HUD_Healthy Homes, Lead Hazard Control Report3
PP�MEN r0F
e.Q O HD
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a* IIIIIIII *S_
AB4N DEW- -
OFFICE OF HEALTHY HOMES AND
LEAD HAZARD CONTROL
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410 -3000
August 22, 2011
The Honorable Roy Buol, Mayor
City of Dubuque
350 West 6th Street
Dubuque, IA 52001
RE: Grant Number IALHH0217 -10
Dear Mayor Buol:
RE C I\!ED
11 SEP 13 AN 10: 50
City Clsi �: -.
•�
vt�lr� Office
DUbU: L,e 1 A
Thank you for the timely submittal of the Quarterly Report for the period of April through June
2011. HUD's Office of Healthy Homes and Lead Hazard Control (OHHLHC) completed an assessment of
the overall grant performance based on submitted reports and the grant work plan. HUD assesses program
performance based on several factors including 1) progress in meeting established benchmarks such as
completing hazards in residential units and 2) progress in drawing down grant funds relative to the work
performed. Based on the quarterly report, your program has an overall performance rating of 100 out of
100.
Your Performance
The City of Dubuque has received a Green designation, meaning the program meeting and/or
exceeding the primary benchmarks for completion of health hazard control work in most evaluating factors.
The City is ahead of schedule on all benchmarks. The program's overall performance is Outstanding.
Enclosed is a complete report providing details regarding the strengths, weaknesses, and associated
corrective actions. If you have any questions or need further assistance, please call me at
202 -402 -5769.
Enclosure
cc: Kim Glaser, Program Manager
Sincerel
Miche ' iller
Director, Programs Division
www.hud.gov espanol.hud.gov
Scoring Criteria
Risk
Description
Low (Green)
Excellent (100 - 90) — Exceeded benchmark goals.
Good (89 - 80) — Achieved benchmark goals.
Medium (Yellow)
Fair (79 - 60) — Did not achieve benchmark goal, but partial progress made.
High (Red)
Poor (< 59) — Did not meet benchmarks; little effort to identify and correct problems.
Assessment: The data you submitted for the reporting period was used in determining your current
designation.
Program Start -Up Risk
Factor
Assessment
Points
Score
Notes (Behind Schedule, On
Schedule, Ahead of
Schedule)
1. LOCCS* set -up
complete
Complete
20
20
On Schedule
2. Submit complete
information
Quarterly report submitted on
time
10
10
On Schedule
3. Completed staff
hiring
Complete
20
20
On Schedule
4. Approval of work
plan, env. review
submitted, policies and
procedures completed
In progress
50
50
On Schedule
Score and Designation
100
100
* New grantees are allowed to draw up to 10% for administrative costs.
Strengths:
• All benchmarks are on target.
•
Weaknesses:
• None
Notes:
Quarterly Progress Report
Page 1 of 15
OMB Control No. 2539 -0008
Form HUD -96006
Exp. Date: 9/30/2009
OFFICE OF HEALTHY HOMES AND LEAD HAZARD CONTROL
GRANTEE QUARTERLY PROGRESS REPORT
Grant Program:
Healthy Homes Demonstration
1. Grant Agreement Number:
IALHH0217 -10
2. Grantee Organization:
City of Dubuque Housing and Community Development
3. Type of Organization
City Government
4. Special Sources
5. DUNS Number
6. Project Title:
City of Dubuque Housing and Community Development
7. Organization Address
350 W. 6th Street,
Dubuque
IA
52001
563 -589 -1724
555 -555 -5555
khirsh@acityofdubuque.org
8. Report Period:
Apr 1 - Jun 30 Year 2011
9. Project Period of
Performance:
Start - Expiration Date)
9a. Original
04/01/2011 03/31/2014
9b. Current
10. Total Grant Amount:
10a. Original
10b. Current
$999,973.00
11. Cumulative Federal Grant
Funds Drawn (LOCCS)
Through End Date of Report
Period:
lla. Dollar Amount
$0.00
11b. Percentage of Total
0.00%
12. Number of Projected Units
per HUD Grant Agreement
(HUD 1044)
100
13. Cumulative Number of
Units Completed Through End
of Report Period:
13a. Units Completed
0
13b. Percentage of Total
0.00%
14. Project Manager:
Kevin Hirsch
563 -589 -1724
khirsh@cityofdubuque.org
Quarterly Report Narrative Overview
General Instructions
Part 1
A. Project Management
Within the context of the current work plan and grant agreement, summarize your overall progress in completing
your project/study. As part of your summary, please address the topics listed below, as applicable.
Al. Start-up Activities. Please indicate the status of the following start-up activities by clicking on the appropriate
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Quarterly Progress Report
box below. Comments on your progress can be addressed in the narratives that follow.
Page 2 of 15
Activity
Status
Completed Date
(select one category for each activity)
(list mm /dd /yyyy
for date
completed)
Quality Assurance Plan Submitted and
Accepted (if applicable)
(Staff Hired
Not -yet- started
Completed
06/22/2011
Approval for Environmental Review
Received (if applicable)
This section does not apply to your grant.
Contact your GTR with questions.
04/19/2011
Internal Policies and Procedures
Established
Process for Invoicing HUD through LOCCS
Established with Grantee's Finance Staff
Subcontracts and Sub - grants In -place
IRB Approval Received (if applicable)
Workplan Milestone Date:
Necessary Supplies and Materials Procured
Workplan Milestone Date:
This section does not apply to your grant.
Contact your GTR with questions.
This section does not apply to your grant.
Contact your GTR with questions.
This section does not apply to your grant.
Contact your GTR with questions.
This section does not apply to your grant.
Contact your GTR with questions.
This section does not apply to your grant.
Contact your GTR with questions.
NOTE: Corresponds to Section 1 on the Grantee Benchmark Performance Standards Worksheet.
A2. Personnel Changes. Describe any changes in key personnel in the project/study and among sub - grantees or
other entities directly involved in your grant project/study and its impact. Please identify any staff hired and address
how current staffing levels compare to your work plan. Provide information on any new project/study participants,
including resumes of key individuals or letters of commitment, Memoranda of Understanding (MOUs) or other
arrangements with community -based organizations and other partners.
Since the Grant performance period began on April 1, 2011 the administrative policy and procedure
manual has been drafted in conjunction with the Lead Hazard Control Manual as has the Workplan. The
Environmental Review was completed on April 19, 2011.
Personnel from the Lead Hazard Control Grant have been conducting business for the Healthy Homes
Production Grant. The position of Healthy Homes Program Manager and Healthy Homes Inspector were
vacant. These positions were posted within the City Personnel office and outside via newspaper and
electronic advertisements.
The Healthy Homes Program Manager was filled on June 13th by Kim Glaser, the previous Lead Paint
Assistant. The Healthy Homes Inspector position was filled on June 22, 2011 by Todd Carr. A resume
will be submitted. Thus, all program positions have been filled in the first quarter of operation. The
staffing levels are now equivalent to what was written in the Grant application and work plan.
After the first three months there has not been any changes to the work plan or budget. Consideration has
been made to adjust the work plan due to the delay in getting the Healthy Homes Assessment software
tool. However, as of this time no changes have been requested.
No new program participants have been added. The partnerships as detailed in the Grant application are
in place and beginning to be utilized. Becoming active in the National Green and Healthy Homes
Initiative is formulating the platform the program will use with many of it's partners.
A3. Work Plan or Budget Changes. Describe any significant changes to the work plan or budget that have
occurred during this time period.
During the first quarter April 1 through June 30, 2011 there has not been any changes to the work plan or
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budget.
A4. Financial Partnerships. Describe existing or prospective partnerships with financial institutions.
At this time there is not a partnership formed with any financial institutions. A meeting will be scheduled
with a large local financial institution, Dubuque Bank & Trust, in the next month. This will be the first
step in creating a financial institution partnership. Other financial institutions will be contacted from there
to establish additional partnerships.
A5. Describe the types of jobs created and jobs retained. "Jobs or positions created" means those new positions
created and filled, or previously existing unfilled positions that are filled, as a result of this grant funding. "Jobs or
positions retained" means those previously existing filled positions that are retained as a result of this grant
funding. This description may rely on job titles, broader labor categories, or the contractor's existing practice for
describing jobs as long as the terms used are widely understood and describe the general nature of the work.
These jobs relate to the numbers of jobs included in Item A6 and A7 below.
The first entry should include discussion of Employment Baseline, the number of jobs that existed when the grant
agreement was signed. Subsequent reports will not have to repeat that information.
In the initial start-up of the Healthy Homes Production Grant the Employment Baseline was zero. There
were no positions filled for the grant program at the time the grant agreement was signed. Staff from the
local Lead Hazard Control Grant operated the program. There were two new positions created, Healthy
Homes Program Manager and Healthy Homes Inspector. These positions were advertised, interviewed
for, and filled in June 2011.
A6. Employment Baseline. The number of jobs that existed at the signing of the grant agreement.
Baseline employment
Grantee
First tier sub - grantees and
contractors
Jobs - At beginning of award
0
0
Green Jobs - At beginning of award
0
0
A7. Job Creation and Retention
Activity- number of jobs funded
under the grant
Jobs -
This Quarter
Jobs -
Cumulative
Green Jobs -
This Quarter
Green Jobs -
Cumulative
Created in your agency
a. 2
e. 2
i. 0 m. 0
Created by first tier sub - grantees
and contractors
b. 0
f, 0
j. 0
n. 0
Retained in your agency
c. 0
k. 0
Retained by first tier sub - grantee
and contractors
d. 0
I. 0
A8. Written Policies and Procedures. Discuss progress toward developing internal written policies and
procedures or any changes to policies and procedures already in- place.
The written Policy and Procedure manaul has been drafted in conjunction with the already completed
Lead Hazard Control program manual. The programs will operate concurrently whenever possible to
provide the most possible services to the client as possible.
A9. Coordination with Existing Programs (if applicable). Describe efforts to enhance the coordination and
integration of work performed under your current grant with other existing housing, health and environmental
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programs. For Healthy Homes grantees, include other projects and activities that also address Healthy Homes
issues.
Dubuque's Healthy Homes Production Program is located at the City of Dubuque Housing and
Community Development Office. The Housing Inspector Supervisor and Public Health Specialist, the co-
directors of this porgram, both supervise other health and housing code enforcement programs and
integrate healthy homes work in conjunction with these other programs. In addition, the Housing
Department includes the Lead Hazard Control Program, the Housing Rehabilitation Program, Section 8
Assisted Housing Program, Code Enforcement, and the CDBG programs. Meetings held twice monthly
with all these disciplines have resulted in a coordinated effort to provide the most services possible to our
clients. General Housing and Section 8 inspectors will be cross - trained in the Healthy Homes
Practitioners Course and will be a steady referral source for families with deficient properties.
In addition, the City of Dubuque is participating in the National Green and Healthy Homes Initiative as
the 16th pilot city. Our local initiative is focusing on developing a process to get city and community
organizations and philanthropists to work together to make a "one- stop" shop for our clients. Currently
six pilot homes have been identified. A process has been created and implemented in two initial pilot
homes to remove the barriers and develop a streamlined process between Healthy Homes, Lead Hazard
Control, Weatherization, and Rehabiliation. Our goal is to create a model process that other cities can
duplicate. Progress on this initiative will continue to be reported.
A10. Environmental Review and IRB Approval (if applicable). Describe status of Environmental Review and
Institutional Review Board (IRB) approval. If original or revised IRB approval has been obtained, please list the
date(s); if the most recent approval has been obtained this quarter, please attach the approval to this quarterly
report.
The Environmental Review was approved on April 19, 2011. The approval letter is attached.
A11. Challenges. Describe any obstacles or challenges to performance, activities, or research and measures
taken to overcome those challenges.
One of the co- directors, Bob Boge, and two of the Lead Hazard Control Program staff, Kevin Hirsch and
Kim Glaser attended the HUD training April 4 - 7, 2011 to learn the new assessment tool that will be
utilized by the program. The delay of the assessment tool has been a challenge even though another
assessment tool was locally prepared and utilized.
In addition, while working with the Green and Healthy Homes Initiative a member of the Baltimore, MD
GHHI team visited Dubuque and mentored our program. He brought along a separate assessment sheet
that is utilized in Baltimore. Our program has begun to utlize this tool in their assessments. We are
awaiting the HUD assessment tool to have a standardized format to follow.
Quarterly Report Narrative Overview
B. Enrollment, Assessment and Intervention Activities
This section focuses on the enrollment, assessment and intervention activities implemented through your project,
particularly environmental interventions in participants' homes. An intervention occurs when activities (e.g., repair,
renovation, provision of supplies, installation of safety equipment, or education of residents) have been performed
in a residence to reduce environmental health and safety hazards or to inform residents about Healthy Homes or
Lead Hazard Control issues.
Note: If the family has not been "enrolled" for the activity and no data have been collected (e.g., the activity
consists of distributing materials door -to -door, with no record of recipient information and no individual follow -up),
then the activity is characterized as a community education and outreach activity and should instead be
addressed in Part 1, Section C.
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Note: If your project does not perform unit assessments and interventions, check with your GTR to verify whether
you need to complete this section.
Because of the wide range of activities, interventions, and measures involved in Healthy Homes and Lead
Technical Studies projects, not all questions may be applicable to your grant. If an item asks about a type of activity
that is not relevant to your project, please respond "Not Applicable" or "N /A."
This section does not apply. Please continue with the next section.
BI . Enrollment. Describe the types of recruitment/enrollment activities completed this quarter and complete the
corresponding cells in Table 1. Also describe the effectiveness of financing mechanisms or incentives used in
enrolling participants in the project and encouraging their continued participation during this time period. Discuss
any problems encountered with enrollment.
During the first quarter the program was operated by the Lead Hazard Control Staff. New applications
were distributed to the waiting list of the prior Lead Hazard Control Grant. An option was added to
include the opportunity to have a comprehensive Healthy Home Assessment. Benefits of the program
were verbally communicated to these applicants.
While participating in the Green and Healthy Homes Initiative clients of the local Rehabilitation Program
and Weatherization were offered the Healthy Homes Production Grant services. Enrollment utilizing a
collaborative approach will simplify intake and make a streamlined process for the clients.
The finance mechanism utilized by the program will be a signed contract and promissory note. The
promissory note is a three year forgivable loan that is forgiven 1/3 per year for three years. The forgivable
loan entices people to participate in the program knowing the money will not be required to be repaid if
they continue to coorperate and participate in the program through surveys and follow up assessments.
B2. Assessment Activities. Indicate the types of assessments that were performed this quarter. If each unit does
not receive the same type of assessment, please explain. In Table 1 indicate the total number of units assessed for
the quarter.
B2a. Assessment of hazards associated with asthma and /or other respiratory illnesses (e.g. mold and moisture
controls and allergen sampling).
B2b. Assessment of hazards associated with injury and safety hazards (e.g. poisons or falls or fire or CO).
B2c. Assessment of lead -based paint hazards.
B2d. Assessment of other hazards (e.g. pesticides or radon) (please specify).
Other: radon
B3. Intervention Methods. Describe the interventions provided this quarter. (These costs will also be reported in
Part 2.) In Table 1 indicate the number of units receiving interventions under each category of hazard. Complete
Table 2, Table 3 and Table4 for units completed during the quarter.
In this initial quarter no intervention methods have been completed. One assessment has been completed
and a bid packet sent out to contractors to bid. Once the bids are returned a contractor will be chosen and
the interventions begun.
B4. Follow -up Activities. Describe any post - intervention follow -up or assessment activities for units in which work
was completed this quarter. A unit can be considered completed if a follow -up assessment remains to be
performed (for example, a six -month follow -up environmental assessment), as long as the actual physical work or
other intervention activity has been completed.
No follow -up activities have been performed.
B5. Findings. For units in which assessments, interventions, and analysis have been completed, briefly discuss
the findings.
In the property where a Healthy Homes assesment has been completed the findings included pests (mice
and ants), tripping hazards on stairs, moisture, electrical deficiencies, and lead hazards.
The property that was assessed is the first pilot home selected to be completed under the Green and
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Healthy Home Initiative. A process is being developed to get city and community organizations and
philanthropists together to make a "one-stop" shop for our clients. A collaboration occurred after
assessments to coordinate efforts beteen the Healthy Homes Program, Lead Hazard Control Program,
City Rehabilitation Program, and the local Weatherization program. Cost savings are anticipated from
this collaborative effort.
Table 1: Summary of Unit Enrollment, Assessment and Interventions
Table 2: Unit Type for Completed Units
Type of Units
(Based on number of units with
completed interventions this quarter)
Current Quarter
Assessments or
Inspections
Interventions
for
Respiratory
Hazards
(Mold /
Moisture or
Allergens, etc.)
Interventions
for Safety
Hazards
(Poisons, falls,
fire, CO, etc)
Interventions
for Lead
Hazards
Interventions
for Other
Hazards
Please list:
(Pesticides,
radon, etc.)
Total for
this Quarter
Cumulative
Totals
Number of
potential clients
contacted
b. 0
0
a. 50
50
Number of
clients enrolled
b. 10
10
Number of units
with completed
assessments
c. 1
1
Number of units
with completed
interventions
d. 0
e. 0
f. 0
g. 0
h. 0
0
Number of units
with
interventions in
progress
i. 0
j. 0
k. 0
I. 0
m. 0
0
Note: Shaded boxes do NOT need
Current Quarter Information: The responses
to be filled in.
to all items located under the "Current Quarter" heading should
and interventions conducted during this reporting period. If interventions in a
than one category it should be counted once in both columns (for example, if
and mold and moisture interventions, it would be counted in both
and Lead Hazard Control). The same rule applies to interventions underway.
Totals" columns should reflect the total number of units that received
- count). It is not the sum of the safety, lead, and other hazard categories,
in double - counting some units.
total units column should reflect the total number of enrollments and
was initiated. It is a cumulative measure of the units counted under the
the "Cumulative Totals" figure from the previous reports.
indicate the number
single unit were completed
an apartment received
Asthma/Other Respiratory
The "Total for this
any type of intervention
assuming these columns
Cumulative Totals:
of enrollments
for more
both lead hazards
Illnesses
Quarter" and "Cumulative
(do not double
would result
The cumulative
the grant program
column and
interventions since
"Total for this Quarter"
Table 2: Unit Type for Completed Units
Type of Units
(Based on number of units with
completed interventions this quarter)
Total Units
This Quarter
Cumulative Totals
Owner - Occupied Units
a. 0
0
Occupied Rental Units
b. 0
0
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1
1
1
b. O)
1
Quarterly Progress Report
Vacant Units
TOTAL UNITS (all types)
c. 0
1
d. 0
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0
0
The responses in this table should reflect only the units in which interventions have been completed and cleared
(if necessary) during this quarter. A unit can be considered completed if follow -up evaluation remains to be
performed (for example, a six -month follow -up environmental assessment), as long as the actual physical work or
other intervention activity has been completed.
As with Table 1, the "Total Units this Quarter" and "Cumulative Totals" columns should be a net count of units
across all hazard categories, ensuring that each unit is counted only once. The "Total Units" row should be a
sum of all types of units with completed interventions.
Table 3: Age of Units Completed
Age of Housing
Total Units
Cumulative Totals
(Based on number of units with
completed interventions this quarter)
This Quarter
Pre -1940
1940 -1959
1960 -1977
Post -1978
(Unknown Age
a. 0
1
c. 0
d. 0
e. 0
0
0
0
0
0
If the age of the unit is not known precisely, use the most reasonable age category based on available
information. If the age of the unit cannot be reasonably estimated, it should be counted under "Unknown Age."
Table 4: Occupant Information for Units Completed
Ages of Occupants in Completed
Total This Quarter
Cumulative Totals
Units
Children Under Age 6
Occupants Age 6 to 17
Occupants Age 18 and Over
a. 0
b. 0
1
c. 0
0
0
0
Responses should reflect the total number of occupants residing in the unit at the time the intervention was
completed. Even if a unit receives more than one intervention, count each unit's occupants only once.
Quarterly Report Narrative Overview
C. Community Education, Outreach, Training, and Capacity Building
This section focuses on the educational, outreach, and training activities implemented through your project. These
activities involve a broad dissemination of Healthy Homes and /or Lead Hazard Control information to health care
providers and community members through workshops, health fairs, radio broadcasts, distribution of brochures,
and other venues. Note: If the grantee has "enrolled" the participant and collected any personal information (family
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names, health status, etc.) and housing data (e.g., address), then the activity is considered a unit intervention
and should instead be addressed in Part 1, Section B.
Note: If your project does not perform education, training, outreach, or capacity - building activities, check with your
GTR to verify whether you need to complete this section.
This section does not apply. Please continue with the next section.
C1. Describe Activities Completed. Describe education and outreach activities completed this quarter, including
the expected results of your efforts. Describe your outreach methods (door -to -door, presentation, broadcast media,
mailings) and the intended recipients of this outreach (tenants, landlord groups, etc.). These activities should also
be accounted for in Table 5 and Table 7.
A City Expo was held April 12, 2011. This is a community wide city sponsored event
targeting services provided by the City of Dubuque. Over 1,800 citizens attended the
event. The Healthy Homes and Lead Hazard Control Program had a booth with before and
after pictures of lead projects, educational materials, and informational trinket
items to give away. A drawing for a kids bike was a promotion to get kids lead blood
level screening done (partnered with thelocal Visiting Nurses Association). A
partner, the Washington Neighborhood Development Corporation, participated in the
City Expo and contributed to educational material distribution. A Northend
Neighborhood Resource Fair was held April 28, 2011. This targets a particular
problematic area of the city to provide information and multiple service tools for
the residents in that area to utilize. Participation in the resource fair varies
each year but appears to be a successful way to touch people with solutions to many
needs they have. The Healthy Homes and Lead Hazard Control programs had a booth
which provided education materials and blood lead level screening with the VNA. A
Contractor Open House was held April 27, 2011. This was an informational event to
entice contractors to the Lead and Healthy Homes programs. Twenty contractors
attended from a 75 mile radius. Details on the new grant programs were discussed. A
new bid and estimating Excel spreadsheet was developed and distributed in an effort
to recieve consistent quality bids from contractors.
C2. Effective Outreach Formats. Describe outreach techniques and /or particular methods, materials, and formats
that have proven to be most effective this quarter. If any media coverage or educational brochures are available,
please attach to this report.
Informational brochures and flyers were distributed to a large number of citizens at
the City Expo and the Neighborhood Fair. Also many small take -away trinket items
were distributed with the program name and telphone number on them. Word of mouth
advertising from partner programs and local interested contractors has appeared to
be the best method to date for attracting interested parties to the program. In
addition, the housing inspectors for General Housing /Code Enforcement and the
Section 8 program have been an excellent referral source from the properties that
they inspect daily. This is a significant piece of outreach and education for our
program.
C3. Training and Education. Describe the types of training and education efforts completed this quarter and any
certification received. Please specify the types of staff training conducted, as well as training activities for
community workers. These efforts should correspond to Table 6.
There was no training and education of staff this 1st initial quarter. Staff was
hired right before the end of the quarter so training efforts had not yet occurred.
C4. Training and Education Evaluation. If training and education activities have been evaluated during this
quarter, briefly describe the evaluation methods used and discuss the findings. Please attach copies of blank
evaluation form(s) (e.g., pre- and post -test forms) in an appendix to this report.
No training and education activities occurred; thus nothing to evaluate.
C5. Capacity Building. Describe activities completed that either build the capacity of grantee and partner staff or
build the capacity of other organizations and institutions in the community (activities may include staff training
and /or training activities for community workers described in question C3). Please differentiate between internal
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( "grantee ") and external ( "community recipient ") capacity - building efforts.
The Program sought and acquired several new partnerships when applying for the
grant. Strengthing partnerships through the Green and Healthy Homes Initiative has
been the primary activity this first quarter. As stated above a process is being
developed utilizing the GHHI principles to create a streamlined process and "one -
stop" shop for our clients. This has been an educational process for the City
programs and partners such as Weatherization. Collaboration has been occurring to
strength the partnerships and increase efficiency for all involved in the process.
Table 5: Community Education and Outreach Activities
Target Audience
Activities Conducted
Individuals
Cumulative
Tenants or Owner - occupants
(please list type for each audience)
Reached This
Totals of
Property Owners (non- residents)
lc. d. 0
Quarter
Individuals
f. 0
0
'Code Enforcement Officials I
Reached
Health /child care providers
Schools, parent groups, etc.
'Landlords
Tenants and other community
residents
c.
le.
b. 0
d. 0
f. 0
g. City Expo, Neighborhood Resource II h. 2000
Fair
0
0
0
2000
Other (specify)
i. Building Trade
j. Contractor Open House
k. 20
20
Other (specify)
Other (specify)
o.
Other (specify)
r.
Other (specify)
u.
TOTAL FOR ALL AUDIENCES
m.
p•
s.
v.
n. 0
q. 0
t. 0
w. 0
2020
0
0
0
0
2020
Responses should correspond to the narrative answers in C1 and C2. List all activities undertaken to reach each
target audience during the quarter (e.g. meetings, presentations, mailings, health fairs, etc.). The number of
individuals reached is the total number of individuals reached through all of the types of activities conducted. If an
audience reached by your activities is not listed here, please list the audience under "Other" and specify the
nature of the audience.
Table 6: Skills Training
Target Audience
Type of Training Conducted
(please list type for each audience)
Individuals
Trained This
Quarter
Cumulative
Totals of
Individuals
Trained
Tenants or Owner - occupants
a.
b. 0
0
Property Owners (non- residents)
lc. d. 0
0
Remodelers and Other Contractors le.
f. 0
0
'Code Enforcement Officials I
g.
h. 0
0
'Grantee or Partner Staff IL
j. 0
0
Other (specify)
k.
I.
m.0
0
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Quarterly Progress Report
Other (specify)
n.
TOTAL FOR ALL AUDIENCES
o.
Page 10 of 15
P.°11 0
0
0
Responses should correspond to the narrative answer in C3. The number of individuals trained should reflect the
total number of individuals in each category trained for all types of training. If an audience reached by your
training is not listed here, please list the audience under "Other."
Table 7: Publications and Other Materials Distributed
Description of Outreach Materials
Method of Circulation
(health fair, door -to -door, etc.)
Number
Distributed
This Quarter
Cumulative
Number
Distributed
1. Healthy Homes Healthy People
Pamphlet
a. City and Neighborhood Fair
b. 50
50
2. Lead Hazard Educational Materials
c. City and Neighborhood Fair d. 100
100
3.
e. f. 0
0
4.
g. h. 0
0
5. ' i. j. 0
0
Responses should correspond to the narrative in C1 and C2, as well as C3 and C4, as appropriate.
Quarterly Report Narrative Overview
D. Data Collection and Analysis
This section focuses on data collection activities performed as part of your grant. Note: Any activities involving
collection of family and unit data through home visits may also be defined by HUD as interventions and should
also be addressed in Part 1, Section B.
D1. Data Collection and Analysis Activities. Summarize activities performed during this reporting period and
complete D7 through D9. As appropriate, indicate progress in the following areas:
01a. Development of data collection instruments. Describe progress in developing assessment tools
(environmental, visual, or questionnaire), surveys, etc. (you are encouraged to use or adapt instruments
that have already been validated, when possible). Also include the development of new sampling and
analytical methods.
A Healthy Homes assessment tool was developed locally to utilize while the software program is
being developed nationally for distribution by HUD. However, after joining forces with the
Green and Healthy Home Initiative a format utilized by Baltimore, MD has been utilized so we
did not have to "reinvent the wheel ".
Through the Green and Healthy Home Initiative a home advocate has been chosen to do a
common intake for all diciplines working on a project (Healthy Homes, Lead, Rehab,
Weatherization). This includes an interview with the homeowner and completion of a health
questionnaire to pinpoint the health issues and specific problems in the health of the occupant.
This data will be valuable throught the process to focus on and improve conditions in the
property.
A Health survey has been developed to be completed at intake to identify needs of the occupants
and specifically target the interventions. A follow up survey will be completed 12 months after
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Quarterly Progress Report Page 11 of 15
the completion of the project to track the improvement of the occupants and the property.
Di b. Data collection. Summarize progress in data collection with respect to work plan milestones.
Excel spreadsheets have been developed to collect specific data for reporting on work plan
performance. In addition, a new Housing Department solutions software is being reviewed by the
Housing Department with the goal being it can be utilized by all the disciplines in the Housing
department. This will create a database of applicants along with a waiting list making intake
more uniform and consistent. Also specific data will be tracked on participants with report
generating capacity to make tracking and data collection better, easier, and quicker.
D1 c. Data validation and analysis. Describe progress in completing final data validation and analysis.
Not applicable at this time.
D2. Quality Assurance and Quality Control Activities. Describe QA/QC activities for the quarter (e.g.,
observation of field data collection, description of QC sample and results of analysis) and indicate whether any
corrective actions were taken. Also, include progress made toward completion of the mid - project Quality Assurance
Report.
Not applicable at this time.
D3. Study Methods and Data Collection Instruments. Describe the methods or combination of methods used to
perform the activities listed in D1. Include a discussion of the instruments used to collect your data. Please attach
sample forms, etc. as an appendix to this report.
Not applicable until software program is received. Completing inspections with hand -written form. Will
enter data when program received.
D4. Changes in Study /Evaluation Design. Describe any changes in the study design or evaluation of the project
during this time period. Explain why changes were made and their potential impact on the project.
Not applicable.
D5. Preliminary Results. Discuss results of preliminary data analysis with respect to your hypotheses (if you have
a formal hypotheses) in the context of what was anticipated at the start of the project. Specify how these
preliminary results might affect the remainder of your study.
Not applicable.
D6. Capturing Health Outcomes and Environmental Outputs. As applicable, describe the expected and
realized health outcomes that you expect to achieve or have achieved (e.g., number of children with reduced
asthmatic episodes, respiratory symptoms, lead poisoning /blood lead levels, allergy symptoms, or improvements in
home safety, reduction of school absenteeism, reduced emergency room visits, etc.). Similarly, describe the
expected and realized environmental outcomes or outputs that you expect to achieve, or have achieved (e.g.,
reductions in allergen levels (from mold, pests and /or pets), injury hazards, lead in dust, pesticides, carbon
monoxide, radon, etc.). The method of capturing this data should be included in this discussion (e.g., survey,
questionnaire, spirometry, diaries, pre- and post - environmental sampling and analysis, pre- and post interviews,
pest counting, etc.).
The health outcomes that we expect to realize are reduced asthma in children, reduced lead poisoning in
children under 6, and reduced radon exposure. In addition, reduction of air pollutants such as asthma
triggers from roaches, rodents, and fleas; home chemicals and contaminants; moisture and mold, etc. The
program will focus on all health and safety issues in the home ranked in order of seriousness and concern.
Ultimately the use of the HUD assessment software program will assist with capturing these issues
occurring in the home and target those needing to be addressed.
D6. Outcomes and Methods Captured
Health Outcomes and Method of
Capture (list all)
Work Plan
Goal (e.g., #'s
of children in
units receiving
interventions
for asthma)
Number of Children with
a Reduction in
Asthmatic Episodes
Number of Children
With Improvement in
Health Outcome other
than Asthmatic Episodes
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1. Example: Reduced Asthma/
Asthmatic Episodes; spirometry
I0
0 I
0
2. N/A at this time
0
0
0
3.
0
0
0
4.
0
0
0
5.
0
0
0
Environmental Outputs /Outcomes
and Method of Capture (list all,
particularly reductions in allergens,
including mold and allergens from
pests
and /or pets)
Work Plan
Goal ( #'s of
units)
Number of Units with a
Reduction in ALlergen
Levels (mold, allergens
from pests and/or pets)
Realized
Number of Units with
a Reduction in
Environmental
Hazards other than
Allergen Levels)
1. Example: Reduction in
cockroach allergen, environmental
sampling and
analysis
0
0
0
2. N/A at this time
0
0
0
3.
0
0
0
4.
0
0
0
5.
0
0
0
D7: Data Collection Instruments
Data Collection Instruments Developed (list)
Work Plan Milestone for
Completion (mm /dd /yyyy)
Date of Actual Completion
(mmldd /yyyy)
1. N/A at this time
a.
2.
b.
3.
c.
4.
d.
5.
e.
6.
f.
NOTE: This table corresponds to Part IV. A on the Grantee Benchmark Performance Standards Worksheet.
D8: Data Collection Activities and Milestones
Data Collection Activities in Work Plan (list)
Work Plan Milestone for
Completion (mmldd /yyyy)
Date of Actual Completion
(mm /dd /yyyy)
1. N/A at this time
a.
2.
3.
4.
5.
NOTE: This table corresponds to Part IV. B on the Grantee Benchmark Performance Standards Worksheet.
D9: Data Analysis Activities and Milestones
II Data Analysis Activities in Work Plan (list) II Work Plan Milestone for II Date of Actual Completion I)
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Quarterly Progress Report
Page 13 of 15
II Completion (mm /dd /yyyy) 11 (mm /dd /yyyy)
1. Data Validation
2. Data Analysis
a.
b.
NOTE: This table corresponds to Part IV. D on the Grantee Benchmark Performance Standards Worksheet.
D10: Status of Mid - Project Quality Assurance Report (Please check appropriate box) NOTE: This should be
a concise report that describes the status of Quality Assurance /Quality Control (QA/QC) activities and findings
during the first half of the project period -of- performance. The major elements of the grantee's Quality Assurance
Plan should be used as a guide with respect to the report's contents. The report should describe any QA/QC-
related problems that were encountered, efforts to address the problems, and the outcome of such efforts. The
report should also include the results of QC sample analyses (e.g., field blank and field spike samples) if used in
the grantee's project.
Not - yet - started
Date Submitted:
NOTE: Corresponds to Part IV.c on the Grantee Benchmark Performance Standards Worksheet
Part 2
Listing of Units Completed and Cleared
This part of the report provides additional information about units in which interventions were completed during the
current reporting period. Indicated the unit address, city, state, and zip code for each unit listed. Also identify the
types of interventions performed (e.g., control of asthma and other respiratory illnesses, injury prevention, or lead
hazard control) and the total cost of the interventions. Please include a description of these costs in the narrative
response to Part 1, Section B.
Note: if your program does not involve unit assessments and interventions, check with your GTR to verify that you
do not need to complete this section.
Grant Agreement Number:
Grant Organization:
Report Period:
IALHH0217 -10
City of Dubuque Housing and Community Development
Apr 1 - Jun 30
Year 2011
- ->
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Housing unit information
Eligible
Income
Costs
Where
What
0-
0
r4
0
R
Street Address
City
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Quarterly Progress Report
Totals
0
0
0
0
Page 14 of 15
"Non -grant Funds" are funds from grants other than Healthy Homes Initiative and Technical Studies Grants
PART 3
FINANCIAL REPORTING
HUD Lead Hazard Control Grant Funds
If applicable, please also attach "HUD Form 269, Financial Status Report" to this quarterly report.
Grant Agreement Number:
IALHH0217 -10
Grant Organization:
City of Dubuque Housing and Community Development
Report Period:
Apr l - Jun 30
Year 2011
BUDGET CATEGORIES*
NEGOTIATED
APPROVED
CUMULATIVE
AVAILABLE
BUDGET
LOCCS
LOCCS
BALANCE
DRAWDOWNS
DRAWDOWNS
THIS PERIOD*
TO DATE*
1. Personnel (Direct Labor)
324,614
0.00
0.00
324,614.00
2. Fringe Benefits
151,099
0.00
0.00
151, 099.00
3. Travel
15,168
0.00
0.00
15,168.00
4. Equipment
0
0.00
0.00
0.00
5. Supplies and Materials
11,628
0.00
0.00
11,628.00
6. Consultants
7. Contracts / Sub - Grantees /
7a.Partners Match &Leverage
0
501
0.00
0.00
0.00
0.00
0.00
501.00
7b.Training of Staff
1,600
0.00
0.00
1,600.00
7c.Training contractors RRP
1,993
0.00
0.00
1,993.00
7d.HH Forgivable Loans
425,000
0.00
0.00
425, 000.00
7e.Contracted Nursing Services
VNA
4,237
0.00
0.00
4,237.00
7f.
0
0.00
0.00
0.00
7g.
0
0.00
0.00
0.00
7h.
0
0.00
0.00
0.00
7i.
0
0.00
0.00
0.00
Subtotal Item 7
433,331
0.00
0.00
433,331.00
8. Other Direct Costs
64,133
0.00
0.00
64,133.00
9. Indirect Costs
0
0.00
0.00
0.00
10. TOTALS*
999,973
0.00
0.00
999, 973.00
* Administrative costs included in totals expended are not to exceed 10- percent.
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Quarterly Progress Report
Resume.doc
Environmental
Review
Approval.pdf
161.5 Elm
Street.doc
NeighborhoodFair2011.pdf
Benchmarks.xls Cover Sheet2.xls Qtrly Report Request for Change2.doc
Contractor
Open
House.pdf
Page 15 of 15
GHHI 1615 Elm
Street
Estimate.docx
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