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Carnegie-Stout Public Library Renovation_Contract No. 7 RoofingMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Carnegie -Stout Public Library Renovation Project Contract No. 7 - Roofing (CIP 7001961) DATE: August 10, 2011 Dubuque M- America City r 2007 Project Manager Steve Brown is recommending acceptance of the construction contract for the Carnegie -Stout Public Library Renovation Project — Contract No. 7, Roofing, as completed by Geisler Brothers Company, in the final contract amount of $101,020.82, which is a 51.7% increase from the original contract in the amount of $66,566.00. This increase in the contract amount of $34,454.82 was due to an additional $16,881.00 required to modify the roof's adhered insulation system in order to meet building code requirements. An additional increase of approximately $17,000 was due to unforeseen conditions resulting in the need to modify the roof system over the existing skylight. This $17,000 increase was offset by a $32,000 contract decrease to the Dubuque Glass contract for work related to the same unforeseen condition. I concur with the recommendation and respectfully request Mayor and City Council approval. ichael C. Van ichael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Steve Sampson Brown, Project Manager Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Steve Sampson Brown, Project Manager SUBJECT: Carnegie -Stout Public Library Renovation Project Contract No. 7 — Roofing (CIP 7001961) Dubuque All- America City 2007 DATE: August 9, 2011 INTRODUCTION The enclosed resolution provides for the acceptance of the construction contract for the Carnegie -Stout Public Library Renovation Project — Contract No. 7, Roofing. BACKGROUND The Carnegie -Stout Public Library Renovation Project included: — A complete renovation of all public and staff spaces. — Update of the obsolete HVAC system to one that is designed to be environmentally efficient. — New furnishings and equipment. — Expanded wireless access and computer services. — New roof on the original building New sidewalk and steps including a snow melt system for the newer building. — Upgraded security system. — Reopening of the stairwell to the second level in the original building. — Reopening of the original mezzanine and uncovering of the rear skylight in the original building. Multiple prime construction bids were awarded for this project. Contract No. 7, Roofing was awarded to Geisler Brothers Company. DISCUSSION The Carnegie -Stout Public Library Renovation Project — Contract No. 7, Roofing was completed by Geisler Brothers Company of Dubuque , Iowa, in the final contract amount of $101,020.82, which is a 51.7% increase from the original contract in the amount of $66,566.00. This increase in the contract amount of $34,454.82 was due to an Page 1 of 3 additional $16,881.00 required to modify the roof's adhered insulation system in order to meet building code requirements. An additional increase of approximately $17,000 was due to unforeseen conditions resulting in the need to modify the roof system over the existing skylight. This $17,000 increase was offset by a $32,000 contract decrease to the Dubuque Glass contract for work related to the same unforeseen condition. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the payment of the contract amount of $101,020.82 to Geisler Brothers Company for the Carnegie - Stout Public Library Renovation Project — Contract No. 7, Roofing. BUDGET IMPACT The summary of probable total cost for the Carnegie -Stout Public Library Renovation Project is summarized as follows: PROJECT COSTS Award Final Cost Construction Hard Costs Amount Available Fundraising to Date (Cash and Pledges) * *'r Base Construction Work $ 66,566.00 $101,020.82 TOTAL PROJECT COST $ 66,566.00 $101,020.82 The project funding summary is as follows: CITY FUNDING SOURCES CIP No. Fund Description Fundinq Amount Available Fundraising to Date (Cash and Pledges) * *'r $ 1,746,782 1001141/ 1011141 GO Bond (TIF Abated) $ 2,400,000 General Funds $ 1,210,589 Total City Funding $ 3,610,589 LIBRARY FUNDING SOURCES Fund Source Fundinq Amount Available Fundraising to Date (Cash and Pledges) * *'r $ 1,746,782 Curtis Collection Sale $ 501,750 Heade Painting Sale (Estimated) $ 253,710 Total Library Funding $ 2,502,242 Total City Funding $ 3,610,589 Total Library Funding $ 2,502,242 Total Project Funding 1 $ 6,112,831 Page 2 of 3 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $101,020.82 to Geisler Brothers Company for the Carnegie -Stout Public Library Renovation Project — Contract No. 7 — Roofing. cc: Jenny Larson, Budget Director Susan Henricks, Library Director Steve Sampson Brown, Project Manager Page 3 of 3 RESOLUTION NO. 262 -11 CONTRACT NO. 7 — ROOFING AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library Renovation Project, Contract No. 7 — Roofing (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale appropriations for the contract amount of $101,020.82, less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Attest: Passed, approved and adopted this 15th day of August , 2011. Ke n S. Firnst I, Acting City Clerk 9L/ Roy D. Buol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE- STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 7 — ROOFING The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 7— Roofing, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $101,020.82. Dated this I011-1 day of Au GUST, 2011. City Engineer Filed in the office of the City Clerk on the /1 day of ,,/ j / , 2011. _ ix /lam Kevin S. irnstahl, Acting ity Clerk Application and Certification for Payment Construction Manager - Adviser Edition TO OWNER City of Dubuque 50 West 12th Street Dubuque, IA 52001 FROM CONTRACTOR: Geisler Brothers Company 340 East 12th Street Dubuque, Iowa 52001 CONTRACT FOR: PROJECT: Carnegie -Stout Library APPLICATION NO: Invoice # 52095 Job # 18027a Account #391 VIA CONSTRUCTION: MANAGER: Durrant Group 3 PERIOD TO: 06/30/2011 U CONTRACT DATE: 1 IA CONTRACTOR: 17 RRAN . ` g o PROJECT NOS: Roofing fk FIELD: OTHER: n R EC ;'' Ft) 1 Distribution to: OWNER: n fcC21riSTRUCTION MANAGER:n ARCHITECT: 7i VIA ARCHITECT: OPN Architects CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, ALA Document G703, is attached. 1. ORIGINAL CONTRACT SUM $ 66,566.00 2. Net change by Change Orders $ 34,454.82 3. CONTRACT SUM TO DATE (Line 1 ± 2) $ 101,020.82 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) $ 101,020.82 5. RETAINAGE: a. % of Completed Work $ (Column D + E on G703) b. % of Stored Material $ (Column F on G703) Total Retainage (Lines 5a + 5b or Total in Column I of 0703) $ 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $ The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CON C OR: By: Richard A. chultz State of: Iowa Subscribed and sw Notary Public: County of: Dubuque is 12th day of July, 2011 My Commission expires: 2/10/2014 Carl Heidesch Date: July 12, 2011 F c,9 CARL HEIDESCH • ! r Commission Number 732905 My Commission Expires . ow February 10, 2014 $ 101,020.82 CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising $ 100,282.00 the application, the Construction Manage and Architect certify to the Owner that to the best of their knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. Q' AMOUNT CERTIFIED $ / 3 t! (Attach explanation if amount certified differs from the amount applied. Initial all figures on this $ 738.82 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ 33,716.00 $ - Total approved this Month $ 738.82 $ - TOTALS $ 34,454.82 $ - NET CHANGES by Change Order $ 34,454.82 Application and on the uation Sheet that are changed to conform with the amount certified.) �i� ER CONSTR By: ARCHITE By: 'IO► A ww P4 This Certi icate is not n named herein. Issuan the Owner or Liable. Date: 1,11 • 11 Date: 17 ?7/,I is a abl onl o the he AMO T CERTIFIED p y y Contractor d acce stance of payment are without prejudice tA1kkel0 act. uL222011 t")DURRANT$ Dubuque, IA ,ONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. PAGE 2 OF 2 PAGES APPLICATION NO: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO: 3 06/30/2011 0 A B DESCRIPTION OF WORK C SCHEDULED VALUE D E WORK COMPLETED F MATERIALS PRESENTLY STORED (NOT IN D OR E) G TOTAL COMPLETED AND STORED TO DATE (D +E +F) % (G + C) H BALANCE TO FINISH (C - G) I ITEM NO. RETAINAGE (IF VARIABLE RATE) 5% FROM PREVIOUS APPLICATION (D + E) THIS PERIOD 1 Tear Off - Dumpster $1,080.00 $1,080.00 $1,080.00 100% 2 Tear Off- Labor $8,400.00 $8,400.00 $8,400.00 100% 3 Insulation - Material $22,772.00 $22,772.00 $22,772.00 100% 4 Insulation - Labor $3,813.00 $3,813.00 $3,813.00 100% 5 TPO / Accessories - Material $14,583.00 $14,585.00 $14,585.00 100% 6 TPO / Accessories - Labor $14,715.00 $14,715.00 $14,715.00 100% 7 Sheet Metal - Material $256.00 $256.00 $256.00 100% 8 Sheet Metal - Labor $945.00 $945.00 $945.00 100% 9 Change Order #1 $33,716.00 $33,716.00 $33,716.00 100% 10 Change Order #2 $738.82 $738.82 $738.82 100% GRAND TOTALS $101,020.82 $100,282.00 $738.82 $0.00 $101,020.82 100% $0.00 $0.00 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity AIA DOCUMENT G703 • CONTINUATION SHEET FOR G702 1992 EDITION AIA • ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W. WASHINGTON, D.0 20006 -5232 G703 -1992