Carnegie-Stout Public Library Renovation_Contract No. 5Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 5 - Acoustical Tile Ceilings
(CIP 1001141 & 1011141)
DATE: July 22, 2011
Dubuque
trail
All- America City
' 111. '
2007
City Engineer Gus Psihoyos is recommending acceptance of the Carnegie -Stout Public
Library Renovation Project — Contract No. 5 — Acoustical Tile Ceilings, as completed by
Artisan, in the final contract amount of $102,627.74, which is a 14.4% increase from the
original contract in the amount of $89,700.00. This increase was due to four change
orders for miscellaneous added work to accommodate revised installation plans for new
HVAC assemblies, light fixtures, switches and occupancy sensors; provide acoustical
tile ceiling revisions for modified fire alarm interface and smoke detectors; and provide
molding modifications at elevator lobby.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MicISael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
0
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana•er
FROM: Gus Psihoyos, City Engineer _
SUBJECT:
Carnegie -Stout Public Library Renovation Project
Contract No. 5 - Acoustical Tile Ceilings
(CIP 1001141 & 1011141)
Dubuque
kittd
u-America cly
2007
DATE: July 20, 2011
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Carnegie -Stout Public Library Renovation Project - Contract No. 5.
BACKGROUND
The Carnegie -Stout Public Library Renovation Project included:
- A complete renovation of all public and staff spaces.
- Update of the obsolete HVAC system to one that is designed to be environmentally
efficient.
- New furnishings and equipment.
- Expanded wireless access and computer services.
- New roof on the original building
- New sidewalk and steps including a snow melt system for the newer building.
- Upgraded security system.
- Reopening of the stairwell to the second level in the original building.
- Reopening of the original mezzanine and uncovering of the rear skylight in the
original building.
Multiple prime construction bids were awarded for this project. Contract No. 5 -
Acoustical Tile Ceilings was awarded to Artisan Ceiling Systems Ceilings of Waterloo,
Iowa.
DISCUSSION
The Carnegie -Stout Public Library Renovation Project - Contract No. 5 - Acoustical Tile
Ceilings was completed by Artisan, in the final contract amount of $102,627.74, which is
a 14.4% increase from the original contract in the amount of $89,700.00. This contract
Page 1 of 3
involved four change orders that resulted in a net cost change to the project of
$12,927.74. Change order work involved: miscellaneous added work to accommodate
revised installation plans for new HVAC assemblies, Tight fixtures, switches and
occupancy sensors; provide acoustical tile ceiling revisions for modified fire alarm
interface and smoke detectors; and provide molding modifications at elevator lobby.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $102,627.74 for the Carnegie -Stout Public Library Renovation
Project — Contract No. 5 — Acoustical Tile Ceilings.
BUDGET IMPACT
The summary of probable total cost for the Carnegie -Stout Public Library Renovation
Project is summarized as follows:
PROJECT COSTS
Award
Final
Construction Hard Costs
Amount
Available Fundraising to Date (Cash and Pledges)
Base Construction Work
$ 89,700.00
$ 102,627.74
$ 2,400,000
General Funds
$ 1,210,589
TOTAL PROJECT COST
$ 89,700.00
$ 102,627.74
The project funding summary is as follows:
CITY FUNDING SOURCES
CIP No.
Fund Description
Fundin.
Amount
Available Fundraising to Date (Cash and Pledges)
$ 1,746,782
1001141/
1011141
GO Bond (TIF Abated)
$ 2,400,000
General Funds
$ 1,210,589
Total City Funding
$ 3,610,589
LIBRARY FUNDING SOURCES
Fund Source •
Funding
"Amount
Available Fundraising to Date (Cash and Pledges)
$ 1,746,782
Curtis Collection Sale
$ 501,750
Heade Painting Sale (Estimated)
$ 253,710
Total Library Funding
$ 2,502,242
Total City Funding
$ 3,610,589
Total Library Funding
$ 2,502,242
Total Project Funding
$ 6,112,831
Page 2 of 3
t
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $102,627.74 to
Artisan Ceilings for the Carnegie -Stout Public Library Renovation Project — Contract No.
5 — Acoustical Tile Ceilings.
cc: Jenny Larson, Budget Director
Susan Henricks, Library Director
Steve Sampson Brown, Project Manager
Page 3 of 3
RESOLUTION NO. 237 -11
ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT,
CONTRACT NO. 5 — ACOUSTICAL TILE CEILINGS AND AUTHORIZING THE
PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library
Renovation Project, Contract No. 5 — Acoustical Tile Ceilings has been completed and
the City Engineer has examined the work and filed a certificate stating that the Project
has been completed according to the terms of the Public Improvement Contract and
that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library
Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale
appropriations for the contract amount of $102,627.74 Tess any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Attest
Passed, approved and adopted this 1s t day of August , 2011.
l
/ /1
Ke in S. Firn tahl, Acting City Jerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE-
STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 5 —
ACOUSTICAL TILE CEILINGS.
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 5
— Acoustical Tile Ceilings, that the Project has been performed in compliance with the
terms of the Public Improvement Contract, and that the total cost of the completed work
is $102,627.74.
Dated this A►11- day of JLLts , 2011.
Filed in the office of the City Clerk on th14241/1 day of
Kevi - S. Firnst- I, Acting City erk
City Engineer
011.
APPUCATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENTS G702
TO OWNER CITY OF DUBUQUE PROJECT: CARNEGIE -STOUT PUBIJCAPPLICATION NO: 15
DUBUQUE, IA LIBRARY RENOVATION PERIOD TO: 3/31/2011
FROM CONTRACTOR: ARTISAN CEILING SYSTEMS PROJECT NOS: 07128.50/
4053 SERGEANT RD
WATERLOO, IA
CONTRACT FOR ACOUSTICAL CEtUNGS
VIA CONSTRUCTION MANAGER: THE DURANTGROUP INC
VIA ARCHITECT: OPN ARCHITECTS INC CONTRACT DATE: 10/20/2008
PAGE ONE OF TWO
Distribution to:
OWNER
CONSTRUCTION
MANAGER JUN 0 6
ARCHITECT
CONTRA- Ti n2 4 T z
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Canttrachor certifies that to the best of the Contractors knowledge, Infor-
Appiiptiori is made for payments, as sown below in connacdon with the contract mation and belief the Work covered by thisApplication for Payment has been completed
Continuation Sheet, AIA Document G708, is attached in accordance with the Contract Documents, that all amounts have been paid by the
1 ORIGINAL CONTRACT SUM $ 89,700.00 Contractor for Work for which previous Certifiatios for Payment we issued and pay -
2 Net Change By Change Orders. /,,,9',27- 71pinc- $ ments received from the Owner, andthat current payment shown herein is now due.
3 CONTRACT SUM TO DATE /0a7 7,V $ 402,899:74--
4 TOTAL COMPLETED & STORED TO DATE / (arw-- CONTRACTOR
(Column G on G702) 04, b3a7-•7Y S-- :71.
PIC BYL., ir/ ,ill.
ARTISAN CEILING SYSTEMS
5 RETAINAGE:
a. 5% of Completed Work $
(Columns D + E on G703)
b. 5% of Stored Material S
(Column F on G703)
Total Retarnage (Line 5a + 5b or
Total in Column] ofG703)
State of Iowa
County of: Black Hawk
Subscribed and sworn to before
me this 25th day of March, 2011
$ Notary Public: Dora Smith
My Commission expires: 2-21-2014
6 TOTAL EARNED LESS RETAINAGE 102.-
(Line 4 Tess Line 5 Total) ic151, (mall 1920326:71-- CERTIFICATE FOR PAYMENT
7 LESS PREVIOUS CERTIFICATED FOR PAYMENT /04 5�r/ pmLt --tn accordance with the Contract Documents, based on on-site obsrvadons and the data
(Line 6 from prior Certificate) comprising this application, the Construction Manager and Architect certify to the Owner
Date: 3125/2011
L4.r` 'r
..."'" DORA –
rt _ = COMMISSION NO. 715209
• FCOMMISSION
UA 21 M BRUA • • B
8 CURRENT PAYMENT DUE
9 BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 fess Line 6)
$ 100.00
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved in
previous months by Owner
s
-Wd'11,4
,zszr74
Total approved this Month
s
.
s
-
TOTALS
I,i
l,1y
...12,125.74-
3
-
NET CHANGES by Change Order
_:
s
402E7r
that to the best of their knowledge, information and belief the Work has progressed as
indicated, the quality of the Work is in accordance with the Contrat Documents, and
the Contractor is entitled to payment of the AMOUNT CERTIFIED.
lCO,(7)0
AMOUNT CERTIFIED
(Afeched exprenaLon if amount coaled differs from the amount ap #ed for. infhal
aAfigures on tills Application and on the ConDlnrlatioe Sheet !hat changed to conJbrmt
to the amount cerr'I!ect)
CONSTRUCTION
9Y.
ARCHrrE
This CertI sate is not
otiable.
Date: i
Data /!
e AMOUNT CERTIFIED is payable only to the Con-
ia,001,'7q tractor named herein. assurance, payment and acceptance of payment are without
MAC- prejudice to a hts • - Owner or Contractor under this contract
7 -17— if
CONTINUATION SHEET AIA DOCUMENT G703
AIR DOCUMENT G702, APPUCATfON AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification Is attached.
In tabulations below, amounts se stated to tilt nearest dollar.
Use Column f co Contrails where variable retalnage for ens flans mayappy.
APPLICATION NO: 15
APPLICATION DATE 3/25/2011
PERIOD TO: 3/31/2011
ARCHITECTS PROJECT NO: 07128.50/
PAGE2 OF 2 PAGES
A'
B
I C
_ D E
F
0
H
I
ITEM
NO
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK COMPLETED
MATERIAL
TOTAL
COMPLETED
AND STORED
TO DATE
(D +E +F)
%
(G/C)
BALANCE
TO FINISH
(C-3)
RETAINAGE
(IF VARIABLE
RATE)
FROM PREVIOUS
APPLICATION
(D +E)
THIS PERIOD
PRESENTLY
STORED
(NOT IN
D OR E)
1
2
3
4
5
Acoustical Ceilings S Specialities
Change Order #1
Change Order #2
Change Order ;a3
Change Order #4
$ 89,700.00
I
�
$ 3434. 1-
$ 2,842.00
$ 6,203.08
$ 449.00
3431,,?../ l
G a o 5 . •ems
joy,. 4a•7, 94
-
-
Total Contract
_ $ 44920325Th-
Material
$ 54400.00
$ 54,400.00
$ -
$ 54,400.00
100%
$ -
$ 2,720.00
Labor
$ 47275.71
$ 47,275.71
$ -
$ 47275.71
100%
$ -
$ 2,363.79
CLOSE OUT DOGS
$ 100.00
$ 100.00
$ 100.00
100%
$ -
$ 5.00
PROGRESS CLEANING
$ 500.00
$ 500.00
$ 500.00
100%
$ -
$ 25.00
LEED CONDITIONS
$ 350.00
3 350.00
$ 350.00
100%
$ -
$ 17.50
Total Contract
$ 102,625.71
16a, Ga7. '”I
1117(62 4 •P7.74
lie. 2 , /P ,97, 74
GRAND TOTALS
$ '102,1 71
$ 102,625.71
$ -
$ -
$ 12,625
• 100%
$ -
$ - 55,-1312
n vapdsatlon of mIs document by requeatlrg Or the Iloense a Completed AIA Document D401- Cer110aatIon or Documents Authenticity
G703 -1992