CDBG FY2012 Annual Action Plan Amendment No. 1Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: CDBG Fiscal Year 2012 Annual Action Plan Amendment 1
DATE: July 25, 2011
Dubuque
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M- AmericaCity
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2007
Housing and Community Development Department Director David Harris is
recommending an amendment to the Fiscal Year 2012 Annual Action Plan for the City's
Community Development Block Grant Program to reflect a $217,086 decrease in the
CDBG entitlement allocation for Fiscal Year 2012.
The City Council approved a Fiscal Year 2012 Annual Action Plan for CDBG funds on
March 9, 2011 as part the City budget. Subsequently the City was notified by the U.S.
Department of Housing and Urban Development (HUD) that the allocation for Fiscal
Year 2012 was $1,126,998, a $217,086 decrease in anticipated funding over the
approved Fiscal Year 2012 Annual Plan. The Community Development Advisory
Commission is recommending a reduction in public service activities by 16.8 %, which
would provide the following changes:
- Decrease First Time Homebuyer Program by $97,007 ($75,000)
- Increase Homeowner Rehab by $30,310 ($255,310)
- Decrease Rental Unit Rehabilitation by $6,720 ($33,280)
- Decrease Accessible Curb Ramps by $35,000 ($20,000)
- Decease Child Care Resource and Referral by $1,528 ($7,570)
- Decrease Dubuque Dispute Resolution Center by $168 ($832)
- Decrease Information and Referral by $4,338 ($21,483)
- Decrease Neighborhood Infrastructure Improvements by $20,000 ($20,000)
- Decrease Neighborhood Recreation Programs by $$25,401 ($125,757)
- Decrease Neighborhood Support Grants by $3,360 ($16,640)
- Decrease Opening Doors by $1,680 ($8,320)
- Decrease Senior Center by $4,200 ($20,800)
- Decrease Washington tool Library by $2,604 ($12,896)
- Decrease City Planning by $43,422 ($29,736)
- Decrease Contingency by $1,967 ($269)
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
2
Masterpiece on the Mississippi
Dubuque
Ali- America eity
F.
2007
To: Michael Van Milligen, City Manager
From: David Harris, Housing and Community Development Department
Subject: CDBG FY 2012 Annual Action Plan Amendment 1
Date: July 21, 2011
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
attached resolution approving an amendment to Fiscal Year 2012 Annual Action Plan
for the City's Community Development Block Grant (CDBG) program. This amendment
is needed to reflect the decrease in the CDBG entitlement allocation for FY 2012.
DISCUSSION
The U.S. Department of Housing and Urban Development (HUD) regulations require
that each year a city must prepare and file an Annual Plan prior to receipt of its CDBG
entitlement. The Annual Plan is adopted following a public participation process that
includes a published notice, a public comment period, and a public hearing. A city
must follow its adopted plan as it expends entitlement funds. If its revenues or
activities change, the city must amend.
The City Council approved a FY 2012 Annual Action Plan for CDBG funds on March 9,
2011 as part the City budget. Subsequently we were notified by the U.S. Department of
Housing and Urban Development (HUD) that the allocation for FY 2012 was
$1,126,998, a $217,086 decrease in anticipated funding over the approved FY 2012
Annual Plan. The attached proposed Amendment 1 to the FY 2012 Annual Plan would
reduce public service activities by 16.8 % and provide the following changes:
- Decrease First Time Homebuyer Program by $97,007 ($75,000)
- Increase Homeowner Rehab by $30,310 ($255,310)
- Decrease Rental Unit Rehabilitation by $6,720 ($33,280)
- Decrease Accessible Curb Ramps by $35,000 ($20,000)
- Decease Child Care Resource and Referral by $1,528 ($7,570)
- Decrease Dubuque Dispute Resolution Center by $168 ($832)
- Decrease Information and Referral by $4,338 ($21,483)
- Decrease Neighborhood Infrastructure Improvements by $20,000 ($20,000)
- Decrease Neighborhood Recreation Programs by $$25,401 ($125,757)
- Decrease Neighborhood Support Grants by $3,360 ($16,640)
- Decrease Opening Doors by $1,680 ($8,320)
- Decrease Senior Center by $4,200 ($20,800)
- Decrease Washington tool Library by $2,604 ($12,896)
- Decrease City Planning by $43,422 ($29,736)
- Decrease Contingency by $1,967 ($269)
The allowed cap for administrative expenses is 20% of the total grant amount,
necessitating the reduction in funding for Planning Department personnel costs. The
allowed cap for public services expenditures is 15% of the entitlement, necessitating
the reduction in funding for Child Care Resource, the Dispute Resolution Center,
Information and Referral, neighborhood recreation programs and support grants,
Opening Doors, Senior Center and the Tool Library.
In general, most activities (other than admin costs) were reduced by the 16.8% cut.
Neighborhood infrastructure improvements and accessible curb ramps were cut by
more, reflecting the availability of other funds to accomplish work plans. The First Time
Homebuyer program was reduced by more than half; and the Homeowner Rehab
program was increased by $30 000, reflecting consumer demand.
The Citizen Participation Plan requires a 30 -day comment period prior to the public
hearing, which commenced with the publication of a notice in the Telegraph Herald on
June 17, 2011 and on the City website.
The Community Development Advisory Commission held a public hearing on July 20,
2011. At the public hearing, a representative for Marilyn Althoff, Director of Hills and
Dales read the attached letter expressing concern with the reduction of funding for
senior services at the LifeTime Center. The Commission expressed regret with the
reduced funding for the senior center but noted the impact on all agencies due to the
CDBG funding cuts. The Commission voted to approve the attached amendment and
recommended City Council approval.
RECOMMENDATION
I recommend that the City Council approve the above - described FY 2012 (Program
Year 2011) Annual Action Plan- Amendment 1 for the use of CDBG funds.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution.
Prepared by Aggie Tauke, Community Development Specialist
F: \USERS\ATAUKE \CDBG\AnnualPlan \FY 12 \Council FY12 Amend1. memo doc
RESOLUTION NO. 258 -2011
(RESOLUTION NO. 258-11)
RESOLUTION APPROVING A FISCAL YEAR 2012 (PROGRAM YEAR 2011)
ANNUAL ACTION PLAN - AMENDMENT 1 FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROGRAM.
Whereas, the City of Dubuque approved a Fiscal Year 2012 Annual Action
Plan on March 9, 2011 by Resolution No. 91 -2011; and
Whereas, the City now desires to amend said Fiscal Year 2012 Annual Plan to
reflect the decreased Fiscal Year 2012 CDBG allocation as per the attached Exhibit
A; and
Whereas, said amendment is a substantial amendment as provided in the
City's Citizen Participation Plan and therefore must be approved by resolution of the
City Council after a public hearing by the Community Development Advisory
Commission; and
Whereas, the City advertised a 30 day public comment period beginning June
17, 2011; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment at a public hearing on July 20, 2011, and has voted to approve
said amendment and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the Fiscal Year 2012 Annual Action Plan (Program Year
2011) Amendment 1 for the Community Development Block Grant (CDBG) program
hereto attached as Exhibits A is hereby approved.
Section 2. That the City Manager is hereby authorized and directed to submit
a copy of this resolution and Plan to the U.S. Department of Housing and Urban
Development.
Passed, approved and adopted this 1st day of August, 2011.
Attes
Kevin Firnstahl, Acting City Clerk
F: \USERS\ATAUKE \CDBGAnnualPlan \FY 12 \FY12 Amd 1 Resolution.doc
Ry, D. Buol, Mayor
Exhibit A
FY 2012 CDBG ANNUAL ACTION PLAN - Amendment 1
PROJECTED SOURCES
Estimated Entitlement
Program Income
ED Revolving Loan Fund
Total Sources
Housing Development Programs:
FY 2012
1,344,084
347,460
7,297
1,698,841
FY 2012
First Time Homebuyer Program
Homeowner Rehab Program
Housing Administration
Housing Code Enforcement
Housing Rehabilitation Services and Staff
Lead Paint Hazard Abatement Project
Rental Unit Rehabilitation
Housing Totals
Economic Development Programs:
172,007
225,000
65,534
163,446
330,767
60,000
40,000
1,056,754
Commercial /Industrial Building Rehab Loans & Revolving Loan Fund*
E.D. Financial Assistance Program & Revolving Loan Fund*
Economic Development Totals
Neighborhood and Community Development Programs
Accessible Curb Ramps
Child Care Resource /Referral- Project Concern
Dubuque Dispute Resolution Center
Information & Referral - Project Concern
Neighborhood Development Services and Staff
Neighborhood Infrastructure Improvements
Neighborhood Recreation Program
Neighborhood Support Grants
Opening Doors
Senior Center
Washington Tool Library
Zoning Inspection /Enforcement
Neighborhood & Comm. Develop. Totals
Planning and Administration
55,000
9,098
1,000
25,821
90,812
40,000
151,198
20,000
10,000
25,000
15,500
13,000
456,429
CDBG Admin. Services and Staff
Finance
City Planning
Planning and Administration Totals
Contingency
TOTAL CDBG 1,698,841
105,373
4,891
73.158
183,422
2.236
* Existing Revolving Loan Funds
F: \USERS\ATAUKE \CDBG\AnnualPlan \FY 12\[Council FY12 Amd 1.Exhibit A.xlsx]FY12 Amd 1
Amendment 1
1,126,998
347,460
7,297
1,481,755
Amendment 1
FY12 Plan
75,000
255,310
65,534
163,446
330,767
60,000
33,280
983,337
20,000
7,570
832
21,483
90,812
20,000
125,797
16,640
8,320
20,800
12,896
13,000
358,150
105,373
4,891
29,736
140,000
268
1,481,755
Hills &Dales
. rr
July 20, 2011
To: Dubuque City Council
I certainly recognize that funding at all levels of government is in jeopardy.
Hills & Dales primary mission is to support persons with disabilities and we have
been able to meet our mission of inclusion by offering various other community
supports like the Senior Center and Childcare Center. The reality of funding cuts
in those programs that are not primary mission services are the ones at risk in our
agency of being reduced or eliminated. WE enjoy our partnership with the city of
Dubuque and hope to continue to provide for many citizens that are our most
vulnerable and treasured.
Hills & Dales has provided services to Dubuque's Seniors for many years. WE
embraced the former Lifetime program when it was in danger of closing and have
increased participation each year by citizens that are the most rapid growing part
of our population as well as often our most vulnerable treasure.
The funding from the CDBG grant along with individuals participation assure that
Health, Social, and nutritional needs are met in a setting that is accessible and
supportive for Seniors. Who for many, this is their only opportunity to connect
with friends and not be isolated or spend lonely hours by themselves.
As a community we must assure that services are available to meet this growing
population , Senior Centers offer community access and often times delay the
need for more intensive supports or care by nursing homes or in -home providers
which are very expensive options .
Hills & Dales recognizes that we all need to respond to less funding availability
however we wish to publicly express our concern on behalf of the 1OO's of
Seniors who have limited incomes, who have been the backbone of our
community and who are now in need of support in their retirement years to
remain independent and active members of our community.
Scerely
Marilyn Althoff
Executive Director
Hills & Dales
1011 Davis Street
Dubuque, IA 52001
"Hills & Dales is dedicated to building meaningful lives for individuals with disabilities
by offering services that support the whole person and enhance community inclusion."
Mailing Address
1011 Davis Street
Dubuque, IA 52001 -1397
Administrative Offices
(563) 556-7878
(563) 557 -3822 (fax)
Community Center
(563) 585-0560
(563) 585 -0561 (fax)
Web Address
www hillsdales.org
Executive Director
Marilyn Althoff
Hills & Dales
Board of Directors
President:
John Markham
Vice President:
Charles Giese
Secretary/Treasurer:
Keith Bibelhausen
Members -at- large:
Greg Adams
Joyce Connors
David Fritz
Molly Grover
Tom Kane
Judy Lochner
Tori Richter
John Tallent
Jim Weber
Jamie Barwick
Hills & Dales Foundation
Board of Directors
President:
Rob McDonald
Honorary Chair/Foundress:
Elaine Barwick
Vice President:
Al Krueger
Secretary/Treasurer:
Brad Heying
Members -at- large:
Gary Dolphin
Mike Donohue
Eric Foy
David Fritz
Connie Hardie
Stephen Hardie
Ric Jones
Tom Kane
Kelly Myers
Chris Theisen