Peru Road Reconstruction - City/County Agreement
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RESOLUTION NO. 225-00
RESOLUTION APPROVING JOINT AGREEMENT BETWEEN DUBUQUE
COUNTY AND THE CITY OF DUBUQUE FOR THE RECONSTRUCTION OF
PERU ROAD FROM TANZANITE DRIVE TO THE CITY LIMITS
Whereas, Dubuque County has developed plans forthe reconstruction of Peru Road
from Tanzanite Drive to the City limits; and
Whereas, portions of said project are located within the City Limits of the City of
Dubuque and portions outside the City limits, but within Dubuque County; and
Whereas, both parties have agreed to a joint project to develop, construct, and fund
a single construction project located within both jurisdictional boundaries on Peru Road
from Tanzanite Drive to the Dubuque City limits; and
Whereas, the County of Dubuque has approved the terms and conditions of said
Joint Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE:
. Section 1. That the Joint Agreement between Dubuque County and the City of
Dubuque for the reconstruction of Peru Road from Tanzanite Drive to the Dubuque City
limits be approved.
Section 2. That the Mayor be authorized and directed to execute two copies of
the Joint Agreement and forward two executed copies to the Dubuque County for their
approval.
Passed, approved and adopted this 5th day of
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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CITY OF DUBUQUE AND otfBUQUE COUNTY
FUNDING AGREEMENT
. IT IS AGREED by and bUl'Ieen Dubuque County, Iowa, hereinafter called the COUNTY and the City of
Dubuque, Iowa, hereinafter caBed the CITY, as follows:
1. The COUNTY proposes to design, construc:t, and inspect the project desaibed below:
Reconstruction of a portion of Peru Road from near Tanzanile Drive
north approximately 1.334 miles to Highway 386. Project Is located In
SectIons 1 & 2 of Dubuque Township and SectIon 35 of Peru Township.
2. The COUNTYwill develop and construdtheproject; as desaibed, in accordance with said project
plans and shaH initially bear all costs incident thereto except those allocated to the CITY under other terms of
this Agreement. .
3. Itls agreed that the CITY shall reimburse the COUNTY for the joint participating estimated project
costs for the foUowing quantities, as shown by project records. The COUNTY may submit partial bUfing
statements to the CITY for partial payment during the construction period. Final payment shall be made upon
completion of the project and proper billing by the COUNTY.
MCODE UNIT
1 2101-0850001 AC
2 2102..()425070 TON
3 2102-2710070 c:t
,4 2105-&425005 . CY
'5 2121-7425020 TON
8 2213-7100400 EA
7 2303-0375010 TON
8 23lJ3.G431754
TON
9 2303-0471504
TON
10 2303-81111222 LS
11 2303-llOll1000 EA
12 2303-llOIl3OOO SY
13 2315-8275025 TON
14 2401-6750001 LS
15 2503 1150091 EA
18 2510-8745850 SY
.17 2510-8750501 SY 5
.18 251~475005 SY
,19 252ll-8285OOO LS
20 2527~110 . STA
21 2528 8145110 LS
22 ~ 8115112 . DAY
2528 8115114 ..DAY
24 2533-49B0005 LS
25 2801-2834100 AC
211 2801-2lI3l1044 AC
CONTRACT
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4. Ttie COUNTY wiD take whateWH' steps rriay"~oJired to IegaUy ."'....., the gradeli l8S of the
new highway facilities constructed under said project in accordance with SectiOnS 313.21 and 384.15 of the
.Codeoflaws. .
5. The COUNTY, through the contractor, will provide and install adequate traffic control devices
at the streets temporarily c:Iosed during the project
6; The COUNTY will temporarily close the roadway project area by formal resoIl dion in ac:cordance
with Section 306.41 of the Code of laws.
7: The CITY agrees that through trafficwill be detoured off of the project. The COUNTYwillfwnish,
erect, and maintain such signs along a given detour route and remove the same wheneWH' such detour is
discontinued if It is determined, by either party, that a marked detour route Is necessary.
8. The CITY and COUNTY shaD be responsible for the legal establishment of regulatory traffic
control devices and signs upon complelion of the project. Such devices and signs shaD comply with the current
"Manual on UnWonn Traffic Control Devices".
9. The CITY and COUNTY further agree, upon completion of the project, that no changes in the
physical features thereof will be undertaken or pennltted without the prior written consent of the COUNTY and
the CITY.
10. Subject to the approval of and without expense to the CITY, the COUNTY agrees to perform (or
cause to be performed), aU relocations, alterations, adjustments or removals of utility facilities, including but not
limited to power, telephone and telegraph lines, cable teJevision lines, natural gas pipelines, water mains and
hydrants, curb boJc8s, sanitary sewers, and related poles, installations and appurtenances, whether pdvateIy
_or publicly owned, and aD other faaTdIes or obstruc:tions which are IocaJood within the limits of an ..stabIiIhed
...t or alley and which will Interfere with construcllon of the project. .
11. In connecIion with this project, all real estate and rights to real estate necessary for right of way
in the construction, relocation, or reconstruction of public roads which are orwhich will be under the jw;sdicIion
of the CITY will be acquired by the CITY for and In the name of the CITY.
12. The COUNTY, it successors in interest and assigns, as part of the consideration hereof, does
hereby covenant and agree that; (1) no person on the ground of race, color, sex, or national origin shaD be
excluded from participation in, denied the benefits of, or be otherwise subject to discrimination in the use of said
fac:ilities, (2) that no person in the ground of race, color, age, sex. handicap, religion, politics or natioIl8I origin
shall be excluded from participation in, denied benefits of, or otherwise be subjected to dlscritnination in the
construction of any improvements on, OWH', or under such land and the fumishing of services thereon, (3) that
the COUNTY shall use the premises in compliance with all other requirements imposed by or pul'SUlRto Tille
49, Code of Federal Regulation, Department of Tlanspo.talion, Subtitle A, Office of Secretary, Pail 21,
Nondlsaimination in Federal AssIsted Programs of the Department of Transportation - EIfectuation of Tille VI
of the Civil Rights Ad. of 1964, and as said regulations may be amended and TiUe 23 U.S. Code Section 324,
Prohibition of Disaimination on the basis of sex. .
13. If any section, provision or part of the Agreement shall be found to be invaid or unconstiIuIione,
such judgement shall not affect the validity of the Agreement as a whole or any section, provision or part thereof
not found to be invalid or unconstitutional.
14. ThIs Agreement may be executed in two counterparts, each of which so executed shall be
.deemed to be an original and both shall constitute but one and the same instrument.
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'.APPROVED BY: DUBUQUE COUNTY BOARD OF stJPERVlSORS
· Alan Manternach, Chair
Date:
,2000
ATTEST:
Denise M. Dolan
Dubuque County Auditor
On this day of .2000, before me, Jeanette R. Hess, a NolaryPlmtcin lRI for the state ofkMa, ~Uy
appeared Alan Mantemach and Denise M. Dolan, to me penIOIIlIIy known, and who, being duly _, did say that they are the
Chairperson of the Board of~ and Cotny Auditor, respectively, of the Cotny of Otmuque, kMa; that the seal affixed to
the foregoing instrument Is the corpoI ate seal of the corpcll atIon, and that the insIrumenl was signed and sealed on behalf of the
corporation, by aulhorily of iIB Board of SupeMsonI, 88 CCIIlbHled in the Resolution adopted by the Board of SupeMsonI,lRler RoI
CaI No, of the Board of Supenrisors on the dayof .2000, and Alan Manternach and Derise
M. Dolan acknowledged the exeadion of the instrument to be thl* vob1tary act end deed and the voluntary ect and deed of the
corporation, by it voluntarly executed.
Jeanette R. Hess, Notary Public
.APPROVED BY: CITY OF DUBUQUE
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ATTEST: Lr~/O.J
~eanne F. Schneider
Dubuque City ClerK
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On this day of ~ . 2000, before me, . e Notary PubIc in and for the state of kMa,
personaIy appeared Te6y M. Duggan and Jeanne F. Sch1IeideI to me personaIy known, and who, being duly _, did say that
they are the MlIYll" end Clly Clerk, respectively, of the Cly of OlD ocr., Iowa; that the sealeflixed to the foI egoing lnslrument is the
_"",.de seal of the corporation, and that the inIIIrument was signed end sealed on behalf of the COlpcllatlon, by aulhorily of lis City
CouncI, 88 ~. in the Resolution adopted by the Clly CouncI, under RoI CaI No. .:%'5-00 of the City CouncI on the
~ day of _~ . 2000, and Terry M. Duggan and Jeanne F. SchneIder ecknowledged the execullori of lhe
insIrument to . voluntary ect and deed and the voknery act end deed of the , by it volunIarIy ex . ,',
Date:
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,2000
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CITY OF DUBUQUE, IOWA
MEMORANDUM
June 1, 2000
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Peru Road Reconstruction from Tanzanite Drive to the City
Limits
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Public Works Director Mike Koch is recommending a joint agreement between
Dubuque County and the City of Dubuque for the asphalt reconstruction of Peru
Road from Tanzanite Drive to the City limits.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
{!tJj I,:" 1J}1_
Michael C. Van Milligen
MCVM/dd
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Mike Koch, Public Works Director
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. APPROVED BY: DUBUQUE COUNTY BOARD OF stfPERVlSORS
. ()L4A ~ 1ltA- C/
Alan Mantemach, Chair -
Date:
June 19
.2000
ATTEST:/'y . D. \~
A) A6L M . jj ^'--
Denise M. Dolan
Dubuque County Auditor
Onlhis 19th day of June .2000, before me, Jeanette R. Hess, a Nolary Plblicil and for1he State of Iowa, pelsonaly
appeared Alan Manternach and Denise M. Dolan, to me penlOIl8ly known, and who, being duly sworn, did say that 1hey are 1he
Chairperson of 1he Board of ~ and Cou1ty Auditor, respectively, of 1he County of Dubuque, Iowa; that 1he seal afIixed to
1I1e foregoing instrument Is 1he corporate seal of 1he corporation, and that 1he instrument was signed and sealed on behalf of 1he
corporation, by aulhority of ilB Board of~, as contained il1he Resolution adopled by1he Board of lqlenrisors, under RoI
CaI No. 0 D - / ("" of1he Board of SupervIsors on 1he 19 t h day of J u n e .2000, and Alan Manternach and DenlBe
M. Dolan acknowledged 1he execution of 1he instrument to be their voUItary act and deed and 1he voluntary act and deed of 1he
corpot ation, by it voIooIarily executed.
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".' ~ I JEANETTE R. '-'L;-;-
t\', MY COMMISSION "Xf".>'.
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nette R. Hess, Notary Public
~PROVED BY: CITY OF DUBUQUE
~~ 91ID r-
T~ M. Dug an, May?/
Date:
?h
.2000
ATTEST:
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Jeanne F. Schneider
Dubuque City Clerk
On 1hIs /7K day of k-7/~ . 2000, before me.:;5'."z./4'4 .-q tw.-?A~!a Notary POOIic: in and for 1he State of Iowa,
personally appeared T fIify M. Duggan and Jeame F. Schneider to me penIOIl8Iy known, and who, being duly awom, dd say that
1hey are 1he Mayor and City Clerk, respectively, oflhe Clyof DIblqne, Iowa; that 1he seal affixed to 1he foIegoing inslrumenl is 1he
corporate seal of1he corporation, and that1he instrument was signed and sealed on behalf of 1he corpoIatlon, by au1horlly of iIB City
Coln:iI, as ~ ln1he Resolution adopted by1he City Council, under RoI CaI No.,c:#-3'C';-,?o of1he City Coln:iI on1he
-5""'-- day of '/~.{/ .2000, and Terry M. Duggan and Jeanne F. Schneider acknowledged 1he execution of 1he
Inslrument to . voluntary act and deed and 1he voluntary act and deed of 1he . , . , by it voUttariIy execuled. \
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CITY OF DUBUQUE, IOWA
MEMORANDUM
May 31,2000
TO: Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works Director 1I)j t~
SUBJECT: Peru Road Reconstruction from Tanzanite Drive to the City Limits
INTRODUCTION
The enclosed resolution provides for the acceptance of a joint agreement between the
Dubuque County Board of Supervisors and the City of Dubuque for the asphalt
reconstruction of Peru Road from Tanzanite Drive to the City limits.
DISCUSSION
The City of Dubuque and Dubuque County have agreed to the cost-sharing for the
reconstruction of Peru Road, which will include lowering the hill between Tanzanite
Drive and Ginger Ridge to improve sight visibility and safety. The joint agreement
outlines the relative responsibilities of the two parties in terms of the project
development.
The proposed improvement for Peru Road will consist of an asphalt reconstruction and
regarding from Tanzanite Drive to Ginger Ridge. The reconstruction portion of the
project will include lowering the crest of the hill by 4-1/2 feet, and construction of a
roadway top width of 50 feet to allow for a future curb and gutter section, if the City
would so choose to do in the future.
The remaining portion from Ginger Ridge to the northerly City limits will consist of an
asphalt overlay and shoulder-widening.
The County agrees to provide the plans and construction inspection for the project.
These costs would include, but are not limited to: construction; inspection; design;
administrative services; publication fees; and contractual development. The City's
responsibility is to reimburse the County for one-half of the total project cost, as
outlined in the attached agreement.
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RECOMMENDATION
I would recommend that the City Council accept and approve the joint agreement
between Dubuque County and the City of Dubuque.
BUDGET IMPACT
The City costs for the project will be as follows:
Construction Contract
Contingency
Engineering
$ 96,164.25
9,616.43
14.424.64
Total City Construction Cost
$120,205.32
The project will be funded through a Capital Improvement Project for the
reconstruction of Peru Road, with an appropriation of $120,000 from the Road Use
Tax Fund.
ACTION TO BE TAKEN
The City Council is asked to adopt the attached resolution approving the joint
agreement between Dubuque County and the City of Dubuque, and authorizes and
directs the Mayor to execute the joint agreement.
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Prepared by Michael Felderman, Civil Engineer
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RESOLUTION NO. ()()-/t:-?
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WHEREAS, Dubuque County and the City of Dubuque have scheduled improvements to a portion
of Peru Road, from near Tanzanite Drive northerly approximately 1.334 miles to Highway 386,
located in Sections I and 2 of Dubuque Township and Section 35 of Peru Township. Project No. L-
2000(345}-73-31, and
WHEREAS, Dubuque County proposes to design, let, construct and inspect said project, and
WHEREAS, The City of Dubuque agrees to fund a portion ofthe project based upon jointly accepted
participating items, and
WHEREAS, it is necessary for Dubuque County and the City of Dubuque to enter into an agreement
regarding said project,
TIIEREFORE BE IT RESOLVED that the Board of Supervisors of Dubuque County, Iowa hereby
approve and direct the Chair to sign the Funding Agreement between Dubuque County and the City
of Dubuque for the Peru Road project.
Adopted this 19'" day of June, 2000.
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Alan Manternach: Chair
Dubuque County Board of Supervisors
ATTEST:
}}/IA 4~"if h, L\J-t~ ff\-
Denise M. Dolan, Dubuque County Auditor
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CITY OF DUBUQUE AND DUBUQUE COUNTY
FUNDING AGREEMENT
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. IT IS AGREED by and between Dubuque County, Iowa, hereinafter called the COUNTY and the City of
Dubuque, Iowa, hereinafter called the CITY, as follows:
1. The COUNTY proposes to design, construct, and inspect the project described below:
Reconstruction of a portion of Peru Road from near Tanzanite Drive
north approximately 1.334 miles to Highway 386. Project is located in
Sections 1 & 2 of DUbuque Township and Section 35 of Peru Township.
2. The COUNTY will develop and construct the project, as described, in accordance with said project
plans and shall initially bear all costs incident thereto except those allocated to the CITY under other terms of
this Agreement.
3. It is agreed that the CITY shall reimburse the COUNTY for the joint participating estimated project
costs for the following quantities, as shown by project records. The COUNTY may submit partial billing
statements to the CITY for partial payment during the construction period. Final payment shall be made upon
completion of the project and proper billing by the COUNTY.
REF TEM CODE DESCRIPTION UNIT Q~:J UNIT $ I TOTAL $ I
1 2101-{'85ooo1 LEARING & GRUBBING AC $l'~i $0.0
2 2102-0425070 PECIAL BACKFILL (GRADATION #30) TON 1,8 $7.C $12,600.
3 2102-2710070 =XCAVATION CL. 10, ROIIDWAY & BORROW CY 2,15C $3.1 $6,665.0
4 2105-8425005 OPSOIL, FURNISH AND SPREAD CY 11 $4.00 $40.0
5 2121-7425020 RANULAR SHOULDERS, TYPE B TON 57! ~ifJ- $3,737i
6 2213-7100400 ELOCATION OF MAIL BOXES EA $75. $225.
7 2303-0375010 SPHAL T CEMENT TON ~ $212.00 $20,352.0
8 2303-0431754 ll,CC BINDER COURSE, TYPE B,
3/4 IN. MIX. 45% CRUSHED PARTICLES TON 87l $15.0< $13,050.0C
9 2303-0471504 ll,CC SURFACE COURSE, TYPE B,
12 IN. MIX. 45% CRUSHED PARTICLES TON 87 $15.0< $13 050.0C
10 2303-6911222 CC PAVEMENT SAMPLES LS 0.3 $500. Q{ $160.0
11 2303-9091000 UMBLE STRIP PANEL (ACC SURFACE) EA ~~i $0.0
12 2303-9093000 RlVEWAY, ASPHALT CEMENT CONCRETE SY 1 $10. $1,397.2
13 2315-8275025 URFACING, DRIVEWAY, CL. "A" CRUSHED STONE TON 18C $6.5 $1,170.0
14 2401-6750001 "EMOVALS, AS PER PLAN LS 0.6l $600.0 $360.0C
15 2503-4450091 NTAKE, RA-6O EA 1 $1,500. $1,500.0
16 2510-6745850 "EMOVAL OF OLD PAVEMENT SY 4~ $2.5C $112.5
17 2510-6750501 EMOVAL AND CRUSHING OF PAVEMENT SY 5,5fii $0.9C $4,995.0
18 2515-2475005 )RIVEWAY, P.C. CONCRETE, 5 IN. SY I $28.0C $0.01
19 2526-8285000 :;ONSTRUCTION SURVEY LS 0.51 $2,SOO.OC $1,250.01
20 2527-9263110 ~NTED PAVEMENT MARKING STA 91 $10.0< $910.01
21 2528-8445110 FIC CONTROL LS O.~ $2,500.01 $BOO.O!
22 2528-8445112 LAGGERS DAY 4 $170.0 $7,990.0
23 2528-8445114 I'ILOT CARS DAY 1 $170.0 $1,700.0
24 2533-4980005 NOBILlZATION LS 0.3; $10,000.0 $3200.0
25 2601-2634100 ~LCHING AC [[5( $700.01 $350.0
26 2601-2636044 EEDING, FERTILIZING (URBAN) AC O.~ $1,100.(){ $550.0lt
IcONSTRUCTION CONTRACT $96,164-21
ICONTINGENCY 10% $9,616.4.1
l=NGINEERlNG 15% $14,424.~
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4. The COUNTY will take whatever steps may be required to legally establish the gradelines of the
new highway facilities constructed under said project in accordance with Sections 313.21 and 364.15 of the
Code of Iowa.
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5. The COUNTY, through the contractor, will provide and install adequate traffic control devices
at the streets temporarily closed during the project.
6. The COUNTY will temporarily close the roadway project area by formal resolution in accordance
with Section 306.41 of the Code of Iowa.
7. The CITY agrees that through traffic will be detoured off of the project. The COUNTY will furnish,
erect, and maintain such signs along a given detour route and remove the same whenever such detour is
discontinued if it is determined, by either party, that a marked detour route is necessary.
8. The CITY and COUNTY shall be responsible for the legal establishment of regulatory traffic
control devices and signs upon completion of the project. Such devices and signs shall comply with the current
"Manual on Uniform Traffic Control Devices".
9. The CITY and COUNTY further agree, upon completion of the project, that no changes in the
physical features thereof will be undertaken or permitted without the prior written consent of the COUNTY and
the CITY.
10. Subject to the approval of and without expense to the CITY, the COUNTY agrees to perform (or
cause to be performed), all relocations, alterations, adjustments or removals of utility facilities, including but not
limited to power, telephone and telegraph lines, cable television lines, natural gas pipelines, water mains and
hydrants, curb boxes, sanitary sewers, and related poles, installations and appurtenances, whether privately
e;or publicly owned, and all other facilities or obstructions which are located within the limits of an established
treet or alley and which will interfere with construction of the project.
11. In connection with this project, all real estate and rights to real estate necessary for right of way
in the construction, relocation, or reconstruction of public roads which are or which will be under the jurisdiction
of the CITY will be acquired by the CITY for and in the name of the CITY.
12. The COUNTY, it successors in interest and assigns, as part of the consideration hereof, does
hereby covenant and agree that; (1) no person on the ground of race, color, sex, or national origin shall be
excluded from participation in, denied the benefits of, or be otherwise subject to discrimination in the use of said
facilities, (2) that no person in the ground of race, color, age, sex, handicap, religion, politics or national origin
shall be excluded from participation in, denied benefits of, or otherwise be subjected to discrimination in the
construction of any improvements on, over, or under such land and the furnishing of services thereon, (3) that
the COUNTY shall use the premises in compliance with all other requirements imposed by or pursuant to Title
49, Code of Federal Regulation, Department of Transportation, Subtitle A, Office of Secretary, Part 21,
Nondiscrimination in Federal Assisted Programs of the Department of Transportation - Effectuation of Title VI
of the Civil Rights Act of 1964, and as said regulations may be amended and Title 23 U.S. Code Section 324,
Prohibition of Discrimination on the basis of sex.
13. If any section, provision or part of the Agreement shall be found to be invalid or unconstitutional,
such judgement shall not affect the validity of the Agreement as a whole or any section, provision or part thereof
not found to be invalid or unconstitutional.
14. This Agreement may be executed in two counterparts, each of which so executed shall be
_eemed to be an original and both shall constitute but one and the same instrument.