Dbq Ind. Ctr West 3rd Addition
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MEMORANDUM
January 26, 2005
TO:
FROM:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
SUBJECT: IIW Contract Amendments for the Dubuque Industrial Center West 3rd
Addition
Acting Economic Development Director Pam Myhre is recommending City Council
approval of amendments #3 and #4 to the contract with IIW for design and engineering
of the proposed 150-acre expansion of the Dubuque Industrial Center West.
Amendment #3 for $41,000, breaks out the RISE-eligible costs for design of Chavenelle
Road. Most of this work was included in the original contract, but has been moved to a
separate contract because of IDOT requirements.
Amendment #4, for $80,200, reflects new work involving design of a recreation trail
(including incorporating the planned trail around Bergfeld Lake), Phase 1 Cultural
Resources inventory, environmental mitigation requirements and design of a rail spur to
serve the 3rd Addition. The City has also asked IIW to assist with conceptual
development plans for an industrial prospect.
The original contract for the new 3rd Addition was for $149,000 and Amendments #1
and #2 added approximately $17,600 to the contract. The new contract total is for
$257,808.75.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Pamela Myhre, Acting Economic Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 25, 2005
TO: Michael Van Milligen, City Manager
FROM: Pamela Myhre, Acting Economic Develo ent Directo~ ~
SUBJECT: IIW Contract Amendments for the Dubuque Industrial Center West
3rd Addition
Introduction
The City entered into a contract on July 1, 2004 with IIW for design and engineering of
the proposed 150-acre expansion of the Dubuque Industrial Center West (DICW). The
original contract for the new 3rd Addition work was for $149,000. Since that time, two
limited amendments, #1 and #2, were made to the contract for approximately $17,600
to plan for the extension of the sanitary sewer north to Middle Road and provide a
conceptual design for the North Siegert farm. This memorandum seeks City Council
approval of amendments #3 and #4 to the contract.
Discussion
As the City moved into design work with IIW on the development of the expansion to
the DICW, additional work items were added to the consultants' scope of work at the
City's request. The new contract total is $257,808.75. It is, overall, less than the
standard 5% of construction costs considered reasonable for engineering fees.
Amendment #3, for $41 ,000, breaks out the RISE-eligible costs for design of
Chavenelle Road. Most of this work was included in the original contract but has been
moved to a separate contract because of IDOT requirements.
Amendment #4, for $80,200, does reflect new work. These work items involve design
of a recreation trail (including incorporating the planned trail around Bergfeld Lake),
Phase 1 Cultural Resources inventory, environmental mitigation requirements and
design of a rail spur to serve the 3rd Addition. The City has also asked IIW to assist
with conceptual development plans for an industrial prospect.
Recommendation
I recommend that the City Council approve the contract amendments provided with this
memo. The amendments respond to the City's request to IIW to expand their scope of
work involved in the DICW 3rd Addition project. The amendments also respond to the
City's need for additional information to assist in decisions regarding the expansion and
relocation of a local industry to the industrial park.
Action Step
The action step for the City Council is to authorize the City Manager to sign IIW contract
amendments #3 and #4.
attachments
F:\USERS'Pmyhre\WPDOCS~NDPARl(\JiwconlractamendmenlsDICW3rd.doc
December 20, 2004
Mr. William J. Baum
Economic Development Director
City of Dubuque Economic Development Department
50 West 13th Street
Dubuque, IA 52001-4845
Re: Contract Amendment #3 for Engineering Services
Dubuque Industrial Center West 3'. Addition
IIW Project No: 04119
Dear Bill:
IIW Engineers & Surveyors, P .C. has prepared the following amendments to our agreement
dated the I st of July, 2004, for the above referenced project as requested. This amendment
comprises the design of the eligible project components funded through the Revitalizing
Iowa's Sound Economy (RISE) program as follows:
AMENDMENT #3
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN THE
CITY OF DUBUQUE, IOWA
AND
IIW ENGINEERS & SURVEYORS, P.C.
FOR DESIGN, CONSULTING, AND ENGINEERING SERVICES FOR
DUBUQUE INDUSTRIAL CENTER WEST 3RD ADDITION
IIW PROJECT No. 04119
PART I - SCOPE OF SERVICES
04119-02R RISE Eligible Component Design
The scope of the project includes the design of the eligible project components funded
through the Revitalizing Iowa's Sound Economy (RISE) program.
The scope of services are based upon the cost estimate, traffic projections, and exhibits
prepared under the Part I, Section A, Phase 0 I - Conceptual Design scope of services.
Professional services will be provided by, or under the direct personal supervision of, a
Professional Engineer licensed to practice in the State ofIowa.
A. PRELIMINARY DESIGN
I. Project administration including meetings and project related correspondence.
2. Research and compile existing site information including aerial photographs,
Dubuque Area Geographical Ioformation System (DAGIS), cultural resources
investigations, subsurface investigations, and FEMA floodplain information.
IIW Engineers & Surveyors, p.e.
Dubuque, IA Hazel Green. WI
.
INTEGRITY. EXPERTISE. SOLUTIONS.
Dennis F. Waugh. PE/SE
Charles A. Cale, PE
Gary D. Sejkora. PE
Michael A. Jansen. PE/SE
Ronald A. Balmer. PElSP
John M. Tranmer. PLS
Timothy J. Trnnel. PE
John F. Wandsnider, PE
Julie P. Neebel. PE
James P. Kaune, PE
Thomas J. Oster, PLS
Weay A. Childers. PLS
Geoffry T. Blandin, PE
Mark C. Jobgen, PE
*Licensed Archilect [L, WI. MN, SD
Civil Engineering
Structural Engineering
Environmental Engineering
Municipal Engineering
Transportation Engineering
Architectural Engineering
Land Surveying
Quality Control Testing
Geotechnical Engineering
4155 PennsylvuuiaAvenue
Dubuque. Iowa 52002-2628
563.556.2464
563.556.7811 fax.
www.iiwengr.com
Mr. William Baum
Decernber 20, 2004
Page 2 of3
3. Perform a topographic survey of the roadway corridor within the right of way limits.
4. Perform a subsurface investigation comprised of soil borings, sampling, laboratory testing, and a written
report with engineering recommendations.
5. Provide alternative analysis for consideration of vertical and horizontal alignment, storm drainage,
utilities, earthwork, and pavement systems.
6. Prepare preliminary plans for Owner review.
7. Prepare outline technical specifications for Owner review.
8. Prepare a preliminary construction cost estimate.
B. FINAL DESIGN, BID LETTING, AND CONTRACT AWARD
I. Project administration including meetings and project related correspondence.
2. Collect supplemental field information for preparation of final design.
3. Prepare final plans for bidding and construction.
4. Prepare final specifications including public notice, information for bidders, bid forms, bid bond forms,
contractor's certification forms, agreement forms, performance and payment bond forms, general contract
conditions, special conditions, in addition to final technical specifications.
5. Prepare a final statement of Engineer's opinion of probable construction cost.
6. Prepare regulatory review submittals with supporting documentation to make application for permits.
7. Provide copies of drawings, specifications, contract, and bidding documents to interested contractors.
The Owner will distribute plans and maintain a plan holder's list.
8. Answer questions from contractors and suppliers, and prepare addenda.
9. Attend a pre-bid meeting if required by the Owner.
10. Assist the Ownet in evaluating bids, and making a recommendation for the award of the contract.
C. SERVICES DURING CONSTRUCTION
I. Project administration including meetings and project related correspondence.
2. Review shop drawings.
3. Periodically visit the project site at intervals appropriate to the stage of construction to become generally
familiar with the progress and quality of the work, and determine in general if the work is being
performed in substantial compliance with the contract documents. Inform the Owner of the progress and
quality of work, and inform the Owner of defects and deficiencies.
4. Consult with and advise the Owner, and act as its representative as provided in the construction contract
general, supplemental, and special conditions.
5. Review the Contractor's applications for payment and supporting data, determine the eligible amount of
payment to the Contractor, and approve payments. By approving an application for payment, the
Engineer shall not be deemed to have represented that he has made any examination to determine how, or
for what purposes, any Contractor has used the moneys paid on account of the Contract Price.
6. Conduct an inspection to determine if the project is substantially complete and a fmal observation to
determine if the project has been completed in accordance with the Contract Documents, and if each
Contractor has fulfilled their obligations to approve final payment to each Contractor.
Mr. William Baum
December 20, 2004
Page 3 of3
PART ill - COMPENSA nON
Compensation for Part I, Section A, B, and C Scope of Services, shall be for a lump sum of $41 ,000 (forty one
thousand dollars).
PART IV - APPROVAL
IN WITNESS WHEREOF, the parties hereto have made and executed this amendment in triplicate counterparts,
each of which shall be considered as an original by their duly authorized officers as of the date indicated:
I CONCUR WITH THIS AMENDMENT #3 TO THE EXISTING CONTRACT FOR ENGINEERING
SERVICES FOR THE DUBUQUE INDUSTRIAL CENTER WEST 3RD ADDITION.
EXECUTED BY THE OWNER THIS DAY OF ,2004.
CITY OF DUBUQUE
Michael C. Van Milligan, City Manager
EXECUTED BY THE ENGINEER THIS
20~
DAYOF ~
,2004.
(W[kOC
Michael A. Jansen, P.E., S.E., Vice President
Copy: file
January 11, 2005
Ms. Pam Myhre
Economic Development Director
City of Dubuque Economic Development Department
50 West 13th Street
Dubuque, IA 52001-4845
Re: Contract Amendment #4 for Engineering Services
Dubuque Industrial Center West 3'" Addition
IIW Project No: 04119
Dear Pam:
IIW Engineers & Surveyors, P.C. has prepared the following amendments to our agreement
dated the 1st of July, 2004, for the above referenced project as requested.
AMENDMENT #4
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN THE
CITY OF DUBUQUE, IOWA
AND
IIW ENGINEERS & SURVEYORS, P.e.
FOR DESIGN, CONSULTING, AND ENGINEERING SERVICES FOR
DUBUQUE INDUSTRIAL CENTER WEST 3RD ADDITION
IIW PROJECT No. 04119
PART I - SCOPE OF SERVICES
04119-0~Facility
The scope of the project includes development of a 30 acre parcel with a 300,000 square
foot metal distribution and processing facility, with associated roadway, parking, and
utilities.
Professional services will be provided by, or under the direct personal supervision of, a
Professional Engineer licensed to practice in the State of Iowa.
A. CONCEPTUAL DESIGN
1. Project administration including meetings and project related correspondence.
2. Evaluate design criteria for grading, utilities, pavement, buildings, and rail based
upon information provided by J
3. Alternative analysis of conceptual designs with consideration for earthwork,
building geometry, traffic circulation, utilities, drainage, rail access, and parking.
4. Determine preliminary construction quantities for earthwork for comparison with
quantities for an undeveloped site.
IIW EngIneers & Surveyors, p.e.
Dubuque. IA Hazel Green. WI
.
INTEGRITY. EXPERTISE. SOI.UTlONS.
Dennis F. Waugh. PElSE
Charles A: Cale. PE
Gary D. Sejkora. PE
Michael A. Jansen. PEJSE
Ronald A. Balmer. PE/SP
John M. Tranmer, PLS
Timothy J. Tranel. PE
John F. Wandsnider. PE
Julie P. Neebel. PE
James P. Kaune. PE
Thoma~ J. Oster. PLS
Wray A. Childers. PLS
Geoffry T. Blandin. PE
Mark C. Jobgen. PE
.Licellsed A~hilect IL, WI. MN. SO
Civil Engineering
Structural Engineering
Environmental Engineering
Municipal Engineering
Transportation Engineering
Architectural Engineering
Land Surveying
Quality Control Testing
Geotechnical Engineering
4155 Pennsylvania Avenue
Dubuque. Iowa 52002-2628
563.556.2464
563.556.7811 fax
www.iiwengr.com
Ms. Pam Myhre
January II, 2005
Page 2 of5
5. Provide preliminary construction costs for evaluation of development costs.
6. Prepare conceptual layout exhibits to illustrate development potential.
7. Participate in correspondence with'-'to assist the Owner.
04119-09 Environmental Mitigation
The scope of the project includes environmental mitigation of aquatic resources identified through wetland
delineation and regulatory determinations provided by Mr. John Betker, U.S. Army Corps of Engineers, Rock
Island. Based upon the preliminary submittal to Mr. Betker dated September 7"', 2004, the proposed project
disturbs enough delineated wetlands and channel habitat to require an individual permit and an aquatic resources
mitigation plan.
Professional services will be provided by, or under the direct personal supervision of, a Professional Engineer
licensed to practice in the State ofIowa.
A. PRELIMINARY AND FINAL DESIGN
I. Project administration including meetings and project related correspondence.
2. Research regulatory requirements.
3. Prepare an application for an individual permit to the U.S. Army Corps of Engineers.
4. Prepare an aquatic resources mitigation plan for activities disturbing wetlands and channel habitat.
5. Coordinate and include requirements for mitigation of 0.22 acres associated with the University Avenue
Extension Project.
6. Prepare wetland mitigation design including grading, planting plans, and planting schedules.
7. Prepare channel mitigation design including channel stabilization measures, habitat improvement
techniques, and channel re-alignment.
8. Prepare technical specifications for wetland and channel mitigation.
!
04119-10 Phase I Cultural Resources Investigation, McFadden Farm Chavanelle Road Corridor
The scopc of the project includes providing a Phase I cultural resources investigation for the portion of
Chavanelle Road extending through the McFadden Farm comprising approximately 5.8 acres. Bear Creek
Archeology provided phase I investigations on the Bergfeld Farm (BCA #612), and the Siegert Farm (BCA
#528), however a phase I investigation has not been performed on the McFadden Farm. According to Mr. John
Betker, U.S. Army Corps of Engineers, Rock Island, a cultural resources investigation is required for disturbed
areas within the project area.
Professional services will be provided by, or under the direct personal supervision of, a Professional Engineer
licensed to practice in the State ofIowa.
A. INVESTIGATION AND REPORT
I. Project administration including meetings, coordination, scheduling, and project related correspondence.
2. Phase I Cultural Resources Investigation by Bear Creek Archeology as follows:
a. Review of archeological and historical records.
b. Field investigations including shovel testing or bucket augering in locations with deep site
potential.
c. Geoarcheological assessments.
d. Preliminary evaluation of archeological sites if encountered.
Ms. Pam Myhre
January II, 2005
Page 3 of5
e. Preparation of a contract completion report to meet or exceed guidelines established by the
Secretary of Interior and the State Historical Society ofIowa. This does not include advanced
testing (Phase II) of archeological sites encountered during the investigation.
04119-12 Railroad Spur
The scope of the project includes providing a rail spur from the Canadian National (eN) Railroad mainline tracks
extending along the south edge of the project with a spur extending north as illustrated on the"
conceptual plan. .
Professional services will be provided by, or under the direct personal supervision of, a Professional Engineer
licensed to practice in the State ofIowa.
A. PRELIMINARY DESIGN
I. Project administration including meetings and project related correspondence.
2. Evaluate design criteria for horizontal and vertical alignment, mainline switch, spur switch, etc. provided
byCN.
3. Alternative analysis of conceptual designs with consideration for earthwork, horizontal and vertical
alignment, drainage, and rail car circulation.
4. Meet with representatives of CN to review conceptual designs.
5. Prepare preliminary design plans.
6. Provide a preliminary construction estimate.
B. FINAL DESIGN, BID LETTING, AND CONTRACT AWARD
I. Project administration including meetings and project related correspondence.
2. Collect supplemental field information for preparation of final design.
3. Prepare final plans for bidding and construction.
4. Prepare final specifications including public notice, information for bidders, bid forms, bid bond forms,
contractor's certification forms, agreement forms, performance and payment bond forms, general contract
conditions, special conditions, in addition to final technical specifications.
5. Prepare a final statement of Engineer's opinion of probable construction cost.
6. Prepare submittals with supporting documentation to make application for permits.
7. Provide copies of drawings, specifications, contract, and bidding documents to interested contractors.
The Owner will distribute plans and maintain a plan holder's list.
8. Answer questions from contractors and suppliers, and prepare addenda.
9. Attend a pre-bid meeting if required by the Owner.
10. Assist the Owner in evaluating bids, and making a recommendation for the award of the contract.
04119-13 Recreation Trail
The scope of thc project includes providing two trail components, one around the Bergfeld pond and the other
extending through the industrial park project area and terminating near Middle Road. This also includes
providing a parking area adjacent to the side street near the location where the trail would cross Chavanelle Road,
as illustrated on the preliminary plans for the mcw 3 project.
Ms. Pam Myhre
January 11,2005
Page 4 of 5
Based upon our meeting on site on December 27'" 2004, the primary objective for the trail around the Bergfeld
Pond is to reduce the costs of the Phase I Preliminary Analysis and Concept Design prepared by WHKS & Co,
dated July 7",1999. Subsequently, we've attached a photocopy of an exhibit to illustrate the extent of the trail
around the Bergfeld Pond with a revised alignment to follow the existing terrain and significantly reduce grading
costs. We will include evaluating a paved trail with two cross section alternatives. One which is 5 foot wide and
meets ADA requirements with respect to grades, and the other alternative will investigate a I 0 foot wide trail
which meets the requirements in the AASHTO Guide for the Development of Bicycle Facilities. Preliminary
design will include an evaluation of an alignment that would also serve as a sidewalk for that portion of Seippel
Road adjacent to the pond area. A cost estimate will be developed for each cross section alternative and design
approval obtained before proceeding with final design for that portion of the trail. The portion of the trail around
Bergfeld pond will be developed as a bid alternate to be let with the paving and utilities contract for the industrial
park project.
Based upon our meeting on December 27th, 2004, we discussed including the Whitewater bridge in the design of
the trail around the Bergfeld Pond. We contacted Laura Carstens regarding the scope of work included in the
grant, which we understand includes an assessment of how to move the bridge, design and construction of new
abutments, and costs associated with moving and setting the bridge. It is our understanding the grant application
included locating the bridge over the spillway near the southeast comer of the Bergfeld Pond. In developing a
revised alignment for the trail, we've considered another possible location as illustrated to enhance the trail, and
place the bridge in a more prominent location. Subsequently, our scope of services includes evaluating possible
locations for the bridge as part of the trail alignment analysis however, this proposal does not include the services
corresponding with the grant since the schedule for the relocation of the bridge is not compatible with the trail.
The portion of the trail extending through the industrial park area will meet ADA slope requirements graded to a
width to accommodate a future paved trail 10 feet wide with 2 foot wide shoulders meeting the AASHTO Guide
for the Development of Bicycle Facilities.
Professional services will be provided by, or under the direct personal supervision of, a Professional Engineer
licensed to practice in the State ofIowa.
A. PRELIMINARY; DESIGN
I. Project administration including meetings and project related correspondence.
2. Establish design criteria for horizontal and vertical alignment, grading, drainage for the trail extending
through the industrial park area. Establish design criteria for the two cross section alternatives meeting
ADA and/or AASHTO requirements for a paved trail connecting with the existing fishing pier at Bergfeld
Pond and extending around the pond.
3. Alternative analysis of conceptual designs with consideration for earthwork, horizontal and vertical
alignment, drainage, pavement design, and parking.
4. Perform a topographic survey along the trail corridor illustrated on the attached exhibit, including
collecting data in areas where the Whitewater bridge may be located.
5. Provide preliminary design plans.
6. Provide a preliminary construction cost estimate.
7. Meet with City representatives to determine alignment and trail surfacing around Bergfeld Pond as the
basis for the final design.
B. FINAL DESIGN, BID LETTING, AND CONTRACT AWARD
I. Project administration including meetings and project related correspondence.
2. Collect supplemental field information for preparation of final design.
Ms. Pam Myhre
January 11, 2005
Page50f5
3. Prepare final plans for bidding and construction.
4. Prepare final specifications including public notice, information for bidders, bid forms, bid bond forms,
contractor's certification forms, agreement forms, performance and payment bond forms, general contract
conditions, special conditions, in addition to final technical specifications.
5. Prepare a final statement of Engineer's opinion of probable construction cost.
6. Prepare submittals with supporting documentation to make application for permits.
7. Provide copies of drawings, specifications, contract, and bidding documents to interested contractors.
The Owner will distribute plans and maintain a plan holder's list.
8. Answer questions from contractors and suppliers, and prepare addenda.
9. Attend a pre-bid meeting if required by the Owner.
10. Assist the Owner in evaluating bids, and making a recommendation for the award of the contract.
PART III - COMPENSATION
Compensation for the Part I Scope of Services for each project indicated above is as follows:
04119-08_Conceptual Desigo hourly estimated $9,000 (nine thousand dollars)
04119-09 Environmental Mitigation hourly estimated $15,000 (fifteen thousand dollars)
04119-10 Phase I Cultural Resources hourly estimated $2,500 (two thousand five hundred dollars)
04119-12 Railroad Spur lump sum fee $30,500 (thirty thousand five hundred dollars)
04119-13 Recreation Trail lump sum fee $23,200 (twenty three thousand two hundred dollars)
PART IV - APPROVAL
IN WITNESS WHEREOF, the parties hereto have made and executed this amendment in triplicate counterparts,
each of which shall be considered as an original by their duly authorized officers as of the date indicated:
I CONCUR WITH THIS AMENDMENT #4 TO THE EXISTING CONTRACT FOR ENGINEERING
SERVICES FOR THE DUBUQUE INDUSTRIAL CENTER WEST 3RD ADDITION.
EXECUTED BY THE OWNER THIS DAY OF , 20q,(;
CITY OF DUBUQUE
Michael C. Van Milligan, City Manager
EXECUTED BY THE ENGINEER THIS
11th
DAYOF~j)l!..f ,200"\./7
Michael A. Jansen, P.E., S.E., Vice President