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Minutes_Transit Advisory Board 8 11 11Minutes The Dubuque Transit Advisory Board Meeting Thursday, August 11, 2011 4:15 p.m. to 6:00 p.m. Federal Building Second Floor, Room 223 Transit Advisory Board Members: ® Joel Lightcap M Matt Esser n George Enderson Chair ® Rhonda Knight ® R.R.S. Stewart Others Present ® Barbara Morck ❑ Dave Heiar The Jule Transit Director City of Dubuque ® Gail Kuhle ECIA Public Present Amy Eudaley ❑ Kelley Deutmeyer ECIA Executive Director 1 Candace Eudaley ECIA Assistant Director Call to Order The Dubuque Transit Advisory Board meeting was called to order by the Chair, Joel Lightcap at 4:27 pm. Review /approve the agenda for the Thursday, August 11, 2011 Dubuque Transit Advisory Board meeting Motion by Knight, second by Esser to approve the agenda for the Thursday, August 11, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Review /approve the minutes of the Thursday, July 14, 2011 Dubuque Transit Advisory Board meeting Motion by Stewart, second by Esser to approve the minutes of the Thursday, July 14, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Review /Approve the Oath of Office Morck administered the Oath of Office to Joel Lightcap and R.R.S. Stewart as the appointed to the Dubuque Transit Advisory Board member. Motion by Knight, second by Esser to approve the appointment of Joel Lightcap and R.R.S. Stewart to the Dubuque Transit Advisory Board. The motion passed unanimously. Manager's Report Review and approve the July 2011 statistical data Morck presented the July 2011 stats for approval. She noted that the report has been changed to include the previous year's data for the same time period. She noted that the data reflected that FY 2011overall rides were up about 5% from FY 2010. She also noted that the new Medical Route data had not been added at this time. Kuhle stated that financial data for July 2011 will be presented at the September meeting. Update on Radio frequency Identifiers (RFID) Morck reported that she has spoken with IBM and the Jule will be reimbursed for lost revenue through the RFID project. Update on Grants and Buses Morck reported that all of the new buses are on the road. She also noted that the old bike racks did not fit on the new medium duty buses, therefore new bike racks have been order. Morck stated that the Jule has received notification that funding for a Mobility Coordinator for one year and the PTIG grant for the replacement of the roof and sprinkler system will be going before the ITP Commission for approval. Morck explained that several of the old buses have been listed for sale on the DOT website and at the end of the month the general public will be able to bid on the buses. Esser asked if there was anyone interested in purchasing the old buses. She said that she has received a few bids, but nothing serious at this time. Tri- annual Review Morck explained that the Tri- annual Review for the Jule has been completed and she felt that the review went well. She noted that the committee suggested that the Jule put together a Procurement Manual. Discussion followed. Jule Bus Video Eudaley presented the Jule video, "Learn to Ride the Jule" for the Board members to view. She indicated the video will be placed on the Jule Website and hopefully on the City Access Cable channel for the pubic to view. She then explained at the request of a driver, staff has put together Jule business cards. She explained that the business cards will be two sided where the front side will list the Jule address and phone number. The back of the business cards will be printed with information pertaining to Rates & Fares, Ride & Rack, Learn to Ride instructions or Types of Transportation. The business cards were designed to familiarize the general public with information regarding the Jule and the services that the Jule offers. Morck was asked if firearms are allowed on the bus. Morck stated that no firearms or weapons are allowed on the bus. Update on Public Forum Morck stated that the public forum will be held on Monday, August 15, 2011 at Comiskey Park, with a ribbon cutting ceremony for the new Jule buses at 4:00 p.m. The Public Forum portion will follow at 5:00 p.m. Stewart then presented the public forum agenda for review. The Board members reviewed the agenda and suggested that before the forum breaks into smaller groups, that one of the staff or presenters read the summited ideas out loud to everyone. Morck indicated that the Jule will provide rides home for those attending the forum. It was noted that ride information was not presented to the public. Kuhle indicated that she would send an email in the morning to the Human Rights Commission asking if they could add this information to their media releases. It was noted the Stewart left the meeting at 5:17 p.m. and a quorum was still present. Discussion followed. Other Business September meeting The September meeting will be held on Thursday, September, 8, 2011 at 4:15 p.m. Public Hearing Policy for changes to the Jule Transit system Morck explained that at the Tri- annual review, the FTA recommended that a Public Hearing policy and procedure be created for when changes are made to the transit system. She stated that a public hearing is required if a Transit Authority changes more than 50% of their fleet and /or there is a 25% change in the routes or transit revenue. She noted that a public notice of the hearing must be posted and allow the public 15 days to comment on the changes. Lightcap recommended that the Public Hearing policy be placed on the next agenda for approval. Discussion followed. Lightcap stated that due to the numerous changes to the transit system, he recommended that a public meeting be held at the September meeting to clarify the changes made. Board member comments Lightcap suggested changing the meeting start time, thus allowing those who use the bus for transportation to attend the Transit Advisory Board meetings. It was the consensus of the Board members present that discussion regarding meeting time be placed on the September agenda. Esser asked about reviewing the ADA Application and using the Transit Advisory Board as the second step in the denial appeal process. Morck stated that she would bring the application to the next meeting for the Board members to review the application and all pertinent information regarding the denial appeal process and no shows. Lightcap asked about the new bus technology. Morck commented that staff is working on a RFP for a package deal that includes the purchase and installation of AVL, GPS, fare boxes, camera, etc. Public Comments Eudaley asked if any discussion has been held regarding trolley service to such places as the Arboretum, historical areas etc. Morck indicated that type of service is considered a charter service that the Jule could not provide. Amy Eudaley suggested that symbols be used for mapping the routes. She noted that people who don't see colors have a hard time distinguishing the different colors /routes. Discussion followed. Adjournment Motion by Esser, second by Knight to adjourn the August 11, 2011 Dubuque Transit Advisory Board meeting. The motion passed unanimously. The meeting adjourned at 6:07 p.m. Respectfully submitted, These minutes passed, approved and adopted on this day of September, 2011. Joel Lightcap, Chairperson Dubuque Transit Advisory Board