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Carnegie-Stout Public Library Renovation_Contract No. 8 ElevatorMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Carnegie -Stout Public Library Renovation Project Contract No. 8 - Elevator (CIP 7001961) DATE: August 10, 2011 Dubuque NI- AmedcaCity 111! 2007 Project Manager Steve Brown is recommending acceptance of the construction contract for the Carnegie -Stout Public Library Renovation Project — Contract No. 8, Elevator, as completed by Tricon Construction, in the final contract amount of $132,600. I concur with the recommendation and respectfully request Mayor and City Council approval. Micha I C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Steve Sampson Brown, Project Manager Masterpiece on the Mississippi TO: FROM: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer Steve Sampson Brown, Project Manager Dubuque N4nRlcaglr f 2007 4,4,__ SUBJECT: Carnegie -Stout Public Library Renovation Project Contract No. 8 - Elevator (CIP 7001961) DATE: INTRODUCTION August 9, 2011 The enclosed resolution provides for the acceptance of the construction contract for the Carnegie - Stout Public Library Renovation Project - Contract No. 8, Elevator. BACKGROUND The Carnegie -Stout Public Library Renovation Project included: - A complete renovation of all public and staff spaces. - Update of the obsolete HVAC system to one that is designed to be environmentally efficient. - New furnishings and equipment. - Expanded wireless access and computer services. - New roof on the original building - New sidewalk and steps including a snow melt system for the newer building. - Upgraded security system. - Reopening of the stairwell to the second level in the original building. - Reopening of the original mezzanine and uncovering of the rear skylight in the original building. Multiple prime construction bids were awarded for this project. Contract No. 8 - Elevator was awarded to Tricon Construction. No change orders were executed as part of this contract. DISCUSSION The Carnegie -Stout Public Library Renovation Project - Contract No. 8 - Elevator, was completed by Tricon Construction of Dubuque, Iowa, in the final contract amount of $132,600.00. Page 1 of 3 RECOMMENDATION I recommend that the City Council accept the improvements and authorize they payment of the contract amount of $132,600.00 to Tricon Construction for the Carnegie -Stout Public Library Renovation Project — Contract No. 8, Elevator. BUDGET IMPACT The summary of probable total cost for the Carnegie -Stout Public Library Renovation Project is summarized as follows: PROJECT COSTS Award Final Construction Hard Costs Amount Available Fundraising to Date (Cash and Pledges) * ** Base Construction Work $132,600.00 $132,600.00 TOTAL PROJECT COST $132,600.00 $132,600.00 The project funding summary is as follows: CITY FUNDING SOURCES CIP No. Fund Description Amount Available Fundraising to Date (Cash and Pledges) * ** $ 1,746,782 1001141/ 1011141 GO Bond (TIF Abated) $ 2,400,000 General Funds $ 1,210,589 Total City Funding $ 3,610,589 LIBRARY FUNDING SOURCES Fund Source Funding{ Amount Available Fundraising to Date (Cash and Pledges) * ** $ 1,746,782 Curtis Collection Sale $ 501,750 Heade Painting Sale (Estimated) $ 253,710 Total Library Funding $ 2,502,242 Total City Funding $ 3,610,589 Total Library Funding $ 2,502,242 Total Project Funding $ 6,112,831 Page 2 of 3 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $132,600.00 to Tricon Construction for the Carnegie - Stout Public Library Renovation Project — Contract No. 8, Elevator. cc: Jenny Larson, Budget Director Susan Henricks, Library Director Steve Sampson Brown, Project Manager Page 3 of 3 RESOLUTION NO. 263 -11 ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 8 — ELEVATOR AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library Renovation Project, Contract No. 8 - Elevator (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale appropriations for the contract amount of $132,600.00 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 15th day of August , 2011. evi S. Firnstahl Acting City Ierk Roy D. Buol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE- STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. 8 — ELEVATOR The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 8 — Elevator, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $132,600.00. Dated this 10 TN day of AUGUST, 2011. Filed in the office of the City Clerk on the / © day a City Engineer 2011. i Ke in S. Firnstahl, Acting City Clerk J AIA Document G702 /CMa - 1992 Application and Certificate for Payment TO OWNER: City of Dubuque 50 West 13th Street Dubuque, IA 52001 Construction Manager - Adviser Edition PAGE ONE OF TWO PAGES RECEIVED PROJECT: Carnegie -Stout Public Library Elevator 360 West 11th Street Dubuque, IA 52001 FROM CONTRACTOR: Tricon General Construction MAR 3 1 23l1 2245 Kerper Blvd, Ste 2 Dubuque, IA 520010DtJRNTXDubuque, IA CONTRACT FOR: Contract No. 8 - Elevator CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1. ORIGINAL. CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line 1 +1- 2) 4. TOTAL COMPLETED & STORED TO PATE (Column G on 0703) 5. RETAINAGE: a. 5% of Completed Work (Column D + E on G703) b. 5% of Stored Material (Column F on 0703) TOTAL RETAINAGE (Lines 5a + 5b or Total In Column I of G703) 6. TOTAL EARNED LESS RETAINAGE 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $0.00 $0.00 RECEIV4^ • 1 � -JUL 1 1 �, APPLICATION NO: 8 APPLICATION DATE: 03/25/11 PERIOD TO: 03/31/11 PROJECT NO: 01240B 2DuRRANTiDubuqu,, ':A $132,600.00 $0.00 $132,600.00 $132,600.00 $0.00 CONTRACT DATE: 10/20/08 Distribution to: OWNER CONSTRUCTION MANAGER ARCHITECT CONTRACTOR OTHER OTHER VIA Construction Manager: The Durrant Group, 400 Ice Harbor Drive, Dubuque IA 52001 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payme rere issued and payme received from the Owner, and that current payment shown herein is now due. CON OR: Trlcon nstruction Group By State of, Iowa County of Subscribed and swom to before a this Notary Public: $132,600.00 $132,500.00 $100.00 $0.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved In previous months . Total approved this Month TOTALS: $0.00 $0.00 NET CHANGES by Change Order: $0.00 CERTIFICATE • R PAYMENT b eI Dubuque day of In accordance with the Contract Documents, lased on on•elte observations and the data Construction Manager and Architect certify to the Owner that to the best of their knowledge, Information and belief the Work has progressed as indicated, the quality of the Work is In accordance with the Contract Documents, and the Contractor Is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED Date: 42-45i 1 _ • r _ r -�Ase� MARTHA E BROTZMAN Notary Public - State of Iowa III1111 111111., $ Ib4lod (Attach explanation If amount certlfled differs from ,mount applied for. initial all figures on thls Application and on the Continuation Sheet that changed to conform to the amount certified. CONST By: .....O440.k.i , ertant Group ARCHITE e r • - . _�� By . All Date: This Certificate is not negotiable. . - AMO CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are wl • p • to any rights of the Owner or Contractor under thls Contract. /.i 4 Date: 41 t(g (1 1 AIA DOCUMENT G702 APPLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER ADVISER 1992 EDITION AIA Nov, THE AMERICAN INSTITUTE OF ARCHITECTS, 1745 NEW YORK AVE. N.W. WASHINGTON, DC 20006.5282 Users may obtain validation of this document by requesting of the license a completed AIA Document 13401- Certification of Doc nYe Authen, cI 8 — ?--t/ CONTINUATION SHEET AIA DOCUMENT G703 PAGE TWO OF TWO PAGES AIA DOCUMENT G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. APPLICATION NO: 8 APPLICATION DATE: 3/25/2011 PERIOD TO: 3/31/2011 ARCHITECTS PROJECT NO: 01240B A B C D I E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (Not In D or E) TQTAL COMPLETED AND STORED TO DATE (D +E +F) % (G / C) BALANCE TO FINISH (C - G) RETAINAGE (IF VARIABLE RATE) FROM PREVIOUS APPLICATION (D + E) THIS PERIOD 01 General Conditions $4000.00 $4,000.00 $4,000.00 100.0% $0.00 4 $0.00 02 O &M Manuals $500.00 $500.00 $500.00 100.0% $0.00 $0.00 03 LEED $500.00 $500.00 $500.00 100.0% 04 Progress Cleaning $500.00 $500.00 $500.00 100.0% $0.00 $0.00 05 Bond $2,652.00 $2,652.00 $2,652.00 100.0% $0.00 $0.00 06 Kone Elevator $111,250.00' $111,250.00 $111,250.00 100.0% $0.00 $0.00 07 Shaft Rework $8,742.00 $8,742.00 $8,742.00 100.0% $0.00 $0.00 08 Contractors fee $4,456.00 $4,456.00 $4,456.00 100.0% $0.00 $0.00 09 10 11 12 ' ' 13 . 14 15 16 17 18 19 20 21 • 22 ' 23 24 25 - 26 27 28 29 30 31 32 t , 33 34 35 Grand Total $132,600.00 $132,600.00 $0.00 $0.00 $132,600.00 100.0% $0.00 $0.00 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity Atk\%4. TRICON CONSTRUCTION GROW' www.triconca.com 2245 Kerper Blvd Suite 2 Dubuque, IA 52001 P 563.588.9516 F 563.588.9519 TF 866.588.9516 3/25/11 To Whom It May Concern: You are hereby notified that TRICON CONSTRUCTION GROUP will be requesting a release of funds on a public improvement project or highway, bridge, or culvert project designated as "CARNEGIE STOUT PUBLIC LIBRARY ELEVATOR" for which you have or may have provided labor or materials. The request will be made pursuant to Iowa Code Section 26.13. The request may be filed with the CITY OF DUBUQUE after ten calendar days from the date of this notice. The purpose of the request is to have the CITY OF DUBUQUE release and pay funds for all work that has been performed and charged to the CITY OF DUBUQUE as of the date of this notice. This notice is provided in accordance with Iowa Code Section 26.13. Sincerely, cott, Martha Brotzman Accounting Manger Cc: Kone Elevator uIUL1 "J1.4