Carnegie-Stout Public Library Renovation_Contract No. 6Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 6 - Flooring & Tiling
(CIP 7001961)
DATE: August 30, 2011
Dubuque
All-America City
1111 I
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Carnegie -Stout Public Library Renovation Project — Contract No. 6, Flooring &
Tiling, as completed by Commercial Flooring co., in the final contract amount of
$239,598.62, which is a 7.4% increase from the original contact amount of $221,760.00.
This increase was due to additional work beyond the original scope of the project for
carpeting in staff lounge ($1,710); second floor underlayment to stiffen the original floor
($4,985); carpeting in rooms 210 and 212 ($7,003.62); and salvage marble on first floor
plus additional subfloor preparation due to unforeseen conditions ($4,140).
I concur with the recommendation and respectfully request Mayor and City Council
approval.
6
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana er,
FROM: Gus Psihoyos, City Engineer
SUBJECT: Carnegie -Stout Public Library Renovation Project
Contract No. 6 — Flooring & Tiling
(CIP 7001961)
DATE:
INTRODUCTION
August 25, 2011
Dubuque
AFAmelaCNy
2007
The enclosed resolution provides for the acceptance of the construction contract for the
Carnegie -Stout Public Library Renovation Project — Contract No. 6, Flooring & Tiling.
BACKGROUND
The Carnegie -Stout Public Library Renovation Project included:
— A complete renovation of all public and staff spaces.
— Update of the obsolete HVAC system to one that is designed to be environmentally
efficient.
— New furnishings and equipment.
— Expanded wireless access and computer services.
— New roof on the original building
— New sidewalk and steps including a snow melt system for the newer building.
— Upgraded security system.
— Reopening of the stairwell to the second level in the original building.
— Reopening of the original mezzanine and uncovering of the rear skylight in the
original building.
Multiple prime construction bids were awarded for this project. Contract No. 6 — Flooring
& Tiling was awarded to Commercial Flooring Co.
DISCUSSION
The Carnegie -Stout Public Library Renovation Project — Contract No. 6, Flooring
&Tiling, was completed by Commercial Flooring Co. of Dubuque, Iowa, in the final
contract amount of $239,598.62, which is a 7.4% increase from the original contract in
Page 1 of 3
the amount of $221,760.00. This increase included the following additional work beyond
the original scope of the project: carpeting in staff lounge ($1,710); second floor
underlayment to stiffen the original floor ($4,985.00); carpeting in Rooms 210 and 212
($7,003.62); and salvage marble on first floor plus additional subfloor preparation due to
unforeseen conditions ($4,140).
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $239,598.62 to Commercial Flooring Co. for the Carnegie -
Stout Public Library Renovation Project — Contract No. 6, Flooring &Tiling.
BUDGET IMPACT
The summary of probable total cost for the Carnegie -Stout Public Library Renovation
Project is summarized as follows:
PROJECT COSTS
Award
Final
Construction Hard Costs
Ar Whitt
Available Fundraising to Date (Cash and Pledges)'` **
Base Construction Work
$221,760.00
$239,598.62
TOTAL PROJECT COST
$221,760.00
$239,598.62
The project funding summary is as follows:
CITY FUNDING SOURCES
CIP No.
Fund Description
Funding
Ar Whitt
Available Fundraising to Date (Cash and Pledges)'` **
$ 1,746,782
1001141/
1011141
GO Bond (TIF Abated)
$ 2,400,000
General Funds
$ 1,210,589
Total City Funding
$ 3,610,589
LIBRARY FUNDING SOURCES
Fund
und Source
,, Fundiditt
Amount
Available Fundraising to Date (Cash and Pledges)'` **
$ 1,746,782
Curtis Collection Sale
$ 501,750
Heade Painting Sale (Estimated)
$ 253,710
Total Library Funding
$ 2,502,242
Total City Funding
$ 3,610,589
Total Library Funding
Total Project Funding
$ 2,502,242
1 $ 6,112,831
Page 2 of 3
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $239,598.62 to
Commercial Flooring Co. for the Carnegie -Stout Public Library Renovation Project —
Contract No. 6, Flooring &Tiling.
cc: Jenny Larson, Budget Director
Susan Henricks, Library Director
Steve Sampson Brown, Project Manager
Page 3 of 3
RESOLUTION NO. 297 -11
ACCEPTING THE CARNEGIE -STOUT PUBLIC LIBRARY RENOVATION PROJECT,
CONTRACT NO. 6 - FLOORING & TILING AND AUTHORIZING THE PAYMENT OF
THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Carnegie -Stout Public Library
Renovation Project, Contract No. 6 - Flooring & Tiling (the Project) has been completed
and the City Engineer has examined the work and filed a certificate stating that the
Project has been completed according to the terms of the Public Improvement Contract
and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the General Obligation Bonds (TIF Abated), Library Renovation General Funds, Library
Fund - Raising (cash and pledges), Curtis Collection Sale, and Heade Painting Sale
appropriations for the contract amount of $239,598.62, less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Attest
Passed, approved and adopted this 6th day of se.tembe;r2011.
- % :
n S. Firn - ahl, Acting ity C erk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CARNEGIE-
STOUT PUBLIC LIBRARY RENOVATION PROJECT, CONTRACT NO. • 6 —
FLOORING & TILING
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Carnegie -Stout Public Library Renovation Project, Contract No. 6
— Flooring & Tiling, that the Project has been performed in compliance with the terms of
the Public Improvement Contract, and that the total cost of the completed work is
$239,598.62.
Dated this ,31si-
day of \uausr , 2011.
p-
Filed in the office of the City Clerk on the )/ day of 2011.
ii_
Key' S. ir'stahl, Acting CI y Clerk
ALL
City Engineer
APPLICATION AND CERTIFICATE FOR PAYMENT
CONSTRUCTION MANAGER - ADVISER EDITION
PAGE 1 OF 2 PAGES
TO OWNER:
FROM CONTRACTOR:
Commercial Flooring
CITY OF DUBUQUE
50 W 13TH ST
DUBUQUE, IA 52001
CONTRACT FOR Flooring
PROJECT: CARNEGIE STOUT MC:IV17D
DURRANT GROUP
400 ICE HARBOR DR
DUBUQUE, IA 52001
VIA ARCHITECT OPN
MAP, 5
Lv
DTJRR AN r :1..,, .A
APPLICATION NO.:
PERIOD TO:
PROJECT NOS.:
CONTRACT DATE:
RETAINAGE Distribution to:
11/30/2010 OWNER
CONSTRUCTION
MANAGER
12/2/2008 ARCHITECT
CONTRACTOR
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet AIA Document G703, is attached.
1. ORIGINAL CONTRACT SUM
2. Net Change by Change Orders
3. CONTRACT SUM TO DATE (LINE 1 +2)
4. TOTAL COMPLETED AND STORED TO DATE
(Column G on G702)
5. RETAINAGE:
a 5% of Completed Work
(Columns D + E on G703)
b. 5% of Stored Material
(Columns F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from prion Certificate)
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6)
0.00
221,760.00
17,838.62
0.00
239,598.62
239,598.62
0.00
239,598.62
239,498.62
100.00
CHANGE ORDER SUMMARY
ADDITIONS
DEDUCTIONS
Total changes approved in
previous months by Owner
13,698.62
Total approved this Month
4,140.00
TOTALS
17,838.62
NET CHANGES by Change Order
17,838.62
The undersigned Contractor certifies that to the best of the Contractor's knowledge, infor-
mation and belief the Work covered by this Application for Payment has been completed
in accordance with the Contract Documents, that all amounts have been paid by the
Contractor for Work for which previous Certificates for Payment were issued and pay-
ments received from the Owner, and that current payment shown herein is now due.
CONTRACTOR:
By:
State of:
County of:
Coom ercial Fl ing
MIKE BENNETT
Iowa
Dubuque
Suscribed and sworn to before
me this /l) day of NOVEMBER C' /°
Notary Public L
My Commissi n expires:
s - /s -1/
CERTIFICATE FOR PAYMENT
Date: 11/10/2010
In accordance with the Contract Documents, based on on -site observations and the data
comprising this application, the Construction Manager and Architect certify to the Owner
that to the best of their knowledge, information and belief the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and
the Contractor in entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED $
/DD -Da
(Attach explanation if amount certified differs from the amount applied for. Initial
all figures on this application and on the Continuation Sheet that changed to conform
to the amount certified.)
CONSTRUCT
ARCHITECT:
B
AGE
Allih6,1e4
This Certificate is not neg
tractor na• -• h;+7
prejudi : to •
• :•
e.
uance, pay
the Own,i
Date://111,1(
Date:
AMOUNT CERTIFIED is payab onl to the Con -
t and acceptance of payment are without
ontractor under this contract. _
INTINUATION SHEET FOR
'PLICATION AND CERTIFICATE FOR PAYMENT,
ntaining Contractor's sign Certification, is attached.
tabulations below, amounts are stated to the nearest dollar.
e Column I on on Contracts where variable retainage for line items may apply.
A
TEM
NO.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
PAGE 2 OF 2 PAGES
APPLICATION NO.: RETAINAGE
APPLICATION DATE:
PERIOD TO:
ARCHITECTS PROJECT NO.:
11/10/2010
11/30/2010
B
C
D E I F
G
H
I
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK COMPLETED
TOTAL
COMPLETE
& STORED
TO DATE
(D + E + F)
%
[G /C]
BALANCE
TO FINISH
[C -G]
RETAINAGE
FROM
PREVIOUS
APPLICATION
(D + E)
THIS APPLICATION
WORK IN
PLACE
STORED
MATERIAL
[NOT D &E]
CERAMIC TILE
24,425.00
24,425.00
0.00
0.00
24,425.00
0%
0.00
1,221.25
WOOD
3,765.00
3,765.00
0.00
0.00
3,765.00
0%
0.00
188.25
RESILIENT
6,740.00
6,740.00
0.00
0.00
6,740.00
0%
0.00
337.00
CARPET
122,450.00
122,450.00
0.00
0.00
122,450.00
0%
0.00
6,122.50
LABOR
57,780.00
57,780.00
0.00
0.00
57,780.00
0%
0.00
2,889.00
WOOD REFINISH
6,600.00
6,600.00
0.00
0.00
6,600.00
0%
0.00
330.00
C.O. #1
1,710.00
1,710.00
0.00
0.00
1,710.00
0%
0.00
85.50
C.O. #2
4,985.00
4,985.00
0.00
0.00
4,985.00
0%
0.00
249.25
C.O. #3
7,003.62
7,003.62
0.00
0.00
7,003.62
0%
0.00
350.18
C.O. #4
4,140.00
4,140.00
0.00
0.00
4,140.00
0%
0.00
207.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0%
0.00
0.00
TOTAL
239,598.62
239,598.62
0.00
0.00
239,598.62
0.00
11,979.93