Utility Relocate Costs Old MainRESOLUTION NO. 149-00
RESOLUTION APPROVING FINAL PAYMENT TO INTERSTATE POWER
COMPANY, NOW KNOWN AS ALLIANT ENERGY, US WEST
COMMUNICATIONS, TCI OF IOWA, INC, NOW KNOWN AS ATT CABLE
SERVICES, AND STEVE ULSTAD ARCHITECTS FOR THE OLD MAIN
FREEWAY FRONT AGE IMPROVEMENT PROJECT AND REQUESTING
FINAL REIMBURSEMENT OF INTERMODAL SURFACE TRANSPORTATION
EFFICIENCY ACT (ISTEA) ENHANCEMENT FUNDS.
Whereas, the City of Dubuque, Iowa has received federal Intermodal Surface
Transportation Efficiency Act (ISTEA) funding from the Iowa Department of Transportation
under the Statewide Enhancement Funding Program for the Old Main Freeway Frontage
Improvement Project; and
Whereas, the Old Main Freeway Frontage Improvement Project consists of placing
underground the overhead wires in a four block area of downtown Dubuque adjoining U.S.
Highway 61-151; and
Whereas, Utility Relocation Agreements between the City of Dubuque and Interstate
Power Company, US West Communications and TCI ofIowa, Inc. to relocate their above ground
facilities underground between 4th Street and the Locust Street connector were approved by the
City Council on July 7, 1997 by Resolution No. 276-97, and
Whereas, the project has been completed and the City concurs with the final audit
completed by the Iowa Department of Transportation ofthe project costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1.That the Utility Relocation Agreement between the City of Dubuque and
Interstate Power Company, now known as Alliant Energy, is hereby approved as complete for a
total final cost of$413,619.39.
Section 2.That the Utility Relocation Agreement between the City of Dubuque and U.S.
West Communications is hereby approved as complete for a total final cost of $31,036.85.
Section 3.That the Utility Relocation Agreement between the City of Dubuque and ATT
Cable Services (TCI ofIowa, Inc.) is hereby approved as complete for a total final cost of
$24,341.90.
Section 4. That the Construction Management contract between the City of Dubuque and
Steve Ulstad Architects is hereby approved as completed for a total final cost of $43,168.69 for
project management of the Old Main Freeway Frontage Improvement Project.
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Section 5. That the City Treasurer is hereby directed to make payments to Alliant
Energy, US West Communications, ATT Cable Services and Steve Ulstad Architects in the
above stated amounts.
Section 6. That the City Manager be and he is hereby authorized to request
reimbursement from the Iowa Department of Transportation for the Intermodal Surface
Transportation Efficiency Act (ISTEA) Enhancement Funds in the amount of $375,198.51 for the
above project.
Passed, approved and adopted this 17th day of April, 2000.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
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CITY OF DUBUQUE, IOWA
MEMORANDUM
April 13, 2000
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C, Van Milligen, City Manager
SUBJECT:
Old Main Freeway Frontage Improvement Project
Community and Economic Development Director Jim Burke is recommending
acceptance of the utility relocation costs for the Old Main Freeway Frontage
Improvement project in the amount of $512,166.83.
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I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/dd
Attachment
cc:
Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Jim Burke, Community and Economic Development Director
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CITY OF DUBUQUE, IOWA
MEMORANDUM
April 11,2000
TO:
FROM:
SUBJECT:
Old Main Freeway Frontage Improvement Project
Utility Relocation Final Payment
Introdnction
This memorandum presents for City Council approval the acceptance of the utility relocation
costs for the Old Main Freeway Frontage Improvement Project. The attached resolution would
authorize final payment to Interstate Power Company( Alliant), US West Communications and
TCI ofIowa, Inc(ATT Cable Services) and request reimbursement from IDOT for ISTEA funds.
Backeround
The City of Dubuque received a ISTEA grant from the Iowa Department of Transportation for
Intermodal Surface Transportation Efficiency Act funding to improve the Old Main district's
tTontage along u.S. Highway 61-151 by removing overhead wires. The grant provided for 80%
funding up to $403,950 for the project. The local match for the project was funded with tax
increment financing tTom the Downtown Urban Renewal District as authorized by the City
Council
The project was primarily reconstruction of public utility systems and the work was completed by
each utility or by contractors working for them. For this reason, utility relocation agreements
were used in place of construction contracts. The utility relocation agreements with Interstate
Power Company, US West Communications and TCI ofIowa, Inc. were approved by the Council
by Resolution 276-97 on July 7, 1997.
Discussion
The project was completed in February, 1998. It provided an underground utility system in a four
block area of downtown Dubuque tTom 41h Street to the Locust Street connector and removed
overhead utility lines. The cost of the project was estimated at $477,349. The City was approved
for 80% of the project costs in Intermodal Surface Transportation Efficiency Act (ISTEA)
Enhancement Funds tTom the Iowa Department of Transportation, with 20% local match being
provided tTOI;n City Tax Increment Finance funds.
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The original utility relocations agreements provided for estimated costs of $477,349. The Iowa
Department of Transportation has completed an audit of the projects and has certified a utility
cost of$468,998, with reimbursement ofISTEA funds of$375,198. Separate from this amount
is a project management expense of $43,168.69 paid to Steve Ulstad Architects. The chart below
identifies the difference in the actual versus approved costs for the project.
Utility/Construction Approved Amended Difference ISTEA Grant City
Manager (80%) (20%)
Interstate Power $423,654 $413,619.39 ($10,034.61) $330,895.51 $82,723.88
Company
US West $38,017 $31,036.85 ($6,980.15) $24,829.48 $ 6,207.37
Communications
TCI ofIowa, Inc * $15,678 $ 24,341.90. $ 8,663.90 $19,473.52 $ 4,868.38
Total Utility Costs $477,349 $468,998.14 ($8,350,86) $375,198,51 $93,799,63
Ulstad Architects $ 42,863 $ 43,168.69 $305.69 0 $ 43,168.69
Total Project Costs $520,212 $512,166.83 ($8,350,86) $375,198.51 $136,968.32
*TCI billed for $24,341.90 but the estimated maximum allowed per the agreement is $15,678.
Recommendation
I recommend that the City Council approve the attached resolution authorizing final payment for
the Old Main Freeway Frontage Improvement Project to Interstate Power Company, now known
as Alliant Energy, US West Communications, and TCI of Iowa, Inc, now known as A TT Cable
Services. Upon final payment, reimbursement for the ISTEA grants will be requested from
IDOT.
Action Step
The action step is for the City Council to adopt the attached resolution.
Attachment
Prepared by: Aggie Kramer, Community Development Specialist
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