miscellaneous added work to accommodate
installation of interior solid -core doors, revisions to hollow metal frames and additional
changed hardware based on submitted review changes.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/2
Mich el C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO:
FROM: Gus Psihoyos, City Engineer _
Michael C. Van Milligen, City Mana•er
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 2 - Doors, Frames and Hardware
(Supply Materials Only)
(CIP 1001141 & 1011141)
DATE:
INTRODUCTION
July 18, 2011
Dubuque
biltri
'm4°61° 111/7
2007
The enclosed resolution provides for the acceptance of the construction contract for the
Carnegie -Stout Public Library Renovation Project - Contract No. 2.
BACKGROUND
The Carnegie -Stout Public Library Renovation Project included:
- A complete renovation of all public and staff spaces.
- Update of the obsolete HVAC system to one that is designed to be environmentally
efficient.
- New furnishings and equipment.
- Expanded wireless access and computer services.
- New roof on the original building
- New sidewalk and steps including a snow melt system for the newer building.
- Upgraded security system.
- Reopening of the stairwell to the second level in the original building.
- Reopening of the original mezzanine and uncovering of the rear skylight in the
original building.
Multiple prime construction bids were awarded for this project. Contract No. 2 - Doors,
Frames and Hardware (Supply Only) was awarded to Doors, Inc. of Davenport, Iowa.
DISCUSSION
The Carnegie -Stout Public Library Renovation Project, Contract No. 2 - Doors, Frames
and Hardware (Supply Only) was completed by Doors, Inc. in the final contract amount
of $95,791.00, which is a 12.1% increase from the original contract in the amount of
1
$85,449.00. This contract involved two change orders that resulted in a net cost change
to the project of $10,342.00. Change order work involved: miscellaneous added work to
accommodate installation of interior solid -core doors; revisions to hollow metal frames;
and additional or changed hardware based on submittal review changes.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $95,791.00 for the Carnegie -Stout Public Library Renovation
Project, Contract No. 2 — Doors, Frames and Hardware (Supply Only).
BUDGET IMPACT
The summary of probable total cost for the Carnegie -Stout Public Library Renovation
Project is summarized as follows:
PROJECT COSTS
Award
Final
Construction Hard Costs
Amount
Available Fundraising to Date (Cash and Pledges)
Base Construction Work
$ 85,449.00
$ 95,791.00
$ 2,400,000
General Funds
$ 1,210,589
TOTAL PROJECT COST
$ 85,449.00
$ 95,791.00
The project funding summary is as follows:
CITY FUNDING SOURCES
CIP No.
Fund Description
Funding
Amount
Available Fundraising to Date (Cash and Pledges)
$ 1,746,782
1001141/
1011141
GO Bond (TIF Abated)
$ 2,400,000
General Funds
$ 1,210,589
Total City Funding
$ 3,610,589
LIBRARY FUNDING SOURCES
Fund Source
Funding
Amount -;
Available Fundraising to Date (Cash and Pledges)
$ 1,746,782
Curtis Collection Sale
$ 501,750
Heade Painting Sale (Estimated)
$ 253,710
Total Library Funding
$ 2,502,242
otal City Funding
$ 3,610,589
otal Library Funding
$ 2,502,242
otal Project Funding
$ 6,112,831
2
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $95,791.00 to
Doors, Inc. for the Carnegie -Stout Public Library Renovation Project, Contract No. 2 —
Doors, Frames and Hardware (Supply Only).
cc: Jenny Larson, Budget Director
Susan Henricks, Library Director
Steve Sampson Brown, Project Manager
3
Attest
Kevin S. Fir tahl, Acting City Clerk
RESOLUTION NO. 236A -11
ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT,
CONTRACT NO. 2 — DOORS, FRAMES AND HARDWARE (SUPPLY ONLY) AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library
Renovation Project, Contract No. 2 — Doors, Frames and Hardware (Supply Only) has
been completed and the City Engineer has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the Public
Improvement Contract and that the City Engineer recommends that the Project be
accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library
Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale
appropriations for the contract amount of $95,791.00 Tess any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 1st day of August /011.
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE-
STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 2 — DOORS,
FRAMES AND HARDWARE (SUPPLY ONLY)
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 2
— Doors, Frames and Hardware (Supply Only), that the Project has been performed in
cornpliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $95,791.00.
Dated this er day of Syoy
, 2011.
City Engineer
Filed in the office of the City Clerk on thep25 day of Q 2011.
Kevin S. Firn ahl, Acting City Clerk
APPLICATION AND CERTIFICAT,,({E� FOR PQYM
AIA DOCUMENT G702 /CMa il� .` 1 "'��,'%
TO: (Owner) City of Dubuque
50 W 13th
Dubuque, IA. 52001
Project: Dubuque Carnegie Stout Public Library
RECEIVED
;ERR 0 5 2rdll
FROM: (Material Supplier) Doors Inc. Davenport
110 W. 55th StjJRR �1NT=;�uhuqu3, !A
Davenport , IA VIA CONSTRUCTION MANAGER:
Contract For: HM, WD, and HDW
VIA ARCHITECT: OPN Architects
City of Dubuque
NSTRUCTION MANAGER - ADVISOR EDITION
LA—
A '' +y/ 4 PAGE 1 of 2 PAGES
APPLICATION NO: )K
PERIOD TO: 4/1/2011
PROJECT NO: E -mail - Rick Golus
CONTRACT DATE: 2/20/2009
Distribution to:
7 OWNER
CONSTRUCTION
MANAGER
CI ARCHITECT
❑ CONTRACTOR
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet, AIA Document G703, is attached.
1. ORIGINAL CONTRACT SUM $ 85 449 00
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Line 1 ± 2)
4. TOTAL COMPLETED & STORED TO DATE
(Column G on G703)
5. RETAINAGE:
a. 0.00% of Completed Work
(Column D + E on G703)
b. 0.00% of Stored Material
(Column F on G703)
Total Retainage (Lines 5a _ 5B or
Total in Column 1 of G703)
6: TOTAL EARNED LESS RETAINAGE
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
8. CURRENT PAYMENT DUE
$
$
The undersigned Contractor certifies that to the best of the Contractor's knowledge, infor-
mation and belief the Work covered by this Application for Payment has been completed
in accordance with the Contract Documents, that all amounts have been paid by the
Contracto 'for Work for which pre4ous Certificates for Payment were issued and pay -
�ts re Ivied from the Owner, an hat urrent payment shown herein is no due.
SUPPLIER:
�.j �
$ - ie-ls eoK/o,31401
$ x6.305 -e 45,7g1.
$ 96�JA5,� 5 '73/
0.00
0.00
to of v i t _.
ounty of: •L G
` Subsgrib6d and sworn t
-Wiry Public: 1' {
My Commission expiths:
before me this `� day /
ii �jjJ MM `41V. I Ct 1
�1( /`1%(
Date: °r
It
ARCHITECT'S CERTIFICATE FOR PAYMENT
$ 0.00 In accordance with the Contract Documents, based on on -site observations and the data
$
a°�°' `' Crivcomprising this application, the Architect certifies to the Owner that to the best of the
� Architect's knowledge, informatoin and belief the work has progressed as indicated, the
�,oP�uality of the Work is in accordance with the Contract Documents, and the Contractor is
$ �� entitled to payment of the AMOUNT CERTIFIED.
2,102.00
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6) $ 0.00
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved in
previous months by Owner
*1417656:1313—
, i0
$0.00
Total approved this Month
$0.00
$0.00
TOTAL
4
24,"'
$0.00
NET CHANGES by Change Order
-$4+10158713e---
1 10,34z, 170
AMOUNT CERTIFIED
$ �lo.a.oc
(Attach explanation if amount certified differs from the amount applied for. Initial all
figures on this Application and on the Continuation Sheet that are changed to conform to
the amount certified.)
CONSTR
By:
ARCHITECT.
O� • "ER°
AM Date:
6' 1'
This Certificate is not n- !otiabl- The AMOUNT CERTIFIED is paya.le only to the Con-
tractor named herein. Issuance, payment and acceptance of payment are without
prejudice to any rights of the Owner or Contractor under this Contract.
Date: �0,)3,/
By:
Users may obtain validation of this document by requesting of the license a completed AIA Do�I�p�fb 01/ Certification of Documents Authenticity
' /GIST 7 - /e -4/
AIA DOCUMENT G703 - CONTINUATION SHEET FOR G702 - 1992 EDITION - AIA - C1992
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006 -523
G702CMa -1992
CONTINUATION SHEET
AIA DOCUMENT G703
AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
APPLICATION NO: 11
APPLICATION DATE: 3/30/2011
PERIOD TO: 4/1/2011
ARCHITECT'S PROJECT NO:
CM's PROJECT NO: E -mail - Rick Golus
A
B
C
D E
F G H
I
ITEM
NO.
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK COMPLETED
MATERIALS
PRESENTLY
STORED
(NOT IN D OR E)
TOTAL
COMPLETED
AND STORED
TO DATE
(D +E +F)
o
�o
(G _ C)
BALANCE
TO FINISH
(C - G)
Retainage
FROM PREVIOUS
APPLICATION
(D + E)
THIS PERIOD
1
Base Contract
$85,449.00
$83,347.00
$2,102.00
$0.00
$85,449.00
100.0%
$0.0
$0.00
2
Change Order #001
$9,926.00
$9,926.00
$0.00
$0.00
$9,926.00
100.0%
$0.0
$0.00
3
Dr. Pulls /Quote #2568
$416.00
$416.00
$0.00
$0.00
$416.00
100.0%
$0.0
$0.00
4
Invoice 89745
-c1;‘ -
$0.00
$0.00
f1tG$
100.0%
$0.0
$0.00
-$$
5
Invoice 89746
$/ r11G
14 $0.00
$0.00
py1M t d
100.0%
$0.0
$0.00
�f
-4,._ !
415/141.
ill, 6 ' zv-
et' 7q Leo
GRAND TOTALS
$96736 -
-
$2,102.00
$0.00
9ir69
$0.00
$0.00
Users may obtain validation of this document by reauestina of the license a comnleted AIA Document D401 - Certification of Document's Authenticity
AIA DOCUMENT G703 - CONTINUATION SHEET FOR G702 - 1992 EDITION -AIA - C1992
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006 -5232
G703 -1992