2011 Manhole Replacement Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2011 Manhole Replacement Project
DATE: August 31, 2011
Dubuque
All- AmedcaCityy
t 1
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2011 Manhole Replacement Project, as completed by Drew Cook & Sons
Excavating, in the amount of $35,858.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michel C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Dubuque
hikd
All,Mtetica City
I
2007
SUBJECT: 2011 Manhole Replacement Project
CIP 7201081
DATE: August 30, 2011
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2011 Manhole Replacement Project.
BACKGROUND
The 2011 Manhole Replacement Project provided for the replacement of seven (7)
manholes on Atlantic Street, Wood Street, Rockdale Road, Wilson Street, and Bluff
Street. This work was done in conjunction with the 2011 Public Works Asphalt Overlay
Program.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
DISCUSSION
The 2011 Manhole Replacement Project was completed by Drew Cook & Sons
Excavating of Dubuque, Iowa, in the final contract amount of $35,858.00 which
conforms to the original contract amount. The project engineering cost totaled
$3,110.31 resulting in a total project cost of $38,968.31.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $35,858.00 to Drew Cook & Sons Excavating for the 2011
Manhole Replacement Project.
BUDGET IMPACT
The project funding summary is as follows:
CIP No. Fund Description
7101335 Sanitary Sewer Manhole Replacement
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$38,968.31
$38,968.31
I respectfully request adoption of the attached resolution to accept the improvements
and to authorize the payment of the contract amount of $35,858.00 to Drew Cook &
Sons Excavating for the 2011 Manhole Replacement Project.
Prepared by Deron Muehring, Civil Engineer
cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer II
2
RESOLUTION NO. 295 -11
ACCEPTING THE 2011 MANHOLE REPLACEMENT PROJECT AND AUTHORIZING
THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the 2011 Manhole Replacement
Project (the Project) has been completed and the City Engineer has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance. Director is hereby directed to pay to the Contractor
from the Sanitary Sewer Manhole Replacement Capital Improvement Project
appropriation for the contract amount of $35,858.00 less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 6th day of september2011.
Roy D. Buol, Mayor
Attest.
Ke in S. Fir stahl, Acting City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2011
MANHOLE REPLACEMENT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2011 Manhole Replacement Project, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $38,968.31.
Dated this 31 of A�q4sT , 2011.
Filed in the office of the City Clerk on.the/� day •
City Engi eer
2011.
Kevin S. Firnsta 1, Acting Ci y Clerk
Masterpiece on the Mississippi
City of Dubuque
Engineering
50. W. 13th Street
Dubuque, IA 52001
(563) 589 -4270
PROJECT CLOSE OUT FORM
Project Name:
CIP Number:
Project Contract Amount:
Project Completion Date:
2011 MANHOLE REPLACEMENT
PROJECT
CIP: 7101335
$35,858.00
15- Jul -11
Contractor Name:
Contractor Address:
City, State, Zip:
Contractor Telephone:
Drew Cook & Sons
5200 Wolff Rd.
Dubuque, IA. 52001
563- 582 -9292
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
CONTRACT ITEM
QUANTITY UNIT UNIT PRICE
PROJECT TOTAL
QUANTITY TOTAL
PERCENT
COMPLETE
Atlantic Street - 8'-6" deep
1 LS $ 4,910.00
1.00 $ 4,910.00
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
1
2
Wood St. - 6' -3" deep
1 LS $ 3,810.00
1.00 $ 3,810.00
3
Rockdale Rd. @ #1025 - 5' -10" deep
1 LS $ 3,710.00
1.00 $ 3,710.00
4
Rockdale Rd. @ Kehl Ct. - 10' -8" deep
1 LS $ 5,410.00
1.00 $ 5,410.00
5
Wilson St. - 8' -2" deep
1 LS $ 5,120.00
1.00 $ 5,120.00
6
Bluff St. @ #1571 - 6' -9" deep
1 LS $ 5,429.00
1.00 $ 5,429.00
7
Bluff St. @ #1511 - 7-0" deep
1 LS $ 7,469.00
1.00 $ 7,469.00
CHANGE ORDER
Payment Totals $ 35,858.00
CHANGE ORDER
Total Contract Work Performed to Date:
Total Change Order Work Performed to Date:
Total Contract and Change Order Work Performed to Date: $ 35,858.00
35,858.00
Miscellaneous Costs
Engineering
$ 3,110.31
TOTAL FINAL PROJECT COSTS: $ 38,968.31
1
I hereby certify that the above statement shows, in detail, the correct
amount of all work require to complete the above improvement.
APPROVED:
Michael Van Milligen, City Manager
Dubuque, Iowa
Gus Psihoyos, City Engineer
Dubuque, Iowa
The Undersigned contractor for the above
improvement, does hereby accept the above "Total Due Contractor", as
full settlement for, ;[a aims for said improvement.
APPROVED:, LUCA cry C) 1C
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Employee
Activity
WINTER I SUSAN
Last
First
CITY CLERK
City of Dubuque
EMPLOYEE BI- WEEKLY WORK REPORT
Period Beginning
Period Ending
9/4/2011
09/17/2011
Week One:
BiWeekly Summary:
Reg &
Hol
Lunch
Date
Day
cn
°
s
Regular
End
Overtime
Hours
Comp Time
Earned
Comp Time
Used
Vacation
Hours Used
Holiday
Sick
Personal
m U)
Casual
Funeral
Personal
Development
Stand By
m
m
0 0
15" s'
9/4/11
09/11/11
Sun
This report is a true and correct statement of my
authorized work time:
I approve this work report.
Employee Signature Date
Supervisor's Signature
Date
09/05/11
Mon
8:00
1:00
2:00
5:00
8:00
_
8:00
09/06/11
Tue
8:00
1:00
2:00
5:00
8:00
8:00
8:00
09/07/11
Wed
8:00
1:00
2:00
5:00
8:00
8:00
8:00
09/08/11
Thu
8:00
1:00
2:00
5:00
8:00
8:00
8:00
09/09/11
Fri
8:00
1:00
2:00
5:00
8:00
8:00
8:00
09/10/11
Sat
Sat
Week Two:
BiWeekly Summary:
Reg &
Hol
Lunch
Comp
Earned
Day
sr
s
a
m
,
Overtime
Hours
Comp Time
Earned
n
0
°
a
Vacation
Hours Used
o
-o
,
'
�
Casual
Funeral
I-'ersonal
Developme
nt
co
g
°Date
�
0
=
09/11/11
Sun
This report is a true and correct statement of my
authorized work time:
I approve this work report.
Employee Signature Date
Supervisor's Signature
Date
-
09/12/11
Mon
8:00
1:00
2:00
5:00
8:00
8:00
09/13/11
Tue
8:00
1:00
2:00
5:00
8:00
8:00
09/14/11
Wed
8:00
8:00
09/15/11
Thu
8:00
1:00
2:00
5:00
8:00
8:00
09/16/11
Fri
8:00
1:00
2:00
5:00
8:00
8:00
09/17/11
Sat
F: \USERS \SWINTER \WP \FORMS \[Time sheetl.xls]Timesheet
BiWeekly Summary:
Reg &
Hol
Pd
OT
Comp
Earned
Comp
Used
Vac
Per
Sick
Fam
Sick
Cas
ual
Fun
eral
Per
Dev
Stand
by
Call
In
Total
-
-
This report is a true and correct statement of my
authorized work time:
I approve this work report.
Employee Signature Date
Supervisor's Signature
Date
F: \USERS \SWINTER \WP \FORMS \[Time sheetl.xls]Timesheet
NAME Kevin Firnstahl
DEPARTMENCity Clerk's Office
CITY OF DUBUQUE
TIME SHEET
JOB TITLE Asst. City Clerk
DIVISION City Clerk's Office
t�IkYS OE :€
WEEK
pA'�`E ......
;:START OE3
NEWPfiC-
D I'>'.s
HOURS
MIEA
Sunday
9/4/2011
Monday
9/5/2011
8:00 a.m.
12:00 p.m.
1:00 p.m.
5:00 p.m.
8.00
Tuesday
9/6/2011
8:00 a.m.
12:00 p.m.
1:00 p.m.
5:00 p.m.
8.00
Council & work session
Wednesday
9/7/2011
8:00 a.m.
12:00 p.m.
1:00 p.m.
5:00 p.m.
8.00
Thursday
9/8/2011
8:00 a.m.
12:00 p.m.
1:00 p.m.
5:00 p.m.
8.00
Friday
9/9/2011
8.00
Vacation
Saturday
9/10/2011
Total
40.00
NAME Kevin Firnstahl
DEPARTMENCity Clerk's Office
CITY OF DUBUQUE
TIME SHEET
JOB TITLE Asst. City Clerk
DIVISION City Clerk's Office
kYS.L'ilY
Sunday
9/11/2011
TAR,
UT
'KR
Hf?URS
MMENTS
Monday
9/12/2011
8:00 a.m.
12:00 p.m. 1:00 p.m.
8:00 p.m.
8.00
Workession
Tuesday
9/13/2011
8:00 a.m.
12:00 p.m. 1:00 p.m.
8:00 p.m.
8.00
Wednesday
9/14/2011
8:00 a.m.
12:00 p.m. 1:00 p.m.
8:00 p.m.
8.00
Thursday
9/15/2011
8:00 a.m.
12:00 p.m. 1:00 p.m.
8:00 p.m.
8.00
Friday
9/16/2011
8:00 a.m.
9:30 a.m.
8.00
6 hrs family sick/Tim
Saturday
9/17/2011
Total
mployee
40.00
Date
Supervisor Date