Minutes Arts & Cultural Adv. 1 25 05
MINUTES
ARTS AND CULTURAL AFFAIRS ADVISOR~
COMMISSION
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REGULAR SESSION
Tuesday, January 25, 2005, 4:30 p.m.
Board Room, Carnegie Stout Public Library
360 W. 11th Street, Dubuque, Iowa
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Meeting was called to order at 4:30 p.m. following staff assurance of compliance
with the Iowa Open Meeting Law,
Commissioners Present: Rebecca Fabricius, William Intriligator, Jane
Kenworthy, Paul Kohl, Amy Link, Susan Riedel, Mark Wahlert.
Staff Present: Jerelyn O'Connor
NEW BUSINESS
Introductions: As this is the initial meeting of the new commission, all
commissioners and staff introduced themselves.
Election of Officers: There was discussion on roles and responsibilities of the
three officer positions. The initial officer terms are until July 1, 2005. Sue Riedel
volunteered to serve as vice-chair. Jane Kenworthy volunteered to serve as
chair. Both Amy Link and Mark Wahlert volunteered to serve as secretary, Amy
Link deferred to Mark Wahlert, Slate of officers proposed: Kenworthy-Chair,
Riedel-Vice Chair, and Wahlert-Secretary. Ayes: Fabricius, Intriligator,
Kenworthy, Kohl, Link, Riedel, Wahlert. Nays: None.
Discussion of Commission Mission, Goals, and Purpose: Commissioners
reviewed the ordinance establishing the commission, particularly the sections
detailing the mission, goals and purpose of the commission. It was stressed that
the Commission was created by the City Council and serves an advisory role to
the City Council. "The Mission of the Arts and Cultural Affairs Advisory
Commission is to build the community of Dubuque through arts and cultural
programs by developing visibility, funding, audiences, information and
partnerships." Staff member O'Connor asked whether commissioners would be
interested in a goal setting/planning session. The consensus was that a goal
setting session would be beneficial and there is a preference to delay that
session until early summer.
Review of City Manager's Budget Recommendations to City Council on
Arts and Cultural Affairs: Staff member O'Connor reviewed the city budget
process and the City Manager's recommended budget items on Arts and Cultural
Affairs. There is a $200,000 improvement package recommended which would
provide resources for the Arts and Cultural Affairs Commission to make
recommendations to the City Council on the best investment in the community.
There is also $47,700 recommended to fund the Arts and Culture grant program
for special projects ($35,000), and staff time, training expenses, and
administrative expenses ($12,700.) The City Council's public hearing on this
proposed budget is at 6:30 p.m. on February 15. Motion by lntriligator, second
by Riedel to direct Chairperson Kenworthy to communicate to the City Council
that the Commission is appreciative of the council's actions to support arts and
culture and to recommend that they approve the recommended funding to the full
extent. Ayes: Fabricius, Intriligator, Kenworthy, Kohl, Link, Riedel, Wahlert.
Nays: None.
Arts and Culture Grant Program for Special Projects: Staff member
O'Connor presented an overview of the Arts and Culture Grant Program for
Special Projects as recommended by the Arts Task Force and approved by the
City Council. The Commission is responsible for managing the grant process
and for making recommendations of funding awards to the City Council.
O'Connor suggested that the application needs some clarification of definitions
and removal of duplicate questions and unnecessary information. Sue Riedel
suggested that the commission should establish an application rating criteria
prior to distributing the application and she will obtain rating criteria utilized by the
Iowa Arts Council as an example. Commissioners agreed to use the Cultural
Arts Goals of Dubuque's 2002 Comprehensive Plan as the basis for determining
whether the applicant's mission is consistent with the City of Dubuque's arts and
culture mission statement. Commissioners made several suggestions for
improvements to the application format. O'Connor will incorporate the
suggestions and committee will continue this discussion at a follow-up meeting at
4:00 p.m. on February 8, 2005.
Adjournment: Meeting adjourned at 6:40 p.m.
Next Meeting: 4:00 p.m., Tuesday, February 8, 2005.
spectfully Submitted,
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n O'Connor
These minutes passed, approved and