HUD Housing Voucher Program
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RESOLUTION NO.l.1£-OO
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION TO PARTICIPATE IN THE SECTION 8 HOUSING
VOUCHER PROGRAM
Whereas, the City of Dubuque recognizes the continuing unmet need for provision of
assisted housing to the City's qualifying lower-income families; and
Whereas, the City has continuously provided housing assistance to Section 8 Housing
Program tenants, since 1976; and
Whereas, the U.S. Department of Housing and Urban Development has made funding
available to encourage municipalities to implement innovative programs promoting the economic
independence of lower-income families, through cooperating efforts of the public and private
sectors; and
Whereas, and in accordance with Section 403A.5 of the Iowa Code which states
"A municipality or a 'Municipal Housing Agency' may not proceed with a housing
project until a study or a report and recommendation on housing available within
the community is made public by the municipality or agency and is included in its
recommendation for a housing project. Recommendations must receive majority
approval from the local governing body before proceeding on the housing project."
AND IN ACCORDANCE WITH Section 213(c) of the Housing and Community
Development Act of 1974, which states in part that it must be determined whether
or not there is a need for such housing assistance, taking into consideration any
applicable State or areawide housing assistance plan as well as generally
available data with respect to population, poverty, housing over-crowding, housing
vacancies and substandard housing. An application may be approved only if this
determination is in the affirmative; and
Whereas, this application is consistent with the current Comprehensive Housing
Affordability Strategy and Consolidated Plan for the City of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DUBUQUE, IOWA
Section 1. The City of Dubuque has determined there is a need for additional housing
assistance and is knowledgeable of the status of available housing within the City as required by
Iowa Code and that majority approval of the proposed housing activity within the City's jurisdiction
is hereby granted.
Section 2. This resolution is intended to serve as the City of Dubuque's final notice to
the U.S. Department of Housing and Urban Development of such approval and that no additional
comment will be made by the City of Dubuque on this matter.
Section 3. The Mayor is authorized and directed to execute an application to the U.S.
Department of Housing and Urban Development for participation in the Section 8 Housing
Voucher Program.
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Section 4. The City of Dubuque Housing Commission has conducted the necessary
public hearing regarding this application in accordance with requirements of Chapter 403.A.28 of
the Code of Iowa, to review and/or approve or suggest modifications of the plans for program
design and administration of this proposed program.
Section 5. The City Manager is hereby authorized and directed to forward said
application and resulting standard executed contract to the respective agencies in a timely
fashion and as required by the U.S. Department of Housing and Urban Development.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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Funding Application
Section 8 Tenant-Based Assistance
Rental Certificate Program
Rentai Voucher Program
Send the original and two copies of this application form and attachments to the local HUD Field Office
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OM8 Approval No. 2577-0169
(exp.9/30/2002)
Public reporting burden for this collection of information is estimated to average 2 hours per response, including the timeforrevlewing instructions. searching
existing data sources. gathering and maintaining the data needed. and completing and reviewing the collection of information. This agency may not collect
this information. and you are not required to compiete this form. unless it displays a currently valid OM8 control number.
Eligible applicants (HAs) must submit this information when applying for grant funding for tenant-based housing assistance programs under Section B ofthe
U.S. HousingActofl937 (42U.S.C. 1437D. HUD wiU use the information to evaluate an application based on selection criteria stated in the Notice of Funding
Availability (NOFA). HUD will notify the HA of its approval/disapproval of the funding application. Responses are required to obtain a benefit from the Federal
Govenmen!. The information requested does not iend itse~ to congidentiality.
Nam. and Maili"g Add~" ofth. Ho"i"g Ag.",y (HAl requesliOg hou,i"g a"i,t...,. pa,me"ts
HOUSING SERVICES DEPARTMENT
1805 CENTRAL AVENUE
DUBUQUE IA 52001
for Section B Certificates?
for Section B Vouchers?
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Do 'OU h.,u" ACC with HUD No
Dal. of Applioe'o"
Leg.' A~a 01 Op...tio"
(ar.a i" which Ihe HA ha, aulhority u"der Stalund 'ooe' law 1o admi"i,lerlh. program)
21 APRIL 2000
CITY OF DUBUQUE IOWA
A Area(s) From WhIch Families To Be Assisted Will Be Drawn.
Locality (city. town. etc.) County 1 Congressional Units
Dislrict
DUBUQUE DUBUOUE 2ND 40
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B. Proposed Assisted Dwelling Units. Number of Dwelling Units by Bedroom Size
(Complete this section based on the unit sizes I I I I 1 I Total
of the applicants at the lap of the waitino iist) 0-8R 1-8R 2-8R 3-8R 4-8R 5-8R 6+8R Dwelling Units
Certificates i I
Vouchers I 13 I 14 113 I I I 40
C. Average Monthly Adjusted Income. Complete thIs sectIon based onactuat Incomes of curren I partIcipants by Unit SIze. Enteraverage monthly adjusted
income for each program separalely and oniy for the unit sizes requesled in Section 8.
0-8R 1-8R 2-8R 3-8R 6+8R
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D. Need for HousJng Asststance. Demonstrate that the project requested in this application is responsive to the cond~ion of the housing stock in the community
and the housing assistance needs of low-income families residing in or expected to reside in the community. (lfadditionaJ space is needed, add separate pages.)
Need for Housing Assistance
The assistance requested is consistent with the current Consolidated Plan and
Comprehensive Hou8ing Affordability Strategy for the City of Dubuque. Only eligible
families will be provided this assistance. The greatest needs for rental assistance
are for one-bedroom units, for seniors and the disabled; and for two- and three-bedroom
units for small and medium-sized families. These units are available in the current
rental market. The majority of the families in need of Assisted Housing are working
either part-time or in minimum wage jobs which do not provide sufficient income to pay
Dubuque rents. Only 12% of our Section 8 households are now receiving welfare (FIP)
benefits. Yet many of these families remain severely rent-burdened. The most recent
ACCRA cost index for the State of Iowa listed Dubuque with the second-highest housing
cost index, state-wide.
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Previous editions are obsolete
Page 10f4
form HUD-52515 (1196)
ref_Handbook 7420.B
E. Housing Quality Standards (HQS). (Check applicabie box)
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0 HUD's HaS will be used with no modifications
00 Attached for HUD approvai are HaS acceptability criteria variations
F. New HA Information. Compiete this section if HA currently does not administer a tenant-based certificate or voucher program.
Financial and Administrative Capability. Describe the experience of the HA in administering housing or other programs and provide any
other releuant information which evidences present or potential management capability for the proposed rental assistance program. Submit
this narrative on a separate page.
Quaiification as an HA. Demonstrate that the applicant qualifies as an HA and is legally qualified and authorized to administer the funds
applied for in this application. Submit the relevant enabling legislation and a supporting legai opinion.
Note: tf this application is approved, the HA must submit for HUD approvai a utility allowance schedule and budget documents-
G. Certifications. The following certifications are incorporated as a part of this application form. The signature on the last page of this application of the HA
representative authorized to sign the application signifies compliance with the terms ofthese certifications.
Equal Opportunity Certification
The Housing Agency (HA) certifies that:
(1) The HA will comply with Title VJ of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and reguiations issued pursuant thereto (24 CFR
Part 1) which state that no person in the United States shall, on the ground of race, color, or national origin, be exciuded from participation
in, be denied the benefits of, or be otherwise subiected to discrimination under any program or activity for which the applicant receives
financial assistance; and will take any measures necessary to effectuate this agreement.
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(2) The HA will comply with the Fair Housing Act (42 U.S.C. 3601-19) and regulations issued pursuant thereto (24 CFR Part 100) which
prohibit discrimination in housing on the basis of race, color, religion, sex, handicap, familial status, or national origin, and administer
Its programs and activities relating to housing in a manner to affirmatively further fair housing.
(3) The HA will compiy with Executive Order 11063 on Equal Opportunity in Housing which prohibits discrimination because of race.
coior, creed, or national origin In housing and related facilities provided with Federal financial assistance and HUD regulations (24 CFR
Part 107).
(4) The HA will comply with Section 504 of the Rehabilitation Act of 1973 (29 U_S.C. 794) and reguiations issued pursuant thereto (24
CFR Part 8) which state that no otherwise qualified individual with handicaps in the United States shall soleiy by reason of the handicap
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving
Federal financial assistance.
(5) The HA will comply with the provisions of the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and regulations issued pursuant
thereto (24 CFR Part 146) which state that no person in the United States shall on the basis of age be excluded from participation in,
be denied the benefiJs of, or be subjected to discrimination under a program or activity receiving Federal financiai assistance.
(6) The Housing Agency will comply with the provisions of Title II ofthe Americans with Disabilities Act (42 U.S.C. 12131) and regulations
issued pursuant thereto (28 CFR Part 35) which state that subject to the provisions of Title II, no qualified individual with a disabiiity shall,
by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of a public
entity, or be subjected to discrimination by any such entity.
The following provisions apply oniy to housing assisted with Project-Based Certificates:
(7) The HA will compiywith Executive Order 11246 and all reguiations pursuant thereto (41 CFR Chapter60-1) which state that no person
shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the
performance of Federai contracts and shall take affirmative action to ensure equal employment opportunity.
(8) The HAwili comply with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701u) and reguiations
issued pursuant thereto (24 CFR Part 135), which require that, to the greatest extent feasibie, opportunities for training and employment
be given to low-income persons residing within the unit of local government for metropolitan area (or nonmetropoiitan county) in which
the project is located.
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Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behaif of the undersigned, to any person for influencing or
attempting to influence an officer or empioyee of an agency, a Member of Congress, an officer or employee of Congress, or an empioyee
of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal ioan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying,' in accordance with its instructions.
Previous editions are obsolete
Page 20f4
fonn HUD-S2S1S (1/96)
ref. Ha"dbook7420.B
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(3) The undersigned shall require that the language of this certification be inciuded in the award documents for all subawards at ali tiers
(inciuding subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disciose accordingiy.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, titie 31, U.S. Code. Any
person who fails to file the required certification shall be subiect to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Certification Regarding Drug-Free Workplace Requirements
Instructions for Drug-Free Workplace Requirements Certification:
1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below.
2. The certification set out below is a material representation of fact upon which reliance is piaced when the agency awards the grant.
if It is iater determined that the grantee knowingly rendered a faise certification, or otherwise violates the requirements of the Drug-Free
Workpiace Act, the agency, in addition to any other remedies available to the Federai Govemment, may take action authorized under
the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is
no application, the grantee must keep the identity of the workplace(s) on file in its office and make the Information available for Federal
inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements.
4. Workplace identifications must inciude the actual address of buildings (or parts of buildings) or other sites where work under the grant
takes place. Categorical descriptions may be used (e.g., all vehicies of a mass transit authority or State highway department while in
operation, State employees in each local unemployment office, performers in concert halls or radio studios).
5- If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the
change(s), if it previously identified the workplaces in question (see paragraph three).
6. Definitions of terms in the Nonprocurement Suspension and Debarment common ruie and Drug-Free Workplace common ruie apply
to this certification. Grantees' attention is called, In particuiar, to the following definitions from these rules:
Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812)
and as further defined by regulation (21 CFR 1308.11 through 1308.15);
Conviction means a finding of guilt (inciuding a piea of nolo contendere) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine vioiations of the Federal or State criminai drug statutes;
Criminal drug statute means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance;
Employee means the employee ofa grantee directly engaged in the performance of work under a grant, including: (i) All direcfcharge
employees; (ii) All indirect charge employees unless their impact or involvement is insignificant to the performance of the grant; and.
(iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the
grantee's payroil. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet
a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees or subrecipients or
subcontractors in covered workplaces).
A. The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penaities that may be imposed upon employees for drug abuse violations occurring in the workpiace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required
by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee
will:
(1) Abide by the termS of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later
than five calendar days after such conviction;
Previous editions are obsoiete
Page 30f4
form HUD-52515 (1196)
ref. Handbook 7420.B
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(e) Notifying the agency in writing, within ten caiendardays after receiving notice under paragraph (d)(2) from an employee or otherwise
receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, uniess the Federal agency has designated a
central point for the receipt of such notices. Notice shali include the identification number(s) of each affected grant;
(f) Taking one of the foliowing actions, within 30 calendar days of receiving notice under paragraph (d)(2), with respect to any employee
who is so convicted;
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent Wlth the requirements
of the Rehabiiitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabiiitation program approved for such
purposes by a Federal, State, or iocai health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through Implementation of paragraphs (a), (b), (c), (d), (e) and
(f).
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant
Place of Performance (Street address, city, county, State, zip code)
The Section 8 Programs operate City-Wide, within the corporate boundaries of the
City of Dubuque Iowa.
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Check 0 if there are workplaces on file that are not identified here-
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Print or Type Name of Signatory
form HUD-52S15 (1/96)
ref. Handbook 7420.8
Phone No.
Page 40f4
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CITY OF DUBUQUE, IOWA
MEMORANDUM
April 13, 2000
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT:
Application for Section 8 Program Housing Vouchers
Housing Services Manager David Harris is recomrnending that the City apply to the
U.S. Department of Housing and Urban Developrnent for 40 Section 8 Program
Housing Vouchers.
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I concur with the recornrnendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/dd
Attachment
cc:
Barry Lindahl, Corporation Counsel
Tim Moerrnan, Assistant City Manager
David Harris, Housing Services Manager
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CITY OF DUBUQUE, IOWA
MEMORANDUM
DATE:
10 April 2000
TO:
Mik~f Milligen, City Manager
David{:Warris, Housing Services Department
FROM:
RE:
Application for Section 8 Program Housing Vouchers
INTRODUCTION
The purpose of this memorandum is to request City Council approval of an application to the
U.S. Department of Housing and Urban Development (HUD) for 40 Section 8 Program Housing
Vouchers.
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DISCUSSION
The City's Housing Services Department has administered HUD's Section 8 Rental Housing
Assistance Program since 1976. Under the Section 8 Program, income eligible families are
assisted in the payment of their housing costs. Generally, program participants pay thirty percent
of their adjusted income to the owner of their apartment; the voucher authorizes the municipal
housing agency to subsidize the difference between this amount and the total rental costs,up to a
maximum standard.
Currently the Housing Services Department administers annual contributions contracts from
HUD for a variety of Section 8 Housing Assistance Programs, including vouchers. A total of 983
housing Certificates, Vouchers, and Mod Rehab units are under contract. Approximately $2.8
million in housing assistance payments was paid by the City during Fiscal Year 1999.
Affordable housing for lower-income, and particularly for single-parent households, remains
difficult to obtain in Dubuque. As the City's fair market rents have been reduced by HUD, many
landlords have found the Section 8 Program less attractive. This in turn makes it all the more
difficult for lower-income families to find decent housing they can afford.
BUDGET IMPACT
The application is for 40 Section 8 vouchers for qualifYing families. Total five-year
contributions authority for these vouchers will be approximately $950 000.
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RECOMMENDATION
It is recommended that the City Council approve the attached resolution authorizing the Mayor to
execute an application to the u.S. Department of Housing and Urban Development, for forty
Section 8 Housing Program Vouchers.
ACTION STEP
The requested action is for the City Council to approve the attached resolution, authorizing the
Mayor to execute an application for additional housing vouchers.
DH/ds
Attach.