Library Renovation Project
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MEMORANDUM
February 17, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Renovations to the Exterior of the Carnegie-Stout Public Library
Library Director Susan Henricks is recommending that a public hearing be set for
March 21, 2005 on the renovations to the exterior of the Carnegie-Stout Public Library.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Susan Henricks, Library Director
Carnegie-Stout Public Library
360 West 11th Street
Dubuque, Iowa 52001-4697
(563) 589-4225 phone
(563) 589-4217 fax
www.duhuque.lib.ia.us
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PUBLIC LIBRARY
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Memorandum
To: Mike Van Milligen, City Manager / J ~
From: Susan Henricks, Library Directo~
Re: Renovations to the Exterior of the Carnegie-Stout Public Library
Date: February 9, 2005
The purpose of this memo is to request that a public hearing be set and that the
bidding process be initiated for the Renovations to the Exterior of the Carnegie-
Stout Public Library.
Attached, please find the following resolutions:
Preliminary approval of plans and specs
Setting date of hearing on plans and specs
Ordering bids
Thank you for your assistance.
City of Dubuque Carnegie-Stout Public Library
Service
People
Integrity
Responsibility
Innovation
Teamwork
S
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ARCHITECT RE
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III BLUFF, SUI E 102
DU UQUE, IOWA
52001
563 -582 - 7334
FA 557-3142
FEBRUARY 16, 2005
PROPOSED PROJECT SCOPE & SCHEDULE
EXTERIOR MAINTENANCE
CARNEGIE STOUT PUBLIC LIBRARY
DUBUQUE, IOWA
IN GENERAL, THE WORK CONSISTS OF;
1 STONE RESTORATION WORK INCLUDING
-TUCKPOINTING AREAS IN NEED OF REPAIR
-REPLACEMENT OF SEVERAL STONES THAT HAVE
DAMAGED OVER TIME.
-REPAINTING SOFFITS ON 1901 BUILDING
2 RESTORATION OF EXTERIOR METAL RAILINGS AND LAMP
POSTS ON 1901 BUILDING
3 CLEANING OF THE BUILDING MASONRY & WINDOWS
4 RECAULKING THE EXTERIOR WINDOWS
PROPOSED SCHEDULE;
CITY COUNCIL RELEASE FOR BID
MONDAY, FEBRUARY 21,2005
RECEIVE BIDS
TUESDA~MARCHI5,2005
CITY COUNCIL APPROVAL
MONDAY, MARCH 21,2005
PROJECT COMPLETION
THURSDAY, JUNE 30, 2005
PROJECT SCOPE WILL BE BID AS;
BASE BID STONE RESTORATION WORK
ALTERNATE 1 METAL RESTORATION WORK
ALTERNATE 2 BUILDING & WINDOW CLEANING
'.
;.
RESOLUTION NO. 62-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Exterior Renovations to the Carnegie-Stout Public Library in the
estimated amount of $81,000 are hereby approved and ordered filed in the office
of the City Clerk for public inspection.
Passed, adopted and approved this 21st day of February, 2005.
Attest:
eanne F. Schneider, CMC, City Clerk
J
RESOLUTION NO. 63-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Exterior Renovations to the Camegie-Stout Public Library.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 21st day of February, 2005, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 21st day of February ,2005.
Attest:
~~
~~
F. Schneider, CMC, City Clerk
v
:
RESOLUTION NO. 64-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Exterior Renovation to the Carnegie-Stout Public Library is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 15th day of March, 2005. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 21st day of March, 2005.
Passed, adopted and approved this21st day of February, 2005.
Attest:
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eanne F. Schneider, CMC, City Clerk
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