Hazard Mitigation Planning ProcessRESOLUTION # 405-00
WHEREAS, The City of Dubuque would like to develop a Hazard Mitigation Plan and
desires to obtain a Planning Grant from the Federal Emergency Management Agency (FEMA);
and
WHEREAS, The City of Dubuque desires to designate the East Central
Intergovermnental Association (ECIA) as it's authorized representative for the planning grant.
THEREFORE, BE IT RESOLVED, the City of Dubuque designates and authorizes the
East Central Intergovermnental Association, specifically, Mark Schneider, Program Supervisor
and Darwin Polk, Project Manager to execute on behalf ofthe City of Dubuque, the Hazard
Mitigation Planning Project Grant and to file the application and related documents with the
Iowa Emergency Management Division (IEMD) for purpose of obtaining Federal financial
assistance.
PASSED, APPROVED AND ADOPTED THIS 21st day of August, 2000 by the City
Council ofthe City of Dubuque.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 406-00
RESOLUTION GUARANTEEING LOCAL MATCH FOR HAZARD MITIGATION
PLANNING GRANT
Whereas, the City of Dubuque would like to develop a Hazard Mitigation Plan
and desires to obtain a Planning Grant from the Federal Emergency Management
Agency (FEMA); and
Whereas, the City of Dubuque recognizes the fact that a planning grant from
FEMA is a 75% federal/25% non-federal matching source.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The City of Dubuque shall form an agreement with the Iowa
Emergency Management Division (IEMD) and FEMA as to the date that said 25%
shall be available to be used as match the federal funds awarded and agrees to
provide $1,250.00 of local monies to be used as matching funds for the approved
planning grant as outlined in the grant application. Of this amount, only one half
may be provided from in-kind contributions.
Passed, approved and adopted this 21st day of August, 2000.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider
City Clerk
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CITY OF DUBUQUE, IOWA
MEMORANDUM
August 17, 2000
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Hazard Mitigation Planning Process
Administrative Services Manager Pauline Joyce is recommending execution of an
agreement with the Iowa Emergency Management Agency to prepare a Hazard
Mitigation Plan for the City. This plan is required for future eligibility for state
assistance for repairs in the extent of a natural disaster.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/dd
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Pauline Joyce, Administrative Services Manager
WI 'ent..
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CITY OF DUBUQUE, IOWA
MEMORANDUM
August 16, 2000
TO: Michael C. Van Milligen, City Manager
FROM: Pauline Joyce, Administrative Services Manager
SUBJECT: Hazard Mitigation Planning Process
Mark Schneider from ECIA sent letters to various cities and the county in 1999
discussing the need for preparing Hazard Mitigation Plans for each community in
order to insure eligibility for State assistance for repairs in the event of a natural
disaster. The Iowa Emergency Management Division and FEMA believe that most
communities have historically reacted to hazard damages and relied on government
assistance for repairs. Many communities and private properties that have been
assisted are "repeat" properties, they suffer similar damages every time there is a
storm or flood. Further, there was an effort made in this year's legislature that
would remove some or the all of the state's share of funding to communities in the
event of a natural disaster unless the community has committed to this planning
process. The intent of the Hazard Mitigation planning process is to assist each
community in being proactive and addressing the potentials for hazards to the
extent possible.
To help prepare communities for this anticipated planning requirement, ECIA has
reserved funding with the Iowa Emergency Management Division to cover 75% of
the cost of assisting communities with preparation of these plans. Per the funding
formula, one half of the local match can be made of in-kind match which is
typically time spent by a City Planning Committee on the project.
For the City of Dubuque, the projected cost of the planning and document
preparation process is estimated at $5,000 and will be funded with $3,750 of
ECIA grant and $1,250 local share. The local share will consist of staff time
involved in the planning effort of $625 and cash contribution of $625.
The action step if for City Council to approve the attached resolution stating the
City of Dubuque shall enter into an agreement with the Iowa Emergency
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Management Division and FEMA as to the date that said 25% shall be available to
be used to match the federal funds awarded and agrees to provide $1,250 of local
monies to be used as matching funds for the approved planning grant as outlined
in the grant application.
A second resolution designating ECIA as the City's authorized representative for
the planning grant is also attached and requires City Council approval.
cc: Michael Koch
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Iowa Emergency Management Division
Hoover State Office Building
Des Moines, Iowa 50319-0113
(515) 281-3231 - Fax (515) 281-7539
APPLICATION FOR HAZARD MITIGATION PLANNING ASSISTANCE
PLANNING GRANT
Application is hereby submitted for Hazard Mitigation Planning Assistance to assist in
the assessment of natural and manmade hazards and risks, the identification of actions to
reduce the risk, and the development and adoption of a Local Hazard Mitigation Plan.
The following information, divided into seven (7) parts, is furnished in support of this
application.
Part I - Applicant Information
A. Name of Applicant/Community:
B. Type (Government or Indian Tribe):
C. Federal Tax ill Number:
D. Local Point of Contact:
1. Name:
2. Title:
3. Address:
4. Business Phone #:
FAX#:
E. Local Alternate Point of Contact:
1. Name:
2. Title:
3. Address:
4. Business Phone #:
FAX#:
Application for Hazard Mitigation
Planning Assistance
Planning Grant
City of Dubuque
Government
42-6004596
City of Dubuque
Terrance M. Duggan
Mayor
50 West 13th Street
Dubuque, IA 52001
319-589-4121
319-589-0890
City of Dubuque
Michael Van Milligan
City Manager
50 West 13th Street
Dubuque, IA 52001
319-589-4110
319-589-0890
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F. Applicant's Authorized Representative:
1. Name:
2. Title:
3. Address:
ECIA
Mark Schneider
Program Supervisor
PO Box 1140
Dubuque, IA 52004-1140
319-556-4166
319-556-0348
4. Business Phone #:
FAX#:
G. Participating in the National Flood Insurance Program (NF1P) and in good standing:
X Yes No
Part II - Planning Information
A. Date of Submission: August 21, 2000
B. Planning Narrative consistent with the requirements found in 44 CFR 78.5
(a)(b)(c)(d)(e)(t), 44 CFR 208.405(a) and (b) and the Iowa Emergency
Management Division Model Hazard Mitigation Plan Handbook: (Attach)
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See Attached.
NOTE: Work schedules cannot exceed 3 years.
Part III - Revised Planning Information
(use only for the purpose of updating approved Hazard Mitigation Plan)
A. Date of Submission
B. Area(s) of Revision:
1. Changes in the State's goals
2. Changes in the community's goals and objectives
3. Changes in the characteristics of the floodway or floodplain
4. Changes in population, land use, or development
5. Unanticipated changes in the floodway or floodplain due updated hydrology and hydraulics
. 6. Advances in flood mitigation knowledge, strategies, or technologies
APPL I N 2. DATE SUBMITTED Applicant Identifier
'FEDERAL ASSISTANCE August 21, 2000 42-6904596
1. TYPE OF SUBMISSION 3. DATE RECEJVED BY STATE State Applicant Identifier
Application Preapp/ication
o Construction o Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
[SJ Non-Construction o Non-Constroction
5. APPLICANT INFORMATION
Legal Name: City of Dubuque Organizational Unit: Government
Address (give city, county, state, and zip code): Name and telephone number of person to be contacted on matters involving
City of Dubuque this application (give area code)
50 West 131t1 Street Technical: Mark Schneider: 319-556-4166
Dubuque, Iowa 52001 BUdgetary: Mark Schneider: 319-556-4166
Dubuque County Contractual: Mark Schneider. 319-556-4166
6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate letter In box) m
~-I 6 I 010 I 4 I 5 I 9 I 6 I A. Stale H. Independent School DJst.
B. COUnty I. State Controlled Institution of Higher learning
8. TYPE OF APPLICATION: C. Municipal J. Private University
D. Township K. Indian Trlbe
181 New o Continuation o Revision E. Interstate L Individual
F. fntennunicipal M. Profit Organization
If Revision, enter appropriate rener(s) in box(es): 0 0 G. SpecialOistrld N. Other (Specify)
A. Increase Award B. Decrease Award C. Increase Duration
D. Decrease Duration Qthe, I_I' to NAME OF FEDERAL AGENCY:
Federaf Emergency Management Agency
10. CATAlOG OF FEDERAL DOMESnCASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
~.~ Hazard Mitigation Plan
TITLE: FlOOd Mitigation Ass'tJ Planning Grant
12. AREAS AFFECTED BY PROJECT (cities, count/es, states, etc.):
City of Dubuque
13. PROPOSED PROJECT: t4. CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a. Applicant b. Project
z>4-Nussle Z- - Nuule
9101/00 03101101
15. ESnMATED FUNDING: 18. IS APPLlCAnON SUBJECT TO REVIEW BV STATE EXECUTIVE
a. Federal $ 3,750.00 ORDER 12372 PROCESS?
a. YES. THIS PREAPPUCATlON/APPLlCATION WAS MADE
b. Applicant $ 625.00 AVAILABLE TO THESTATE EXECUTIVE ORDER 12372 PROCESS
FOR REVIEW ON;
c. State $ 0.00
DATE August 21, 2000
d. Local $ 625.00
b. NO. 0 PROGRAM IS NOT COVERED BY E.O. 12372
e. Other $ 0.00 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income $ 0.00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAl $ 5,000.00 o Ves If-Ves; attach an explanation. XNo
11. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATIONlPREAPPLlCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS
BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WfTH THE ATTACHED ASSURANCES IF THE
ASSISTANCE IS AWARDED.
a. Typed Name of Authorized Representative b. Title c. Telephone number
Terrance M. Duggan ....--... Mayor (319) 589-4121
d. Slg_~m~?~ C;;a, j )~ e. Date Signed
:-,A.~"'" '\ August 21, 2000
/# -
PrvvlolaEdillonsUssb18 '/' standard Form 424 (REV. 4-92)
A~forLocal~ PresaibedbyOMBClIcuIarA_l02
fCAT 0 FOR
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ASSURANCES"':"" NON-CONSTRUCTION PROGRAMS
OMS Approval ~o.0348.xXlCX
Note: Certain of these assurances may not be applicable to your project or program. Uyou have questions,
please contact the awarding agency. F,!rther, certain Federal awarding agencies may require
applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
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1. Has the legal authority to apply for Federal
assistance, and the institutional, managerial
and financial capability (including funds
sufficient to pay the non-Federal share of
project costs) to ensure proper planning,
management and completion of the project
described in this application.
2. Will give the awarding agency, the
Comptroller ~neral of the United States, and
if appropriate, the State, through any
authorized representative, access to and the
right to examine all records, books, papers, or
documents related to the award; and will
establish a proper accounting system in
accordance with generally accepted
accounting standards or agency directives.
3. Will establish safeguards to prohibit
employees from using their positions for a
purpose that constitutes or presents the
appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the
applicable time frame after receipt of approval
of the awarding agency.
5. Will comply' with the Intergovernmental
Personnel Act of 1970 (42 U.S.C. n 4728-4763)
relating to prescribed standards for merit
systems for programs funded under one of the
nineteen statutes or regulations specified in
Appendix A of OPM's Standards for a Merit
System of Personnel Administration (5 C.F.R.
900, Subpart F).
6. Will comply with all Federal statutes relating
to nondiscrimination. These include but are
not limited to: (a) Title VI of the Civil Rights
Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or
national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 V.S.C.
n 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section
504 of the Rehabilitation Act of 1973, as
amended (29 V.S.C. ~ 794), which prohibits
discrimination on the basis of handicaps;
(d) the Age Discrimination Act of 1975, as
amended (42 V.S.C. if 6101-6107), which
prohibits discriI:llnation on the basis of age;
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(e) the Drug Abuse Office and Treatment Act of
1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse;
(0 the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as
amended, relating to nondiscrimination on the
basis of alcohol abuse or alcoholism; (g) H 523
and 527 of the Public Health Service Act of
1912 (42 U.S.C. 290 dd.3 and 290 ee.3), as
amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of
the Civil Rights Act of1968 (42 V.S.C. ~ 3601 et
seq.), as amended, relating to non.
discrimination in the sale, rental or rl1lancing
of housing;".(i) any other nondiscrimination
provisions in the specific statute(s) under which
application for Federal assistance is being
made; and (j) the requirements of any other
nondiscrimination statute(s) which may apply
to the application.
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646)
which provide for fair and equitable treatment
of persons displaced or whose property is
acquired as a result of Federal or federally
assisted programs. These requirements appl)'
to all interests in real property acquired for
proje'ct purposes regardless of Federal
participation in purchases.
8. Will'comply with the provisions of the Hat<:h
Act (5 U.S.C. H 1501-1508 and 7324-7328)
which limit the political activities of employees
whose principal employment activities are
funded in whole or in part wiL~ Federal fu.'1ds.
9. Will comply, as applicable, with the provisior.s
of the Davis.Bacon Act (40 V$C. U 276a to
276a.7), the Copeland Act (40 V.S.C. ~ 276c
ar,d 18 U.S.C. n 874), L'1d the Contract Work
Hours and Safety Standards Act (40 U.S.C. II
327.333), regarding labor standards fo~
federally assisted construction lubagreements
10. Will comply, if applicable, with flood insurance
purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93.
234) which requires recipients L'1 a special flooe
hazard area to participate L'1 the program ane
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io purchase flood insurance if the total cost of
insurable'construction and acquisition is
$10,000 or more.
11. Will comply with environmental standards
which may be prescribed pursuant to the
following: (a) institution of environmental
quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b)
notification of violating facilities pursuant to
EO 11738; (c) protection of wetlands pursuant
to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988;
(e) assurance of project consistency with the
approved State management program
developed under the Coastal Zone
Management Act of1972 (16 U.S.C. H 1451 et
seq.); (0 conformity of Federal actions to State
(Clear Air) Implementation Plans under
Section 176(c) of the Clear Air Act of 1955, as
amended (42 U.S.C. ~ 7401 et seq.); (g)
protection of underground &aurces of drinking
water under the Safe Drinking Water Act of
1974, as amended, (P.L. 93-523); and (h)
protection of endangered species under the
Endangered Species Act of 1973, as amended;
<P.L.93-205).
12. Will comply with the Wild and Scenic Rivers
Act of1968 (16 U.S.C. If 1271 et seq.) related
to protecting components or potential
components of the national wild and scenic
rivers system.
City of Dubuque
13. Will assist the awarding agency in assuring
compliance with Section 106 of the National
Historic Preservation Act.of 1966, as amended
(16 U.S.C. 470), EO 11593 (identification and
protection of historic propertie.s), and the
Archaeological 'and Historic Preservation Act
of1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the
protection of human subjects invol ved in
research, development, and related activities
supported by this a ward ofassistance.
15. Will comply with the Laboratory Animal
Welfare Actof 1966 (P.L. 89-544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care,
handling, and treatment of warm blooded
animals held for research, teaching, or other
activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C. If 4801 et
seq.) which prohibits the use oflead based paint
in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required
fmancial and' compliance audits in accordance
with the Single Audit Act of1984.
18. Will comply with all applicable requirements of
all other Federal laws, executive orders,
regulations and policies governing this
program.
TITLE
Kayor
DATE SU8MITTED
August 21, 2000
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IOWA MITIGATION
BUDGET INFORMATION
BUDGET SAMPLE
SUBGRANTEE: City of Dubuque-
-50 West 13th Street
ECIA
PO Box 1140
Dubuque. Iowa 5200]
Dubuque, IA 52004-1140
LOCAL SHARE (25%)
BUDGET FEDERAL CASH IN.KIND
PROJECT BUDGET CATEGORIES TOTALS SHARE MATCH MATCH
SALARY (5- oerhourx hours) enaineer- 5 $ $ $
SALARY (5 cer hour x hours) planner' 5 $ 5 S
SALARY (S Lb,91 per hour x -1/i7 _ ~ hours) plannina assistance- S 4 375 1; 1_ S /i)~ S
Committee $ 10 per hour Xb2.5 hours 625 '''.
BENEFITS (computation must be provided and separated from salariesl S S S S
MATERIALS Iprinlino. postaoe. supolies. etc. -list out) S S S S
TRAVEL (mileage) S S S S
OTHERS (list): - S S S S
S $ $ S
S S S S
S S S 5
TOTAL DIRECT COSTS S S S S
IN-DIRECT COSTS (explanation and details must be provided)" S S $ I S
I
.~ND TOTALS S "-, uuu S 3.750 S 625 I S I\?c;, -k
ICOST SHARE AS A PERCENTAGE 100.00% 75.00% 12.5 'M 12.5 %
NOTES:
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* - In-kind match may not exceed 12.5% of total budget.
Expenses are only eligible if they are in compliance with the OMS Circular A-87,
are a part of the approved budget, and supporting source documents are submitted
to IEMD in a timely manner.
"Miscellaneous" is an ineligible budget line item.
Salary expenses are only eligible for committee members' participation for the purpose of developing
the Plan. In accordance with the 44 CFR. Section 13.24(c). for valuation of donated services, "Unpaid
services provided to a grantee or subgrantee by indiv:duals will be valued at rates consistent with those
ordinarily paid for similar work in the grantee's or subgrantee's organization. If the grantee or subgrantee
does not have employees perfonning similar work, the rates will be consistent with those ordinarily paid
by other employers for similar work in the same labor market. In either case. a reasonable amount for
fringe benefits may be included in the valuation." If the sut:grantee d~s not ordinarily pay for these services,
the standard labor rates to be used are as follows {reference: Iowa Workforce Development. 04/08/98]:
Civil Engineer - S22.22/hour
Urban/Regional Planner - SlS,41/hour
Planning Assistance - must be determined by the COG.'RPC for the subgrantee's area
- Indirect costlndirect costs can be awarded under either the Hazard Mi,igation Grai'lt Program (HMGP) or the
Flood Mitigation Assistance (FMA) Program. The only difference is hew the indirect costs are paid.
HMGP - indirect costs are automatically awarded 2$ "subgrantee administrative allowance" funds and
are not a part of a subgrantee's project budget.
FMA Program - indirect costs are awarded as a p2:t of t."'te subgrantee's project budget since there are roo
administrative funds awarded separately.
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1.
II.
City of Dubuque Hazard Mitigation Plan
Planning Narrative, Scope of Work, and Schedule
Organize Planning Committee in charge of developing the Plan - 9/1/00 to 10/1100
A. City officials
Representatives of:
I. City Council
2. City Engineer
3. East Central Intergovernmental Association
B. DubuquelDelaware County Emergency Management Coordinator
C. All other agencies and/or organizations necessary to gather data and/or provide
technical assistance to complete the Plan
D. General public and commercial property owners
Collect Data - 9/1100 to 10/1100
A. Gather data on past disasters
I. Dates
2. Types of disasters
3. Costs, if applicable
4. Preventative actions taken before, during, and after occurrence
B.
Census data
I. Population
2. Housing
a. Descriptive residential flooding
3. CommerciaVindustrial
b. Descriptive commercial/industrial flooding
4. Mapping
a. City/County map
b. Floodplain/flood zone map
III. Assess the hazard(s) and risk(s) (including flood hazard and risk) _ 10/1100 to 0111101
A. Describe the existing hazards
I. Flood
2. Tornado
3. Ice/snow storm
4. Hazardous material
5. Fire
6. Wind
7. Earthquake
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B.
IdentifY and assess risk( s) for each hazard
1. Area affected
2. Estimated number and types of structures at risk
3. Repetitive loss properties
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4.
5.
Damage potential
Flooding - extent of flood depth
IV. Identify and evaluate mitigation options and actions - 11/1/00 to 12/1/00
A. Involve the public
I. Public meetings
2. Public hearings
3. Workshops
B. Strategy for reducing hazard risks (including flood risks)
I. Will be cost effective and technically feasible
2. Will be consistent with community's goals and strategic plan
3. Flood risks - will comply with National Flood Insurance Program
4. Flood risks - will be consistent with the community's floodplain
management goals
v.
The Plan - 12/1/00 to 01/1/01
A. Develop a draft Plan
1. Will encompass the elements of II, Ill, and IV
2. Will include goals, strategies, time frames, and approximate cost
3. Will discuss procedures for ensuring implementation, reviewing progress,
and recommending revisions to the Plan
B. Public meeting for comment on the draft Plan
1. Hazard Mitigation Plan meeting
C. Formal adoption of the final Plan
1. Adoption by the City Council