The URL can be used to link to this page

IA 32 and Asbury Road Turn Land Imrpovements AcceptanceMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: IA 32 and Asbury Road Turn Lane Improvements (Iowa DOT Project No. STP -32- 1(30)-- 2C -31) (CIPs 2501815, 3002029) DATE: August 10, 2011 Dubuque All-America City f 1 if m 2007 Assistant City Engineer Bob Schiesl is recommending acceptance of the construction contract for the IA 32 and Asbury Road Turn Lane Improvements Project, as completed by Eastern Iowa Excavating and Concrete, LLC, in the final contract amount of $436,288.34, which is a 6.31% increase from the original contract in the amount of $410,312.15. This increase was due to additional subgrade stabilization, subdrain and pavement markings. During the initial design, pavement markings were included but were later removed prior to the bidding because of a nation -wide shortage of reflective paint. During the construction of this project, paint became available, so the pavement markings were added back into the project, for an increased cost of $18,307.77. I concur with the recommendation and respectfully request Mayor and City Council approval. L__--....„...,„ Mi aeI C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer RD5 SUBJECT: IA 32 and Asbury Road Turn Lane Improvements (Iowa DOT Project No. STP -32- 1(30)-- 2C -31) (CIPs 2501815, 3002029) DATE: August 8, 2011 INTRODUCTION Dubuque braid All-America City 2007 The enclosed resolution provides for the acceptance of the construction contract for the IA 32 and Asbury Road Turn Lane Improvements Project, Iowa DOT Project No. STP - 32- 1(30)-- 2C -31. BACKGROUND The IA 32 and Asbury Road Turn Lane Improvements Project provided for the following improvements at the Asbury Road and IA 32 intersection: — Southbound dual left -turn lane construction: Existing pavement removal; and replacement with HMA along with PCC curb and gutter installation. — Northbound PCC dual left -turn lane construction: PCC median; PCC sidewalks; fl- inch surface course on the entire southbound corridor from access road north of Asbury to Holliday Drive; pavement marking. DISCUSSION The IA 32 and Asbury Road Turn Lane Improvements Project, Iowa DOT Project No. STP -32- 1(30)-- 2C -31, was completed by Eastern Iowa Excavating and Concrete, LLC of Cascade, Iowa in the final contract amount of $436,228.34, which is a 6.31% increase from the original contract amount of $410,312.15. The increase is due to additional subgrade stabilization, subdrain and pavement markings. During the initial design, pavement markings were included but were later removed prior to the bidding because of a nation -wide shortage of reflective paint. During the construction of this 1 project, paint became available so the pavement markings where added back into the project. The pavement markings increased the cost of the project by $18,307.77. RECOMMENDATION I recommend that the City Council accept the improvements and establish the final contract at $436,228.34 for the IA 32 and Asbury Road Turn Lane Improvements Project, Iowa DOT Project No. STP -32- 1(30)-- 2C -31. BUDGET IMPACT The summary of project costs is as follows::: Award Final Construction Contract $ 410,312.15 $436,228.34 Contingency 100,000.00 0 Engineering /Contract Administration 98,700.00 103,500.49 Total Project Cost $609,012.15 $539,728.83 The project funding summary is as follows: CIP Available Funding Source Amount 3002029 STP Funding $356,930.58 3002029 NW Arterial TSF Capacity Improvements 79,297.76 2501814 NW Arterial Capacity Improvements 35,461.74 2501815 Traffic Consultant Services 68,038.75 Total Project Funding $539,728.83 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $436,228.34 to Eastern Iowa Excavating and Concrete, LLC for the IA 32 and Asbury Road Turn Lane Improvements Project, Iowa DOT Project No. STP -32- 1(30)-- 2C -31. Prepared by David Ness, Civil Engineer II cc: Julie Neebel, IIW Engineers & Surveyors, PC Jenny Larson, Budget Director Bob Schiesl, Assistant City Engineer 2 RESOLUTION NO. 264 -11 ACCEPTING THE IA 32 AND ASBURY ROAD TURN LANE IMPROVEMENTS PROJECT, IOWA DOT PROJECT NO. STP- 32- 1(30)- -2C -31 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the IA 32 and Asbury Road Turn Lane Improvements Project - Iowa DOT Project No. STP-32-1(30)---2C-31 (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from STP Funding, Northwest Arterial TSF Capacity Improvements, Northwest Arterial Capacity Improvements, and Traffic Consultant Services appropriations for the contract amount of $436,228.34 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 15 thday of August , 2011. Attest: Ke n S. Firns hl, Acting Ci y Cler Roy D. Buol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE IA 32 AND ASBURY ROAD TURN LANE IMPROVEMENTS PROJECT, IOWA DOT PROJECT NO. STP -32- 1(30)- -2C -31 The undersigned City Engineer of th'e`City of Dubuque, Iowa, hereby certifies that he has inspected the IA 32 and Asbury Road Turn Lane Improvements Project - Iowa DOT Project No. STP -32- 1(30)- 2C -31, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $539,728.83. Dated this IO114 day of AUGUST , 2011. `Paii4A GiAm,J Filed in the office of the City Clerk on the /1' day of , 2011. City Engineer Kev S. Firnstahl, Acting City Clerk CONTRACTOR'S PAYMENT FORM CONTRACT PAYMENT NO. 3 Final OWNER: City of Dubuque PROJECT: IA 32/ASBURY ROAD TURN LANE IMPROVEMENTS IDOT PROJECT NO: STP -32- 1(30) -2C -31 IIW PROJECT NO: 09192 -05 WORKING DAYS: CONTRACT SPECIFIED START DATE: ACTUAL START DATE: 30 August 23, 2010 August 25, 2010 PREPARED BY: IIW ENGINEERS & SURVEYORS, P.C. PAGE 1/2 CONTRACTOR: Eastern Iowa Excavating and Concrete, LLC ADDRESS: P.O. Box 189 Cascade, IA 52033 PHONE: 1563- 852 -5120 FAX: [563- 852 -6020 AMOUNT OF CONTRACT ORIGINAL: $410,312.15 REVISED: $424,633.33 DETAILED ESTIMATE OF CONTRACT WORK COMPLETED TO DATE DATES OF PAYMENT FROM: April 1, 2011 TO: Completion ITEM NO. ITEM CODE CONTRACT ITEM DESCRIPTION CONTRACT ITEM PREVIOUS TOTAL THIS PERIOD TOTAL TO DATE PERCENT QUANTITY UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 0010 2102 -0425070 SPECIAL BACKFILL 26 TON $17.00 14.5 $246.50 0 $0.00 14.5 $246.50 56% 0020 2102 - 2710070 EXCAVATION, CLASS 10, ROADWAY AND BORROW ' 820.93 CY $10.50 820.93 $8,619.77 0 $0.00 820.93 $8,619.77 100% 0030 2105 -8425005 TOPSOIL, FURNISH AND SPREAD 139 CY $26.25 139 $3,648.75 0 $0.00 139 $3,648.75 100% 0040 2115 - 0100000 MODIFIED SUBBASE ' 494.93 CY $29.00 494.93 $14,352.97 0 $0.00 494.93 $14,352.97 100% 0050 2121 - 7425020 GRANULAR SHOULDERS TYPE B 600 TON $16.50 621.69 $10,257.89 -0.1 ($1.65) 621.59 $10,256.23 104% 0060 2301 - 1033085 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8.5 IN 1194 SY $43.50 1245.2 $54,166.20 2.78 $120.93 1247.98 $54,287.13 105% 0070 2301 - 4874500 MEDIAN, P.C. CONCRETE, AS PER PLAN 30 SY $60.50 30 $1,815.00 . 0 $0.00 30 $1,815.00 100% 0080 2301 - 4875006 MEDIAN, P.C. CONCRETE, 6 IN 344 SY $36.25 312 $11,310.00 0 $0.00 312 $11,310.00 91% 0090 2303 -0041750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL, BASE COURSE, 3/4 IN MIX 710 TON $43.50 765 $33,277.50 0 $0.00 765 $33,277.50 108% 0100 2303 -0042500 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL, INTERMEDIATE COURSE, 1/2 IN MIX 910 TON $43.50 890.6 $38,741.10 0 $0.00 890.6 $38,741.10 98% 0110 2303 -0043500 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL, SURFACE COURSE, 1/2 IN MIX, NO SPECIAL FRICTION REQUIREMENT 930 TON $43.50 918 $39,933.00 0 $0.00 918 $39,933.00 99% 0120 2303 -0246428 ASPHALT BINDER, PG 64 -28 153 TON $600.00 148.5 $89,100.00 0 $0.00 148.5 $89,100.00 97% 0130 2303 - 6911000 HMA SAMPLES 1 LS $1,100.00 1 $1,100.00 0 $0.00 1 $1,100.00 100% 0140 2507 - 3250005 ENGINEERING FABRIC 11 SY $6.25 17 $106.25 0 $0.00 17 $106.25 155% 0150 2507 -8029000 EROSION STONE 9 TON $34.35 10.9 $374.42 0 $0.00 10.9 $374.41 121% 0160 2510 - 6745850 REMOVAL OF PAVEMENT 2735 SY $9.25 3565 $32,976.25 0 $0.00 3565 $32,976.25 130% 0170 2511- 7526004 SIDEWALK, P.C. CONCRETE, 4 IN. 18 SY $37.00 18 $666.00 0 $0.00 18 $666.00 100% 0180 2511- 7526006 SIDEWALK, P.C. CONCRETE, 6 IN. 35 SY $46.25 35 $1,618.75 0 $0.00 35 $1,618.75 100% 0190 2511 - 7528100 DETECTABLE WARNINGS FOR CURB RAMPS 68 SF $25.50 68 $1,734.00 0 $0.00 68 $1,734.00 100% 0200 2512 - 1725306 CURB AND GUTTER, P.C. CONCRETE, 3.0 FT. 1168 LF $16.25 1199 $19,483.75 0 $0.00 1199 $19,483.75 103% 0210 2524- 6765010 REMOVE AND REINSTALL SIGN 2 EA $110.00 2 $220.00 0 $0.00 2 $220.00 100% 0220 2524- 9275100 WOOD POSTS FOR TYPE A OR B SIGNS, 4 IN X 4 IN 28 LF $9.00 0 $0.00 0 $0.00 0 $0.00 0% 0230 2526 - 8285000 CONSTRUCTION SURVEY 1 LS $9,000.00 1 $9,000.00 0 $0.00 1 $9,000.00 100% 0260 2527- 9263180 PAVEMENT MARKINGS REMOVED 9.9 STA $65.00 6 $390.00 0 $0.00 6 $390.00 61% 0270 2528 -8445110 TRAFFIC CONTROL 1 LS $13,500.00 1 $13,500.00 0 $0.00 1 $13,500.00 100% SUBTOTAL WORK COMPLETED - PAGE 1 $119.28 $386,757.36 CONTRACT PAYMENT NO. 3 Final CONTRACT WORK COMPLETED - CONTINUED PAGE 2/3 ITEM NO. ITEM CODE CONTRACT ITEM DESCRIPTION CONTRACT ITEM PREVIOUS TOTAL THIS PERIOD TOTAL TO DATE $19,700.00 QUANTITY) UNIT I UNIT COST QUANTITY I AMOUNT QUANTITY I AMOUNT QUANTITY I AMOUNT PERCENT 0280 2533-4980005 MOBILIZATION 1 LS $19,700.00 1 $19,700.00 0 $0.00 1 $19,700.00 100% 0290 2599 - 9999010 REMOVE REMOVABLE TAPE MARKINGS 1 LS $12.00 1 $12.00 0 $0.00 1 $12.00 100% 0300 2601 - 2634100 MULCH 0.2 ACRE $700.00 0.2 $140.00 0 $0.00 0.2 $140.00 100% 0310 2601- 2636044 SEED & FERTILIZE (URBAN) 0.2 ACRE $9,250.00 0.2 $1,850.00 0 $0.00 0.2 $1,850.00 100% 0320 2602 -0000060 REMOVE SILT FENCE 1660 LF $0.85 1437.5 $1,221.88 0 $0.00 1437.5 $1.221.88 87% 0330 2602 -0000070 REMOVE SILT FENCE FOR DITCH CHECK 50 LF $2.00 10 $20.00 0 $0.00 10 $20.00 20% 0340 2602 -0000090 CLEAN OUT OF SILT FENCE 600 LF $1.10 0 $0.00 0 $0.00 0 $0.00 0% 0350 2602 -0000100 CLEAN OUT OF SILT FENCE FOR DITCH CHECK 50 LF $1.25 0 $0.00 0 $0.00 0 $0.00 0% SUBTOTAL WORK COMPLETED - PAGE 2 TOTAL WORK COMPLETED TO DATE DETAILED ESTIMATE OF CHANGE ORDER WORK COMPLt I tU TO DATE $0.00 $119.28 $22,943.88 $409,701.24 CH. ORD. NO. CHANGE ORDER ITEM DESCRIPTION CHANGE ORDER ITEM PREVIOUS TOTAL THIS PERIOD TOTAL TO DATE PERCENT QUANTITY UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 2502 - 8212034 8001Subdrain, Longitudinal (Shoulder). 4lnch 176 LF $10.60 176 $1,865.60 0 $0.00 176 $1,865.60 100% 1 2599 - 9999020 8002-Subgrade Stabilization 248.74 TON $19.25 248.7 $4,787.48 0 $0.00 248.7 $4,787.48 100% 1 2599- 9999009 8003 -Full Depth Pavement Saw Cut 432 LF $2.75 447 $1,229.25 0 $0.00 447 $1,229.25 103% 1 2303 - 3400000 8004-Adjustment of Fixtures 1 EA $400.00 1 $400.00 0 $0.00 1 $400.00 100% 1 2527- 9263109 8005- Painted Pavement Markings. Waterborne or Solvent -Based 129.3 STA $87.00 190.21 $16,548.27 0 $0.00 190.21 $16,548.27 147% 1 2527 - 9263137 8006- Painted Symbols and Legends, Waterborne or Solvent -Based 19 EA $103.50 17 $1,759.50 0 $0.00 17 $1,759.50 89% 2 - No Cost Change Order - - - - - - - - - - 3 2102- 2710070 0020 - Excavation, C110, Roadway and Borrow * - 179.07 CY $10.50 - - - - - - - 3 2115-0100000 0040 - Modified Subbase * - 179.07 CY $29.00 - - - - - - - 4 2599- 9999005 8007 - (Price Adjustment) Mulch, Material Only -5 EA $12.60 0 $0.00 -5 ($63.00) -5 ($63.00) 100% - Adjusted in above bid items TOTAL CHANGE ORDER WORK TOTAL CONTRACT AND CHANGE ORDER WORK PERFORMED TO DATE Less: Amount Retained Per Contract 3% Value of Stored Materials (See Attached List) Less: Stored Materials Amount Retained Per Contract 5% Net Amount Earned to Date Less: Previous Amount Earned BALANCE DUE TO CONTRACTOR THIS PAYMENT Eastern Iowa Excavating and Concrete, LLC $26,527.10 $436.228.34 $0.00 $0.00 $0.00 $436,228.34 $423,086.92 $13,141.42 CONTRACT PAYMENT NO. 3 Final CERTIFICATION OF CONTRACTOR: The undersigned contractor certifies that to the best of his knowledge, information and belief the work covered by this Contract Payment has been completed in accordance with the Contract Documents for this project: that this Contract Payment is a true and correct statement of the amount of the work completed to the date of this Contract Payment and that the amounts/paid to the contractorwlll be utilized by him to pay for labor, materials, equipment and subcontracts involved in the performance of this contract. COAPrRA =OR: Eastern IokExcavating and Concrete, LLC '7 PAGE 3/3 DATE: / RECOMMENDATION OF ENGINEER: In accordance with the Contract Documents for this project, the undersigned Engineer recommends payment to the Contractor of the balance due this payment as shown. 11W ENGINEERS & SURVEYORS, P.C. BY: Julie P. NeebeI, P.E TITLE: Project Manager DATE: -7141// APPROVAL OF OWNER: City of Dubuque BY: TITLE: 6'0; I rri7yilcdl v AMOUNT PAID 13, ( DATE: 7fz1f I hereby certify that the above sta ows in detail the correct amount of all work required to complete the above improvements. APPROVED: Michael C. Va Milligen, City Manager City of Dubaarye, I APPROVED: Gus Psihoyos, City Engineer City of Dubuque, Iowa